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AGENDA
 
Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
September 9, 2019
1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 
Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:
 
Invocation – Judge Chris Hill

Pledge of Allegiance – Commissioner Fletcher

Pledge of Allegiance to the Texas Flag – Commissioner Hale
 

COMMISSIONERS COURT MEETING

 
             
  FYI NOTIFICATION
 
1. 47140   Inter-County Account Transfers transmitted August 22, 2019, Auditor.
 
Attachments:
Memo
Inter-County Account Transfers_08.22.19
 
2. 34688   Outstanding Agenda Items, Commissioners Court.
 
Attachments:
Outstanding Items
 
3. 47101   Change Order No. 3 to Construction, Roof Recovery for Collin County Justice Center (IFB No. 2018-116) with JJ Red Commercial Roofing, LLC to extend the project completion date by twenty-one calendar days, Construction & Projects.
 
Attachments:
Memo
Contractor Change Order Request
Change Order 3
 
4. 47066   Volunteer Terminations, Human Resources.
 
Attachments:
Voluntary Terminations
 
5. 47067   Turnover, Human Resources.
 
Attachments:
July Turnover
 
6. 47153   County overtime for the pay period ended August 25, 2019, Human Resources.
 
Attachments:
Budget vs Actual for Court 9.9.19 - Paydate 8.30.19.pdf
OT Comparison 2016, 2017, 2018, 2019_on_8.28.19.pdf
Overtime scan #2.pdf
 
1.   Call to order. The court will convene in open session for consideration of the following business matters:
 
2.   Public Comments.
 
3.   Presentation/Recognition:
 
a. 46873   Sheriff Skinner to present Life Saving Awards, Sheriff.
 
Attachments:
Memo
 
b. 47194   Prostate Cancer Awareness Month, Commissioner, Pct. 4
 
Attachments:
Proclamation
 
4.   Consent agenda to approve:
 
a. 47117   Disbursements for the period ending September 3, 2019, Auditor.
 
Attachments:
Court Order
Disbursements
 
b. 47118   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order
Disbursements
 
c. 47048   Tax refunds totaling $638,951.09, Tax Assessor-Collector.
 
Attachments:
Court Order
Summary sheet 9-9-19
 
d.   Advertisement(s):
 
1. 47142   Supplies: Specialized Printing for Elections (IFB No. 2019-270), Elections.
 
Attachments:
Court Order
Department Memo
Legal Notice
Bid Packet
 
2. 47040   Image Growth Expansion (RFP No. 2019-318), Information Technology.
 
Attachments:
Court Order
Production Expansion
Legal Notice
Bid Packet
 
3. 47104   Equipment, Lease: Road Construction and Right-of-Way Maintenance Equipment (IFB No. 2019-303), Public Works.
 
Attachments:
Court Order
Memo
Legal notice
Bid packet
 
e.   Award(s):
 
1. 47123   Transportation of Election Equipment (RFP No. 2019-208) utilizing BuyBoard Cooperative Contract 559-18, Elections.
 
Attachments:
Court Order
 
2. 46929   Software Maintenance, PeopleSoft (Contract No. 2019-331) to Oracle America, Inc., utilizing DIR Contract No. DIR-TSO-4158, Information Technology.
 
Attachments:
Court Order
Court Memo
Contract Data
Evaluation
2252
 
f.   Agreement(s):
 
1. 47124   Legal Services Agreement with Reddy & Neumann, P.C. for legal services, grant exemption from the competitive bid process per Texas Local Government Code 262.024(a)(4) and further authorize the Purchasing Agent to finalize and execute same, Human Resources.
 
Attachments:
Court Order
Services Outline
Legal Svc. Agree.
 
2. 47106   Maintenance Contracts for Motorola Radio System with Motorola Solutions Inc. for SmartNet/Conventional Onsite Infrastructure onsite response and Network Management, and further authorize the Purchasing Agent to finalize and execute same, Information Technology.
 
Attachments:
Court Order
MEMO
Onsite Contract
Network Manager Contract
2252
 
3. 47099   Professional Services Agreement with Carolyn E. Skogman (Agreement No. 2019-314) as a licensed attorney to conduct forms review for the Law Library, grant exemption from the competitive bid process per Texas Local Government Code 262.024(a)(4), and further authorize the Purchasing Agent to finalize and execute same, Law Library.
 
Attachments:
Court Order
Memo
Agreement
1295 Form
2252 Form
 
4. 47011   Agreement for Sharing Intelligent Transportation Systems (ITS) Data with the Texas Department of Transportation-Dallas District for the reception and use of TxDOT related traffic information, Sheriff.
 
Attachments:
Court Order
MEMO
Agreement for Sharing Intelligent Tansportation Systems (ITS) Data
Attachment A
Attachment B
Connectivity Layout
 
5. 47079   Discretionary Service Agreement with ONCOR for the burial of an existing overhead electric line for the construction of the Collin County Outer Loop between DNT and State Highway 289 and budget adjustment for same, Special Projects.
 
Attachments:
Court Order
agenda memo
Agreement
Invoice from Oncor
Journal Proof
 
6. 47108   Memorandum of Understanding with the Department of Defense US Army Corps of Engineers Lavon Lake Office and the City of Lucas for the development and operation of a multi-use trail on the western side of Lavon Lake, Special Projects.
 
Attachments:
Court Order
agenda memo
Letter from City
MOU
 
7.   Funding Agreement(s) for funding through the 2019 Historical Commission Grant Program, Historical Commission:
 
a. 47020   Allen Heritage Guild in the amount of $2,000 to replace the Farmhouse windows and doors.
 
Attachments:
Court Order
Grant Contract Memo
Agreement
 
b. 47021   Anna Area Historic Preservation Society in the amount of $1,600 for the display base for 1900 Anna diorama.
 
Attachments:
Court Order
Historical Grant Contract Memo
Agreement
 
c. 47022   Collin County Genealogical Society in the amount of $3,000 for digitizing Collin County historical newspapers.
 
Attachments:
Court Order
Historical Grant Contract Memo
Agreement
 
d. 47023   Chambersville Cemetery Association in the amount of $3,000 for marker repair, cleaning, and leveling of monuments.
 
Attachments:
Court Order
Historical Grant Contract Memo
Agreement
 
e. 47024   Elm Grove Historical Cemetery Association in the amount of $1,500 for marker repair, cleaning, and leveling of monuments.
 
Attachments:
Court Order
Historical Grant Contract Memo
Agreement
 
f. 47032   Farmersville Historical Society in the amount of $2,000 for window restoration.
 
Attachments:
Court Order
Historical Grant Contract Memo
Agreement
 
g. 47025   Heard Craig Center for the Arts in the amount of $400 for scanning business ledgers.
 
Attachments:
Court Order
Historical Grant Contract Memo
Agreement
 
h. 47031   Heritage Guild of Collin County in the amount of $500 for podcasts.
 
Attachments:
Court Order
Historical Grant Contract Memo
Agreement
 
i. 47026   Highland Cemetery Association in the amount of $1,500 for cleaning, repairing, and leveling stones.
 
Attachments:
Court Order
Historical Grant Contract Memo
Agreement
 
j. 47027   Murphy Historical Society in the amount of $3,000 for tombstone project.
 
Attachments:
Court Order
Historical Grant Contract Memo
Agreement
 
k. 47028   Plano Conservancy for Historic Preservation in the amount of $500 to restore standing gravestones.
 
Attachments:
Court Order
Historical Grant Contract Memo
Agreement
 
l. 47029   Routh Cemeteries Association in the amount of $3,000 to restore fallen stones.
 
Attachments:
Court Order
Historical Grant Contract Memo
Agreement
 
m. 47030   Snow Hill Cemetery Association in the amount of $3,000 for headstone and marker restoration.
 
Attachments:
Court Order
Historical Grant Contract Memo
Agreement
 
g.   Amendment(s):
 
1. 47121   Amendment to the Interlocal Agreement with the City of Frisco (Agreement No. 10104-09) for the facility construction and use of the animal shelter to extend the contract, set the rate for FY2020, and further authorize the Purchasing Agent to finalize and execute same, Development Services.
 
Attachments:
Court Order
Memo
Amendment
FY20 Fees
Original Contract
 
2. 47119   Amendment to the Interlocal Agreement with the City of Melissa (Agreement No. 10101-09) for the facility construction and use of the animal shelter to extend the contract, set the rate for FY2020, and further authorize the Purchasing Agent to finalize and execute same, Development Services.
 
Attachments:
Court Order
Memo
Amendment
Fees
Original Contract
 
3. 47120   Amendment to the Interlocal Agreement with the Town of Fairview (Agreement No. 10112-09) for the facility construction and use of the animal shelter to extend the contract, set the rate for FY2020, and further authorize the Purchasing Agent to finalize and execute same, Development Services.
 
Attachments:
Court Order
Memo
Amendment
FY20 Fees
Original Contract
 
4. 47055   No. 1 to Interlocal Agreement for Jail Services (Contract No. 2019-085) with Wise County to extend the contract for one (1) year through and including September 30, 2020 and further authorize the Purchasing Agent to finalize and execute same, Sheriff.
 
Attachments:
Court Order
Memo
Amendment No. 1
Original Agreement
 
5. 46930   No. 2 to Software Maintenance, Sungard (HTE) (Contract No. 2018-032) with Superion, LLC, to extend the contract one (1) year through and including September 30, 2020 and further authorize the Purchasing Agent to finalize and execute same, Information Technology.
 
Attachments:
Court Order
Court Memo
Amendment
1295
2252
 
h.   Contract Renewal(s):
 
1. 47100   Roofing and Waterproofing Consulting Services (RFQ No. 2018-312) with DryTec Moisture Protection Technology Consultants, Inc. to extend the contract for one (1) year through and including September 30, 2020, Construction & Projects.
 
Attachments:
Court Order
Memo
Contract Renewal Signed
Form 1295
2252 Certification
 
2. 47136   Professional Services, Appraisal Services (RFP No. 2018-311A) with JJKR Group Inc., dba Pyles Whatley to extend the contract for one (1) year through and including September 30, 2020, Engineering.
 
Attachments:
Court Order
Agenda Memo
Contract Renewal Signed
Form 1295
2252 Certification
 
3. 47137   Professional Services, Appraisal Services (RFP No. 2018-311B) with JLL Valuation and Advisory Services, LLC to extend the contract for one (1) year through and including September 30, 2020, Engineering.
 
Attachments:
Court Order
Agenda Memo
Contract Renewal Signed
Form 1295
2252 Certification
 
4. 47138   Professional Services, Appraisal Services (RFP. 2018-311C) with CBRE Group, Inc. to extend the contract for one (1) year through and including September 30, 2020, Engineering.
 
Attachments:
Court Order
Agenda Memo
Contract Renewal Signed
Form 1295
2252 Certification
 
5. 47133   Professional Services, Right of Way Acquisition Consultant (RFQ No. 2018-310B) with Overland, Pacific & Cutler, LLC to extend the contract for one (1) year through and including September 30, 2020, Engineering.
 
Attachments:
Court Order
Agenda Memo
Contract Renewal Signed
Form 1295
2252 Certification
 
6. 47132   Professional Services, Right of Way Acquisition Consultant (RFQ No. 2018-310A) with Wood Environment & Infrastructure Solutions, Inc., to extend the contract for one (1) year through and including September 30, 2020, Engineering.
 
Attachments:
Court Order
Agenda Memo
Contract Renewal Signed
Form 1295
2252 Certification
 
7. 47131   Professional Services, General Civil Engineering Consulting (RFQ No. 2018-359) with Freese and Nichols, Inc. to extend the contract for one year through and including September 30, 2020, Engineering.
 
Attachments:
Court Order
Agenda Memo
Contract Renewal Signed
Form 1295
2252 Certification
 
8. 47078   Morgue Transport Services (Contract No. 2018-304) with Weatherall Family Funeral Services, LLC to extend the contract for one (1) year through and including September 30, 2020, Medical Examiner.
 
Attachments:
Court Order
RENEWAL MORGUE TRANSPORT
renewal
1295
2252
 
9. 47139   Printing, General Office Forms (IFB No. 2016-125) with Jayden Graphics, Inc. to extend the contract for one (1) year through and including September 30, 2020, Purchasing.
 
Attachments:
Court Order
Memo
Renewal Letter
1295
2252
 
10. 47065   Food: Bread Products (IFB No. 2017-209) with Bimbo Bakeries USA, Inc. to extend the contract for one (1) year through and including September 30, 2020, Sheriff.
 
Attachments:
Court Order
Memo
Renewal Letter
1295
2252
 
11. 47072   Detergents and Dispensers for Laundry and Kitchen (IFB No. 2018-227) with Auto-Chlor Services, LLC to extend the contract for one (1) year through and including September 30, 2020, Sheriff.
 
Attachments:
Court Order
Memo
Renewal Letter
1295
2252
 
i.   Budget adjustment(s)/amendment(s):
 
1. 47152   $16,675 utilizing the District Court shared technology fund to purchase iPads, 380th District Court.
 
Attachments:
Court Order
Memorandum
Journal Proof with Notes
 
j.   Receive and File, Auditor:
 
1. 47098   Change of Office, Justice of the Peace, Precinct 3-2.
 
Attachments:
Court Order
Audit Report - Change of Office FY19 - JP3-2 - Missildine
 
2. 47088   Investment Report (3rd Quarter FY2019).
 
Attachments:
Court Order
Memo
FY19 3rd Quarterly Investment Report
 
3.   Comprehensive Audit Report(s):
 
a. 47087   Justice of the Peace, Precinct 3-1 (1st, 2nd, 3rd, and 4th Quarter FY2018).
 
Attachments:
Court Order
Court Order
Comprehensive Audit FY18 - JP 3-1 Ruckel
 
b. 47089   Myers Park (3rd and 4th Quarter F2018).
 
Attachments:
Court Order
Comprehensive Audit - 3rd - 4th Qtrs FY18, Myers Park, Durham
 
c. 47091   Elections (1st, 2nd, 3rd, and 4th Quarter FY2018).
 
Attachments:
Court Order
Comprehensive Audit - FY18 - Elections - Sherbet
 
d. 47092   Engineering (1st, 2nd, 3rd, and 4th Quarter FY2018).
 
Attachments:
Court Order
Comprehensive Audit FY18 - Engineering - Daugherty
 
e. 47094   Medical Examiner (1st, 2nd, 3rd, and 4th Quarter FY2018).
 
Attachments:
Court Order
Comprehensive Audit FY18 -ME - Rohr
 
f. 47095   Law Library (1st, 2nd, 3rd, and 4th Quarter FY2018).
 
Attachments:
Court Order
Comprehensive Audit FY18 - Law Library - Arris
 
g. 47096   Constable, Precinct 1 (1st, 2nd, 3rd, and 4th Quarter FY2018).
 
Attachments:
Court Order
Comprehensive Audit FY18 - Constable -1 - Williams
 
k.   Filing of the Minute(s), County Clerk:
 
1. 47114   August 12, 2019.
 
Attachments:
Commissioners Court Meeting Minutes, August 12, 2019
 
l.   Miscellaneous
 
1. 47170   Appoint Lisa Bronchetti as a full time magistrate pursuant to Sec. 54.2201 of the Texas Government Code, Administrative Services.
 
Attachments:
Court Order
SB No. 891.pdf
 
2. 47059   Authorize the County to receive bingo prize fees in accordance with Texas Occupations Code 2001.503, Administrative Services.
 
Attachments:
Court Order
Vote Verification Notice
Bill
 
3. 47144   Final Plat for Hunter Lakes Phase 2, Engineering.
 
Attachments:
Court Order
memo
map
plat
 
4. 47056   Negotiations with Brown & Gay Engineers, Inc., for a scope and fee for Plans, Specifications and Estimates (PS&E) for the Collin County Outer Loop, Segment 3, from FM 2478 to US Highway 75, Engineering.
 
Attachments:
Court Order
agenda memo
location map
 
5. 47058   Grant application for the 2019 Edward Byrne Memorial Justice Assistance Grant (JAG), Sheriff.
 
Attachments:
Court Order
Memo
Justification
Grant Summary Form
Grant summary form page 2
Quote
Grant Review Committee
 
6. 47047   2020 Holiday Schedule, Human Resources.
 
Attachments:
Court Order
Holiday Schedule 2020
2020 Holiday Schedule Memo
 
7. 47155   Personnel Appointments, Human Resources.
 
Attachments:
Court Order
Appointments
 
8. 47156   Personnel Changes, Human Resources.
 
Attachments:
Court Order
Changes
 
  GENERAL DISCUSSION
 
  Presentation, discussion and any action regarding:
 
5. 47062   Public Hearing - Re-plat of Lots 3A and 3B of the Little Ranch Acres Subdivision, Engineering.
 
Attachments:
Court Order
memo
map
plat
Public Hearing notice
Public Hearing letter
 
6.   FY2020 Budget:
 
a. 47069   Public Hearing - Proposed FY 2020 Tax Rate, Budget.
 
Attachments:
Presentation
 
7.   Future agenda items without discussion.
 
  EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION)
 
  Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:
 
  Personnel (551.074)
 
  To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee.
 
47148   FY2020 salary increases for the County Administrator, Elections Administrator and County Extension Agents, Human Resources.
 
Attachments:
Court Order
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
  Adjourn.
 
   
 
  ___________________________
Chris Hill
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
  CERTIFICATION:
 
  I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2019 at _______ o'clock _____.M.
 
   
 
  ___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
  ___________________________
Deputy
 
  NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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