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AGENDA
 
Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
April 2, 2018
1:30 P.M.

 
NOTICE OF A REGULAR MEETING
 

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION.  Following is the agenda for said meeting:

 

Invocation – Judge Self

Pledge of Allegiance – Commissioner Fletcher

Pledge of Allegiance to the Texas Flag – Commissioner Williams

 

COMMISSIONERS COURT MEETING

 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 44689   Personnel Changes, Human Resources.
 
Attachments:
Personnel Changes
 
  FYI NOTIFICATION
 
1. 34688   Outstanding Agenda Items, Commissioners Court.
 
Attachments:
Outstanding Agenda Items
 
2.   Addenda:
 
a. 44662   No. 1 to Construction, Collin County Adult Detention Center Generator After-Market Emissions Control (IFB No. 2018-117) to make various changes to the Invitation for Bid, Purchasing.
 
Attachments:
Addendum 1
Section 262250
Attachment A-Pre Bid Sign In Sheet
Attachment B-Pre Bid Meeting Clarifications
Section 004100-Bid Form Rev. 1
 
b. 44670   No. 1 to Emergency Medical, Ambulance Service (RFP No. 2018-139) to make changes to the Request for Proposal, Purchasing.
 
Attachments:
Addendum No. 1
Attachment No. 3
Attachment No. 4
 
3. 44663   Change Order No. 2 to Construction, Collin County Adventure Camp Roof Replacements (IFB No. 2017-320) with JJ Red Commercial Roofing, LLC to extend the project completion date by 20 calendar days due to weather, Construction & Projects.
 
Attachments:
Memo
Contractor's Change Order Request
Contract Change Order 2
 
4. 44610   P–Card Disbursements, Auditor.
 
Attachments:
P-Card Disbursements
 
5. 44684   Turnover, Human Resources.
 
Attachments:
February Turnover
 
6. 44683   Voluntary Terminations, Human Resources.
 
Attachments:
Voluntary Terms
 
7. 44602   County overtime for the pay period ended March 25, 2018, Human Resources.
 
Attachments:
Overtime Total
Open Positions
FY18 Budget vs Actual for Court 04.02.18
Deputy Sheriff Vacancies 2007 - 2018 for Court 4.02.18
Det Officer Vacancies 2007 - 2018 for Court 4.02.18
 
1.   Call to order. The court will convene in open session for consideration of the following business matters:
 
2.   Public Comments.
 
3.   Presentation/Recognition.
 
4.   Consent agenda to approve:
 
a. 44649   Disbursements for the period ending March 27, 2018, Auditor.
 
Attachments:
Court Order
Disbursements
 
b. 44650   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order
FY2018 Court Appointed Representation for period ending 03.20.18 for 04....
 
c. 44625   Tax refunds totaling $1,172,932.42, Tax Assessor/Collector.
 
Attachments:
Court Order
Summary sheet 4/2/18
 
d.   Advertisement(s):
 
1. 44667   Construction, Collin County Aggregate Rinse Stations (IFB No. 2018-147) and budget amendment in the amount of $21,900 for same, Construction & Projects.
 
Attachments:
Court Order
Memo
Bid Packet
 
e.   Agreement(s):
 
1. 44652   Agreement with Tollway/Outer Loop, L.P. for the design and construction of the future eastbound service road for the Outer Loop from Huddleston Parkway to the existing northbound lanes of the Dallas North Tollway, Special Projects.
 
Attachments:
Draft Court Order
agenda memo
Cambridge Letter & Agreement
 
f.   Change Order(s):
 
1. 44681   No. 3 to Uninterruptible Power Supply (UPS) Systems (IFB No. 2017-182) with Daniel A. Newman dba Power Systems Engineering for the electrical, installation and assembly of the UPS’s that will be placed in the courthouse and further authorize the Purchasing Agent to finalize and execute same, Facilities.
 
Attachments:
Court Order
chgorderUPSpurchaseorder
Change_Order_3
Vendor pricing documentation
1295 form
2270 form
2252_form
 
g.   Budget adjustment(s)/amendment(s):
 
1. 44682   $188,640 to move the insurance check received for the repair/replacement of the YMCA roof into an expenditure account, Human Resources.
 
Attachments:
Court Order
Memo
 
h.   Receive and File, Auditor:
 
1. 44674   Monthly Financial Reports for November 2017.
 
Attachments:
Court Order
Memo for Monthly Financial Reports for November
November 2017 Balance Sheet
November 2017 Revenues, Expenditures and Changes in Fund Balance
November 2017 Cash and Investments
November 2017 Year to Date Schedule of Transfers
November 2017 Schedule of Long Term Debt
November 2017 Commissioners Court Approved Expenditures Budgets
November 2017 Employee Insurance Fund
Employee Medical
 
i.   Filing of the Minute(s), County Clerk:
 
1. 44655   March 12, 2018.
 
Attachments:
Minutes
 
j.   Miscellaneous
 
1. 44643   Final Plat for the Moss 670 Addition, Engineering.
 
Attachments:
Court Order
Department Memo
Final Plat
Location Map
 
2. 44680   Termination of the Interlocal Cooperation Contract with the North Central Texas Trauma Regional Advisory Council (NCTTRAC), return the Mobile Medical Unit (MMU) Assets and further execute the Program Property Disposal Request, Health Care.
 
Attachments:
Court Order
MMU Transfer Court Memo
DSHS MMU Transfer Record
DSHS MMU Transfer Docs
Original Order
Original Interlocal Agreement
 
3. 44664   Acceptance of the Dining Alliance rebate check in the amount of $262.30 to be deposited in the Going the Extra Mile Employee Incentive Program line item and budget amendment for same, Purchasing.
 
Attachments:
Court Order
Agenda Memo-Dining Alliance Rebate
Agenda Backup-Dining Alliance Rebate
 
4. 44668   Grant application and resolution for the FY 2018 UASI DFWA LETPA Grant through the Office of the Governor, Homeland Security Grants Division, Sheriff.
 
Attachments:
Court Order
Memo
Grant Summary Form
eGrants Application
Resolution
Funding Announcement
Conditions and Responsibilities
Certifications and Requirements
Grant review committee form
 
5. 44690   Personnel Appointments, Human Resources.
 
Attachments:
Court Order
Personnel Appointments
 
6. 44694   Personnel Changes, Human Resources.
 
Attachments:
Court Order
Personnel Changes
 
  GENERAL DISCUSSION
 
  Presentation, discussion and any action regarding:
 
5. 44713   Jail Population Committee update, Commissioner, Precinct 2.
 
6.   Possible future agenda items by Commissioners Court without discussion.
 
  EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION)
 
  Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:
 
  Real Estate (551.072)
 
44648   Justice of the Peace and Constable Precinct 2 Office, Administrative Services.
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
  Adjourn.
 
   
 
  ___________________________
Keith Self
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
  CERTIFICATION:
 
 
I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2018 at _______ o'clock _____.M.
 
   
 
  ___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
  ___________________________
Deputy
 
 
NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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