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AGENDA
 
Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
September 16, 2019
1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 
Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:
 
Invocation – Commissioner Fletcher

Pledge of Allegiance – Commissioner Williams

Pledge of Allegiance to the Texas Flag – Commissioner Webb
 

COMMISSIONERS COURT MEETING

 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 47122   Award for Sex Offender Counseling and Treatment Services (RFP No. 2019-157) to various vendors, Adult Probation.
 
Attachments:
Memo
Contract Award
Evaluation
Contract - Arnold
Contract - Creative Counseling
Contract - Shursen
Contract - Fletcher
 
2. 47125   Donation of $1,250 to Hope's Door utilizing the District Attorney State Forfeiture Fund, District Attorney.
 
Attachments:
Memo
Munis Journal Entry
 
  FYI NOTIFICATION
 
1. 34688   Outstanding Agenda Items, Commissioners Court.
 
Attachments:
Outstanding Items
 
2. 47197   P-Card Disbursements, Auditor
 
Attachments:
Disbursements
 
3. 47179   Inter-County account transfers transmitted on August 29, 2019, Auditor.
 
Attachments:
Memo
Inter-County Account Transfers_08.29.19
 
4. 47151   Addendum No. 1, No. 2, No. 3, and No. 4 to Group Benefit/Insurance for Medical, Pharmacy, Dental, Vision, Cobra, Flexible Spending Account, Retiree Health Administration and Stop Loss Coverage for Medical and Pharmacy Benefits (RFP No. 2019-267), Purchasing.
 
Attachments:
Addendum No. 1
Addendum No. 2
Addendum No. 3
Addendum No. 4
 
1.   Call to order. The court will convene in open session for consideration of the following business matters:
 
2.   Public Comments.
 
3.   Presentation/Recognition.
 
4.   Consent agenda to approve:
 
a. 47189   Disbursements for the period ending September 10, 2019, Auditor.
 
Attachments:
Court Order
Disbursements
 
b. 47190   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order
Disbursements
 
c.   Award(s):
 
1. 47177   GPS Offender Monitoring (RFP No. 2019-169), Sheriff.
 
Attachments:
Court Order
 
2. 47216   Audio Visual for 471st District Court (RFP No. 2019-271), Information Technology.
 
Attachments:
Court Order
 
d.   Amendment(s):
 
1. 47169   Amendment to the Interlocal Agreement with the City of Melissa (Agreement No. 10111-09) for animal control services to extend the contract, set the rate for FY2020, and further authorize the Purchasing Agent to finalize and execute same, Development Services.
 
Attachments:
Court Order
Memo
Amendment No. 13
Original Contract
FY20 Fees
 
2. 47143   Amendment to Tyler Technologies Master Service Agreement to add two (2) additional Judge's edition licenses and authorize the Purchasing Agent to finalize and execute same, Information Technology.
 
Attachments:
Court Order
Memo
Amendment
2252 Form
Court Order - Sole Source
 
3. 47201   No. 3 to the Interlocal Agreement for Animal Control & Animal Shelter Services (Agreement No. 2017-208) with the City of Weston, to set the rate for FY2020, extend the agreement for one (1) year through and including September 30, 2020 and further authorize the Purchasing Agent to finalize and execute same, Development Services.
 
Attachments:
Court Order
Memo
Amendment No. 3
FY2020 Animal Control Billing
FY2020 Animal Shelter Billing
Original Contract
 
4. 47161   No. 10 to P25 Trunked Radio Replacement (Contract No. 2016-020) with Motorola Solutions, Inc., to provide various changes to the contract and further authorize the Purchasing Agent to finalize and execute same, Sheriff.
 
Attachments:
Court Order
MEMO
Amendment 10
Motorola Change Order
2252
 
e.   Change Order(s):
 
1. 47180   No. 1 to Services: Janitorial (RFP No. 2017-172) with Oriental Building Services, Inc. to delete WIC-Wylie and WIC-Frisco locations and renew the contract for one (1) year through and including September 30, 2020, Facilities.
 
Attachments:
Court Order
contractrenewaljanitorialservices2020-2
Contract Change Order 1
Form 1295
2252 Certification
 
2. 47198   No. 1 to Services: Prisoner Transport (Contract No. 2017-223) with US Corrections, LLC to extend the contract for one (1) year through and including September 30, 2020 and further authorize the Purchasing Agent to finalize and execute same, sheriff.
 
Attachments:
Court Order
Memo
Change Order One
1295
2252
 
f.   Contract Renewal(s):
 
1. 47173   Supplies: Veterinary and Animal Care (IFB No. 2017-074) with Boxes 4 U, Inc., to extend the contract for one (1) year through and including September 30, 2020, Development Services.
 
Attachments:
Court Order
Memo
Renewal Letter
1295
2252
 
2. 47172   Supplies: Veterinary and Animal Care (IFB No. 2017-074) with NAO Global Health LLC, to extend the contract for one (1) year through and including September 30, 2020, Development Services.
 
Attachments:
Court Order
Memo
Renewal Letter
1295
2252
 
3. 47200   Veterinary Services - General and Spay/Neuter (RFP No. 2017-276) with Taylor Tillery DVM PLLC, to extend the contract for one (1) year through and including September 30, 2020, Development Services.
 
Attachments:
Court Order
Memo
Renewal Letter
1295
2252
 
4. 47146   Services, Onsite Grinding, Mulching and Removal of Debris (IFB No. 2017-347) with Camo Farms, Inc. to renew the contract for one (1) year through and including September 30, 2020, Public Works.
 
Attachments:
Court Order
Memo
Renewal letter
Renewal 2 - 1295 form
Renewal 2 - 2252 form
 
g.   Receive and File, Auditor:
 
1. 47192   Monthly Financial Reports for July 2019.
 
Attachments:
Court Order
Memo for Monthly Financial Reports for July 2019
July 2019 Balance Sheet
July 2019 Revenues, Expenditures and Changes in Fund Balance
July 2019 Cash and Investments
July 2019 Year to Date Schedule of Transfers
July 2019 Schedule of Long Term Debt
July 2019 Commissioners Court Approved Expenditures Budgets
July 2019 Employee Insurance Fund
Employee Medical 07-2019
 
2. 47202   Comprehensive Audit for Constable, Precinct 4 (1st, 2nd, 3rd, 4th Quarter FY 2017).
 
Attachments:
Court Order
Compreh Audit Report FY17 - Constable 4 - Wright
 
h.   Filing of the Minute(s), County Clerk:
 
1. 47158   August 5, 2019.
 
Attachments:
Minutes
 
2. 47164   August 19, 2019.
 
Attachments:
Minutes
 
i.   Miscellaneous
 
1. 47183   Acceptance of the roads within McKinney Meadows Phase IV for County maintenance, Engineering.
 
Attachments:
Court Order
memo
location map
plat
 
2. 47184   Final Plat for Bridgewater Phase 2, Engineering.
 
Attachments:
Court Order
memo
location map
plat
 
3. 47195   Final Plat of Lot 1, Deer Pond Phase, The Hills of Lone Star, Engineering.
 
Attachments:
Court Order
memo
map
plat
 
4. 47196   Replat of Lot 6/7RRR and Tract 1R in the Hills of Lone Star Subdivision Deer Meadow Phase 2B, Engineering.
 
Attachments:
Court Order
memo
map
plat
 
5. 47181   Utilization of the Russell A. Steindam Courts Building for the Collin County Bar Association's Mock Trial Competition on Friday, February 21, 2020 from 7:30 a.m. to 5:00 p.m. and Saturday, February 22, 2020 from 8:00 a.m. to 1:00 p.m.  The Collin County Bar Association has agreed to pay for security and housekeeping services on Saturday, February 22, 2020, and further requests a waiver of the fees and insurance requirements, Facilities.
 
Attachments:
Court Order
mocktrialcompetition2020
mocktrialbuildingpermitrequest
 
6. 47208   Redesignation of County Road 228 and sections of Trinity Falls Parkway, County Road 206, and County Road 281 with associated address updates, GIS/Rural Addressing.
 
Attachments:
Court Order
Request Memo
Overview Map
Letters to Owners
McKinneyMUD map
City-MUD Ordinance
 
7. 47147   Abandon a portion of Lynda Lane, Public Works.
 
Attachments:
Court Order
Memo
Petitions
Agreement
 
8. 47162   Sale of fuel truck (Asset No. 55218) in the amount of $265,000 to the City of Plano per Texas Local Government Code, Subchapter D, Section 263.152(a)(1), Public Works.
 
Attachments:
Court Order
Memo
VTCA LGC 263.152
 
9. 47159   Variance to the Utility Accommodation Policy to place a twelve inch High Density Polyethelene (HDPE) gas line in the right-of-way of the Collin County Outer Loop, Public Works.
 
Attachments:
Court Order
Memo
Diagram
Map
 
10. 47167   Rescind Court Order No. 2011-332-05-23, grant discretionary exemption for purchases of food per Local Government Code Section 262.024(a)(8) and (d), and appoint the Purchasing Agent as an authorized agent for the Commissioners Court to negotiate and make contracts on the County's behalf for purchases of food, per Local Government Code 262.001, Sheriff.
 
Attachments:
Court Order
Memo
LGC
Order
Exhibit A
Exhibit B
 
11. 47211   Personnel Appointments, Human Resources.
 
Attachments:
Court Order
Personnel Appointments
 
12. 47213   Personnel Changes, Human Resources.
 
Attachments:
Court Order
Personnel Changes
 
  GENERAL DISCUSSION
 
  Presentation, discussion and any action regarding:
 
5.   FY 2020 Budget:
 
a. 47070   Public Hearing - Proposed FY 2020 Tax Rate.
 
Attachments:
Court Order
presentation
 
b. 47075   Adoption of an order setting and approving the FY 2020 Elected Officials salaries.
 
Attachments:
Court Order
EO Salaries
 
c. 47076   Adoption of an order setting and approving the FY 2020 Budget.
 
Attachments:
Court Order
Court Order
Court Order
 
d. 47077   Adoption of an order setting the maintenance and operating tax rate for FY 2020.
 
Attachments:
Court Order
FY 2020 Proposed M&O Tax Rate
 
e. 47080   Adoption of an order setting the debt service tax rate for FY 2020.
 
Attachments:
Court Order
Proposed FY 2020 Debt Tax Rate
 
f. 47081   Adoption of an order setting the combined tax rate for FY 2020.
 
Attachments:
Court Order
FY 2020 Proposed Total Combined Tax Rate
 
g. 47082   Adoption of an order approving the FY 2020 Fee Schedule.
 
Attachments:
Court Order
FY 2020 Proposed Fees
FY 2020 Proposed Changes from FY 2019
 
h. 47083   Restrictions on funds in compliance with Government Accounting Standards Board (GASB) Statement Number 54 for FY 2020.
 
Attachments:
Court Order
 
6. 47178   Public Hearing - FY 2020 Preservation, Restoration, and Records Archive Plan, District Clerk.
 
Attachments:
Court Order
Memo
FY'2020 Plan
 
7.   Board/Commission Appointment(s), Commissioners Court:
 
a. 47248   North Texas Tollway Authority.
 
Attachments:
Court Order
NTTA Letter
 
8. 33858   RTC monthly update, Commissioner, Precinct 4.
 
9.   Future agenda items without discussion.
 
  EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION)
 
  Executive Session, in accordance with Chapter 551 of the Government Code.
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
  Adjourn.
 
   
 
  ___________________________
Chris Hill
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
  CERTIFICATION:
 
  I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2019 at _______ o'clock _____.M.
 
   
 
  ___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
  ___________________________
Deputy
 
  NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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