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AGENDA
 
Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
July 1, 2019
1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 
Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:
 
Invocation – Commissioner Hale

Pledge of Allegiance – Commissioner Fletcher

Pledge of Allegiance to the Texas Flag – Commissioner Williams
 

COMMISSIONERS COURT MEETING

 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 46778   Personnel Changes, Human Resources.
 
Attachments:
Changes
 
  FYI NOTIFICATION
 
1. 34688   Outstanding Agenda Items, Commissioners Court.
 
Attachments:
outstanding items
 
2. 46693   Volunteer Termninations, Human Resources.
 
Attachments:
Voluntary Terms
 
3. 46694   Turnover, Human Resources.
 
Attachments:
May Turnover
 
4. 46740   County overtime for the pay period ended June 16, 2019, Human Resources.
 
Attachments:
Budget vs Actual for Court 6.24.19 - Paydate 6.21.19.pdf
Deputy Sheriff Vacancies 2010 - 2019 for Court 6.24.19.pdf
Det Officer Vacancies with Total Positions 2010 - 2019 for court 6.24.19 .pdf
Details and Chart.pdf
Open Positions.pdf
Overtime Detail.pdf
Vacant Jail Sergeant 2010-2019 for Court 6.24.19.pdf
OT Comparison 2016, 2017, 2018, 2019 2nd Qtr.pdf
 
1.   Call to order. The court will convene in open session for consideration of the following business matters:
 
2.   Public Comments.
 
3.   Presentation/Recognition:
 
a. 46792   Texas Historical Commission Distinguished Service Award for 2018 presented to the Collin County Historical Commission, Administrative Services.
 
Attachments:
Recognition.pdf
 
4.   Consent agenda to approve:
 
a. 46741   Disbursements for the period ending June 25, 2019, Auditor.
 
Attachments:
Court Order
Disbursements
 
b. 46766   Indigent Defense Disbursements, Auditor
 
Attachments:
Court Order
Disbursements
 
c. 46690   Tax refunds totaling $149,436.14, Tax Assessor-Collector.
 
Attachments:
Court Order
Summary sheet 7/1/19
 
d.   Advertisement(s):
 
1. 46657   Professional Services, Engineering: Alignment Study, Environmental Analysis and Preparation of Design Schematic for FM 546 from Airport Dr. in McKinney to CR 400 in Princeton (RFQ No. 2019-210), Engineering.
 
Attachments:
Court Order
Agenda Memo
Legal Notice
RFQ 2019-210
Location Map
 
2. 46756   General Road, Reconstruction & Improvements (IFB No. 2019-227), Public Works.
 
Attachments:
Court Order
memo
Legal notice
Bid packet
 
e.   Award(s):
 
1. 46731   Janitorial Supplies (IFB No. 2018-251) to various vendors, Facilities.
 
Attachments:
Court Order
awardjanitorialsupplies2020
Contract Data
Tabulation
BobBarker - award letter
BobBarker - 2252
BobBarker 1295_Redacted
CentralPoly - award letter
Central Poly - 2252
CentralPoly - 1295_Redacted
EagleBrush - award letter
EagleBrush - 2252
EagleBrush - 1295_Redacted
Empire - award letter
Empire - 2252
Empire - 1295_Redacted
Fastenal - award letter
Fastenal - 2252
Ferguson - award letter
Ferguson - 2252
Ferguson - 1295_Redacted
Infinity - award letter
Infinity - 2252
Infinity - 1295_Redacted
MANS - award letter
MANS - 2252
MANS - 1295_Redacted
Mavich - award letter
Mavich - 2252
Mavich - 1295_Redacted
Pollock - award letter
Pollock - 2252
Pollock - 1295_Redacted
Pyramid - award letter
Pyramid - 2252
Pyramid - 1295_Redacted
 
2. 46757   Westlaw Print Subscription, Library Maintenance Agreement (Contract No. 2019-283) to West Publishing Corporation per Sole Source Court Order 2016-670-09-12 and further authorize the Purchasing Agent to finalize and execute same, Law Library.
 
Attachments:
Court Order
memo
Agreement
Sole Source Court Order
2252
 
3. 46644   Vehicles, Road and Bridge Heavy Duty Trucks (Contract No. 2019-224) to Southwest International Trucks, Inc. through the Navistar, Inc. Sourcewell Contract No. 081716-NVS, Public Works.
 
Attachments:
Court Order
Memo
Tabulation
Navistar Letter
2252 Certification
Form 1295
 
f.   Agreement(s):
 
1. 46752   Personal Services Agreement (Contract No. 2019-277) with Misty Ely for Lead Clinician for the VALOR Program, grant exemption from the competitive bid process per Texas Local Government Code 262.024(a)(4) and further authorize the Purchasing Agent to finalize and execute same, 296th District Court.
 
Attachments:
Court Order
Memo
Agreement
1295
2252
Budget Memo
 
2. 46751   Personal Services Agreement (Contract No. 2019-280) with Brennan Jones for Program Administrator for the VALOR program, grant exemption from the competitive bid process per Texas Local Government Code 262.024(a)(4) and further authorize the Purchasing Agent to finalize and execute same, 296th District Court.
 
Attachments:
Court Order
Memo
Agreement
1295
2252
Budget Memo
 
3. 46665   Software as a Services Agreement (Contract No. 2019-139) with Watchguard, Inc. through the DIR Contract DIR-TSO-3371 for body cameras and evidence library for the Constables and Fire Marshal and further authorize the Purchasing Agent to finalize and execute same, Information Technology.
 
Attachments:
Court Order
Constable Body Cam's
quote
Agreement
1295
2252
Journal Proof
 
g.   Amendment(s):
 
1. 46750   No. 1 to Personal Services Agreement, Texas Veterans Program Case Manager (Contract No. 2018-328) with Benjamin Colt Floyd to extend the contract through and including August 2, 2019 and further authorize the Purchasing Agent to finalize and execute same, 296th District Court.
 
Attachments:
Court Order
Memo
Amendment 1
1295
2252
Agreement
Budget Memo
 
2. 46749   No. 1 to Personal Services Agreement, Veterans Mental Health Consultant (Contract No. 2018-433) with Tracie A. Kaip PsyD to extend the contract through and including August 2, 2019 and further authorize the Purchasing Agent to finalize and execute same, 296th District Court.
 
Attachments:
Court Order
Memo
Amendment 1
1295
2252
Agreement
Budget Memo
 
3. 46748   No. 1 to Personal Services Agreement, Veterans Program Manager (Contract No. 2018-302) with Brennan Rivera-Jones to extend the contract through and including August 2, 2019 and further authorize the Purchasing Agent to finalize and execute same, 296th District Court.
 
Attachments:
Court Order
Memo
Amendment 1
1295
2252
Agreement
Budget Memo
 
4. 46715   No. 1 to Maintenance, Redaction Services for County Clerk (Contract No. 2018-256) with Granicus Inc. to extend the contract for one (1) year through and including September 30, 2020 and further authorize the Purchasing Agent to finalize and execute same, County Clerk.
 
Attachments:
Court Order
Memo_Redaction Services
Contract Amendment No. 1
1295
2252
Court Order - 2015-700-09-28 - Sole Source
 
5. 46719   No. 1 to AiLIS Software Maintenance for County Clerk (Contract No. 2017-022) with Granicus, Inc. to extend the contract for one (1) year through and including September 30, 2020, add two (2) optional annual renewal periods, and further authorize the Purchasing Agent to finalize and execute same, County Clerk.
 
Attachments:
Court Order
Memo_Software Maintenance
Contract Amendment No. 1
1295
2252
Court Order - 2015-699-09-28 - Sole Source
 
h.   Contract Renewal(s):
 
1. 46728   Parking Lot Striping (IFB No. 2016-330) with NTS Contractors, LLC to extend the contract for one (1) year through and including September 30, 2020, Facilities.
 
Attachments:
Court Order
parkinglotstripingcontractrenewal2020
Renewal 3 - letter executed
Renewal 3 - 1295 form
Renewal 3 - 2252 form
 
2. 46729   Services: Vending (IFB No. 2018-172) with SPG Vending Solutions, Inc. to extend the contract one (1) year through and including September 30, 2020, Facilities.
 
Attachments:
Court Order
vendingcontractrenewal2020
Renewal 1 - letter
Renewal 1 - 1295 form
Renewal 1 - 2252 form
 
3. 46760   Aggregate Material for Surface Treatment and Stone Rip Rap (IFB No. 2016-129) with P&K Stone, LLC to extend the contract for one (1) year through and including September 30, 2020, Public Works.
 
Attachments:
Court Order
Dept memo
Renewal 3 - letter P&K
Renewal 3 - 1295 form
Renewal 3 - 2252 form
 
4. 46761   Aggregate Material for Surface Treatment and Stone Rip Rap (IFB No. 2016-129) with Martin Marietta Materials, Inc. to extend the contract for one (1) year through and including September 30, 2020, Public Works.
 
Attachments:
Court Order
memo
Renewal 3 - letter
Renewal 3 - 1295 form
Renewal 3 - 2252 form
 
5. 46712   Food Supplies and Service for Jail Operations (IFB No. 2018-257) with Ben E. Keith to extend the contract for one (1) year through and including June 30, 2020, Sheriff.
 
Attachments:
Draft Court Order
Memo
Contract Renewal Letter - Ben E. Keith
Tabulation
Form 1295
Form 2252 Certification
 
6. 46707   Food Supplies and Service for Jail Operations (IFB No. 2018-257) with Gordon Food Services, Inc. to extend the contract for one (1) year through and including June 30, 2020, Sheriff.
 
Attachments:
Draft Court Order
Memo
Contract Renewal Letter - Gordon Foods
Tabulation
Form 1295
Form 2252 Certification
 
i.   Budget adjustment(s)/amendment(s):
 
1. 46759    $156,454,998 to record proceeds of the 2019 bond funds for road and open space bond projects, Auditor.
 
Attachments:
Draft Court Order
Memo - BA FY19 Bond Sale
Bond Proceeds Backup
Proof Report
 
j.   Receive and File, Auditor:
 
1. 46730   Constable, Precinct 4 (1st Quarter FY2019).
 
Attachments:
Court Order
Compliance Audit Report, 1st Qtr FY19, Const. 4 - Wright
 
2. 46732   Justice of the Peace, Precinct 2 (1st Quarter FY2019).
 
Attachments:
Court Order
Compliance Audit Report, 1st Qtr FY19, JP2 Shaffer
 
3. 46733   Medical Examiner (1st Quarter FY2019).
 
Attachments:
Court Order
Compliance Audit Report, 1st Qtr FY19, ME - Rohr
 
4. 46721   Investment Report (2nd Quarter FY2019).
 
Attachments:
Court Order
FY19 2nd Qtrly Investment Report Memo
FY19 2nd Qtrly Investment Report
 
5. 46734   Constable, Precinct 3 (1st, 2nd, 3rd and 4th Quarter FY2017).
 
Attachments:
Court Order
Final Audit Report - FY17 - Const Pct 3 - Knapp
 
6. 46725   Monthly Financial Reports for January 2019.
 
Attachments:
Court Order
Memo for Monthly Financial Reports for Jan 2019
January 2019 Balance Sheet
January 2019 Revenues, Expenditures, and Changes in Fund Balance
January 2019 Cash and Investments
January 2019 Year to Date Schedule of Transfers
January 2019 Schedule of Long Term Debt
January 2019 Commissioners Court Approved Expenditures Budgets
January 2019 Employee Insurance Fund
employee medical
 
7. 46726   Monthly Financial Reports for February 2019.
 
Attachments:
Court Order
Memo for Monthly Financial Reports for Feb 2019
February 2019 Balance Sheet
February 2019 Revenues, Expenditures and Changes in Fund Balance
February 2019 Cash and Investments
February 2019 Year to Date Schedule of Transfers
February 2019 Schedule of Long Term Debt
February 2019 Commissioners Court Approved Expenditures Budgets
February 2019 Employee Insurance Fund
employee medical
 
8. 46727   Monthly Financial Reports for March 2019.
 
Attachments:
Court Order
Memo for Monthly Financial Reports for March
March 2019 Balance Sheet
March 2019 Revenues, Expenditures and Changes in Fund Balance
March 2019 Cash and Investments
March 2019 Year to Date Schedule of Transfers
March 2019 Schedule of Long Term Debt
March 2019 Commissioners Court Approved Expenditures Budgets
March 2019 Employee Insurance Fund
employee medical
 
k.   Filing of the Minute(s), County Clerk:
 
1. 46716   June 10, 2019.
 
Attachments:
Minutes
 
l.   Miscellaneous
 
1. 46762   Redesignation of County Road 1096, County Road 170, County Road 205, and sections of County Road 175 and County Road 206 with associated address updates, GIS/Rural Addressing.
 
Attachments:
Court Order
Request Memo
CityMemo
Map-175-1096
Map-170
Map-205-206
RuralAddrChngList
 
2. 46720   Hawkeye Ridge Addition variance for road frontage widths on 9 lots, Engineering.
 
Attachments:
Memo
Location Map
Plat
 
3. 46744   Final Plat for the ARJ Addition, Engineering.
 
Attachments:
Court Order
memo
location map
plat
 
4. 46779   Personnel Appointments, Human Resources.
 
Attachments:
Court Order
Appointments
 
5. 46780   Personnel Changes, Human Resources.
 
Attachments:
Court Order
changes
 
  GENERAL DISCUSSION
 
  Presentation, discussion and any action regarding:
 
5. 46773   2019 Elected Official Compensation, Human Resources.
 
Attachments:
Presentation
 
7.   Future agenda items without discussion.
 
  EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION)
 
  Executive Session, in accordance with Chapter 551 of the Government Code.
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
  Adjourn.
 
   
 
  ___________________________
Chris Hill
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
  CERTIFICATION:
 
  I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2019 at _______ o'clock _____.M.
 
   
 
  ___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
  ___________________________
Deputy
 
  NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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