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AGENDA
 
Commissioners Court
Oak Point Nature & Retreat Center
5901 Los Rios Boulevard, Plano
June 6, 2016
6:00 P.M.
 
 
NOTICE OF A REGULAR MEETING
 

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION.  Following is the agenda for said meeting:
 

Invocation – Judge Self

Pledge of Allegiance – Commissioner Fletcher

Pledge of Allegiance to the Texas Flag – Commissioner Williams
 

COMMISSIONERS COURT MEETING
 
             
  FYI NOTIFICATION
 
1. 34688   Outstanding Agenda Items, Commissioners Court.
 
Attachments:
Outstanding Agenda Items
 
2. 41596   Change Order No. 3 to Detention Center Camera and Monitor Upgrades (IFB No. 2015-251) with Argyle Security for the installation of one (1) DVR, Purchasing.
 
Attachments:
Memo
Contract Change Order 3
Argyle Quote
 
3. 41601   P-Card Disbursements, Auditor.
 
Attachments:
Procurement Card Distribution
 
4. 41632   Reclassification of a vacant Supervisor position (pay grade 639) to a Functional Analyst position (pay grade 638) for the Community Supervision and Corrections Department, Human Resources.
 
Attachments:
Reclass Order
 
5. 41640   Voluntary Terminations, Human Resources.
 
Attachments:
Voluntary Terms
Turnover 04/2016
 
6. 41642   Community Service Restitution Program Participating Agency Agreement, Public Works.
 
Attachments:
Memo
Agreement
 
1.   Call to order. The court will convene in open session for consideration of the following business matters:
 
2.   Public Comments.
 
3.   Presentation/Recognition.
 
4.   Consent agenda to approve:
 
a. 41586   Disbursements for the period ending May 31, 2016, Auditor.
 
Attachments:
Court Order
EFT Disbursements
Disbursements
 
b. 41572   Tax refunds totaling $789,426.21, Tax Assessor Collector.
 
Attachments:
Court Order
Summary sheet 6-6-16
 
c.   Advertisement(s):
 
1. 41645   Road Materials, Emulsified Asphalt (RFP No. 2016-127), Public Works.
 
Attachments:
Court Order
Memo
IFB Packet 2016-127-1
 
d.   Award(s):
 
1. 41578   Supplies: Specialized Printing for Elections (IFB No. 2016-188) to various vendors, Elections.
 
Attachments:
Court Order
Department Memo
Contract Data
Evaluation Spreadsheet
Award Letter, Safeguard Forms & Systems
Form 1295
Award Letter, Jayden Graphics
Form 1295
Award Letter, Extreme Business
Form 1295
 
2. 41576   Services, Maintenance: Plumbing Contractor (IFB No. 2016-112) to Murley Plumbing, Facilities.
 
Attachments:
Court Order
awardplumbingcontract2016
Contract Data
Bid Tabulation
Form 1295
Award Letter
 
e.   Amendment(s):
 
1. 41606   No. 4 to Inmate Telephone Services (RFP No. 03191-12) with Securus Technologies, Inc. to reduce the monthly commissions by $11,158 each month with the commission rate remaining the same at 81.1% effective June 20, 2016 and further authorize the Purchasing Agent to finalize and execute same, Sheriff.
 
Attachments:
Draft Court Order
Memo
Support Memo
Securus - Contract Addendum
Amendment No. 4
Securus Fact Sheet
Commission Payments
Agreement
Amendment No. 1
Amendment No. 2
Amendment No. 3
1295 Form
 
f.   Change Order(s):
 
1. 41652   No. 4 to Food: Bread Products (IFB No. 04201-12) with Earthgrains Baking Companies, Inc. to add Bread Loaves – Wheat (Bid Item# 04201-12-01-04) to the contract and further authorize the Purchasing Agent to finalize and execute same, Sheriff.
 
Attachments:
Court Order
Memorandum
Change Order #4
Form 1295
 
g.   Budget adjustment(s)/amendment(s):
 
1. 41614   $500 to transfer funds to Education and Conference to cover a shortage, 417th District Court.
 
Attachments:
Court Order
Memo 417th Drug Court Budget Adjustment Request
417th Drug Court Budget Adjustment Request Form
 
2. 41570   $7,465 for computers and software for the new Auxiliary Courtroom, 199th District Court.
 
Attachments:
Court Order
Memo Comm Court - Judge Tucker
Memo Comm Court - Judge Mason
Pricing for new aux court Equip.
Scanner Quote
 
h.   Receive and File, Auditor:
 
1. 41653   Monthly Financial Reports for April 2016.
 
Attachments:
Court Order
Memo for Monthly Financial Reports for April 2016
April 2016 Balance Sheet
April 2016 Revenues, Expenditures and Changes in Fund Balance
April 2016 Cash and Investments
April 2016 Year to Date Schedule of Transfers
April 2016 Schedule of Long Term Debt
April 2016 Commissioners Court Expenditure Budgets
April 2016 Employee Insurance Fund
 
2.   Final Audit Result(s):
 
a. 41623   Constable, Precinct 3 (4th Quarter FY2014).
 
Attachments:
Court Order
Final Audit - Constable Pct 3 - 4th Qtr FY14 - Knapp
 
b. 41631   Justice of the Peace, Precinct 1 (1st, 2nd & 3rd Quarter FY2014).
 
Attachments:
Court Order
Final Audit JP1 - Raleeh-1st - 3rd Qtrs FY14
 
c. 41625   Community Supervision and Corrections Department (1st & 2nd Quarter FY2015).
 
Attachments:
Court Order
Final Audit CSCD - Kim - 1st & 2nd Qtrs FY15
 
d. 41626   Constable, Precinct 3 (1st & 2nd Quarter FY2015).
 
Attachments:
Court Order
Final Audit - Constable Pct 3 - Knapp - 1st & 2nd Qtrs FY15
 
e. 41624   Constable, Precinct 4 (1st & 2nd Quarter FY2015).
 
Attachments:
Court Order
Final Audit - Constable Pct. 4 - Wright - 1st & 2nd Qtrs FY15
 
f. 41627   County Clerk (1st & 2nd Quarter FY2015).
 
Attachments:
Court Order
Final Audit - County Clerk - Kemp - 1st & 2nd Qtrs FY15
 
g. 41628   Elections (1st & 2nd Quarter FY2015).
 
Attachments:
Court Order
Final Audit - Elections - Sherbet - 1st & 2nd Qtrs FY15.
 
h. 41629   Fire Marshal (1st & 2nd Quarter FY2015).
 
Attachments:
Court Order
Final Audit - Fire Marshall - Browning - 1st & 2nd Qtrs FY15
 
i. 41633   Justice of the Peace, Precinct 4 (1st & 2nd Quarter FY2015).
 
Attachments:
Court Order
Final Audit - JP4 - Yarbrough - 1st & 2nd Qtrs. FY15
 
j. 41634   Medical Examiner (1st & 2nd Quarter FY2015).
 
Attachments:
Court Order
Final Audit - Med. Ex. - Rohr - 1st & 2nd Qtrs. FY15
 
i.   Filing of the Minute(s), County Clerk:
 
1. 41594   May 9, 2016.
 
Attachments:
Minutes
 
2. 41618   May 16, 2016.
 
Attachments:
Minutes
 
j.   Miscellaneous
 
1. 41655   Sale of property located in Neathery-Marble Addition, Farmersville, Texas (Lot 4C, Block 2, Volume 668, Page 928) as recorded in the Collin County Deed Records to Collin Crume upon the payment of $500, County Judge.
 
Attachments:
Draft Court Order
Letter
Distribution of Proceeds
Special Warranty Deed
 
2. 41616   Final Plat for Pham Estates, Engineering.
 
Attachments:
Court Order
department memo
Plat
location map
 
3. 41644   Amendment to the contract with the Texas Department of State Health Services (DSHS) for Contract No. 2016-004015, Amendment 01: CPS – One Time Discretionary Unique Grant to “add language to the Statement of Work and Special Provisions” with an effective date of May 31, 2016, Homeland Security.
 
Attachments:
Court Order
Court Order
Memo
DSHS Contract No. 2016-004015-01
DSHS Amendment
 
4. 41581   Abandonment of a portion of Seventh St. in the Copeville Original Donation and sell to Mr. Larry Hutchins for the appraised value and appraisal fee, Public Works.
 
Attachments:
Court Order
memo
exhibit
petition
email
 
5. 41641   Acceptance of the 2016–2017 Materials Management Grant through the North Central Texas Council of Governments (NCTCOG) in the amount of $49,250.50 and approval of an Interlocal Agreement for same, Public Works.
 
Attachments:
Court Order
Memo
Interlocal Agreement
Grant review committee form
 
6. 41646   Request from the City of Lavon Economic Development Corporation for an easement to construct a city monument at the northeast corner of State Highway 205 and County Road 483, Public Works.
 
Attachments:
Court Order
Memo
Backup
 
7. 41589   Acceptance of the Dining Alliance rebate check in the amount of $557.02 to be deposited in the Going the Extra Mile Employee Incentive Program line item and budget amendment for same, Purchasing.
 
Attachments:
Court Order
Agenda Memo-Rebate
Agenda Backup Rebate
 
8. 41669   Personnel Appointments, Human Resources.
 
Attachments:
Court Order
Personnel Appointments
 
9. 41670   Personnel Changes, Human Resources.
 
Attachments:
Court Order
Personnel Changes
 
  GENERAL DISCUSSION
 
  Presentation, discussion and any action regarding:
 
5. 41610   Allowance of an Open Bar during the Farm Aid Event scheduled for October 14, 2016 at Myers Park & Event Center, Special Projects.
 
Attachments:
Court Order
Agenda Memo for Authorization to Allow Open Bar during Farm Aid Event
 
6. 41607   Advertise for Cellular Antenna System for Myers Park Show Barn (RFP No. 2016-207), Commissioner, Precinct 4.
 
Attachments:
Court Order
Agenda Memo Requesting Authorization
RFP Packet - Cellular
 
7. 41585   Bond Presentation, approval to authorize the sale of $30,782,000 in Road Bonds and $2,300,000 in Parks & Open Space bonds for a Total Bond Sale of $33,082,000 and further authorize advanced refunding on eligible portions of  the 2008 Limited and Unlimited Tax Issues, Budget.
 
Attachments:
Court Order
presentation
Road Project Detail
tax rate analysis
Timetable
 
8. 38983   North Central Texas Council of Governments (NCTCOG) Executive Board monthly update, County Judge.
 
9.   Possible future agenda items by Commissioners Court without discussion.
 
  EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION)
 
  Executive Session, in accordance with Chapter 551 of the Government Code.
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
  Adjourn.
 
   
 
  ___________________________
Keith Self
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
  CERTIFICATION:
 
 
I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2016 at _______ o'clock _____.M.
 
   
 
  ___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
  ___________________________
Deputy
 
 
NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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