| |
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|
|
|
|
|
|
|
|
|
|
DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY: |
| |
|
|
|
1. |
|
44349
|
Personnel Appointments, Human Resources.
|
| |
|
Attachments: |
|
Personnel Appointments
|
| |
|
|
|
|
|
FYI NOTIFICATION
|
| |
|
|
|
1. |
|
34688
|
Outstanding Agenda Items, Commissioners Court.
|
| |
|
Attachments: |
|
Outstanding Agenda Items
|
| |
|
|
|
2. |
|
44307
|
Mileage rate adjustment from $0.535 to $0.545 per mile effective January 1, 2018 set by the IRS, Auditor.
|
| |
|
Attachments: |
|
IRS mileage memo
|
|
IRS Mileage Rate for 2018
|
| |
|
|
|
3. |
|
44244
|
P–Card Disbursements, Auditor.
|
| |
|
Attachments: |
|
P–Card Disbursements
|
| |
|
|
|
4. |
|
44268
|
Amendment No. 3 to Frontier Parkway Improvements (AGR No. 2016-229) with Birkhoff, Hendricks & Carter L.L.P. to make various changes to the contract, Engineering.
|
| |
|
Attachments: |
|
agenda memo
|
|
Amendment 3
|
|
Contract Amendment No. 3
|
|
Chapter 2252 Verification
|
| |
|
|
|
5. |
|
44205
|
County overtime for the pay period ended January 14, 2018, Human Resources.
|
| |
|
Attachments: |
|
Overtime Total
|
|
Open Positions
|
|
FY18 Budget vs Actual for Court 01.22.18
|
| |
| 1. |
|
|
|
|
Call to order. The court will convene in open session for consideration of the following business matters: |
| |
| 2. |
|
|
|
|
Public Comments. |
| |
| 3. |
|
|
|
|
Presentation/Recognition: |
| |
|
|
a. |
|
|
44114
|
Check presentation in the amount of $62,127 to the Collin County Children's Advocacy Center, Budget.
|
| |
|
|
b. |
|
|
44278
|
Recognition of the County Clerk and staff for being honored with the 2017 Five Star Vital Registration Award from the Texas Department of State Health Services, County Clerk.
|
| |
|
Attachments: |
|
Memo
|
| |
| 4. |
|
|
|
|
Consent agenda to approve: |
| |
|
|
a. |
|
|
44284
|
Disbursements for the period ending January 16, 2018, Auditor.
|
| |
|
Attachments: |
|
Court Order
|
|
Disbursements
|
| |
|
|
b. |
|
|
44285
|
Indigent Defense Disbursements, Auditor.
|
| |
|
Attachments: |
|
Court Order
|
|
FY2018 Court Appointed Representation for period ending 01.09.18 for 01....
|
| |
|
|
c. |
|
|
44235
|
Tax refunds totaling $912,943.72, Tax Assessor/Collector.
|
| |
|
Attachments: |
|
Court Order
|
|
summary sheet 1-22-18
|
| |
|
d. |
|
|
|
Advertisement(s): |
| |
|
|
|
1. |
|
44322
|
Construction, Roof Recovery For Collin County Justice Center (IFB No. 2018-116), Construction & Projects.
|
| |
|
Attachments: |
|
Court Order
|
|
Memo
|
|
Bid Packet
|
| |
|
|
|
2. |
|
44328
|
Kitchen Equipment for Collin County Jail (IFB No. 2018-102), Construction & Projects.
|
| |
|
Attachments: |
|
Court Order
|
|
Construction/Projects Department Memo
|
|
Sheriff's Office Department Memo
|
|
Bid Packet
|
| |
|
e. |
|
|
|
Award(s): |
| |
|
|
|
1. |
|
44291
|
Construction, Myers Park Hardscape Improvement (IFB No. 2018-042) to North Rock Construction, LLC, budget amendment in the amount of $93,742 and further authorize the Purchasing Agent to finalize and execute the Construction Agreement, Construction & Projects.
|
| |
|
Attachments: |
|
Court Order
|
|
Memo
|
|
Contract Data
|
|
Bid Tabulation
|
|
Recommendation
|
|
Form 1295
|
|
Chapter 2252 Certification
|
|
Chapter 2270 Verification
|
|
Letter to Award
|
|
Construction Agreement
|
| |
|
|
|
2. |
|
44276
|
Annual Contract for Office Furniture (Contract No. 2018-096) to Plano Office Supply, Co., Purchasing.
|
| |
|
Attachments: |
|
Court Order
|
|
Memo Annual Contract for Office Furniture
|
|
Annual Contract for Office Furniture Agreement
|
|
Bid Award Tabulation Sheet
|
|
Award Letter to vendor
|
|
1295
|
|
2270
|
|
2252
|
| |
|
|
|
3. |
|
44333
|
Supplies: Copy Paper (Contract No. 2018-128) to Veritiv Operating Company, Purchasing.
|
| |
|
Attachments: |
|
Court Order
|
|
Memo
|
|
Contract Data
|
|
Evaluation spreadsheet
|
|
Draft Award Letter
|
|
2252
|
|
2270
|
|
1295
|
| |
|
|
|
4. |
|
44343
|
Firearms, Ammunition, and Accessories (IFB No. 2018-036) to various vendors, Sheriff.
|
| |
|
Attachments: |
|
Court Order
|
|
Dept Memo
|
|
Contract Data
|
|
Bid Tabulation
|
|
Award Letter - GT
|
|
Award Letter - John Doe
|
|
Award Letter - Nightforce
|
|
Award Letter - Silencerco
|
|
Award Letter - TK
|
|
GT - 1295
|
|
GT - HB89
|
|
GT - Chapter 2252 Certification
|
|
Nightforce - 1295
|
|
Nightforce - HB89
|
|
Nightforce - Chapter 2252 Certification
|
|
Silencer - 1295
|
|
Silencer - HB89
|
|
Silencer - Chapter 2252 Certification
|
|
TK Tactical - 1295
|
|
TK Tactical - HB89
|
|
Tk Tactical- Chapter 2252 Certification
|
|
John Doe - 1295
|
|
John Doe - HB89 Verification
|
|
John Doe - Chapter 2252 Certification
|
| |
|
f. |
|
|
|
Agreement(s): |
| |
|
|
|
1. |
|
44329
|
Personal Services Agreement with Kim Wilson for a cost allocation and rate model for jail services (inmate housing) and dispatch services, grant an exemption to the competitive bid process per V.T.C.A. Local Government Code 262.024(a)(4) and further authorize the Purchasing Agent to finalize and execute same, Budget.
|
| |
|
Attachments: |
|
Court Order
|
|
dept Memo
|
|
Personal Services Agreement
|
|
1295
|
|
HB89 Verification
|
|
Chapter 2252 Certification
|
| |
|
|
|
2. |
|
44323
|
Interlocal Cooperation Agreement with the Collin County Water Control and Improvement District No. 03 (Inspiration) for traffic regulation within a Special District, Engineering.
|
| |
|
Attachments: |
|
Draft Court Order
|
|
Department Memo
|
|
ILA for traffic Control
|
|
Location Map
|
| |
|
|
|
3. |
|
44300
|
Interlocal Agreement/License Agreement with the North Central Texas Council of Governments (NCTCOG) for digital LiDAR (Light Detection and Ranging) data and derivative data (contours) for mapping, Information Technology.
|
| |
|
Attachments: |
|
Court Order
|
|
Dept Memo
|
|
Interlocal Agreement
|
| |
|
|
|
4. |
|
44282
|
Interlocal Contract for Data Center Services (Google Imagery) with the Department of Information Resources (DIR) and further authorize the Purchasing Agent to finalize and execute same, Information Technology.
|
| |
|
Attachments: |
|
Court Order
|
|
ILC_DIR_CC
|
|
Agreement
|
|
Quote
|
| |
|
|
|
5. |
|
44330
|
Interlocal Agreement with the Community ISD for Dispatch Services effective through and including September 30, 2018, Sheriff.
|
| |
|
Attachments: |
|
Court Order
|
|
Department memo
|
|
Dispatch costs
|
|
Community ISD Interlocal Agreement
|
| |
|
|
|
6. |
|
44283
|
Consulting Services Agreement with The Nature Conservancy (TNC) for continued prairie restoration and maintenance at Parkhill Prairie, budget amendment in the amount of $27,745 and further authorize the Purchasing Agent to finalize and execute same, Special Projects.
|
| |
|
Attachments: |
|
Court Order
|
|
agenda memo
|
|
Exhibit A - Scope & Fee
|
|
Aerial Map - Parkhill Prairie
|
|
2013 Agreement
|
|
Consulting Services Agreement
|
|
1295 form
|
| |
|
g. |
|
|
|
Amendment(s): |
| |
|
|
|
1. |
|
44299
|
No. 1 to CSCD/SCORE (AGR No. 2016-301) with the Collin County Sheriff’s Office (CCSO) and Collin County Community Supervision and Corrections Department (CSCD) to make various changes to the contract, Adult Probation.
|
| |
|
Attachments: |
|
Draft Court Order
|
|
Memo
|
|
Amendment No. 1
|
|
FY18 original Agreement
|
| |
|
|
|
2. |
|
44293
|
No. 3 to Software and Implementation Services for an ERP Financial System (RFP No. 2015-192) with Tyler Technologies, Inc. to extend dedicated Tyler project management services from February 1, 2018 through and including June 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Information Technology.
|
| |
|
Attachments: |
|
Court Order
|
|
ERP Tyler Munis Contract Extension - Court Memo
|
|
Chapter 2270 Verification
|
| |
|
h. |
|
|
|
Ratification of the County Judge's prior approval:
|
| |
|
|
|
1. |
|
44319
|
FY 2017 Equitable Sharing Agreement and Certification with the US Department of Justice, Collin County and the Collin County District Attorney's Office, Auditor.
|
| |
|
Attachments: |
|
Court Order
|
|
Memo
|
|
Report
|
| |
|
i. |
|
|
|
Budget adjustment(s)/amendment(s):
|
| |
|
|
|
1. |
|
44340
|
$4,000 to move existing Jail Training Officer (JTO) funds for JTO pay at Inmate Transfer, Sheriff.
|
| |
|
Attachments: |
|
Court Order
|
|
Department Memo
|
| |
|
|
|
2. |
|
44321
|
$13,910 for Supplemental Work Order No. 4 and No. 5 with LMC Corporation for the relocation and expansion of the 911 Dispatch Center, Construction & Projects.
|
| |
|
Attachments: |
|
Court Order
|
|
Memo
|
|
Budget Amendment
|
|
Approval
|
|
SWO 4
|
|
SWO 5
|
| |
|
|
|
3. |
|
44345
|
$500,000 for the replacement of the current in-car video units and body cam motorcycle patrol video units for the Sheriff’s Department, Information Technology.
|
| |
|
Attachments: |
|
Court Order
|
|
Memo
|
| |
|
|
|
4. |
|
44342
|
$6,811,897 to reallocate funds to cover negative categories and/or negative departmental budgets for FY 2017, Auditor.
|
| |
|
Attachments: |
|
Court Order
|
|
FY17 Year-end Budget Adjustments
|
| |
|
|
|
5. |
|
44298
|
$46,524,911.56 for the encumbrance rollover from FY 2017 to FY 2018, Auditor.
|
| |
|
Attachments: |
|
Court Order
|
|
Memo
|
|
EN Rollover 2018
|
|
BA FY 2018 Rollover
|
| |
|
j. |
|
|
|
Receive and File, Auditor:
|
| |
|
|
1. |
|
|
Change of Office Audit Result(s): |
| |
|
|
|
|
a. |
44316
|
Sheriff's Office.
|
| |
|
Attachments: |
|
Court Order
|
|
Audit - Sheriff - Change of Office - 12.2016 - Skinner
|
| |
|
|
2. |
|
|
Final Audit Result(s): |
| |
|
|
|
|
a. |
44309
|
Constable, Precinct 4 (1st, 2nd, 3rd and 4th Quarter FY2016).
|
| |
|
Attachments: |
|
Court Order
|
|
Final Audit - Constable 4 - 1st thru 4th Qtrs FY16 - Wright
|
| |
|
|
|
|
b. |
44304
|
Development Services (1st, 2nd, 3rd and 4th Quarter FY2016).
|
| |
|
Attachments: |
|
Court Order
|
|
Final Audit - Dev Serv - 1st thru 4th Qtrs FY16 - Brown
|
| |
|
|
|
|
c. |
44311
|
Elections (1st, 2nd, 3rd and 4th Quarter FY2016).
|
| |
|
Attachments: |
|
Court Order
|
|
Final Audit - Elections - 1st thru 4th Qtrs FY16 - Sherbet
|
| |
|
|
|
|
d. |
44305
|
Engineering (1st, 2nd, 3rd and 4th Quarter FY2016).
|
| |
|
Attachments: |
|
Court Order
|
|
Final Audit - Eng - 1st thru 4th Qtrs FY16 - Daugherty
|
| |
|
|
|
|
e. |
44306
|
Fire Marshal (1st, 2nd, 3rd and 4th Quarter FY2016).
|
| |
|
Attachments: |
|
Court Order
|
|
Final Audit - Fire Marshal - 1st thru 4th Qtrs FY16 - Browning
|
| |
|
|
|
|
f. |
44303
|
Justice of the Peace, Precinct 3-2 (1st and 2nd Quarter FY2016).
|
| |
|
Attachments: |
|
Court Order
|
|
Final Audit - JP 3-2 - 1st & 2nd Qtrs FY16 - Payton
|
| |
|
|
|
|
g. |
44312
|
Law Library (1st, 2nd, 3rd and 4th Quarter FY2016).
|
| |
|
Attachments: |
|
Court Order
|
|
Final Audit - Law Library - 1st thru 4th Qtrs - FY16 - Arris
|
| |
|
|
|
|
h. |
44310
|
Myers Park (1st, 2nd, 3rd and 4th Quarter FY2016).
|
| |
|
Attachments: |
|
Court Order
|
|
Final Audit - Myers Park - 1st thru 4th Qtrs FY 16 - Durham
|
| |
|
|
|
|
i. |
44317
|
Sheriff's Office (4th Quarter FY2016).
|
| |
|
Attachments: |
|
Court Order
|
|
Final Audit - Sheriff - 4th Qtr FY16 - Skinner
|
| |
|
|
|
|
j. |
44318
|
Sheriff's Convicted Offender Reentry Effort (SCORE) Program for FY2016.
|
| |
|
Attachments: |
|
Court Order
|
|
Final Audit - SCORE FY16 - Skinner & Kim
|
| |
|
|
3. |
|
|
Inventory Audit Result(s): |
| |
|
|
|
|
a. |
44313
|
Sheriff's Office – Jail Kitchen (2nd Quarter FY2017).
|
| |
|
Attachments: |
|
Court Order
|
|
Final Audit - Sheriff - Jail Kitchen 2nd Qtr Inventory FY17 - Skinner
|
| |
|
|
|
|
b. |
44314
|
Sheriff's Office – Jail Kitchen (3rd Quarter FY2017).
|
| |
|
Attachments: |
|
Court Order
|
|
Final Audit - Sheriff Jail Kitchen 3rd Qtr Inventory - FY17 - Skinner
|
| |
|
k. |
|
|
|
Filing of the Minute(s), County Clerk:
|
| |
|
|
|
1. |
|
44294
|
December 18, 2017.
|
| |
|
Attachments: |
|
Minutes
|
| |
|
l. |
|
|
|
Miscellaneous
|
| |
|
|
|
1. |
|
44344
|
List of Payables to be released outside of the normal process of accounts payable check runs and without an early release approval to avoid late charges and penalties, Auditor.
|
| |
|
Attachments: |
|
Court Order
|
|
List of Payables Early Release Memo FY2018
|
|
Listing of payables to Commissioners CT_release without early release 2018
|
| |
|
|
|
2. |
|
44031
|
Adoption of the 2018 Investment Policy, Auditor.
|
| |
|
Attachments: |
|
Court Order
|
|
2018 Investment Policy Memo
|
|
2018_Investment Policy_Proposed_01.24.18
|
|
2018 Investment Policy Markup
|
| |
|
|
|
3. |
|
44297
|
Reject all bids received for Construction, Roof Recovery for Collin County Justice Center (IFB No. 2017-343), Construction & Projects.
|
| |
|
Attachments: |
|
Court Order
|
|
Memo
|
| |
|
|
|
4. |
|
44346
|
Sale of property located in Lake Side Estates, Wylie, Texas (Lot 8A, Volume B, Page 178) as recorded in the Collin County Deed Records to Brandon White upon the payment of $7,700, County Judge.
|
| |
|
Attachments: |
|
Court Order
|
|
Letter
|
|
Distribution of Proceeds
|
|
Deed Without Warranty
|
|
Map
|
| |
|
|
|
5. |
|
44341
|
Grant application for the FY 2018 Emergency Management Performance Grant (EMPG) from the US Department of Homeland Security through the State of Texas Department of Public Safety, Texas Division of Emergency Management, Emergency Management.
|
| |
|
Attachments: |
|
Court Order
|
|
Memo to Court
|
|
Grant Summary
|
|
TDEM 17
|
|
TDEM 17A-Progress Report
|
|
TDEM 17B-Designation Grant Officials
|
|
TDEM 66-Staffing Pattern
|
|
TDEM 67-App for Federal Assistance
|
|
TDEM 68-McCrone job description
|
|
TDEM 68-Allen job description
|
|
TDEM 69-Travel Policy
|
|
Direct Deposit
|
|
FEMA 20-16 Assurances & Certs
|
|
Assurances - Non-Construction Programs
|
|
Cert Regarding Lobbying
|
|
FFATA Cert
|
|
Grant Review Committee Form EMPG '18
|
| |
|
|
|
6. |
|
44339
|
Adoption of an Order authorizing the sale of fireworks for Texas Independence Day, San Jacinto Day and Memorial Day, Fire Marshal.
|
| |
|
Attachments: |
|
Court Order
|
|
Memo to Court
|
|
Texas Occ Code
|
| |
|
|
|
7. |
|
44292
|
Consent to Assignment and Assumption of Contracts for Insurance, General & Excess Liability (RFP No. 2015-220) to change the name from Wells Fargo Insurance Services USA, Inc. to USI Insurance Services National, Inc., DBA USI Insurance Services and further authorize the Purchasing Agent to finalize and execute same, Purchasing.
|
| |
|
Attachments: |
|
Court Order
|
|
Assignment & Assumption Letter
|
|
Backup
|
|
1295 Form
|
|
2270 Form
|
|
2252 Form
|
| |
|
|
|
8. |
|
44336
|
Grant application and resolution for the FY 2019 Juvenile Justice and Delinquency Prevention (JJDP) Grant through the Office of the Governor (OOG), Criminal Justice Division (CJD), Teen Court.
|
| |
|
Attachments: |
|
Court Order
|
|
Memo
|
|
FY 19 JJDP Teen Court - eGrants Application
|
|
FY 19 JJDP Teen Court - Resolution
|
|
Grant Summary
|
|
FY 19 JJDP Teen Court - Grant Resource Benefit Summary
|
|
CJD-Standard-Certifications-Requirements
|
|
JA-Juvenile_Justice_Announce-com_PY19
|
|
OOG-Grantee-Conditions-Responsibilities
|
|
Grant review committee form
|
| |
|
|
|
9. |
|
44350
|
Personnel Appointments, Human Resources.
|
| |
|
Attachments: |
|
Court Order
|
|
Personnel Appointments
|
| |
|
|
|
10. |
|
44351
|
Personnel Changes, Human Resources.
|
| |
|
Attachments: |
|
Court Order
|
|
Personnel Changes
|
| |
|
|
|
|
|
GENERAL DISCUSSION
|
| |
|
|
|
|
|
Presentation, discussion and any action regarding: |
| |
|
5. |
|
|
|
44338
|
Public Hearing – Replat of Lots 1A and 1B of the Pham Estates Subdivision, Engineering.
|
| |
|
Attachments: |
|
Court Order
|
|
agenda memo
|
|
Location Map
|
|
Original Plat
|
|
Adjacent Property owner letter of notice
|
|
Notice of Public Hearing
|
|
Replat Lot 1
|
| |
|
6. |
|
|
|
44355
|
Approval to apply for Community Mental Health Grant Funding (HB 13), Administrative Services.
|
| |
|
Attachments: |
|
Court Order
|
|
E-Mail
|
|
HB 13 RFA
|
| |
|
7. |
|
|
|
44334
|
Creation of an additional Detention Officer position for the Sheriff's Convicted Offender Reentry Effort (SCORE) Program and budget amendment in the amount of $34,383 for same, Sheriff.
|
| |
|
Attachments: |
|
Memo
|
|
Salary and Benefits
|
| |
| 8. |
|
|
|
|
Board/Committee Appointments, Commissioners Court:
|
| |
|
|
a. |
|
|
44368
|
North Texas Groundwater Conservation District Board.
|
| |
|
Attachments: |
|
Court Order
|
|
Letter
|
| |
|
9. |
|
|
|
44358
|
Conference of Urban Counties Update, Commissioner, Precinct 1.
|
| |
|
Attachments: |
|
POLICY Agenda Packet 1-12-18
|
| |
|
10. |
|
|
|
33858
|
RTC monthly update, Commissioner, Precinct 4.
|
| |
| 11. |
|
|
|
|
Possible future agenda items by Commissioners Court without discussion.
|
| |
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EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION) |
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Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects: |
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Real Estate (551.072) |
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44262
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Advertise for Sale of Real Property: Old F.M. Highway 720 Right-of-Way (IFB No. 2018-115), Special Projects.
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Attachments: |
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Court Order
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44367
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Right of Way Acquisition for the Dallas North Tollway – Phase 4A from U.S. Highway No. 380 to F.M. Highway 428 – Settlement offer from G & H Properties, L.P., Special Projects.
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Any action resulting from the executive session.
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The court reserves the right to convene into executive session throughout this meeting.
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Adjourn.
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___________________________
Keith Self
COUNTY JUDGE
COLLIN COUNTY, T E X A S
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CERTIFICATION: |
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I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2018 at _______ o'clock _____.M.
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___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
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___________________________
Deputy
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NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
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