Agenda

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AGENDA

Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney July 23, 2018 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Judge Self Pledge of Allegiance – Commissioner Fletcher Pledge of Allegiance to the Texas Flag – Commissioner Williams

COMMISSIONERS COURT MEETING


				DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.	45149	CSCD FY2019 Proposed Budget, Adult Probation.

				Attachments:
				Memo
				Basic Budget
				Community Correctional Facility Budget
				Sex Offender Budget
				Substance Abuse Budget
				Mental Health Budget
				TAIP Budget
				FY2018 Statement of Expense
				Statement of Revenue and Expenses

		2.	45185	Personnel Changes, Human Resources.

				Attachments:
				Personnel Changes

				FYI NOTIFICATION

		1.	34688	Outstanding Agenda Items, Commissioners Court.

				Attachments:
				Outstanding Agenda Items

		2.	45130	Addendum No. 1 to Election Voting System & Services (RFP No. 2018-241) to make various changes to the Request for Proposal, Purchasing.

				Attachments:
				Addendum No. 1

		3.	45162	Budget amendment in the amount of $12,500 to establish the budget for the 2018 PetSmart Shelter Operations Grant, Auditor.

				Attachments:
				BA Memo
				Budget Amendment Proof
				Executed Contract
				Submitted Application
				Acceptance Court Order
				Contract Budget

		4.	45009	P–Card Disbursements, Auditor.

				Attachments:
				P-Card Disbursements

		5.	45047	County overtime for the pay period ended July 15, 2018, Human Resources.

				Attachments:
				Overtime Total
				Open Positions
				Budget vs Actual for Court 7.23.18

1.				Call to order. The court will convene in open session for consideration of the following business matters:

2.				Public Comments.

3.				Presentation/Recognition:

	a.		45197	Introduction of new staff member Chase Brooke, Texas A&M AgriLife Extension Service.

				Attachments:
				Memo

	b.		45052	Recognition of Commissioner Susan Fletcher for completing the Inaugural Class of Leadership 254 offered by the Texas Association of Counties, Administrative Services.

				Attachments:
				Certificate of Attendance

	c.		45158	2018 County Best Practices Award presented to the Collin County Mental Health Managed Council by the Texas Association of Counties for the MHMC/Indigent Defense Program, Administrative Services.

				Attachments:
				TAC Letter

	d.		45161	2018 County Best Practices Award presented to the Collin County Clerks Office by the Texas Association of Counties for the Foreclosure Notices Program, Administrative Services.

				Attachments:
				TAC Letter

4.				Consent agenda to approve:

	a.		45135	Disbursements for the period ending July 17, 2018, Auditor.

				Attachments:
				Court Order
				Disbursements

	b.		45136	Indigent Defense Disbursements, Auditor.

				Attachments:
				Court Order
				FY2018 Court Appointed Representation Disbursements for 7.23.18 Court

	c.		45080	Tax refunds totaling $1,454,833.75, Tax Assessor/Collector.

				Attachments:
				Court Order
				Summary sheet 7/23/18

	d.			Award(s):

		1.	45056	District Clerk Preservation and Restoration of Historical Records Phase E and F (Contract No. 2018-317) to Kofile Technologies, Inc., District Clerk.

				Attachments:
				Court Order
				Memo
				Restoration and Preservation Project Phases E and F
				Quote
				pricing comparison
				HB89
				Chapter 2252

		2.	45134	Copy Paper (Contract No. 2018-280) to Western-BRW Paper Company, Inc., Purchasing.

				Attachments:
				Court Order
				Memo
				Contract Data
				Tabulation
				Draft Award Letter
				2270
				2252

		3.	45164	Food Supplies and Service for Jail Operations (IFB No. 2018-257) to Gordon Food Service, Inc. and Ben E. Keith Company, Sheriff.

				Attachments:
				Court Order
				Memo
				Contract Data
				Tabulation
				BEK Draft Award Letter
				BEK 2270
				BEK 2252
				GFS Draft Award Letter
				GFS 2270
				GFS 2252

	e.			Agreement(s):

		1.	45156	Annual contract with the Collin County Community Supervision and Corrections Department (CSCD) to establish a system for CSCD employee benefits, Adult Probation.

				Attachments:
				Court Order
				Memo
				Contract

		2.	45154	Interlocal Agreement with the City of McKinney for the design and construction of Bloomdale Road from Community Avenue to County Road 164 (Bond Project No. 07-00-68) and budget amendment in the amount of $4,000,000 for same, Engineering.

				Attachments:
				Court Order
				Memo
				ILA and Location Map
				BA Journal Proof

	f.			Amendment(s):

		1.	45155	No. 7 to P25 Trunked Radio System Replacement (Contract No. 2016-020) with Motorola Solutions, Inc. to make various changes to the contract and further authorize the Purchasing Agent to finalize and execute same, Sheriff.

				Attachments:
				Draft Court Order
				MEMO
				Amendment No. 7
				Motorola CO No. 7
				HB89
				Chapter 2252

	g.			Contract Renewal(s):

		1.	45106	Transportation of Election Equipment (IFB No. 2017-237) with C&D Couriers, Inc. to extend the contract for one (1) year through and including September 30, 2019, Elections.

				Attachments:
				Court Order
				Department Memo
				Renewal 1 - Letter
				Renewal 1 - Form 2252
				Renewal 1 - Form 2270

		2.	45114	Vehicle Lease/Rental for Various Collin County Departments (IFB No. 2015-157) with EAN Holdings, LLC to extend the contract for one (1) year through and including September 30, 2019, Sheriff.

				Attachments:
				Court Order
				Memo
				Contract Renewal
				Chapter 2270
				Chapter 2252

		3.	45112	Grounds Maintenance, Roadside and Erosion Control Supplies (IFB No. 2016-298) with SiteOne Landscape Supply, Inc. to extend the contract for one (1) year through and including September 30, 2019, Special Projects.

				Attachments:
				Court Order
				Memo SiteOne
				Renewal 2 letter
				Renewal_2 Form 2252
				Renewal 2 Form 2270

	h.			Miscellaneous

		1.	45095	Declare Dominion Voting Systems, Inc. as the sole source provider for Election Management Services, grant an exemption from the competitive bid process per V.T.C.A. Local Government Code 262.024(a)(7)(A) and further accept the donation of 900 TSx Voting Machines, Elections.

				Attachments:
				Court Order
				Department Memo
				Purchasing Memo
				Sole Source Affidavit
				hb89
				Chapter 2252

		2.	45157	Final Plat for C–M Acres, Lots 1, 2 and 3, Engineering.

				Attachments:
				Court Order
				memo
				Location Map
				Final Plat

		3.	45153	Final Plat for Gracy Estates, Lots 1, 2 and 3, Engineering.

				Attachments:
				Court Order
				Memo
				Location Map
				Final Plat

				GENERAL DISCUSSION

				Presentation, discussion and any action regarding:

5.			45133	Collin County growth in population and case filings, and the effect on planning for future court capacity, 470th District Court.

				Attachments:
				CC Memo
				Presentation

6.			45200	Addressing the context of the SO memo dated May 16, 2018 regarding the Sheriff's Office Patrol Section Reorganization: 12-Hour Shifts, County Judge.

7.				Board/Committee Appointments, Commissioners Court:

	a.		45179	McKinney TIRZ 1 (Town Center).

				Attachments:
				Court Order

	b.		45180	McKinney TIRZ 2 (Airport).

				Attachments:
				Court Order

8.				Possible future agenda items by Commissioners Court without discussion.

				EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

				Executive Session, in accordance with Chapter 551 of the Government Code.

				Any action resulting from the executive session.

				The court reserves the right to convene into executive session throughout this meeting.

				Adjourn.



				___________________________ Keith Self COUNTY JUDGE COLLIN COUNTY, T E X A S

				CERTIFICATION:

				I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2018 at _______ o'clock _____.M.



				___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



				___________________________ Deputy

				NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.