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AGENDA

Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney November 20, 2017 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Commissioner Webb Pledge of Allegiance – Judge Self Pledge of Allegiance to the Texas Flag – Commissioner Fletcher

COMMISSIONERS COURT MEETING


				DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.	44106	Personnel Appointments, Human Resources.

				Attachments:
				Personnel Appointments

				FYI NOTIFICATION

		1.	34688	Outstanding Agenda Items, Commissioners Court.

				Attachments:
				Outstanding Agenda Items

1.				Call to order. The court will convene in open session for consideration of the following business matters:

2.				Public Comments.

3.				Presentation/Recognition.

4.				Consent agenda to approve:

	a.		44068	Disbursements for the period ending November 14, 2017, Auditor.

				Attachments:
				Court Order
				FY2017 Disbursements
				FY 2018 Disbursements

	b.		44069	Indigent Defense Disbursements, Auditor.

				Attachments:
				Court Order
				FY2017 Court Appointed Representation Disbursements Period Ending 11.7.17 for 11.20.17 Court
				FY2018 Court Appointed Representation for Period Ending 11.7.17 for 11.20.17 Court

	c.		44008	Tax refunds totaling $422,137.94, Tax Assessor/Collector.

				Attachments:
				Court Order
				Summary sheet 11/20/17

	d.			Advertisement(s):

		1.	43911	Grounds Maintenance Equipment (IFB No. 2017-344), Public Works.

				Attachments:
				Court Order
				Bid Memo
				Bid Packet

		2.	44078	Firearms, Ammunition, and Accessories (IFB No. 2018-036), Sheriff.

				Attachments:
				Court Order
				Memo
				Bid Packet

	e.			Award(s):

		1.	44051	Dispatch Console Furniture (RFP No. 2017-169), Sheriff.

				Attachments:
				Court Order

	f.			Agreement(s):

		1.	44076	Personal Services Agreement with Brennan Rivera-Jones (Agreement No. 2018-049) for a Program Manager to oversee and administer the Veterans Court Program, grant an exemption from the competitive bid process per V.T.C.A. Local Government Code 262.024(a)(4) and further authorize the Purchasing Agent to finalize and execute same, 296th District Court.

				Attachments:
				Court Order
				Memo
				Agreement
				Form 2270
				Form 2252
				Form 1295
				Backup

		2.	43768	Interlocal Jail Services Agreement with the City of Celina effective through and including September 30, 2018, Sheriff.

				Attachments:
				Court Order
				Memo
				Agreement

	g.			Budget adjustment(s)/amendment(s):

		1.	44079	$8,680 for Supplemental Work Order No. 1 and No. 2 with LMC Corporation for the Relocation & Expansion of the 911 Dispatch Center, Construction & Projects.

				Attachments:
				Court Order
				Memo
				Budget Amendment
				Supplemental Order 1
				Supplemental Order 2
				1295
				Chapter 2270 Verification
				Chapter 2252 Certification

	h.			Miscellaneous

		1.	44031	Adoption of the 2018 Investment Policy, Auditor.

				Attachments:
				Draft Court Order
				2018 Investment Policy Memo
				2018 Investment Policy Markup
				2018 Investment Policy Proposed

		2.	44020	Canvass the results of the November 7, 2017, Constitutional Amendment Election, Elections.

				Attachments:
				Court Order
				Notice of Canvass
				Canvass Memo
				Combined EV and ED Summary Report
				Election Day Summary Report
				Early Voting Summary Report
				Combined EV and ED SOVC
				Election Day SOVC
				Early Voting SOVC

		3.	44072	Notice of Sub-Recipient Grant Award and acceptance of the FY 2017 Emergency Management Performance Grant (EMPG) in the amount of $76,968.01 administered by the Texas Division of Emergency Management, Texas Department of Public Safety, Emergency Management.

				Attachments:
				Court Order
				memo to court
				EMPG Approval Letter from DPS
				FY17 Award Terms & Conditions
				FY2017 EMPG timeline doc
				GRC review form

		4.	44080	Re-designation of Private Road 5640 to Gray Way (with associated address updates), GIS/Rural Addressing.

				Attachments:
				Court Order
				Request Memo
				Gray Way Petition
				Req Letters
				Mapgrid 13P2

		5.	44081	Declare Superion, LLC as the sole source provider for the legacy HTE ERP software license and maintenance for Naviline, QRep and Procurement Card and further grant an exemption from the competitive bid process per V.T.C.A. Local Government Code 262.024(a)(7)(A), Information Technology.

				Attachments:
				Court Order
				Court Memo
				2018 Maintenance
				Sole Source Affidavit - Executed
				Sole Source Memo
				1295
				Chapter 2270 Verification
				Chapter 2252 Certification

		6.	44077	List of equipment manufacturers for the Sheriff’s Office Firearms, Ammunition, and Accessories procurement standards, Sheriff.

				Attachments:
				Draft Court Order
				Memo
				Standards

		7.	44095	Personnel Appointments, Human Resources.

				Attachments:
				Court Order
				Personnel Appointments

		8.	44096	Personnel Changes, Human Resources.

				Attachments:
				Court Order
				Personnel Changes

				GENERAL DISCUSSION

				Presentation, discussion and any action regarding:

5.			44049	Indemnification of the Justice of the Peace, Precinct 3-1, Auditor.

				Attachments:
				Court Order
				memo
				Indemnificaiton Policy

6.			44030	Agreement to Contribute Right of Way Funds (Fixed Price) with the Texas Department of Transportation (TxDOT) for 10% of the right-of-way (ROW) acquisition costs for certain highway improvements on SH 5 from SH 121 to CR 375 and budget amendment in the amount of $3,011,678 for same, Engineering.

				Attachments:
				Draft Court Order
				Memo
				TxDOT Agreement SH 5 from SH 121 to CR 375
				Anna request letter
				Melissa Request letter
				Location Map
				Texas Administrative Code
				Frequently Asked Questions

7.				Board/Committee Appointments, Commissioners Court:

	a.		44091	McKinney TIRZ No. 1 (Town Center).

				Attachments:
				Court Order

	b.		44092	Farmersville TIRZ No. 1.

				Attachments:
				Court Order

	c.		44115	P3 (Public Power Pool) Board of Directors.

				Attachments:
				Court Order

8.			38983	North Central Texas Council of Governments (NCTCOG) Executive Board monthly update, County Judge.

9.				Possible future agenda items by Commissioners Court without discussion.

				EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

				Executive Session, in accordance with Chapter 551 of the Government Code.

				Any action resulting from the executive session.

				The court reserves the right to convene into executive session throughout this meeting.

				Adjourn.



				___________________________ Keith Self COUNTY JUDGE COLLIN COUNTY, T E X A S

				CERTIFICATION:

				I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2017 at _______ o'clock _____.M.



				___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



				___________________________ Deputy

				NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.