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AGENDA

Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney June 20, 2016 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Commissioner Hill Pledge of Allegiance – Commissioner Webb Pledge of Allegiance to the Texas Flag – Judge Self

COMMISSIONERS COURT MEETING


				DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.	41722	Personnel Appointments, Human Resources.

				Attachments:
				Personnel Appointments

		2.	41724	Personnel Changes, Human Resources.

				Attachments:
				Personnel Changes

				FYI NOTIFICATION

		1.	34688	Outstanding Agenda Items, Commissioners Court.

				Attachments:
				Outstanding Agenda Items

		2.	41602	Budget amendment in the amount of $4,350 for the 2016 IRS Task Force Grant (Federal funding) for overtime and travel expenses associated with the Internal Revenue Service joint operations task forces, Auditor.

				Attachments:
				BA MEMO
				BA REVENUE BUDGET
				BA EXPENSE BUDGET
				IRS REIMBURSEMENT AGREEMENT

1.				Call to order. The court will convene in open session for consideration of the following business matters:

2.				Public Comments.

3.				Presentation/Recognition:

	a.		41692	Collin County was awarded "Best in Show" honors in the 26th Annual South Central Arc User Group Conference Map Gallery Competition, Information Technology.

				Attachments:
				SCAUG2016Award

4.				Consent agenda to approve:

	a.		41685	Disbursements for the period ending June 14, 2016, Auditor.

				Attachments:
				Court Order
				EFT Disbursements
				Disbursements

	b.		41622	Tax refunds totaling $685,528.71, Tax Assessor Collector.

				Attachments:
				Court Order
				Summary sheet 6-20-16

	c.			Advertisement(s):

		1.	41682	Storage and Microfilm Creation for County Clerk (RFP No. 2016-153), County Clerk.

				Attachments:
				Court Order
				Memo FY 2017 Advertising_Microfilm.doc
				Bid Packet 2016-153

		2.	41701	Construction, Myers Park Maintenance/Storage Building (IFB No. 2016-248), Construction & Projects.

				Attachments:
				Court Order
				Memo
				Bid Packet

	d.			Award(s):

		1.	41656	Kitchen Equipment (IFB No. 2016-178) to ISI Commercial Refrigeration, Inc., Facilities.

				Attachments:
				Court Order
				awardkitchenequipment2016
				Contract Data
				Bid Tab
				Letter of Award
				Form 1295

		2.	41678	IT Asset Management Software Solution (RFP No. 2016-138), Information Technology.

				Attachments:
				Court Order
				Evaluation Round 1 Court Copy
				Evaluation Round 2 Court Copy
				Evaluation Best and Final Court Copy

	e.			Agreement(s):

		1.	41699	Interlocal Agreement with the City of Dallas for various intersection improvements (Bond Project No. 07-00-61) and budget amendment in the amount of $384,750 for same. County participation NTE $384,750, Engineering.

				Attachments:
				Court Order
				Department Memo
				Discretionary Projects Court Order
				Discretionary Funding Project List
				Intersections Map
				Interlocal Agreement

		2.	41702	Interlocal Agreement with the City of Murphy for the design and construction of Betsy Lane from FM 2551 (North Murphy Road) to McCreary Road (Bond Project No. 07-053). County participation NTE $1,047,750, Engineering.

				Attachments:
				Court Order
				Memo
				Location Map
				Interlocal Agreement

		3.	41649	Interlocal Agreement with the City of Parker for the widening of Allen Heights from Chaparral Road to Salisbury Drive (Bond Project No. 07-00-63) and budget amendment in the amount of $539,073 for same. County participation NTE $539,073, Engineering.

				Attachments:
				Court Order
				Department Memo
				Location Map
				Interlocal Agreement

		4.	41683	Acceptance of the 2016 Edward Byrne Memorial Justice Assistance Grant (JAG) in the amount of $16,649 and approval of the Interlocal Agreement and the Memorandum of Understanding with the cities of Plano and McKinney, Sheriff.

				Attachments:
				Court Order
				Memo
				Grant Summary
				Interlocal Agreement
				Memorandum of Understandig
				Grant Review Committee Form

	f.			Contract Renewal(s):

		1.	41680	AiLIS Software Maintenance for County Clerk (AGR No. 10007-11) with Granicus, Inc. to extend the contract for one (1) year through and including September 30, 2017, County Clerk.

				Attachments:
				Court Order
				Memo FY 2017 Agreement_AiLIS Software Maintenance.doc
				Renewal Letter
				1295 Form
				Granicus AiLIS Agreement

		2.	41681	Maintenance, Redaction Services for County Clerk (AGR No. 10057-10) with Granicus, Inc. to extend the contract for one (1) year through and including September 30, 2017, County Clerk.

				Attachments:
				Court Order
				Memo FY 2017 Agreement_Redaction Maintenance.doc
				Renewal Letter
				1295 Form
				Granicus AmRedact Agreement

		3.	41643	Contract renewal for Services, Coffee (IFB No. 05226-12) with Office Perks, Inc. to extend the contract for one (1) year through and including September 30, 2017, Purchasing.

				Attachments:
				Court Order
				Memo
				Renewal Letter
				Form 1295

		4.	41687	Services, Maintenance HVAC Contractor (IFB No. 2015-141) with 3D Mechanical Service Company, Inc. to extend the contract for one (1) year through and including September 30, 2017, Facilities.

				Attachments:
				Court Order
				hvaccontractorcontractrenewal2017
				Renewal Letter
				Form 1295

	g.			Budget adjustment(s)/amendment(s):

		1.	41671	$317,857 to move remaining funding out of completed Permanent Improvement Projects into Contingency, Budget.

				Attachments:
				Court Order
				Memo
				Budget Adjustments

	h.			Miscellaneous

		1.	41695	Declare Votec Corporation as the sole source provider and grant an exemption from the competitive bid process per V.T.C.A. Local Government Code 262.024(a)(7)(A) for the Voter Registration and Early Voting Software for existing VEMACS Support (Votec Corporation) and VoteSafe Software, approval for the purchase of 50 VoteSafe licenses to be added to the contract and 4 additional Oracle licenses for VEMACS Clients, Elections.

				Attachments:
				Court Order
				memo
				Court Order 2016-288-05-02
				VoteSafe License Quote
				VEMACS License Quote
				Sole Source Affidavit-VoteSafe
				Sole Source Affidavit-VEMACS
				Sole Source Memo-VEMACS
				Sole Source Memo-VoteSafe
				1295 Form

		2.	41704	Final Plat for Knoll Ridge, Engineering.

				Attachments:
				Court Order
				Department Memo
				Final plat
				Location Map

		3.	41684	Addition of 50 new licenses to the Microsoft Enterprise Re-Enrollment agreement for Elections with SHI and further authorize the Purchasing Agent to finalize and execute same, Information Technology.

				Attachments:
				Court Order
				Memo
				Product Form
				Quote Form
				Signature Form
				1295 Form

		4.	41725	Personnel Appointments, Human Resources.

				Attachments:
				Court Order
				Personnel Appointments

		5.	41727	Personnel Changes, Human Resources.

				Attachments:
				Court Order
				Personnel Changes

				GENERAL DISCUSSION

				Presentation, discussion and any action regarding:

5.			41693	Application for a Slaughter Facility submitted by Dr. Osama Fettouh to be located at County Road 458, Development Services.

				Attachments:
				Court Order
				Memo
				Consideration Lett
				Exhibits
				Local Gov. Code

6.			41672	Elected Official Compensation presentation, Human Resources.

				Attachments:
				ELEOF presentation

7.			41706	Budget amendment in the amount of $130,800 for Elections Enhancements (Phase Two), Elections.

				Attachments:
				Court Order
				memo
				Ballot Tabulation Server Quote

8.			41707	Personnel Appointments, County Judge.

				Attachments:
				Court Order
				Personnel Appointments_General Discussion
				Backup
				Presentation

9.			33858	RTC monthly update, Commissioner, Precinct 4.

10.				Possible future agenda items by Commissioners Court without discussion.

				EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

				Executive Session, in accordance with Chapter 551 of the Government Code.

				Any action resulting from the executive session.

				The court reserves the right to convene into executive session throughout this meeting.

				Adjourn.



				___________________________ Keith Self COUNTY JUDGE COLLIN COUNTY, T E X A S

				CERTIFICATION:

				I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2016 at _______ o'clock _____.M.



				___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



				___________________________ Deputy

				NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.