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AGENDA
 
Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
June 3, 2019
1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 
Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:
 
Invocation – Commission Fletcher

Pledge of Allegiance – Judge Hill

Pledge of Allegiance to the Texas Flag – Commissioner Williams
 

COMMISSIONERS COURT MEETING

 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 46603   Personnel Appointments, Human Resources.
 
Attachments:
Appointments
 
  FYI NOTIFICATION
 
1. 34688   Outstanding Agenda Items, Commissioners Court.
 
Attachments:
Outstanding Items
 
2. 46562   Supplemental Work Order No. 1 with Centennial Contractors Enterprises, Inc. (contract No. 2018-369) for HVAC Replacement, 900& 920 Buildings (Per Buyboard Contract No. 520-16 Area F-CCE) to provide various changes to the contract, Construction & Projects.
 
Attachments:
Memo
Scope
Supplemental Work Order 1
 
3. 46590   Issuance of eight (8) access control door readers to the City of Frisco to support the Frisco Tax Office, Information Technology.
 
Attachments:
Court Memo
 
4. 46571   Turnover, Human Resources.
 
Attachments:
April Turnover
 
5. 46572   Volunteer Terminations, Human Resources.
 
Attachments:
Voluntary Terms
 
6. 46601   County overtime for the pay period ended May 19, 2019, Human Resources.
 
Attachments:
Overtime Totals
Open Positions
Details and Charts
Budget vs Actual for Court 6.3.19 - Paydate 5.24.19
 
1.   Call to order. The court will convene in open session for consideration of the following business matters:
 
2.   Public Comments.
 
3.   Presentation/Recognition.
 
4.   Consent agenda to approve:
 
a. 46560   Disbursements for the period ending May 28, 2019, Auditor.
 
Attachments:
Court Order
Disbursements
 
b. 46561   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order
Disbursements
 
c. 46521   Tax refunds totaling $457,887.57, Tax Assessor/Collector.
 
Attachments:
Court Order
Summary sheet 6/3/19
 
d.   Advertisement(s):
 
1. 46584   Construction, Collin County Elections RTU Additions (IFB No. 2019-162), Construction & Projects.
 
Attachments:
Court Order
Memo
Legal Notice
Bid Packet
 
2. 46588   Surveillance Camera Systems (RFP No. 2019-131), Purchasing.
 
Attachments:
Court Order
Memo - Tax Office
Memo - Minimum Security - Construction Projects
Legal Notice
RFP Packet 2019-131
 
e.   Award(s):
 
1. 46566   Declare Elections Data Solutions, Inc. as the sole source provider for ElectBooks Software and grant an exemption from the competitive bid process per V.T.C.A. Local Government Code 262.024 (a)(7)(A), approval to award Elect Books Billing Software (AGR No. 2019-225) to Elections Data Solutions, Inc. and further authorize the Purchasing Agent to finalize and execute same, Elections.
 
Attachments:
Court Order
Department Memo
ElectBooks Proposal
Sole Source Memo
ElectBooks Sole Source Letter
ElectBooks Patent and Trademark Cert
Sole Source Affidavit -Signed
1295
2270
2252
 
2. 46585   Uninterruptible Power Supply Replacement (IFB No. 2019-147) to Graybar Electric Company, Inc., Facilities.
 
Attachments:
Court Order
awardupsrefreshyears2and3
Contract Data
Tabulation
Award Letter
Form 1295
Form 2252 Certification
 
3. 46574   Tableau Software for Court Appointed Pay Sheets (RFP No. 2019-246) to Insight Public Sector, Inc., utilizing Omnia Partners Cooperative Contract No. 4400006644 and budget adjustment in the amount of $25,701 for same, Information Technology.
 
Attachments:
Court Order
CAAPS_Tableau
Bid Tabulation
Award Letter
2252
Journal Proof
 
4. 46548   Vehicle, F150 Truck (Contract No. 2019-226) to Caldwell Country Ford, LLC dba Rockdale Country Ford utilizing the Tarrant County Cooperative Contract No. 2019-041, Public Works.
 
Attachments:
Court Order
Department Memo
Tabulation
2252 Certification
Form 1295
 
5. 46416   Amazon Services, LLC, Amazon Business for Online Marketplace for products and services through Omnia Partners Public Sector (Contract No. R-TC-17006), Purchasing.
 
Attachments:
Court Order
memo
Back Up Information
2252
Summary Document
Amazon Contract with Prince William County, VA
Evaluation Sheets
 
6. 46439   Elevators, Escalators, and Lift Maintenance (Contract No. 2019-216) to Thyssenkrupp Elevator Americas utilizing Omnia Partners Cooperative Contract No. R150801 and further authorize the Purchasing Agent to finalize and execute same, Purchasing.
 
Attachments:
Court Order
Memo
Agreement
Form 1295
Form 2270
Form 2252 Certification
 
g.   Contract Renewal(s):
 
1. 46502   Services, Professional Audit (RFP No. 2016-161) with Pattillo, Brown & Hill, L.L.P. to extend the contract for one (1) year through and including September 30, 2020, Auditor.
 
Attachments:
Court Order
memo for renewal with PBH with Collin County
Renewal Letter
1295 Redacted
2270
2252
 
h.   Budget adjustment(s)/amendment(s):
 
1. 46565   $1,000 for the purchase of Emergency Management personnel uniforms, Fire Marshal.
 
Attachments:
Court Order
memo to court
journal report
 
i.   Miscellaneous
 
1. 46558   Acknowledgment of continuing education credits for Commissioner, Precinct 2, Administrative Services.
 
Attachments:
Court Order
Certificate of Attendance
 
2. 46575   Final Plat for Elite Business Park Addition, Engineering.
 
Attachments:
Draft Court Order
Memo
Location Map
Plat
 
3. 46530   Accept the donation of Portland Cement Super Slurry from Martin Marietta and two days of a reclamation machine and operator from Wirtgen, Public Works.
 
Attachments:
Court Order
Memo
MM R&A agreement
KS R&A agreement
insurance
 
4. 46543   Deposit the net proceeds totaling $7,880.03 from the Collin County Online Auction held on April 19, 2019 per Local Government Code 263.156, Purchasing.
 
Attachments:
Court Order
Auction Letter
Auction Proceeds
 
5. 46604   Personnel Appointments, Human Resources.
 
Attachments:
Court Order
Appointments
 
6. 46605   Personnel Changes, Human Resources.
 
Attachments:
Court Order
Personnel Changes
 
  GENERAL DISCUSSION
 
  Presentation, discussion and any action regarding:
 
5. 46580   Public Hearing - Consideration and any action for the issuance of a Mass Gathering permit for The Lights Fest event scheduled for September 28, 2019 at LG Motorsports Park located at 704 E. Houston Street in Anna, Texas in accordance to Health and Safety Code Chapter 751, Fire Marshal.
 
Attachments:
Court Order
Mass Gathering Applicaiton
Lights Fest Informational Packet
FM memo to Court
DS memo to court
SO memo to court
 
6. 46379   NTTA Traffic Safety Program, Administrative Services.
 
Attachments:
Collin County STEP Grant Memo
 
7. 46532   Scope and Fee from Freese and Nichols, Inc. for a flood study on a portion of Rush Creek located in unincorporated area of Collin County FM2514 and Paul Wilson Road near Wylie, Texas, Engineering.
 
Attachments:
Court Order
Memo
Maps
Scope and Fee
 
8. 46557   Application for participation in the Law Enforcement Support Office (LESO) Program with Defense Logistics Agency and approval of the State Plan of Operations with the state of Texas to allow the Sheriff's Office to utilize surplus military property at no cost to the County, Sheriff.
 
Attachments:
MEMO
APPLICATION FOR PARTICIPATION
PLAN OF OPERATION
Court Order 2013-356-05-20
Court Order 2013-407-06-10
 
9. 38983   North Central Texas Council of Governments (NCTCOG) Executive Board monthly update, County Judge.
 
Attachments:
Agenda
Floodwater Study
2019 Population Estimates
 
10. 45660   86th Legislative Agenda for 2019, Commissioners Court:
  1. SB29/HB281. Did Not Pass.
  2. Proposed Magistrate Bill. SB891 Passed.
  3. Additional District Courts. SB891 Passed.
  4. Creation of the Van Alstyne Municipal Utility District No. 2. HB2530 Passed.
  5. Creation of the North Celina Municipal Management District No. 3. HB4706 Passed.
  6. Lakehaven Municipal Utility District of Collin County. HB2535 Passed.
  7. Collin County Municipal Utility District No. 2. HB4672 Passed.
  8. Walker Farms Municipal Utility District. Not Filed.
  9. SB2/HB2. SB2 Passed.
  10. HB 1245. Did Not Pass.
  11. HB 705. Did Not Pass.
  12. Any other legislative items
 
11.   Future agenda items without discussion.
 
  EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION)
 
  Executive Session, in accordance with Chapter 551 of the Government Code.
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
  Adjourn.
 
   
 
  ___________________________
Chris Hill
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
  CERTIFICATION:
 
  I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2019 at _______ o'clock _____.M.
 
   
 
  ___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
  ___________________________
Deputy
 
  NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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