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AGENDA
 
Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
December 18, 2017
1:30 P.M.

 
NOTICE OF A REGULAR MEETING
 

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION.  Following is the agenda for said meeting:

 

Invocation – Commissioner Webb

Pledge of Allegiance – Judge Self

Pledge of Allegiance to the Texas Flag – Commissioner Fletcher

 

COMMISSIONERS COURT MEETING

 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 44210   Engagement Letter with Pattillo, Brown & Hill, L.L.P. to perform the Community Supervision and Corrections Department annual audit for FY2017, Auditor.
 
Attachments:
memo for Engagement Letter for CSCD
Engagement Letter with PB&H for CSCD for FY2017 Audit
 
2. 44204   Engagement Letter with Pattillo, Brown & Hill, L.L.P. to perform the Juvenile Probation annual audit for FY2017, Auditor.
 
Attachments:
memo for Engagement Letter for Juvenile Probation
Engagement Letter
 
3. 44237   Personnel Changes, Human Resources.
 
Attachments:
Personnel Changes
 
  FYI NOTIFICATION
 
1. 34688   Outstanding Agenda Items, Commissioners Court.
 
Attachments:
Outstanding Items
 
1.   Call to order. The court will convene in open session for consideration of the following business matters:
 
2.   Public Comments.
 
3.   Presentation/Recognition:
 
a. 44171   Sheriff Skinner to present Life Saving Awards, Sheriff.
 
Attachments:
Memo
 
b.   Service Pins, Human Resources.
 
4.   Consent agenda to approve:
 
a. 44155   Disbursements for the period ending December 12, 2017, Auditor.
 
Attachments:
Court Order
Disbursement
 
b. 44162   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order
FY2018 Court Appointed Representation for period ending 12.05.17 for 12....
 
c. 44133   Tax refunds totaling $239,396.18, Tax Assessor/Collector.
 
Attachments:
Court Order
SUMMARY SHEET 12-18-17
 
d.   Advertisement(s):
 
1. 44201   Minimum Security Shower Pan Installation (IFB No. 2018-063), Construction & Projects.
 
Attachments:
Court Order
Memo
Bid_Packet
 
e.   Award(s):
 
1. 44149   Insurance, Stop Loss Medical and Pharmacy (RFP No. 2017-365), Human Resources.
 
Attachments:
Court Order
 
2. 44232   Hardware Maintenance: IBM Intel Server and Storage (Contract No. 2018-062) to Sirius Computer Solutions, Inc., Information Technology.
 
Attachments:
Court Order
Dept Memo
Contract Data
Tabulation
Attachment A
Award Letter
1295
2270 Certification
2252 Certification
 
3. 44117   Local Voice, Long Distance and Internet Services (Contract No. 2018-084) to AT&T Corp. and approval to upgrade the internet from 100M to 1000M (1G), Information Technology.
 
Attachments:
Court Order
Award of Annual Contract for Local Voice, Long Distance and Internet Services to AT&T Corp
Pricing Sheet
Upgrade Cost
1295
Chapter 2270 Verification
Chapter 2252 Certification
 
4. 44225   Software, Tableau (Contract No. 2018-023) to Carahsoft Technology Corporation and approval of a budget amendment in the amount of $50,462 for same, Information Technology.
 
Attachments:
Court Order
Tableau
Ccntract Data
Evaluation Spreadsheet
Award Letter
1295
Chapter 2270 Verification
Chapter 2252 Verification
 
5. 44198   Earth Moving and Heavy Machinery (Contract No. 2018-025) to Holt Cat, LTD., Public Works.
 
Attachments:
Court Order
memo
CAT Justification
299D2 with Mulcher NIPA
299D2 with Mulcher Buyboard
299D2 with Mulcher NJPA
299D2 with Cold Planer NIPA
299D2 with Cold Planer Buyboard
299D2 with Cold Planer NIPA
CW34 Pneumatic Compactor NIPA
CW34 Pneumatic Compactor Buyboard
CW34 Pneumatic Compactor NJPA
140M3 Motor Grader NIPA
140M3 Motor Grader Buyboard
140M3 Motor Grader NJPA
Form 1295
Chapter 2252 Certification
Chapter 2270 Verification
 
6. 44203   Inmate Telephone System (RFP No. 2017-121) and further authorize the Purchasing Agent to finalize and execute the Inmate Telephone Services Agreement, Sheriff.
 
Attachments:
Court Order
 
7. 44229   Services, Prisoner Transport (IFB No. 2017-223) to US Corrections, LLC, Sheriff.
 
Attachments:
Court Order
Department memo
Bid Evaluation
Contract Data
Award Letter
1295
Chapter 2270 Verification
Chapter 2252 Certification
 
8. 44160   Supplies: Jail Kitchen Non-Food (IFB No. 2017-241) to various vendors, Sheriff.
 
Attachments:
Court Order
Court Memo
Award Tabulation
Contract Data
Empire Draft Award Letter
Empire 1295
Empire 2270
Empire 2252
Infinity Draft Award Letter
Infinity 1295
Infinity 2270
Infinity 2252
Mavich Draft Award Letter
Mavich 1295
Mavich 2270
Mavich 2252
 
f.   Agreement(s):
 
1. 44211   Engagement Letter with Pattillo, Brown & Hill, L.L.P. to perform the annual audit for FY2017 for the CAFR (Comprehensive Annual Financial Report), Auditor.
 
Attachments:
Court Order
memo for Engagement Letter for CAFR
Engagement Letter from PB&H for the CAFR (FY2017 audit)
 
2. 44180   Lease Agreement with RDNPLN, LLC (Frisco Printing & Graphics Center) for property located at 8585 John Wesley Drive, Suite 200, Frisco, Texas for a period of three (3) years beginning January 1, 2018 through and including December 31, 2020, Construction & Projects.
 
Attachments:
Court Order
Memo
Lease
Form 1295
Chapter 2270 Verification
Chapter 2252 Certification
 
3. 44231   Interlocal Jail Services Agreement with the Community ISD effective through and including September 30, 2018, Sheriff.
 
Attachments:
Court Order
ILA Community ISD
Agreement
 
4. 44148   Interlocal Jail Services Agreement with the Baylor Scott & White Public Safety Office effective through and including September 30, 2018, Sheriff.
 
Attachments:
Court Order
memo - ILA Baylor Scott & White
Agreement
 
5.   Interlocal Agreement(s) for Library Services to be paid in quarterly installments, Budget:
 
a. 44215   City of Celina for the Celina Public Library.
 
Attachments:
Court Order
Communication Letter
Libraries Approved Budget Request
GIS Library Map
Funding Chart
Agreement
 
b. 44216   City of Melissa for the Melissa Public Library.
 
Attachments:
Court Order
Communication Letter
Libraries Approved Budget Request
GIS Library Map
Funding Chart
Agreement
 
c. 44217   City of Princeton for the Princeton Community Library.
 
Attachments:
Court Order
Communication Letter
Libraries Approved Budget Request
GIS Library Map
Funding Chart
Agreement
 
d. 44218   Town of Prosper for the Prosper Community Library.
 
Attachments:
Court Order
Communication Letter
Libraries Approved Budget Request
GIS Library Map
Funding Chart
Agreement
 
e. 44219   City of Wylie for the Rita & Truett Smith Public Library.
 
Attachments:
Court Order
Communication Letter
Libraries Approved Budget Request
GIS Library Map
Funding Chart
Agreement
 
g.   Amendment(s):
 
1. 44150   No. 6 to Insurance, Long Term Care (RFP No. 07710-09) with Unum Life Insurance Company of America to extend the contract for one (1) year through and including December 31, 2018 and further authorize the Purchasing Agent to finalize and execute same, Human Resources.
 
Attachments:
Court Order
Memo
Amendment
Form 1295
Form 2270
Form 2252
Back up Contract Data
Back up Rate approval
 
h.   Ratification of the County Judge's prior approval:
 
1. 44260   Outdoor Burn Ban in the unincorporated areas of Collin County, Fire Marshal.
 
Attachments:
Court Order
Burn Ban
 
i.   Budget adjustment(s)/amendment(s):
 
1. 44200   $332 for the purchase of two (2) Adobe Pro licenses and two (2) licenses for encryption software utilizing the Justice of the Peace Court Technology Fund, Justice of the Peace, Precinct 1.
 
Attachments:
Court Order
Memo
 
j.   Receive and File, Auditor:
 
1. 44220   Monthly Financial Reports for September 2017.
 
Attachments:
Court Order
Memo for Monthly Financial Reports for September
September 2017 Balance Sheet
September 2017 Revenues, Expenditures and Changes in Fund Balance
September 2017 Cash and Investments
September 2017 Year To Date Schedule of Transfers
September 2017 Schedule of Long Term Debt
September 2017 Commissioners Court Approved Expenditures Budgets
September 2017 Employee Insurance Fund
 
2.   Final Audit Result(s):
 
a. 44224   Constable, Precinct 1 (1st and 2nd Quarter FY2016).
 
Attachments:
Court Order
Final Audit - Constable Pct 1 - 1st & 2nd Qtrs FY16 - Williams
 
b. 44226   Constable, Precinct 2 (3rd and 4th Quarter FY2016).
 
Attachments:
Court Order
Final Audit - Constable Pct 2 - 3rd & 4th Qtrs FY16 - Edwards
 
c. 44228   County Clerk (1st, 2nd, 3rd and 4th Quarter FY2016).
 
Attachments:
Court Order
Final Audit - County Clerk - 1st - 4th Qtrs FY16 - Kemp
 
d. 44222   Justice of the Peace, Precinct 3-1 (1st and 2nd Quarter FY2016).
 
Attachments:
Court Order
Final Audit - JP 3-1 - 1st & 2nd Qtrs FY16 - Chuck Ruckel
 
e. 44223   Justice of the Peace, Precinct 4 (1st and 2nd Quarter FY2016).
 
Attachments:
Court Order
Final Audit - JP 4 - 1st & 2nd Qtrs FY16 - Yarbrough
 
k.   Miscellaneous
 
1. 44206   Acknowledgment of the issuance of the New Hope Cultural Education Facilities Finance Corporation, Education Revenue Bonds (Legacy Preparatory Charter Academy Series 2017A and Series 2017B Bonds), Administrative Services.
 
Attachments:
Court Order
Letter
Backup
 
2. 44197   Amend the FY 2018 Fee Schedule to update fees collected by the County Clerk, County Clerk.
 
Attachments:
Court Order
Memo
Amendment
 
3. 44139   Recognize the designation of the County Court at Law No. 7 as a Misdemeanor DWI/Drug Court as of January 1, 2018 and budget amendment in the amount of $31,137.50 to establish the budget for same, County Court at Law 7.
 
Attachments:
Court Order
Memo
 
4. 44238   Personnel Appointments, Human Resources.
 
Attachments:
Court Order
Personnel Appointments
 
5. 44239   Personnel Changes, Human Resources.
 
Attachments:
Court Order
Personnel Changes
 
  GENERAL DISCUSSION
 
  Presentation, discussion and any action regarding:
 
5. 44227   Passport and Felony Collection Departments revenues collected for FY2017, District Clerk.
 
Attachments:
Department Memo
 
6. 44158   FY 2018 reclassifications and retitles, Human Resources.
 
Attachments:
Court Order
2018 Reclassifications wtih Court Approval notes
 
7. 44241   Board/Committee Appointments, Commissioners Court:
 
Attachments:
Court Order
 
a.   Historical Commission.
 
b.   LifePath Systems Board.
 
c.   Myers Park Advisory Board.
 
d.   Planning Board.
 
8. 44257   McKinney National Airport Master Plan update, County Judge.
 
Attachments:
Backup
 
9. 33858   RTC monthly update, Commissioner, Precinct 4.
 
10.   Possible future agenda items by Commissioners Court without discussion.
 
  EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION)
 
  Executive Session, in accordance with Chapter 551 of the Government Code.
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
  Adjourn.
 
   
 
  ___________________________
Keith Self
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
  CERTIFICATION:
 
 
I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2017 at _______ o'clock _____.M.
 
   
 
  ___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
  ___________________________
Deputy
 
 
NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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