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AGENDA
 
Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
August 13, 2018
1:30 P.M.

 
NOTICE OF A REGULAR MEETING
 

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION.  Following is the agenda for said meeting:

 

Invocation – Commissioner Webb

Pledge of Allegiance – Judge Self

Pledge of Allegiance to the Texas Flag – Commissioner Fletcher

 

COMMISSIONERS COURT MEETING

 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 45283   Personnel Appointments, Human Resources.
 
Attachments:
Personnel Appointments
 
2. 45284   Personnel Changes, Human Resources.
 
Attachments:
Personnel Changes
 
  FYI NOTIFICATION
 
1. 34688   Outstanding Agenda Items, Commissioners Court.
 
Attachments:
Outstanding Agenda Items
 
2. 45271   Addendum No. 1 and No. 2 to Vending Services (IFB No. 2018-172) to make various changes to the Invitation for Bid, Purchasing.
 
Attachments:
Addendum No. 1
Addendum No. 2
Pre-bid sign in sheet
 
3. 45268   Change Order No. 1 to Construction, Bridge, County Road 613 at Groves Creek (IFB No. 2017-357) with Ashlar Contracting Company to make various changes to the contract, Engineering.
 
Attachments:
agenda memo
Change Order No. 1 Signed
Change Order No. 1
Engineer Letter
Chapter 2252 Certification
 
4. 45129   P–Card Disbursements, Auditor.
 
Attachments:
P-Card Disbursements
 
1.   Call to order. The court will convene in open session for consideration of the following business matters:
 
2.   Public Comments.
 
3.   Presentation/Recognition.
 
4.   Consent agenda to approve:
 
a. 45226   Disbursements for the period ending August 7, 2018, Auditor.
 
Attachments:
Court Order
Disbursements
 
b. 45227   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order
FY2018 Court Appointed Representation Disbursements for 8.13.18 Court
 
c.   Advertisement(s):
 
1. 45166   Culverts, Bands, Drop Structure (IFB No. 2018-261), Public Works.
 
Attachments:
Court Order
memo
Bid Packet
 
2. 45188   Fencing, Labor & Materials, All Inclusive (IFB No. 2018-262), Public Works.
 
Attachments:
Court Order
memo
Bid Packet
 
3. 45257   Road Materials, Emulsified Asphalt (IFB No. 2018-288), Public Works.
 
Attachments:
Court Order
memo
Bid packet
 
4. 45170   Road Striping (IFB No. 2018-171), Public Works.
 
Attachments:
Court Order
memo
Bid_Packet
 
d.   Award(s):
 
1. 45229   Vending Services (IFB No. 2018-172) to SPG Vending Solutions, Inc., Facilities.
 
Attachments:
Court Order
awardvendingservices memo2019
Contract_data
Bid_Tab_spreadsheet
Award letter
1295 form
2252 form
2270 form
 
2. 45245   Software Maintenance, Cisco Unified Communications Licensing (CUWL) Phone (Contract No. 2018-314) to Netsync Network Solutions, Inc., approval of an agreement with Key Government Finance, Inc. and further authorize the Purchasing Agent to finalize and execute the Payment Plan Agreement and the County Judge to finalize and execute the Purchaser’s Certificate, Information Technology.
 
Attachments:
Court Order
Court Memo
Contract Data
Tabulation
Purchaser's Certificate
1295
HB89
 
e.   Agreement(s):
 
1. 45165   Interlocal Agreement with the Double R Municipal Utility District No. 1 of Hunt County to provide for the maintenance, repair and improvement of portions of County Road No. 679, Public Works.
 
Attachments:
Court Order
Memo
Interlocal Agreement
Exhibit A
map 1
picture
map 2
 
2. 45171   Interlocal Cooperation Agreement with the City of Frisco for Road and Bridge Improvements effective through and including September 30, 2022, Public Works.
 
Attachments:
Court Order
memo
Agreement
Exhibit A - County Road Policy
 
3. 45265   Interlocal Agreement with the City of Josephine to FDR/TCP/Stripe Hubbard Road, Public Works.
 
Attachments:
Court Order
memo
backup 1
backup 2
ILA/Exhibits
 
f.   Contract Renewal(s):
 
1. 45169   Fuel (IFB No. 2017-128) with Petroleum Traders Corporation to extend the contract for one (1) year through and including September 30, 2019, Public Works.
 
Attachments:
Court Order
Memo
Renewal Letter
2270
2252
 
g.   Budget adjustment(s)/amendment(s):
 
1. 45266   $150,000 to cover legal expenses for right-of-way acquisition along the Outer Loop, Special Projects.
 
Attachments:
Court Order
agenda memo
budget adj Proof Report
 
h.   Receive and File, Auditor:
 
1. 45246   Investment Report (2nd Quarter FY2018).
 
Attachments:
Court Order
Memo
FY18 2nd Quarterly Investment Report
 
i.   Filing of the Minute(s), County Clerk:
 
1. 45250   July 23, 2018.
 
Attachments:
Minutes
 
j.   Miscellaneous
 
1. 45243   Re-designation of Private Road 5650 to RoseMary Barn Ln (with associated address updates), GIS/Rural Addressing.
 
Attachments:
Court Order
Request Memo
PetitionFromOwners
LetterToOwner
Address Detail Map
Mapgrid 12H4
 
2. 45261   Renewal for software maintenance with Dominion Voting Systems, Inc. for the period October 1, 2018 through and including September 30, 2019, Information Technology.
 
Attachments:
Court Order
Court Memo
FY19 Quote
1295-Redacted
2270
2252 Form
 
3. 45192   Sale of the abandoned portion of County Road 953 (.246 acre tract of surplus Collin County right-of-way located along County Road 953 south of County Road 951 in Snavely Acres) to Mr. and Mrs. Copp upon payment of $12,300 and further approval of the associated documents, Public Works.
 
Attachments:
Court Order
memo
request
Deed
appraisal
 
4. 45190   Trim and remove brush and tree limbs on private property on CR 475 and install a drop inlet structure, Public Works.
 
Attachments:
Court Order
memo
Access Agreement
pictures
 
5. 45285   Personnel Appointments, Human Resources.
 
Attachments:
Court Order
Personnel Appointments
 
6. 45286   Personnel Changes, Human Resources.
 
Attachments:
Court Order
Personnel Changes
 
  GENERAL DISCUSSION
 
  Presentation, discussion and any action regarding:
 
5. 45216   Ancillary Benefit Presentation, Human Resources.
 
Attachments:
Presentation
 
6. 45259   CUC TechShare JCMS agreement and the CUC moving TechShare to a corporation "TechShare LGC" under the local government corporation permitted by Subchapter D, Chapter 431, Texas Transportation Code and Chapter 394, Texas Local Government Code, and shall be a governmental unit within the meaning of Section 101.001 Texas Civil Practices and Remedies Code, Information Technology.
 
Attachments:
Court Order
TechSHare LGC Memo
JCMS 2018 Current Agreement
JCMS FY19 Budget
JCMS 2013 Agreement
JCMS Email Schedule
TechShare ILA & TechShare LGC Comparison
TechShare LGC Bylaws Draft
TechShare LGC Certification Draft
TechShare SaaS ILA Draft
 
7. 33858   RTC monthly update, Commissioner, Precinct 4.
 
8.   Possible future agenda items by Commissioners Court without discussion.
 
  EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION)
 
  Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:
 
  Board/Committee Appointments (551.0745)
 
  To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee.
 
45198   Civil Service Commission.
 
Attachments:
Court Order
 
  Legal (551.071)
 
45251   Contemplation of litigation and any action related to the property at 2468 County Road 337, Administrative Services.
 
Attachments:
Court Order
 
45276   TCEQ proceeding for Collin County MUD No. 2, Administrative Services.
 
Attachments:
Court Order
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
  Adjourn.
 
   
 
  ___________________________
Keith Self
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
  CERTIFICATION:
 
 
I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2018 at _______ o'clock _____.M.
 
   
 
  ___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
  ___________________________
Deputy
 
 
NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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