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AGENDA

Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney August 5, 2019 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Commissioner Webb Pledge of Allegiance – Commissioner Hale Pledge of Allegiance to the Texas Flag – Commissioner Fletcher

COMMISSIONERS COURT MEETING


					DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.		46893	Reclassification of a vacant Supervision Officer position (grade 635) to a Caseworker position (grade 633), Human Resources.

					Attachments:
					CSCD Order

		2.		46946	Personnel Appointments, Human Resources.

					Attachments:
					Personnel Appointments

					FYI NOTIFICATION

		1.		34688	Outstanding Agenda Items, Commissioners Court.

					Attachments:
					Outstanding Items

		2.		46892	Turnover, Human Resources.

					Attachments:
					June Turnover

		3.		46891	Volunteer Terminations, Human Resources.

					Attachments:
					Voluntary Terms

		4.		46895	Addendum No. 1 and No. 2 to Construction, Collin County Central Plant Breaker Relocation (IFB No. 2019-163) to make various changes to the Invitation for Bid, Purchasing.

					Attachments:
					Addendum 1
					Addendum 2

		5.		46894	Addendum No. 1 and No. 2 to Services, Detention Security Controls, Integration and Maintenance (RFP No. 2019-160) to make various changes to the Request for Proposal, Purchasing.

					Attachments:
					Addendum 1
					Addendum 2

		6.		46925	Addendum No. 1, No. 2, and No. 3 to Construction, Reroof Collin County 920 E. Park Blvd., Plano (IFB No. 2019-262) to make various changes to the Invitation for Bid, Purchasing.

					Attachments:
					Addendum 1
					Addendum 2
					Addendum 3

		7.			Notification of budget adjustment(s)/amendment(s), Auditor:

			a.	46878	$48,580 to establish the budget for the 2019 Lake Patrol Grant, Auditor.

					Attachments:
					BA MEMO
					EXPENSE BUDGET
					REVENUE BUDGET
					FY 19 CONTRACT
					AGENDA AI-46337
					BUDGET PROOF

			b.	46884	$35,001.75 to establish the budget for FY2019-2021 Chapter 19 to be used for training, travel, and temporary election employees, Auditor.

					Attachments:
					Memo
					Munis Proof
					Revenue
					Expenditures
					Funds Availability Summary

			c.	46900	$200,000 to establish the budget for the FY2019 Texas Veterans Commission Grant (GT-VTC19-004), Auditor.

					Attachments:
					MEMO
					VTC FY19 AWARD
					VTC FY19 BA REVENUE
					VTC FY19 BA EXPEND
					Revenue Budget Proof
					Expenditure Budget Proof

			d.	46905	$1,986 from the FY2017 SCAAP Grant to cover the cost of overtime and jail expenditures, Auditor.

					Attachments:
					BA Memo
					SCAAP Expense Budget Add'l
					Budget Proof

			e.	46945	Reduction in the amount of $996,972 due to Passport Office closure, Auditor.

					Attachments:
					Memo
					Passport Office Revenue BA

1.					Call to order. The court will convene in open session for consideration of the following business matters:

2.					Public Comments.

3.					Presentation/Recognition:

	a.			46865	Sheriff Skinner to present a Life Saving Award, Sheriff.

					Attachments:
					Memo

4.					Consent agenda to approve:

	a.			46912	Disbursements for the period ending July 30, 2019, Auditor.

					Attachments:
					Court Order
					Disbursements

	b.			46936	Indigent Defense Disbursements, Auditor.

					Attachments:
					Court Order
					Disbursements

	c.			46832	Tax refunds totaling $850,041.42, Tax Assessor-Collector.

					Attachments:
					Court Order
					Summary sheet 8/5/19

	d.				Advertisement(s):

		1.		46934	Construction, Collin County Public Works HVAC Replacement (IFB No. 2019-161), Construction & Projects.

					Attachments:
					Court Order
					Memo
					Legal Notice
					Bid Packet

		2.		46915	Jail Kitchen Tray Make-Up Conveyor (IFB No. 2019-259), Construction & Projects.

					Attachments:
					Court Order
					Memo
					Bid Packet
					Legal Notice

		3.		46904	Group Benefits Administration/Insurance for Short & Long Term Disability (RFP No. 2019-304), Human Resources.

					Attachments:
					Court Order
					Memo
					Legal Notice
					RFP Packet

	e.				Award(s):

		1.		46924	Construction, Collin County Central Plant Breaker Relocation (IFB No. 2019-163) to KE Industrial LLC, and further authorize the Purchasing Agent to finalize and execute the Construction Agreement, Construction & Projects.

					Attachments:
					Court Order
					Memo
					Contract Data
					Bid Tabulation
					Form 1295
					2252 Certification
					Letter to Award
					Construction Agreement

		2.		46933	Construction, Collin County Aggregate Rinse Stations (IFB No. 2019-133) to UST General Contracting, LLC and further authorize the Purchasing Agent to finalize and execute the Construction Agreement, Construction & Projects.

					Attachments:
					Court Order
					Memo
					Contract Data
					Bid Tabulation
					Consultant's Memo
					Form 1295
					2252 Certification
					Letter to Award
					Construction Agreement

		3.		46896	Laptops and Accessories for Elections (Coop Quote No. 2019-231) to GTS Technology Solutions, Inc. through the DIR Contract No. DIR-TSO-3763, B & H Foto & Electronics Corp through National IPA Contract No. R160901, and Adorama, Inc., through TIPS/TAPS Contract No. 180306, Information Technology.

					Attachments:
					Court Order
					Memo
					Contract Data
					Evalution Speadsheet
					1295- GTS
					1295 - B&H Photo
					1295 - Adorama
					2252 - GTS
					2252 - BH
					2252 - Adorama

		4.		46909	Rental of Half-Lane Cold Planer (Contract No. 2019-301) to Holt Texas LTD utilizing Buyboard Cooperative Contract No. 515-16, Public Works.

					Attachments:
					Court Order
					Memo
					Tabulation
					1295 form
					2252 certification

		5.		46906	Road Materials, Aggregate Grade 3, SAC-B (IFB No. 2019-293) to Nobles Road Construction Inc. dba Loraine Quarry Products utilizing TxSmart Buy Cooperative Contract No. 748-N1, Public Works.

					Attachments:
					Court Order
					Memo
					Tabulation
					1295 form
					2252 Certification

		6.		46914	Vehicles, Various Public Safety (Contract No. 2019-240) to Silsbee Ford, Inc. utilizing the Goodbuy Cooperative Contract No. 19-8F000, and budget amendment in the amount of $100,725 to cover unexpected cost increases for replacement and new law enforcement vehicles, Public Works.

					Attachments:
					Court Order
					Memo
					breakdown
					Tabulation
					Journal Proof Report
					2252 Certification
					Form 1295

		7.		46919	Construction, Road, Outer Loop Access Road, Dallas Parkway to East of SH 289 (IFB No. 2019-109) to Mario Sinacola & Sons Excavating, Inc. and further authorize the Purchasing Agent to finalize and execute the Construction Agreement, Special Projects.

					Attachments:
					Court Order
					agenda memo
					Engineers recommendation of award
					Contract Data
					location map
					Construction Agreement
					2252 Certification
					Letter for Award
					Form 1295
					Budge Adjustment

	f.				Agreement(s):

		1.		46743	Personal Services Agreement with Benjamin Colt Floyd (Contract No. 2019-278) for Lead Case Manager for the North Texas Regional Veterans Court Program, grant exemption from the competitive bid process per Texas Local Government Code 262.024(a)(4), and further authorize the Purchasing Agent to finalize and execute same, 296th District Court.

					Attachments:
					Court Order
					Department Memo
					Agreement
					1295
					2252

		2.		46745	Personal Services Agreement with Brennan Jones (Contract No. 2019-281) for Program Manager for the North Texas Regional Veterans Court Program, grant exemption from the competitive bid process per Texas Local Government Code 262.024(a)(4), and further authorize the Purchasing Agent to finalize and execute same, 296th District Court.

					Attachments:
					Court Order
					Department Memo
					Agreement
					1295
					2252

		3.		46937	Professional Services Agreement with Cognitive Diagnostics of North Texas, PLLC (Contract No. 2019-279) for Clinical Director for the North Texas Regional Veterans Court Program, grant exemption from the competitive bid process per Texas Local Government Code 262.024(a)(4), and further authorize the Purchasing Agent to finalize and execute same, 296th District Court.

					Attachments:
					Court Order
					Agreement
					1295
					2252

		4.		46940	Personal Services Agreement with Samantha Marsh (Contract No. 2019-311) for Case Manager for the North Texas Regional Veterans Court Program, grant exemption from the competitive bid process per Texas Local Government Code 262.024(a)(4), and further authorize the Purchasing Agent to finalize and execute same, 296th District Court.

					Attachments:
					Court Order
					Agreement
					1295
					2252

		5.		46941	Personal Services Agreement with Darren Gray (Contract No. 2019-310) for VALOR Case Manager for the North Texas Regional Veterans Court Program, grant exemption from the competitive bid process per Texas Local Government Code 262.024(a)(4), and further authorize the Purchasing Agent to finalize and execute same, 296th District Court.

					Attachments:
					Court Order
					Agreement
					1295
					2252

		6.		46944	Personal Services Agreement with Misty Ely (Contract No. 2019-316) for Clinical Director for the VALOR Program, grant exemption from the competitive bid process per Texas Local Government Code 262.024(a)(4), further authorize the Purchasing Agent to finalize and execute same, and terminate Personal Service Agreement with Misty Ely (Contract No. 2019-277) for Lead Clinician for the VALOR Program per Court Order No. 2019-501-07-01, 296th District Court.

					Attachments:
					Court Order
					Agreement
					2252
					1295

	g.				Amendment(s):

		1.		46898	Amend Software, E-Citation/Ticketing for Sheriff's Office and Constables (COOP No. 02130-11) with Tyler Technologies to add various services to the contract, further authorize the Purchasing Agent to finalize and execute same, Information Technologies.

					Attachments:
					Court Order
					Memo
					2252 Form

		2.		46890	No. 2 to Software Maintenance, Records Management System (Contract No. 2013-019) with MCCI, LLC through BuyBoard Contract 544-17, to extend the contract for one (1) year through and including September 30, 2020, and further authorize the Purchasing Agent to finalize and execute same, Information Technology.

					Attachments:
					Court Order
					Court Memo
					Renewal Amend
					Quote Document 1
					1295
					2252

		3.		46885	No. 4 to Preparation of final plans, specifications and estimates for the Collin County Outer Loop, Segment 3Aa (Dallas North Tollway to East of SH289) with Jacobs Engineering Group, Inc. for construction phase services, including direct expenses, to provide part-time project construction inspection and further authorize the Purchasing Agent to finalize and execute same, Special Projects.

					Attachments:
					Court Order
					agenda memo
					Contract Amendment No. 4
					Scope
					Fee
					2252 Certification

		4.		46821	No. 9 to Voter Registration & Early Voting Software (Contract No. 02376-09) with VOTEC Corporation to provide various changes to the contract and extend the contract for one (1) year through and including September 30, 2020, Information Technology.

					Attachments:
					Court Order
					Court Memo
					Court Order No. 2016-423-06-20 Sole Source-VEMACS & VoteSafe
					Court Order No. 2017-528-07-24 Sole Source-BallotBoard
					Contract Amendment No. 9
					Invoice FY20 VEMAS Support
					Invoice FY20 VoteSafe Licenses & Install
					Invoices FY20 VoteSafe Support
					Invoice FY20 Ballotboard
					Voter Fee Schedule
					Software and Maintenance Support Agreement
					Form 2252
					1295 Form - Redacted

	h.				Contract Renewal(s):

		1.		46863	Armored Car Services (IFB No. 2018-149) with Trinity Armored Security Inc. to extend the contract for one (1) year through and including September 30, 2020, Auditor.

					Attachments:
					Court Order
					Armored Car Services FY2020 renewal memo
					Renewal Letter
					1295
					2252

		2.		46901	Culverts, Bands, Drop Structures (IFB No. 2018-261) with Contech Engineered Solutions, LLC to amend court order 2018-888-10-15 to reflect Contech Engineered Solutions, LLC, and extend the contract for one (1) year through and including September 30, 2020, Public Works.

					Attachments:
					Court Order
					Memo
					Renewal 1 - letter
					Renewal 1 - 1295 form
					Renewal 1 - 2252 form

		3.		46908	Road Materials, Flexbase (IFB No. 2018-174) with DFW Materials, L.P. to extend the contract for one (1) year through and including September 30, 2020, Public Works.

					Attachments:
					Court Order
					Memo
					Renewal 1 - letter
					Renewal 1 - 1295 form
					Renewal 1 - 2252 form

		4.		46907	Road Materials, Flexbase (IFB No. 2018-174) with Martin Marietta Materials, Inc. to extend the contract for one (1) year through and including September 30, 2020, Public Works.

					Attachments:
					Court Order
					Memo
					Renewal 1 - letter
					Renewal 1 - 1295 form
					Renewal 1 - 2252 form

		5.		46926	Services: Pest Control (Contract No. 2017-217) with Graham Pest Control, Inc. to extend the contract for one (1) year through and including September 30, 2020, Facilities.

					Attachments:
					Court Order
					contractrenewalpestcontrolservices2020
					Renewal Letter
					1295
					2252

		6.		46927	Supplies: Plumbing (IFB No. 2016-113) with Johnson Burks Supply Co., Inc., to extend the contract for one (1) year through and including September 30, 2020, Facilities.

					Attachments:
					Court Order
					contractrenewalplumbingsupplies2020
					Renewal Letter
					1295
					2252

	i.				Budget adjustment(s)/amendment(s):

		1.		46889	$5,000 to Human Resources for advertising utilizing the District Court Shared Fund, 380th District Court.

					Attachments:
					Court Order
					Memo
					Journal Proof Report

		2.		46922	$1,450 for Education and Conference, County Court at Law 1.

					Attachments:
					Court Order
					Memo
					Journal Proof

		3.		46935	$1,614 for Education and Conference, County Court at Law 6.

					Attachments:
					Court Order
					Memo
					Journal Proof

		4.		46920	$5,407 to reallocate funds for the Spay/Neuter Program, Development Services.

					Attachments:
					Court Order
					Memo
					Back-up
					MUNIS

		5.		46921	$7,665 to reallocate funds for the Spay/Neuter Program, Development Services.

					Attachments:
					Court Order
					Memo
					Back-up
					MUNIS

	j.				Miscellaneous

		1.		46903	Acceptance of the 2019-2020 Veterans Mental Health Grant in the amount of $150,000 through the Texas Veterans Commission Fund for Veterans' Assistance, 296th District Court.

					Attachments:
					Court Order
					Notice of Grant Award
					Memorandum
					Award
					Court Order to Apply
					MH Grant SUmmary
					TVC Mental Health Appl
					VALOR Grant Review Form
					Grant review committee form

		2.		46939	Designation of Private Road 5560 with associated address update, GIS/Rural Addressing.

					Attachments:
					Court Order
					Request Memo
					Letters to Owners
					Mapgrid 16K3

		3.		46880	Funding recommendations for the 2019-2020 Historical Commission grant program recipients, Historical Commission.

					Attachments:
					Court Order
					CCHC 2019 Grant Recommendations Memo to Court
					CCHC Grants Recommended Approvals
					CCHC Grants Recommended Denial

		4.		46942	Personnel Appointments, Human Resources.

					Attachments:
					Court Order
					Personnel Appointments

		5.		46943	Personnel Changes, Human Resources.

					Attachments:
					Court Order
					Personnel Changes

					GENERAL DISCUSSION

					Presentation, discussion and any action regarding:

5.				46887	Public Hearing - Re-plat of Lot 5R of the Lakeshore Acres Addition, Engineering.

					Attachments:
					Court Order
					memo
					Location Map
					plat
					Public Hearing Notice
					Public Hearing Letter

6.				46786	2019 Benefits, Human Resources.

					Attachments:
					Presentation

7.				46788	2019 Law Enforcement Compensation, Human Resources.

					Attachments:
					Presentation

8.				44358	Conference of Urban Counties Update, Commissioner, Precinct 3.

					Attachments:
					Agenda

9.				46931	Board/Commission Appointments, Commissioners Court:

					Attachments:
					Court Order

	a.				Child Protective Services Board.

	b.				Purchasing Board.

10.					Future agenda items without discussion.

					EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

					Legal (551.071) & Personnel (551.074)

					Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:

				46974	Discussion on Magistration, County Judge.

					Real Estate (551.072)

				46879	Condemnation of Properties for Right-of-Way to Facilitate Construction of a Portion of Frontier Parkway from the Dallas North Tollway (DNT) to State Highway 289 (Preston Road), Special Projects.

					Any action resulting from the executive session.

					The court reserves the right to convene into executive session throughout this meeting.

					Adjourn.



					___________________________ Chris Hill COUNTY JUDGE COLLIN COUNTY, T E X A S

					CERTIFICATION:

					I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2019 at _______ o'clock _____.M.



					___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



					___________________________ Deputy

					NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.