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AGENDA
 
Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
January 7, 2019
1:30 P.M.

 
NOTICE OF A REGULAR MEETING
 
Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:
 
Invocation – Commissioner Hale

Pledge of Allegiance – Commissioner Webb

Pledge of Allegiance to the Texas Flag – Judge Hill
 

COMMISSIONERS COURT MEETING

 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 45978   Personnel Changes, Human Resources.
 
Attachments:
Personnel Changes
 
  FYI NOTIFICATION
 
1. 34688   Outstanding Agenda Items, Commissioners Court.
 
Attachments:
Outstanding Agenda Items
 
2. 45959   Addendum No. 1 and No. 2 to Construction, Myers Park Roof Replacements (IFB No. 2019-015) to make various changes to the Invitation for Bid, Purchasing.
 
Attachments:
Addendum 1
Addendum 2
 
3. 45950   Change Order No. 1 to Construction, Collin County Myers Park Show Barn Electrical Upgrade (IFB No. 2018-326) with KE Industrial LLC for owner requested add to install additional outlets in the Show Barn Arena and Concession areas (previously approved by the County Administrator per Court Order No. 2007-180-02-27), Construction & Projects.
 
Attachments:
Memo
Quote
Change Order 1
 
4.   Notification of budget adjustment(s)/amendment(s), Auditor:
 
a. 45944   $6,500 for the replacement and training of an existing K-9 utilizing the State Drug Forfeiture Fund, Sheriff.
 
Attachments:
Department memo
Journal Entry#1566
K-9 training invoice
 
b. 45905   $21,800 to cover the cost of dispatch software maintenance within the SO-Dispatch budget, Budget.
 
Attachments:
Journal Proof
 
c. 45937   $190,611 to establish the budget for the FY 2018-19 Chapter 19 Grant, Auditor.
 
Attachments:
Memo
Munis Proof
Revenue
Expenditures
Budget Summary
 
5. 45835   County overtime for the pay period ended December 16, 2018, Human Resources.
 
Attachments:
Overtime Total
Open Positions
Deputy Sheriff Vacancies 2007 - 2018 for Court 1.7.19
Det Officer Vacancies 2007 - 2018 for Court 1.7.19
Vacant Jail Sergeant 2007-2018 for Court 1.7.19
Budget vs Actual for Court 1.7.19
 
6. 45836   County overtime for the pay period ended December 30, 2018, Human Resources.
 
Attachments:
Overtime Total
Open Positions
Budget vs Actual for Court 1.7.19 Pay End 12.30.18
 
7. 45947   Turnover, Human Resources.
 
Attachments:
November Turnover
 
8. 45946   Voluntary Terminations, Human Resources.
 
Attachments:
Voluntary Terms
 
1.   Call to order. The court will convene in open session for consideration of the following business matters:
 
2.   Public Comments.
 
3.   Presentation/Recognition.
 
4.   Consent agenda to approve:
 
a. 45930   Disbursements for the period ending December 31, 2018, Auditor.
 
Attachments:
Court Order
Disbursements
 
b. 45931   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order
FY2019 Court Appointed Representation Disbursements for 1.7.19 Court
 
c.   Advertisement(s):
 
1. 45970   Construction, Collin County Justice Center, Replacement of Chilled Water Actuators and Valves (IFB No. 2019-084), Construction & Projects.
 
Attachments:
Court Order
Memo
Legal Notice
Bid Packet
 
2. 45938   Construction, Relocation of Collin County Tax Office, 900 E. Park, Plano (IFB No. 2019-032), Construction & Projects.
 
Attachments:
Court Order
Memo
Legal Notice
Bid Packet
 
3. 45976   Services, Controls Integrator (RFP No. 2019-096), Facilities.
 
Attachments:
Court Order
advertiseforproposalscontrolsintegrator2019
Legal Notice
RFP Packet
 
4. 45967   Enterprise Evidence Management System (RFP No. 2018-048), Information Technology.
 
Attachments:
Court Order
Memo
Legal Notice
Bid Packet
 
5. 45910   Fencing, Labor & Materials (IFB No. 2019-027), Public Works.
 
Attachments:
Court Order
Memo
Bid Packet
Legal Notice
 
6. 45914   Grounds Maintenance Equipment (IFB No. 2019-048), Public Works.
 
Attachments:
Court Order
Memo
Bid Packet
Legal Notice
 
d.   Award(s):
 
1. 45870   ArcGIS Software Licensing and Maintenance (Contract No. 2019-46) to Environmental Systems Research Institute, Inc., Information Technology.
 
Attachments:
Court Order
Department Memo
Interoperability
Enterprise Advanced
ArcGIS GeoEvent
DIR Terms and Conditions
1295 Redacted
2270
2252
 
2. 45903   Secondary Internet Circuit Upgrade (Contract No. 2019-110) to AT&T Corporation, Information Technology.
 
Attachments:
Court Order
Memo
AT&T Quotation
Monthly/ Annual Cost Comparison
Chapter 2270
2252
 
e.   Agreement(s):
 
1. 45864   Tax Collection Services Agreement with the Double R Municipal Utility District No. 1, Tax Assessor/Collector.
 
Attachments:
Court Order
Double R Municipal Utility District No. 1 Interalocal Agreement Memo to Comm Ct
Double R Municipal Utility District No. 1 Agreement
 
f.   Amendment(s):
 
1. 45969   No. 2 to Professional Services, Engineering, FM2551 from FM2514 to FM2170 (AGR No. 08345-12) with CP&Y, Inc. to make various changes to the contract, budget amendment in the amount of $556,605 and further authorize the Purchasing Agent to finalize and execute same, Engineering.
 
Attachments:
Court Order
Memo
Amendment No. 2
Supplemental #2 Cover Letter
Suppl #2 Fee Summary
Tasks Supplemental #2
Form 1295
2252 Certification
2270 Verification
Budget Adjustment Summary
Budget Adjustment Proof
 
2.   Amendment(s) to the Interlocal Agreement for Animal Control Services to set the rate for FY2019 effective October 1, 2018 through and including September 30, 2019 and further authorize the Purchasing Agent to finalize and execute same, Development Services:
 
a. 45958   No. 11 with the City of Anna for an annual amount of $47,652.
 
Attachments:
Court Order
Memo
Amendment
FY19 Animal Control Billing
Original Contract
 
b. 45952   No. 12 with the Town of Fairview for an annual amount of $52,561.
 
Attachments:
Court Order
Memo
Amendment
FY19 Animal Control Billing
Original Contract
 
c. 45955   No. 12 with the City of Princeton for an annual amount of $36,966.
 
Attachments:
Court Order
Memo
Amendment
FY19 Animal Control Billing
Original Contract
 
d. 45954   No. 12 with the Town of Prosper for an annual amount of $54,005.
 
Attachments:
Court Order
Memo
Amendment
FY19 Animal Control Billing
Original Contract
 
3.   Amendment(s) to the Interlocal Agreement for the Facility Construction and Use of an Animal Shelter in Collin County to set the rate for FY2019 effective October 1, 2018 through and including September 30, 2019 and further authorize the Purchasing Agent to finalize and execute same, Development Services:
 
a. 45957   No. 12 with the City of Anna for an annual amount of $27,028.
 
Attachments:
Court Order
Memo
Amendment
FY19 Animal Shelter Billing
Original Contract
 
b. 45951   No. 12 with the Town of Fairview for an annual amount of $29,813.
 
Attachments:
Court Order
Memo
Amendment
FY19 Animal Shelter Billing
Original Contract
 
c. 45956   No. 12 with the City of Princeton for an annual amount of $20,967.
 
Attachments:
Court Order
Memo
Amendment
FY19 Animal Shelter Billing
Original Contract
 
d. 45953   No. 12 with the Town of Prosper for an annual amount of $30,632.
 
Attachments:
Court Order
Memo
Amendment
FY19 Animal Shelter Billing
Original Contract
 
g.   Contract Renewal(s):
 
1. 45965   Insurance, Long Term Care (RFP No. 07710-09) with Unum Life Insurance Company of America to extend the contract for one (1) year through and including December 31, 2019, Human Resources.
 
Attachments:
Court Order
Memo
Renewal
2270
chapter 2252
 
h.   Ratification of the County Judge's prior approval:
 
1. 45924   Disbursements for the period ending December 18, 2018, Auditor.
 
Attachments:
Court Order
Disbursements
 
2. 45925   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order
Indigent Defense Disbursements
 
3. 45916   Grant application for the Court Records Preservation Grant through the Texas Bar Historical Foundation, Auditor.
 
Attachments:
Court Order
Memo
Grant Summary Form
Application
Grant review committee form
 
i.   Budget adjustment(s)/amendment(s):
 
1. 45968   $12,669 to reallocate funds for the Spay/Neuter Program, Development Services.
 
Attachments:
Court Order
Memo
Back-up
MUNIS
 
j.   Receive and File, Auditor:
 
1.   Final Audit Result(s):
 
a. 45940   District Attorney (1st, 2nd, 3rd and 4th Quarter FY2017).
 
Attachments:
Court Order
Final Audit - District Attorney - FY2017 - Greg Willis
 
b. 45941   District Clerk (1st, 2nd, 3rd and 4th Quarter FY2017).
 
Attachments:
Court Order
Final Audit - District Clerk - FY2017 - Lynne Finley
 
c. 45942   Sheriff's Office – Jail Kitchen Inventory (2nd Quarter FY2018).
 
Attachments:
Court Order
Final Audit - Sheriff's Office - Jail Kitchen Inv. - 2nd Qtr FY18 - James Skinner
 
k.   Filing of the Minute(s), County Clerk:
 
1. 45909   December 3, 2018.
 
Attachments:
Minutes
 
2. 45962   December 10, 2018 Legislative Workshop Special Session.
 
Attachments:
Minutes
 
3. 45963   December 10, 2018.
 
Attachments:
Minutes
 
l.   Miscellaneous
 
1. 45939   Grant application for the 2019-2020 Veterans Mental Health Grant through the Texas Veterans Commission Fund for Veterans’ Assistance, 296th District Court.
 
Attachments:
Court Order
Summary Memo
Grant Summary
TVC Grant Application
TVC Grant RFA
TVC Grant Requirements/Terms& Cond
Grant review committee form
 
2. 45999   Resolution and letter supporting the update of the Historic Collin County Courthouse Master Plan by the City of McKinney, Administrative Services.
 
Attachments:
Court Order
Historic Collin Courthouse MP update - Resolution of Support
Letter supporting courthouse master plan update
THC courthouse master plan grant program announcement
 
3. 45943   Removal of a cash drawer from the Sheriff’s Office in the amount of $1,500, Auditor.
 
Attachments:
Court Order
Sheriff's Office cash drawer removal
Sheriff's Cash Till Surrender Receipt
 
4. 45928   Final Plat for Patriot Place, Engineering.
 
Attachments:
Court Order
Memo
Location Map
Final Plat
 
5. 45927   Preliminary Plat for Bristol Heights, Engineering.
 
Attachments:
Court Order
Memo
Preliminary Plat
Location Map
 
6. 45915   Amend the fee schedule to include fees that were changed or added in FY 2018 and omitted in the FY 2019 Fee Schedule, Law Library.
 
Attachments:
Court Order
Memo
District Clerk Amendments
JP Amendments
 
7. 45911   Acceptance of a rebate check in the amount of $26,228 for participation in The Local Government Purchasing Cooperative and BuyBoard Program to be deposited in the Going the Extra Mile Employee Incentive Program line item and budget amendment for same, Purchasing.
 
Attachments:
Court Order
Agenda Memo
Agenda Backup
Bud Adj/Amend
 
8. 45834   2019 Compensation Plan, Human Resources.
 
Attachments:
Court Order
 
9. 45902   Employee salary changes for wage movement adjustments effective January 14, 2019, Human Resources.
 
Attachments:
Court Order
 
10. 45979   Personnel Appointments, Human Resources.
 
Attachments:
Court Order
Personnel Appointments
 
11. 45980   Personnel Changes, Human Resources.
 
Attachments:
Court Order
Personnel Changes
 
  GENERAL DISCUSSION
 
  Presentation, discussion and any action regarding:
 
5. 45660   86th Legislative Agenda for 2019, Commissioners Court.
 
Attachments:
Collin County Commissioners Court leg agenda
85th Policy Platform - 5-24-18 CURRENT
Sample Magistrate Statutes
Ad Litem Costs brochure one sheet 1218
Ad Litem Costs brochure 1218
2018-12-10 Legislative Agenda Update Final
Indigent Defense Stats
 
6.   Possible future agenda items by Commissioners Court without discussion.
 
  EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION)
 
  Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:
 
  Security (551.076)
 
46000   District Clerk Passport Office Issue.
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
  Adjourn.
 
   
 
  ___________________________
Chris Hill
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
  CERTIFICATION:
 
  I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2019 at _______ o'clock _____.M.
 
   
 
  ___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
  ___________________________
Deputy
 
  NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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