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AGENDA
 
Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
October 1, 2018
6:00 P.M.
 
NOTICE OF A REGULAR MEETING
 
Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:
 
Invocation – Commissioner Thomas

Pledge of Allegiance – Commissioner Webb

Pledge of Allegiance to the Texas Flag – Commissioner Fletcher
 

COMMISSIONERS COURT MEETING

 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 45512   Affidavits and Agreements for supplemental salaries utilizing the DA Apportionment Fund and budget amendment for same, District Attorney.
 
2. 45523   Creation of a Felony Investigator position, establish the budget and salary supplement for the position utilizing the Federal Forfeiture Special Revenue Fund and budget amendment for same, District Attorney.
 
3. 45524   Donation in the amount of $2,500 to Stronger Than Espresso utilizing the District Attorney's State Forfeiture Fund and budget amendment for same, District Attorney.
 
4. 45547   Personnel Changes, Human Resources.
 
Attachments:
Changes
 
  FYI NOTIFICATION
 
1. 34688   Outstanding Agenda Items, Commissioners Court.
 
Attachments:
Outstanding Agenda Items
 
2. 45490   Change Order No. 1 to Construction, Road: Dallas North Tollway Southbound Frontage Road, US 380 to FM 428 (Contract No. 2018-203) with Mario Sinacola & Sons Excavating, Inc. for changes in materials and quantities used for construction, Engineering.
 
Attachments:
agenda memo
Letter from Engineer
Bid tabulation
Change Order No. 1
2252 Certification
Form 1295
 
3. 45529   Change Order No. 2 to Construction, Modifications to Sheriff's Office Lobby (Contract No. 2018-068) with I.S. Construction Group, LLC to request credit to change in the millwork drawers and the relocation of an outlet, Construction and Projects.
 
Attachments:
Memo
Contractor Quote
Change Order 2
 
4. 45427   County overtime for the pay period ended September 23, 2018, Human Resources.
 
Attachments:
Overtime Total
Open Positions
Budget vs Actual for Court 10.01.18 Final FY18
Deputy Sheriff Vacancies 2007 - 2018 for Court 10.01.18
Det Officer Vacancies 2007 - 2018 for Court 10.01.18
 
5. 45527   Turnover, Human Resources.
 
Attachments:
August Turnover
 
6. 45526   Voluntary Terminations, Human Resources.
 
Attachments:
Voluntary Terminations
 
1.   Call to order. The court will convene in open session for consideration of the following business matters:
 
2.   Public Comments.
 
3.   Presentation/Recognition.
 
4.   Consent agenda to approve:
 
a. 45560   Disbursements for the period ending September 25, 2018, Auditor.
 
Attachments:
Court Order
Disbursements
 
b. 45561   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order
FY2018 Court Appointed Representation Disbursements for 10.1.18 Court
 
c.   Advertisement(s):
 
1. 45500   Equipment, Lease: Inclined Screen Plant (IFB No. 2018-329), Public Works.
 
Attachments:
Court Order
memo
Bid_Packet
Legal notice
 
2. 45489   TRMSS and CRS-2TR Application Services (IFB No. 2018-361), Public Works.
 
Attachments:
Court Order
memo
Legal Notice
Bid_Packet
 
d.   Award(s):
 
1. 45553   Professional Services, Architect for Small County Projects (RFQ No. 2018-294) and further authorize the Purchasing Agent to finalize and execute the Architectural Services Agreement, Construction & Projects.
 
Attachments:
Court Order
Memo
 
e.   Agreement(s):
 
1. 45460   Motorola Radio System with Motorola Solutions Inc. for Local Repair with onsite response (Infrastructure) and Network Management for the period October 1, 2018 through and including September 30, 2019 in the amount of $402,926.77 and further authorize Purchasing Agent to finalize and execute same, Sheriff.
 
Attachments:
Court Order
MEMO - Motorola Maintenance Contracts FY19
Network Mgr
Repair
HB89
2252
 
2. 45514   Professional Services Agreement with Carolyn E. Skogman (Agreement No. 2018-338) as licensed attorney to conduct forms review for the Law Library, grant an exemption from the competitive bid process per V.T.C.A. Local Government Code 262.024(a)(4) and further authorize the Purchasing Agent to finalize and execute same, Law Library.
 
Attachments:
Court Order
Memo
Agreement
1295 Form
2270 Form
2252 Certification
 
3. 45520   Interlocal Agreement with the City of Anna for Dispatch Services effective October 1, 2018 through and including September 30, 2019, Sheriff.
 
Attachments:
Court Order
MEMO
Agreement - City of Anna
Dispatch Fees
 
4. 45521   Interlocal Agreement with the Town of Prosper for the construction of the First Street (DNT Intersection Improvements) project, Special Projects.  
 
Attachments:
Court Order
agenda memo
Interlocal Agreement
 
5.   Interlocal Agreement(s) for Jail Services effective October 1, 2018 through and including September 30, 2019, Sheriff:
 
a. 45515   Anna ISD.
 
Attachments:
Court Order
memo
Agreement - Anna ISD
Fee Schedule
 
b. 45507   Community ISD.
 
Attachments:
Court Order
memo
Agreement
Fee Schedule
 
c. 45508   Prosper ISD.
 
Attachments:
Court Order
memo
Agreement - Prosper ISD
Fee Schedule
 
d. 45509   City of Josephine.
 
Attachments:
Court Order
memo
Agreement - City of Josephine
Fee Schedule
 
e. 45510   City of Melissa.
 
Attachments:
Court Order
memo
Agreement - City of Melissa
Fee Schedule
 
f. 45511   City of Murphy.
 
Attachments:
Court Order
memo
Agreement- City of Murphy
Fee Schedule
 
f.   Amendment(s):
 
1. 45275   No. 1 to Software Maintenance, Records Management System (Contract No. 2013-019) with MCCi, LLC to add additional language to the contract, extend the contract for one (1) year through and including September 30, 2019 and further authorize the Purchasing Agent to finalize and execute same, Information Technology.
 
Attachments:
Court Order
Court Memo
Amendment No. 1
1295
HB89
2252
 
2.   No. 1 to Law Enforcement Services to extend the contract for one (1) year through and including September 30, 2019 and further authorize the Purchasing Agent to finalize and execute same, Sheriff:
 
a. 45516   Blue Ridge ISD.
 
Attachments:
Court Order
MEMO
BR Contract Amendment
Agreement
 
b. 45497   City of Lowry Crossing.
 
Attachments:
Court Order
MEMO - Lowry Crossing
Contract Amendment
Agreement
 
c. 45518   City of Lucas.
 
Attachments:
Court Order
MEMO
City of Lucas Contract Amendment
Agreement
 
d. 45496   Town of New Hope.
 
Attachments:
Court Order
MEMO - Town of New Hope
New Hope Contract Amendment
Agreement
 
e. 45517   Town of St. Paul.
 
Attachments:
Court Order
MEMO
St. Paul Contract Amendment
Agreement
 
f. 45519   McKinney MUD No. 1 & 2 (Trinity Falls).    
 
Attachments:
Court Order
MEMO
Trinity Falls Amendment
Agreement
 
g.   Change Order(s):
 
1. 45522   No. 2 to Construction, Road: Dallas North Tollway Southbound Frontage Road, US 380 to FM 428 (IFB No. 2018-203) with Mario Sinacola & Sons Excavating, Inc. to allow for improvements to First Street in Prosper intersection with the DNT, further authorize the Purchasing Agent to finalize and execute same, Special Projects.
 
Attachments:
Court Order
agenda memo
Engineer's Letter
Change Order No. 2
2252 Certification
Form 1295
 
h.   Contract Renewal(s):
 
1. 45525   Food: Bread Products (IFB No. 2017-209) with Bimbo Bakeries USA, Inc. to extend the contract for one (1) year through and including September 30, 2019, Sheriff.
 
Attachments:
Court Order
Memo
Renewal 1 - letter
Renewal 1 - 1295 form
Renewal 1 - 2270 form
Renewal 1 - 2252 form
 
i.   Ratification(s):
 
1. 45440   Award Armored Car Services (IFB No. 2018-149) to Trinity Armored Security, Inc. and further approval of a discretionary exemption under LGC VTCA 262.024(a)(2) "an item necessary to preserve or protect the public health or safety of the residents of the count", Auditor.
 
Attachments:
Court Order
signed memo
Memo
Contract Data-Award
Tabulation
1295 Form
2270 Form
2252 Certification
Letter to Award
 
2. 45397   Renewal of the FY 2019 Title IV-E Child Welfare Services Contract with the Texas Department of Family and Protective Services for the period October 1, 2018 through and including September 30, 2019 for the partial reimbursement of Collin County's foster care maintenance for CPS cases, Auditor.
 
Attachments:
Court Order
Memo CWB
CWB Contract FY19
Attach A-Statement of Work
Attach C-DFPS Grant Uniform Terms & Conditions
Attach D-Supplemental & Special Conditions
Attach 4734-Annual FFATA Certifications CWB
 
3. 45398   Renewal of the FY 2019 Title IV-E County Legal Services Contract  with the Texas Department of Family and Protective Services for the period October 1, 2018 through and including September 30, 2019 for the partial reimbursement of Collin County's legal services for CPS cases, Auditor.
 
Attachments:
Court Order
Memo Legal Contract
Contract-Legal FY19
Attach A-Statement of Work
Attach C-Grant Uniform Terms & Conditions
Attach D-Grant Supplemental & Special Conditions
Attach 4734-Annual FFATA Certifications Legal
 
j.   Budget adjustment(s)/amendment(s):
 
1. 45491   $6,670.44 to reallocate funds for the Spay/Neuter Program, Development Services.
 
Attachments:
Court Order
Memo
revised back up
MUNIS
 
2. 45492   $7,901.28 to reallocate funds for the Spay/Neuter Program, Development Services.
 
Attachments:
Court Order
Memo
revised back up
MUNIS
 
k.   Receive and File, Auditor:
 
1.   Final Audit Result(s):
 
a. 45530   Animal Services (1st, 2nd, 3rd & 4th Quarter FY2016).
 
Attachments:
Court Order
Final Audit - Animal Shelter - 1st thru 4th qtrs FY16 - Brown
 
b. 45531   Constable, Precinct 1 (3rd & 4th FY2016).
 
Attachments:
Court Order
Final Audit - Constable 1- 3rd & 4th Qtrs FY16 - Williams
 
c. 45539   Constable, Precinct 2 (1st, 2nd, 3rd & 4th Quarter FY2017).
 
Attachments:
Court Order
Final Audit - Constable 2 - 1st thru 4th Qtrs FY17 - Edwards
 
d. 45536   CSCD (1st, 2nd, 3rd & 4th Quarter FY2017).
 
Attachments:
Court Order
Final Audit - CSCD 1st thru 4th Qtrs FY17 - Kim
 
e. 45532   Development Services (1st, 2nd, 3rd & 4th Quarter FY2017).
 
Attachments:
Court Order
Final Audit - Dev Serv - 1st thru 4th Qtrs FY17 - Brown
 
f. 45534   Elections (1st, 2nd, 3rd & 4th Quarter FY2017).
 
Attachments:
Court Order
Final Audit - Elections - 1st thru 4th Qtrs FY17 - Sherbet
 
g. 45538   Justice of the Peace, Precinct 3-2 (1st, 2nd, 3rd & 4th Quarter FY2017).
 
Attachments:
Court Order
Final Audit - JP 3-2 1st thru 4th Qtrs FY17 - Payton
 
h. 45535   Law Library (1st, 2nd, 3rd & 4th Quarter FY2017).
 
Attachments:
Court Order
Final Audit - Law Library 1st thru 4th Qtrs FY17 - Arris
 
i. 45537   Medical Examiner (1st, 2nd, 3rd & 4th Quarter FY2017).
 
Attachments:
Court Order
Final Audit - Med Exam - 1st thru 4th Qtrs FY17 - Rohr
 
j. 45533   Myers Park (1st, 2nd, 3rd & 4th Quarter FY2017).
 
Attachments:
Court Order
Final Audit - Myers Park - 1st thru 4th Qtr FY17 - Durham
 
l.   Filing of the Minute(s), County Clerk:
 
1. 45495   September 10, 2018.
 
Attachments:
Minutes
 
m.   Miscellaneous
 
1. 45152   Final Plat for Pelican Bay, Engineering.
 
Attachments:
Court Order
Memo
Location Map
Final Plat
 
2. 45424   Acceptance of the 2018 Edward Byrne Memorial Justice Assistance Grant (JAG) in the amount of $16,857 and approval of the Interlocal Agreement and the Memorandum of Understanding with the cities of Plano and McKinney, Sheriff.
 
Attachments:
Court Order
Memo
Grant Summary Form
Exhibit A
Exhibit B
Proposed Budget
GRC Review Form-JAG 2018
 
3. 45548   Personnel Appointments, Human Resources.
 
Attachments:
Court Order
Appointments
 
  GENERAL DISCUSSION
 
  Presentation, discussion and any action regarding:
 
5. 45585   TCEQ’s Settlement Draft Beneficiary Mitigation Plan, Commissioner, Precinct 4.
 
Attachments:
Court Order
Email
20180918_RTC VW Comments
VW TCEQ letter - draft mitigation plan 2
 
6.   Possible future agenda items by Commissioners Court without discussion.
 
  EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION)
 
  Executive Session, in accordance with Chapter 551 of the Government Code.
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
  Adjourn.
 
   
 
  ___________________________
Keith Self
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
  CERTIFICATION:
 
  I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2018 at _______ o'clock _____.M.
 
   
 
  ___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
  ___________________________
Deputy
 
  NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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