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AGENDA
 
Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
August 5, 2019
1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 
Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:
 
Invocation – Commissioner Webb

Pledge of Allegiance – Commissioner Hale

Pledge of Allegiance to the Texas Flag – Commissioner Fletcher
 

COMMISSIONERS COURT MEETING

 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 46893   Reclassification of a vacant Supervision Officer position (grade 635) to a Caseworker position (grade 633), Human Resources.
 
Attachments:
CSCD Order
 
2. 46946   Personnel Appointments, Human Resources.
 
Attachments:
Personnel Appointments
 
  FYI NOTIFICATION
 
1. 34688   Outstanding Agenda Items, Commissioners Court.
 
Attachments:
Outstanding Items
 
2. 46892   Turnover, Human Resources.
 
Attachments:
June Turnover
 
3. 46891   Volunteer Terminations, Human Resources.
 
Attachments:
Voluntary Terms
 
4. 46895   Addendum No. 1 and No. 2 to Construction, Collin County Central Plant Breaker Relocation (IFB No. 2019-163) to make various changes to the Invitation for Bid, Purchasing.
 
Attachments:
Addendum 1
Addendum 2
 
5. 46894   Addendum No. 1 and No. 2 to Services, Detention Security Controls, Integration and Maintenance (RFP No. 2019-160) to make various changes to the Request for Proposal, Purchasing.
 
Attachments:
Addendum 1
Addendum 2
 
6. 46925   Addendum No. 1, No. 2, and No. 3 to Construction, Reroof Collin County 920 E. Park Blvd., Plano (IFB No. 2019-262) to make various changes to the Invitation for Bid, Purchasing.
 
Attachments:
Addendum 1
Addendum 2
Addendum 3
 
7.   Notification of budget adjustment(s)/amendment(s), Auditor:
 
a. 46878   $48,580 to establish the budget for the 2019 Lake Patrol Grant, Auditor.
 
Attachments:
BA MEMO
EXPENSE BUDGET
REVENUE BUDGET
FY 19 CONTRACT
AGENDA AI-46337
BUDGET PROOF
 
b. 46884   $35,001.75 to establish the budget for FY2019-2021 Chapter 19 to be used for training, travel, and temporary election employees, Auditor.
 
Attachments:
Memo
Munis Proof
Revenue
Expenditures
Funds Availability Summary
 
c. 46900   $200,000 to establish the budget for the FY2019 Texas Veterans Commission Grant (GT-VTC19-004), Auditor.
 
Attachments:
MEMO
VTC FY19 AWARD
VTC FY19 BA REVENUE
VTC FY19 BA EXPEND
Revenue Budget Proof
Expenditure Budget Proof
 
d. 46905   $1,986 from the FY2017 SCAAP Grant to cover the cost of overtime and jail expenditures, Auditor.
 
Attachments:
BA Memo
SCAAP Expense Budget Add'l
Budget Proof
 
e. 46945   Reduction in the amount of $996,972 due to Passport Office closure, Auditor.
 
Attachments:
Memo
Passport Office Revenue BA
 
1.   Call to order. The court will convene in open session for consideration of the following business matters:
 
2.   Public Comments.
 
3.   Presentation/Recognition:
 
a. 46865   Sheriff Skinner to present a Life Saving Award, Sheriff.
 
Attachments:
Memo
 
4.   Consent agenda to approve:
 
a. 46912   Disbursements for the period ending July 30, 2019, Auditor.
 
Attachments:
Court Order
Disbursements
 
b. 46936   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order
Disbursements
 
c. 46832   Tax refunds totaling $850,041.42, Tax Assessor-Collector.
 
Attachments:
Court Order
Summary sheet 8/5/19
 
d.   Advertisement(s):
 
1. 46934   Construction, Collin County Public Works HVAC Replacement (IFB No. 2019-161), Construction & Projects.
 
Attachments:
Court Order
Memo
Legal Notice
Bid Packet
 
2. 46915   Jail Kitchen Tray Make-Up Conveyor (IFB No. 2019-259), Construction & Projects.
 
Attachments:
Court Order
Memo
Bid Packet
Legal Notice
 
3. 46904   Group Benefits Administration/Insurance for Short & Long Term Disability (RFP No. 2019-304), Human Resources.
 
Attachments:
Court Order
Memo
Legal Notice
RFP Packet
 
e.   Award(s):
 
1. 46924   Construction, Collin County Central Plant Breaker Relocation (IFB No. 2019-163) to KE Industrial LLC, and further authorize the Purchasing Agent to finalize and execute the Construction Agreement, Construction & Projects.
 
Attachments:
Court Order
Memo
Contract Data
Bid Tabulation
Form 1295
2252 Certification
Letter to Award
Construction Agreement
 
2. 46933   Construction, Collin County Aggregate Rinse Stations (IFB No. 2019-133) to UST General Contracting, LLC and further authorize the Purchasing Agent to finalize and execute the Construction Agreement, Construction & Projects.
 
Attachments:
Court Order
Memo
Contract Data
Bid Tabulation
Consultant's Memo
Form 1295
2252 Certification
Letter to Award
Construction Agreement
 
3. 46896   Laptops and Accessories for Elections (Coop Quote No. 2019-231) to GTS Technology Solutions, Inc. through the DIR Contract No. DIR-TSO-3763, B & H Foto & Electronics Corp through National IPA Contract No. R160901, and Adorama, Inc., through TIPS/TAPS Contract No. 180306, Information Technology.
 
Attachments:
Court Order
Memo
Contract Data
Evalution Speadsheet
1295- GTS
1295 - B&H Photo
1295 - Adorama
2252 - GTS
2252 - BH
2252 - Adorama
 
4. 46909   Rental of Half-Lane Cold Planer (Contract No. 2019-301) to Holt Texas LTD utilizing Buyboard Cooperative Contract No. 515-16, Public Works.
 
Attachments:
Court Order
Memo
Tabulation
1295 form
2252 certification
 
5. 46906   Road Materials, Aggregate Grade 3, SAC-B (IFB No. 2019-293) to Nobles Road Construction Inc. dba Loraine Quarry Products utilizing TxSmart Buy Cooperative Contract No. 748-N1, Public Works.
 
Attachments:
Court Order
Memo
Tabulation
1295 form
2252 Certification
 
6. 46914   Vehicles, Various Public Safety (Contract No. 2019-240) to Silsbee Ford, Inc. utilizing the Goodbuy Cooperative Contract No. 19-8F000, and budget amendment in the amount of $100,725 to cover unexpected cost increases for replacement and new law enforcement vehicles, Public Works.
 
Attachments:
Court Order
Memo
breakdown
Tabulation
Journal Proof Report
2252 Certification
Form 1295
 
7. 46919   Construction, Road, Outer Loop Access Road, Dallas Parkway to East of SH 289 (IFB No. 2019-109) to Mario Sinacola & Sons Excavating, Inc. and further authorize the Purchasing Agent to finalize and execute the Construction Agreement, Special Projects.
 
Attachments:
Court Order
agenda memo
Engineers recommendation of award
Contract Data
location map
Construction Agreement
2252 Certification
Letter for Award
Form 1295
Budge Adjustment
 
f.   Agreement(s):
 
1. 46743   Personal Services Agreement with Benjamin Colt Floyd (Contract No. 2019-278) for Lead Case Manager for the North Texas Regional Veterans Court Program, grant exemption from the competitive bid process per Texas Local Government Code 262.024(a)(4), and further authorize the Purchasing Agent to finalize and execute same, 296th District Court.
 
Attachments:
Court Order
Department Memo
Agreement
1295
2252
 
2. 46745   Personal Services Agreement with Brennan Jones (Contract No. 2019-281) for Program Manager for the North Texas Regional Veterans Court Program, grant exemption from the competitive bid process per Texas Local Government Code 262.024(a)(4), and further authorize the Purchasing Agent to finalize and execute same, 296th District Court.
 
Attachments:
Court Order
Department Memo
Agreement
1295
2252
 
3. 46937   Professional Services Agreement with Cognitive Diagnostics of North Texas, PLLC (Contract No. 2019-279) for Clinical Director for the North Texas Regional Veterans Court Program, grant exemption from the competitive bid process per Texas Local Government Code 262.024(a)(4), and further authorize the Purchasing Agent to finalize and execute same, 296th District Court.
 
Attachments:
Court Order
Agreement
1295
2252
 
4. 46940   Personal Services Agreement with Samantha Marsh (Contract No. 2019-311) for Case Manager for the North Texas Regional Veterans Court Program, grant exemption from the competitive bid process per Texas Local Government Code 262.024(a)(4), and further authorize the Purchasing Agent to finalize and execute same, 296th District Court.
 
Attachments:
Court Order
Agreement
1295
2252
 
5. 46941   Personal Services Agreement with Darren Gray (Contract No. 2019-310) for VALOR Case Manager for the North Texas Regional Veterans Court Program, grant exemption from the competitive bid process per Texas Local Government Code 262.024(a)(4), and further authorize the Purchasing Agent to finalize and execute same, 296th District Court.
 
Attachments:
Court Order
Agreement
1295
2252
 
6. 46944   Personal Services Agreement with Misty Ely (Contract No. 2019-316) for Clinical Director for the VALOR Program, grant exemption from the competitive bid process per Texas Local Government Code 262.024(a)(4), further authorize the Purchasing Agent to finalize and execute same, and terminate Personal Service Agreement with Misty Ely (Contract No. 2019-277) for Lead Clinician for the VALOR Program per Court Order No. 2019-501-07-01, 296th District Court.
 
Attachments:
Court Order
Agreement
2252
1295
 
g.   Amendment(s):
 
1. 46898   Amend Software, E-Citation/Ticketing for Sheriff's Office and Constables (COOP No. 02130-11) with Tyler Technologies to add various services to the contract, further authorize the Purchasing Agent to finalize and execute same, Information Technologies.
 
Attachments:
Court Order
Memo
SO - Tyler Contract Amendment
2252 Form
 
2. 46890   No. 2 to Software Maintenance, Records Management System (Contract No. 2013-019) with MCCI, LLC through BuyBoard Contract 544-17, to extend the contract for one (1) year through and including September 30, 2020, and further authorize the Purchasing Agent to finalize and execute same, Information Technology.
 
Attachments:
Court Order
Court Memo
Renewal Amend
Quote Document 1
1295
2252
 
3. 46885   No. 4 to Preparation of final plans, specifications and estimates for the Collin County Outer Loop, Segment 3Aa (Dallas North Tollway to East of SH289) with Jacobs Engineering Group, Inc. for construction phase services, including direct expenses, to provide part-time project construction inspection and further authorize the Purchasing Agent to finalize and execute same, Special Projects.
 
Attachments:
Court Order
agenda memo
Contract Amendment No. 4
Scope
Fee
2252 Certification
 
4. 46821   No. 9 to Voter Registration & Early Voting Software (Contract No. 02376-09) with VOTEC Corporation to provide various changes to the contract and extend the contract for one (1) year through and including September 30, 2020, Information Technology.
 
Attachments:
Court Order
Court Memo
Court Order No. 2016-423-06-20 Sole Source-VEMACS & VoteSafe
Court Order No. 2017-528-07-24 Sole Source-BallotBoard
Contract Amendment No. 9
Invoice FY20 VEMAS Support
Invoice FY20 VoteSafe Licenses & Install
Invoices FY20 VoteSafe Support
Invoice FY20 Ballotboard
Voter Fee Schedule
Software and Maintenance Support Agreement
Form 2252
1295 Form - Redacted
 
h.   Contract Renewal(s):
 
1. 46863   Armored Car Services (IFB No. 2018-149) with Trinity Armored Security Inc. to extend the contract for one (1) year through and including September 30, 2020, Auditor.
 
Attachments:
Court Order
Armored Car Services FY2020 renewal memo
Renewal Letter
1295
2252
 
2. 46901   Culverts, Bands, Drop Structures (IFB No. 2018-261) with Contech Engineered Solutions, LLC to amend court order 2018-888-10-15 to reflect Contech Engineered Solutions, LLC, and extend the contract for one (1) year through and including September 30, 2020, Public Works.
 
Attachments:
Court Order
Memo
Renewal 1 - letter
Renewal 1 - 1295 form
Renewal 1 - 2252 form
 
3. 46908   Road Materials, Flexbase (IFB No. 2018-174) with DFW Materials, L.P. to extend the contract for one (1) year through and including September 30, 2020, Public Works.
 
Attachments:
Court Order
Memo
Renewal 1 - letter
Renewal 1 - 1295 form
Renewal 1 - 2252 form
 
4. 46907   Road Materials, Flexbase (IFB No. 2018-174) with Martin Marietta Materials, Inc. to extend the contract for one (1) year through and including September 30, 2020, Public Works.
 
Attachments:
Court Order
Memo
Renewal 1 - letter
Renewal 1 - 1295 form
Renewal 1 - 2252 form
 
5. 46926   Services: Pest Control (Contract No. 2017-217) with Graham Pest Control, Inc. to extend the contract for one (1) year through and including September 30, 2020, Facilities.
 
Attachments:
Court Order
contractrenewalpestcontrolservices2020
Renewal Letter
1295
2252
 
6. 46927   Supplies: Plumbing (IFB No. 2016-113) with Johnson Burks Supply Co., Inc., to extend the contract for one (1) year through and including September 30, 2020, Facilities.
 
Attachments:
Court Order
contractrenewalplumbingsupplies2020
Renewal Letter
1295
2252
 
i.   Budget adjustment(s)/amendment(s):
 
1. 46889   $5,000 to Human Resources for advertising utilizing the District Court Shared Fund, 380th District Court.
 
Attachments:
Court Order
Memo
Journal Proof Report
 
2. 46922   $1,450 for Education and Conference, County Court at Law 1.
 
Attachments:
Court Order
Memo
Journal Proof
 
3. 46935   $1,614 for Education and Conference, County Court at Law 6.
 
Attachments:
Court Order
Memo
Journal Proof
 
4. 46920   $5,407 to reallocate funds for the Spay/Neuter Program, Development Services.
 
Attachments:
Court Order
Memo
Back-up
MUNIS
 
5. 46921   $7,665 to reallocate funds for the Spay/Neuter Program, Development Services.
 
Attachments:
Court Order
Memo
Back-up
MUNIS
 
j.   Miscellaneous
 
1. 46903   Acceptance of the 2019-2020 Veterans Mental Health Grant in the amount of $150,000 through the Texas Veterans Commission Fund for Veterans' Assistance, 296th District Court.
 
Attachments:
Court Order
Notice of Grant Award
Memorandum
Award
Court Order to Apply
MH Grant SUmmary
TVC Mental Health Appl
VALOR Grant Review Form
Grant review committee form
 
2. 46939   Designation of Private Road 5560 with associated address update, GIS/Rural Addressing.
 
Attachments:
Court Order
Request Memo
Letters to Owners
Mapgrid 16K3
 
3. 46880   Funding recommendations for the 2019-2020 Historical Commission grant program recipients, Historical Commission.
 
Attachments:
Court Order
CCHC 2019 Grant Recommendations Memo to Court
CCHC Grants Recommended Approvals
CCHC Grants Recommended Denial
 
4. 46942   Personnel Appointments, Human Resources.
 
Attachments:
Court Order
Personnel Appointments
 
5. 46943   Personnel Changes, Human Resources.
 
Attachments:
Court Order
Personnel Changes
 
  GENERAL DISCUSSION
 
  Presentation, discussion and any action regarding:
 
5. 46887   Public Hearing - Re-plat of Lot 5R of the Lakeshore Acres Addition, Engineering.
 
Attachments:
Court Order
memo
Location Map
plat
Public Hearing Notice
Public Hearing Letter
 
6. 46786   2019 Benefits, Human Resources.
 
Attachments:
Presentation
 
7. 46788   2019 Law Enforcement Compensation, Human Resources.
 
Attachments:
Presentation
 
8. 44358   Conference of Urban Counties Update, Commissioner, Precinct 3.
 
Attachments:
Agenda
 
9. 46931   Board/Commission Appointments, Commissioners Court:
 
Attachments:
Court Order
 
a.   Child Protective Services Board.
 
b.   Purchasing Board.
 
10.   Future agenda items without discussion.
 
  EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION)
 
  Legal (551.071) & Personnel (551.074)
 
  Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:
 
46974   Discussion on Magistration, County Judge.
 
  Real Estate (551.072)
 
46879   Condemnation of Properties for Right-of-Way to Facilitate Construction of a Portion of Frontier Parkway from the Dallas North Tollway (DNT) to State Highway 289 (Preston Road), Special Projects.
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
  Adjourn.
 
   
 
  ___________________________
Chris Hill
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
  CERTIFICATION:
 
  I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2019 at _______ o'clock _____.M.
 
   
 
  ___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
  ___________________________
Deputy
 
  NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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