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AGENDA
 
Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
July 23, 2018
1:30 P.M.

 
NOTICE OF A REGULAR MEETING
 

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION.  Following is the agenda for said meeting:

 

Invocation – Judge Self

Pledge of Allegiance – Commissioner Fletcher

Pledge of Allegiance to the Texas Flag – Commissioner Williams

 

COMMISSIONERS COURT MEETING

 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 45149   CSCD FY2019 Proposed Budget, Adult Probation.
 
Attachments:
Memo
Basic Budget
Community Correctional Facility Budget
Sex Offender Budget
Substance Abuse Budget
Mental Health Budget
TAIP Budget
FY2018 Statement of Expense
Statement of Revenue and Expenses
 
2. 45185   Personnel Changes, Human Resources.
 
Attachments:
Personnel Changes
 
  FYI NOTIFICATION
 
1. 34688   Outstanding Agenda Items, Commissioners Court.
 
Attachments:
Outstanding Agenda Items
 
2. 45130   Addendum No. 1 to Election Voting System & Services (RFP No. 2018-241) to make various changes to the Request for Proposal, Purchasing.
 
Attachments:
Addendum No. 1
 
3. 45162   Budget amendment in the amount of $12,500 to establish the budget for the 2018 PetSmart Shelter Operations Grant, Auditor.
 
Attachments:
BA Memo
Budget Amendment Proof
Executed Contract
Submitted Application
Acceptance Court Order
Contract Budget
 
4. 45009   P–Card Disbursements, Auditor.
 
Attachments:
P-Card Disbursements
 
5. 45047   County overtime for the pay period ended July 15, 2018, Human Resources.
 
Attachments:
Overtime Total
Open Positions
Budget vs Actual for Court 7.23.18
 
1.   Call to order. The court will convene in open session for consideration of the following business matters:
 
2.   Public Comments.
 
3.   Presentation/Recognition:
 
a. 45197   Introduction of new staff member Chase Brooke, Texas A&M AgriLife Extension Service.
 
Attachments:
Memo
 
b. 45052   Recognition of Commissioner Susan Fletcher for completing the Inaugural Class of Leadership 254 offered by the Texas Association of Counties, Administrative Services.
 
Attachments:
Certificate of Attendance
 
c. 45158   2018 County Best Practices Award presented to the Collin County Mental Health Managed Council by the Texas Association of Counties for the MHMC/Indigent Defense Program, Administrative Services.
 
Attachments:
TAC Letter
 
d. 45161   2018 County Best Practices Award presented to the Collin County Clerks Office by the Texas Association of Counties for the Foreclosure Notices Program, Administrative Services.
 
Attachments:
TAC Letter
 
4.   Consent agenda to approve:
 
a. 45135   Disbursements for the period ending July 17, 2018, Auditor.
 
Attachments:
Court Order
Disbursements
 
b. 45136   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order
FY2018 Court Appointed Representation Disbursements for 7.23.18 Court
 
c. 45080   Tax refunds totaling $1,454,833.75, Tax Assessor/Collector.
 
Attachments:
Court Order
Summary sheet 7/23/18
 
d.   Award(s):
 
1. 45056   District Clerk Preservation and Restoration of Historical Records Phase E and F (Contract No. 2018-317) to Kofile Technologies, Inc., District Clerk.
 
Attachments:
Court Order
Memo
Restoration and Preservation Project Phases E and F
Quote
pricing comparison
HB89
Chapter 2252
 
2. 45134   Copy Paper (Contract No. 2018-280) to Western-BRW Paper Company, Inc., Purchasing.
 
Attachments:
Court Order
Memo
Contract Data
Tabulation
Draft Award Letter
2270
2252
 
3. 45164   Food Supplies and Service for Jail Operations (IFB No. 2018-257) to Gordon Food Service, Inc. and Ben E. Keith Company, Sheriff.
 
Attachments:
Court Order
Memo
Contract Data
Tabulation
BEK Draft Award Letter
BEK 2270
BEK 2252
GFS Draft Award Letter
GFS 2270
GFS 2252
 
e.   Agreement(s):
 
1. 45156   Annual contract with the Collin County Community Supervision and Corrections Department (CSCD) to establish a system for CSCD employee benefits, Adult Probation.
 
Attachments:
Court Order
Memo
Contract
 
2. 45154   Interlocal Agreement with the City of McKinney for the design and construction of Bloomdale Road from Community Avenue to County Road 164 (Bond Project No. 07-00-68) and budget amendment in the amount of $4,000,000 for same, Engineering.
 
Attachments:
Court Order
Memo
ILA and Location Map
BA Journal Proof
 
f.   Amendment(s):
 
1. 45155   No. 7 to P25 Trunked Radio System Replacement (Contract No. 2016-020) with Motorola Solutions, Inc. to make various changes to the contract and further authorize the Purchasing Agent to finalize and execute same, Sheriff.
 
Attachments:
Draft Court Order
MEMO
Amendment No. 7
Motorola CO No. 7
HB89
Chapter 2252
 
g.   Contract Renewal(s):
 
1. 45106   Transportation of Election Equipment (IFB No. 2017-237) with C&D Couriers, Inc. to extend the contract for one (1) year through and including September 30, 2019, Elections.
 
Attachments:
Court Order
Department Memo
Renewal 1 - Letter
Renewal 1 - Form 2252
Renewal 1 - Form 2270
 
2. 45114   Vehicle Lease/Rental for Various Collin County Departments (IFB No. 2015-157) with EAN Holdings, LLC to extend the contract for one (1) year through and including September 30, 2019, Sheriff.
 
Attachments:
Court Order
Memo
Contract Renewal
Chapter 2270
Chapter 2252
 
3. 45112   Grounds Maintenance, Roadside and Erosion Control Supplies (IFB No. 2016-298) with SiteOne Landscape Supply, Inc. to extend the contract for one (1) year through and including September 30, 2019, Special Projects.
 
Attachments:
Court Order
Memo SiteOne
Renewal 2 letter
Renewal_2 Form 2252
Renewal 2 Form 2270
 
h.   Miscellaneous
 
1. 45095   Declare Dominion Voting Systems, Inc. as the sole source provider for Election Management Services, grant an exemption from the competitive bid process per V.T.C.A. Local Government Code 262.024(a)(7)(A) and further accept the donation of 900 TSx Voting Machines, Elections.
 
Attachments:
Court Order
Department Memo
Purchasing Memo
Sole Source Affidavit
hb89
Chapter 2252
 
2. 45157   Final Plat for C–M Acres, Lots 1, 2 and 3, Engineering.
 
Attachments:
Court Order
memo
Location Map
Final Plat
 
3. 45153   Final Plat for Gracy Estates, Lots 1, 2 and 3, Engineering.
 
Attachments:
Court Order
Memo
Location Map
Final Plat
 
  GENERAL DISCUSSION
 
  Presentation, discussion and any action regarding:
 
5. 45133   Collin County growth in population and case filings, and the effect on planning for future court capacity, 470th District Court.
 
Attachments:
CC Memo
Presentation
 
6. 45200   Addressing the context of the SO memo dated May 16, 2018 regarding the Sheriff's Office Patrol Section Reorganization: 12-Hour Shifts, County Judge.
 
7.   Board/Committee Appointments, Commissioners Court:
 
a. 45179   McKinney TIRZ 1 (Town Center).
 
Attachments:
Court Order
 
b. 45180   McKinney TIRZ 2 (Airport).
 
Attachments:
Court Order
 
8.   Possible future agenda items by Commissioners Court without discussion.
 
  EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION)
 
  Executive Session, in accordance with Chapter 551 of the Government Code.
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
  Adjourn.
 
   
 
  ___________________________
Keith Self
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
  CERTIFICATION:
 
 
I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2018 at _______ o'clock _____.M.
 
   
 
  ___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
  ___________________________
Deputy
 
 
NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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