Agenda

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AGENDA

Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney January 8, 2018 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Judge Self Pledge of Allegiance – Commissioner Fletcher Pledge of Allegiance to the Texas Flag – Commissioner Williams

COMMISSIONERS COURT MEETING


					DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.		44233	Budget amendment in the amount of $6,000 to purchase K-9 equipment utilizing the Drug Forfeiture Fund, Sheriff.

					Attachments:
					Department Memo
					Quote

		2.		44288	Personnel Appointments, Human Resources.

					Attachments:
					Personnel Appointments

					FYI NOTIFICATION

		1.		34688	Outstanding Agenda Items, Commissioners Court.

					Attachments:
					Outstanding Agenda Items

		2.			Addenda:

			a.	44245	No. 1, 2 and 3 to Construction, Collin County Adventure Camp Trail Rehabilitation (IFB No. 2017-273) to make various changes to the Invitation for Bid, Purchasing.

					Attachments:
					Addendum 1
					Attachment A-Pre-Bid Sign-In Sheet
					Addendum 2
					Attachment B-Pre-Bid Questions
					Attachment C-Pre-Bid Sign-In Sheet
					Addendum 3
					Section 00801-Addendum 3

			b.	44251	No. 1 and 2 to Construction, Myers Park Hardscape Improvements (IFB No. 2018-042) to make various changes to the Invitation for Bid, Purchasing.

					Attachments:
					Addendum 1
					Pre-Bid Sign-In Sheet
					00410 Bid Form Revised
					Addendum 2
					00410 Bid Form Revision 2

			c.	44248	No. 1, 2 and 3 to Construction, Roof Recovery for Collin County Justice Center (IFB No. 2017-343) to make various changes to the Invitation for Bid, Purchasing.

					Attachments:
					Addendum 1
					Attachment A-Pre-Bid Sign-In Sheet
					Addendum 2
					Attachment B-Pre-Bid Sign-In Sheet
					Attachment C-Clarifications
					Attachment D-Revised Specifications
					Attachment E-Revised Drawings
					Attachment F-Aerial Infared Roof Moisture Survey
					Addendum 3
					Attachment G-DryTec Addendum
					Attachment H-Revised Drawings
					Section 00200-Revised
					Section 00410-Bid Form Revised

		3.		44213	Budget amendment in the amount of $31,000 to establish the budget for the 2018 IRS Task Force Grant, Auditor.

					Attachments:
					IRS BA Memo
					IRS Revenue Budget
					IRS Expense Budget
					IRS Reimbursement Request
					IRS MOU FY 2017

		4.		44256	Acknowledge the closure of County Road 943 by the City of McKinney effective October 20, 2017 through December 31, 2017, Public Works.

					Attachments:
					memo
					City of McKinney
					Exhibits

		5.		44140	County overtime for the pay period ended December 17, 2017, Human Resources.

					Attachments:
					Overtime Total
					Open Positions
					FY18 Budget vs Actual for Court 01.08.18 paydate 12.22.17

		6.		44141	County overtime for the pay period ended December 31, 2017, Human Resources.

					Attachments:
					Overtime Total
					Open Positions
					FY18 Budget vs Actual for Court 01.08.18 paydate 1.5.18

		7.		44253	Turnover, Human Resources.

					Attachments:
					November Turnover

		8.		44252	Voluntary Terminations, Human Resources.

					Attachments:
					November Voluntary Terminations

1.					Call to order. The court will convene in open session for consideration of the following business matters:

2.					Public Comments.

3.					Presentation/Recognition.

4.					Consent agenda to approve:

	a.			44177	Disbursements for the period ending January 2, 2018, Auditor.

					Attachments:
					Court Order
					Disbursements

	b.			44178	Indigent Defense Disbursements, Auditor.

					Attachments:
					Court Order
					FY2018 Court Appointed Representation for period ending 12.19.17 for 01....

	c.			44147	Tax refunds totaling $306,699.09, Tax Assessor/Collector.

					Attachments:
					Court Order
					Summary sheet 1-8-18

	d.				Advertisement(s):

		1.		44261	Construction, Modifications to Sheriff’s Office Lobby (IFB No. 2018-068), Construction & Projects.

					Attachments:
					Court Order
					Memo
					Bid Packet

		2.		44280	Replacement of Carrier AC Units (IFB No. 2018-095), Facilities.

					Attachments:
					Court Order
					Court Memo
					Bid Packet

		3.		44275	ElasticSearch Use Cases (IFB No. 2018-106), Information Technology.

					Attachments:
					Court Order
					ElasticIFB_Memo
					Bid Packet

	e.				Award(s):

		1.		44250	Base Bid and Alternates 1 and 2 (Bid Items 1, 2, and 3) for Construction, Collin County Adventure Camp Trail Rehabilitation (IFB No. 2017-273) to Denco CS Corp., budget amendment in the amount of $300,099 and further authorize the Purchasing Agent to finalize and execute the Construction Agreement, Construction & Projects.

					Attachments:
					Court Order
					Memo
					Contract Data
					Bid Tabulation
					YMCA Alternates
					Recommendation
					Form 1295
					Chapter 2252 Certification
					Chapter 2270 Verification
					Letter to Award
					Construction Agreement

		2.		44187	Declare Bane Machinery, Inc. as the sole source provider for Tiger Corporation Mowers and award Grounds and Turf Equipment, Tiger Boom Mower (Contract No. 2018-075) to Bane Machinery, Inc. and further grant an exemption from the competitive bid process per V.T.C.A. Local Government Code 262.024(a)(7)(A), Public Works.

					Attachments:
					Court Order
					Dept Memo
					Purchasing Memo
					Sole Source Affidavit
					Sole Source Letter
					Bane NJPA Quote
					Bane Buyboard Quote
					Tabulation
					Form 1295
					2252 Certification
					2270 Verification

	f.				Agreement(s):

		1.		44274	Interlocal Agreement with the City of Anna for Engineering work regarding the P25 Public-Safety Radio System's use of Anna's Water Tower where the County will mount antennas and microwave equipment, Sheriff.

					Attachments:
					Draft Court Order
					Department memo
					City of Anna ILA

	g.				Amendment(s):

		1.		44138	No. 2 to Software and Implementation Services for an ERP Financial System (RFP No. 2015-192) with Tyler Technologies, Inc. to add additional functionality and further authorize the Purchasing Agent to finalize and execute same, Information Technology.

					Attachments:
					Court Order
					Tyler Munis Contract Amendment - Court Memo
					Amendment No. 2
					Statement of Work
					Form 1295
					Chapter 2252 Certification
					Chapter 2270 Verification

		2.		44273	No. 5 to P25 Trunked Radio System Replacement (Contract No. 2016-020) with Motorola Solutions, Inc. for the relocation of four (4) Centracom Elite Consoles to the new Dispatch location and further authorize the Purchasing Agent to finalize and execute same, Sheriff.

					Attachments:
					Court Order
					Dept Memo
					Contract Amendment No.5
					Change Order #5
					1295
					Chapter 2270 Verification
					Chapter 2252 Certification

		3.		44269	No. 11 to the Interlocal Agreement with the Town of Fairview for Animal Control Services to set the rate for FY2018 for an annual amount of $39,518 to be effective October 1, 2017 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

					Attachments:
					Court Order
					Memo
					Amendment
					FY18 Control Rates
					Original Agreement - Fairview

		4.		44270	No. 11 to the Interlocal Agreement with the Town of Fairview for the Facility Construction and Use of an Animal Shelter in Collin County to set the rate for FY2018 for an annual amount of $23,880 to be effective October 1, 2017 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

					Attachments:
					Court Order
					Memo
					Amendment
					FY18 Shelter Rates
					Original Agreement

		5.		44271	No. 11 to the Interlocal Agreement with the City of Nevada for Animal Control and Animal Shelter Services to set the rate for FY2018 for an annual amount of $3,125 to be effective October 1, 2017 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

					Attachments:
					Court Order
					Memo
					Amendment
					FY18 Control Rates
					FY18 Shelter Rates
					Original Agreement

	h.				Contract Renewal(s):

		1.		44279	Herbicide Treatment of Roadside Right-of-Way and Encroachments (IFB No. 2016-052) with Edko, LLC to extend the contract for one (1) year through and including February 28, 2019, Public Works.

					Attachments:
					Court Order
					Memo
					Renewal letter
					1295 form
					2270 form
					2252 form

	i.				Budget adjustment(s)/amendment(s):

		1.		44272	$19,350 to reallocate funds for the Spay/Neuter Program, Development Services.

					Attachments:
					Court Order
					Memo
					Back-up

	j.				Filing of the Minute(s), County Clerk:

		1.		44249	December 4, 2017.

					Attachments:
					Minutes

		2.		44265	December 11, 2017.

					Attachments:
					Minutes

	k.				Miscellaneous

		1.		44255	Acceptance of 1,535 cubic yards of asphalt millings from the Texas Department of Transportation under the TxDOT County Assistance Program (CAP), Public Works.

					Attachments:
					Court Order
					memo
					Surplus Letter
					Description

		2.		44264	Grant permission for Mr. Rob McIntire, the owner of Lots 1-3 of the Hollander Addition to construct and maintain a private drive in the right of way on Lola Street, Public Works.

					Attachments:
					Court Order
					memo
					request
					map

		3.		44234	Acceptance of a rebate check in the amount of $26,144.06 for participation in The Local Government Purchasing Cooperative and BuyBoard Program and budget amendment for same, Purchasing.

					Attachments:
					Court Order
					Agenda Memo BuyBoard Rebate
					Agenda Backup BuyBoard Rebate

		4.		44159	Employee salary changes as the result of applying wage movement and midpoint ratio adjustments, Human Resources.

					Attachments:
					Court Order
					Cover Sheet
					Increases

		5.		44289	Personnel Appointments, Human Resources.

					Attachments:
					Court Order
					Personnel Appointments

		6.		44290	Personnel Changes, Human Resources.

					Attachments:
					Court Order
					Personnel Changes

					GENERAL DISCUSSION

					Presentation, discussion and any action regarding:

5.				44277	Board/Committee Appointments, Commissioners Court:

					Attachments:
					Court Order

	a.				Historical Commission.

6.				38983	North Central Texas Council of Governments (NCTCOG) Executive Board monthly update, County Judge.

7.					Possible future agenda items by Commissioners Court without discussion.

					EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

					Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:

					Legal (551.071)

				44236	Molina vs. Langwell, Human Resources.

				44135	EEOC conciliation agreement proposal relating to Ronald Welch, Human Resources.

					Any action resulting from the executive session.

					The court reserves the right to convene into executive session throughout this meeting.

					Adjourn.



					___________________________ Keith Self COUNTY JUDGE COLLIN COUNTY, T E X A S

					CERTIFICATION:

					I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2018 at _______ o'clock _____.M.



					___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



					___________________________ Deputy

					NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.