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AGENDA
 
Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
September 23, 2019
1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 
Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:
 
Invocation – Commissioner Hale

Pledge of Allegiance – Commissioner Webb

Pledge of Allegiance to the Texas Flag – Commissioner Fletcher
 

COMMISSIONERS COURT MEETING
 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 47273   Personnel Appointment, Human Resources.
 
Attachments:
Elected Official Appointment
 
2. 47150   FY 2020 Non-Pay for Performance salary increases, Human Resources.
 
3. 47154   Donation of $5,000 to the Texas District and County Attorneys Foundation utilizing the District Attorney State Forfeiture fund, District Attorney.
 
Attachments:
Memo
Munis Journal Entry
 
4. 47185   Budget amendment in the amount of $2,700, utilizing the District Attorney State Forfeiture Fund for crime prevention training, District Attorney.
 
Attachments:
Memo
Munis Journal Entry
 
5. 47231   Grant award through the Texas Juvenile Justice Department for Residential Services for the period August 15, 2019 through and including May 14, 2020, Juvenile Probation.
 
Attachments:
Memorandum
Diversion Application - Redacted
Award Letter
Placement Verification Form
Grant Summary Form
Grant review committee form
 
6. 47233   Grant award through the Texas Juvenile Justice Department for Residential Services for the period August 12, 2019 through and including May 11, 2020, Juvenile Probation.
 
Attachments:
Memorandum
Diversion Application - Redacted
Award Letter
Placement Verification Form
Grant Summary Form
Grant review committee form
 
  FYI NOTIFICATION
 
1. 34688   Outstanding Agenda Items, Commissioners Court.
 
Attachments:
Outstanding Items
 
2. 47251   County overtime for the pay period ended September 8, 2019, Human Resources.
 
Attachments:
Overtime Details.pdf
Details and Charts.pdf
Open Positions.pdf
Budget vs Actual for Court 9.9.19 - Paydate 8.30.19.pdf
OT Comparison 2016, 2017, 2018, 2019_on_8.28.19.pdf
 
3. 47232   Change Order No. 1 to Construction, Relocation of Collin County Tax Office, 900 E. Park, Plano (IFB No. 2019-174) with JM Management LLC, dba JM Construction Solutions to make various changes to the Invitation for Bid, Construction & Projects.
 
Attachments:
Memo
Change Order 1
 
1.   Call to order. The court will convene in open session for consideration of the following business matters:
 
2.   Public Comments.
 
3.   Presentation/Recognition.
 
4.   Consent agenda to approve:
 
a. 47238   Disbursements for the period ending September 17, 2019, Auditor.
 
Attachments:
Court Order
Disbursements
 
b. 47253   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order
Disbursements
 
c. 47209   Tax refunds totaling $2,315,974, Tax Assessor-Collector.
 
Attachments:
Court Order
cc Summary sheet 9-23-19
 
d.   Advertisement(s):
 
1. 47220   Construction, North Employee Door Repairs, Steindam Courts Building (IFB No. 2019-202), Construction & Projects.
 
Attachments:
Court Order
Memo
Legal Notice
Bid Packet
 
2. 47257   Land and Vitals Record Management System (RFP No. 2019-321), County Clerk.
 
Attachments:
Court Order
Memo
Legal Notice
RFP Packet
Financial Details
 
e.   Award(s):
 
1. 47103   Storage and Microfilm Creation (RFP No. 2018-331), and further authorize the Purchasing Agent to finalize and execute the agreement, County Clerk.
 
Attachments:
Court Order
 
2. 47222   West Proflex for District Attorney (Coop Contract No. 2019-360) to West Publishing Corporation utilizing DIR Contract No. DIR-LGL-CALIR-02, and further authorize the Purchasing Agent to finalize and execute the agreement, District Attorney.
 
Attachments:
Court Order
Memo
Order Form
Addendum
2252
 
3. 47182   Hot Water Tank for Detention Center (Coop Quote No. 2019-317) to The Brandt Companies, LLC, utilizing BuyBoard Contract No. 558-18, Facilities.
 
Attachments:
Court Order
Court Memo
Bid Tab Summary
Award Letter
2252 Form
1295 Form (Redacted)
 
4. 47217   Road Materials, Asphaltic Concrete (IFB No. 2019-302) to Various Vendors, Public Works.
 
Attachments:
Court Order
Memo
Contract Data
Bid tab
Award letter - Austin
1295 - Austin
2252 - Austin
Award letter - RK Hall
1295 - RK Hall
2252 - RK Hall
Award letter - TexasBit
1295 - TexasBit
2252 - TexasBit
 
5. 47203   Property Insurance to Texas Association of Counties Risk Management Pool, and enter into an Interlocal Agreement in accordance with Texas Government Code 791, Human Resources.
 
Attachments:
Court Order
Memo
Quote Comparison
Quote
Interlocal Agreement
Agreement
 
6. 47204   Insurance, General Liability (RFP No. 2019-248), Human Resources.
 
Attachments:
Court Order
 
7. 47210   Cisco Flex Maintenance (Contract No. 2019-368) to Netsync Network Solutions, Inc. through DIR Contract DIR-TSO-4167, approval of agreement with Key Government Finance and Software as a Subscription Agreement with Netsync Network Solutions, Inc., and further authorize the Purchasing Agent to finalize and execute same, Information Technology.
 
Attachments:
Court Order
Memo
Key Government Finance Agreement
NetSync SaaS Agreement
1295
2252
 
8. 47215   VMware Maintenance (IFB No. 2019-319) to Summus Industries, Inc., utilizing TX DIR Cooperative Contract DIR-TSO-3763, and further authorize the Purchasing Agent to finalize and execute same, Information Technology.
 
Attachments:
Court Order
Memo
Contract Data
Bid Tabulation
Attachment B - VMWare Renewal List
Award Letter
Form 1295
2252 Certification
 
9. 47225   Software Subscription, Vulnerability Management (Coop Quote No. 2019-334) to Solid Border, Inc. utilizing TX DIR Cooperative Contract DIR-TSO-3629, Information Technology.
 
Attachments:
Court Order
Award of the Rapid7 Vulnerability Managment Solution
Contract Data
Evaluation
Award Letter
1295
2252
 
10. 47256   Dell PowerEdge R740XD Servers for Elastic Search Environment (Coop Quote No. 2019-332) to Sigma Technology Solutions, Inc. utilizing TX DIR Cooperative Contract DIR-TSO 3763, Information Technology.
 
Attachments:
Court Order
ElasticHW_AwardMemo
Contract Award Data
Bid Tab Summary
Award Letter
2252 Form
1295 Form (Redacted)
 
f.   Agreement(s):
 
1.   Interlocal Agreement: Child Abuse Investigation Services, Law Enforcement Services commencing October 1, 2019 through and including September 30, 2023, Sheriff:
 
a. 47246   City of Anna (Agreement No. 2019-367).
 
Attachments:
Court Order
MEMO
Agreement
 
b. 47245   Town of Fairview (Agreement No. 2019-358).
 
Attachments:
Court Order
MEMO
Agreement
 
c. 47240   City of Farmersville (Agreement No. 2019-362).
 
Attachments:
Court Order
MEMO
Agreement
 
d. 47244   City of Josephine (Agreement No. 2019-365).
 
Attachments:
Court Order
MEMO
Agreement
 
e. 47243   City of Lavon (Agreement No. 2018-363).
 
Attachments:
Court Order
MEMO
Agreement
 
f. 47247   City of Melissa (Agreement No. 2019-366).
 
Attachments:
Court Order
MEMO
Agreement
 
g. 47241   Town of Prosper (Agreement No. 2019-364).
 
Attachments:
Court Order
MEMO
Agreement
 
h. 47236   Celina ISD (Agreement No. 2019-359).
 
Attachments:
Court Order
MEMO
Agreement
 
i. 47239   Melissa ISD (Agreement No. 2019-361).
 
Attachments:
Court Order
MEMO
Agreement
 
g.   Amendment(s):
 
1. 47229   Amend the Tyler Technologies Odyssey Supervision Software to add functionality, and further authorize the Purchasing Agent to finalize and execute same, Information Technology.
 
Attachments:
Court Order
Tyler Supervision
Amendment - New
Amendment - 2017
Court Order 2015-714-09-28 - Sole Source
 
2. 47205   No. 1 to Insurance, Workers' Compensation Excess Liability (Contract No. 2017-270) with Arthur J. Gallagher Risk Management Services, Inc., to extend the contract for two (2) years through and including September 30, 2021, and further authorize the Purchasing Agent to finalize and execute same, Human Resources.
 
Attachments:
Court Order
Excess WC Memo
Amendment No. 1
2252
 
3. 47219   No. 1 to Jail Services (Agreement No. 2018-399) with the City of Melissa to extend the contract for one (1) year through and including September 30, 2020, set the rate for FY2020, and further authorize the Purchasing Agent to finalize and execute same, Sheriff.
 
Attachments:
Court Order
MEMO
Amendment No. 1
FY20 Jail Services Billing
Original Contract
 
4. 47234   No. 1 to Jail Services (Agreement No. 2018-395) with the City of Josephine to extend the contract for one (1) year through and including September 30, 2020, set the rate for FY2020, and further authorize the Purchasing Agent to finalize and execute same, Sheriff.
 
Attachments:
Court Order
Memo
Amendment No. 1
FY20 Jail Services Billing
Original Contract
 
5. 47235   No. 1 to Jail Services (Agreement No. 2018-406) with Prosper ISD to extend the contract for one (1) year through and including September 30, 2020, set the rate for FY2020, and further authorize the Purchasing Agent to finalize and execute same, Sheriff.
 
Attachments:
Court Order
Memo
Amendment No. 1
FY20 Jail Services Billing
Original Contract
 
6. 47237   No. 1 to Jail Services (Agreement No. 2018-397) with the City of Lucas to extend the contract for one (1) year through and including September 30, 2020, set the rate for FY2020, and further authorize the Purchasing Agent to finalize and execute same, Sheriff.
 
Attachments:
Court Order
MEMO
Amendment No. 1
FY20 Jail Services Billing
Original Contract
 
7. 47226   No. 4 to Interlocal Agreement for Environmental Services (Agreement No. 2015-335) with the City of Wylie to extend the contract for one (1) year through and including September 30, 2020, and further authorize the Purchasing Agent to finalize and execute same, Development Services.
 
Attachments:
Court Order
Memo
Amendment No. 4
Original Agreement
 
8. 47227   No. 4 to Interlocal Agreement for Environmental Services (Agreement No. 2015-333) with the City of Melissa to extend the contract for one (1) year through and including September 30, 2020, and further authorize the Purchasing Agent to finalize and execute same, Development Services.
 
Attachments:
Court Order
Memo
Amendment No. 4
Original Agreement
 
h.   Change Order(s):
 
1. 47128   No. 1 to Supplies: Jail Kitchen Non-Food (IFB No. 2017-241) with Infinity Supply & Service, Inc. to delete line item no. 5, extend the contract for one (1) year through and including September 30, 2020, and further authorize the Purchasing Agent to finalize and execute same, Sheriff.
 
Attachments:
Court Order
Memo
Change Order No. 1
1295
2252
 
2. 47224   No. 4 to Testing: Postmortem Toxicology (IFB No. 2015-286) with National Medical Services, Inc. to extend the contract four (4) months through and including January 31, 2020, and further authorize the Purchasing Agent to finalize and execute same, Purchasing.
 
Attachments:
Court Order
Memo
Change Order
Form 1295
2252 Certification
 
i.   Contract Renewal(s):
 
1. 47073   Assignment and Assumption to Detergents and Dispensers for Laundry and Kitchen (IFB No. 2018-227) from Interline Brands, Inc. dba Supplyworks to Home Depot U.S.A., Inc. dba The Home Depot Pro, extend the contract for one (1) year through and including September 30, 2020, and further authorize the Purchasing Agent to finalize and execute same, Sheriff.
 
Attachments:
Court Order
Memo
Assignment & Assumption
Renewal Letter
Vendor Letter
2252
 
2. 47074   Detergents and Dispensers for Laundry and Kitchen (IFB No. 2018-227) with Ecolab Inc. to extend the contract for one (1) year through and including September 30, 2020, Sheriff.
 
Attachments:
Court Order
Memo
Renewal Letter
2252
 
3. 47145   Fuel (IFB No. 2017-128) with Petroleum Traders Corporation to extend the contract for one (1) year through and including September 30, 2020, Public Works.
 
Attachments:
Court Order
Memo
Renewal Letter
1295
2252
 
4. 47174   Supplies: Veterinary and Animal Care (IFB No. 2017-074) with C. Specialties, Inc. to extend the contract one (1) year through and including September 30, 2020, Development Services.
 
Attachments:
Court Order
Memo
Renewal Letter
1295
2252
 
5. 47175   Supplies: Veterinary and Animal Care (IFB No. 2017-074) with Intervet, Inc. dba Merck Animal Health to extend the contract for one (1) year through and including September 30, 2020, Development Services.
 
Attachments:
Court Order
Memo
Renewal Letter
1295
2252
 
6. 47212   Printing, General Office Forms (IFB No. 2016-125) with Filex Systems, Inc. to extend the contract for one (1) year through and including September 30, 2020, Purchasing.
 
Attachments:
Court Order
Memo
Renewal Letter
1295
2252
 
j.   Budget adjustment(s)/amendment(s):
 
1. 47223   $9,073 to reallocate funds for the Spay/Neuter Program, Development Services.
 
Attachments:
Court Order
Memo
Back-up
MUNIS
 
k.   Miscellaneous
 
1. 47304   Amend the FY2020 Fee Schedule to increase the Building/Site Plan Review fee from $0.12 to $0.20 per square foot, Fire Marshal.
 
Attachments:
Court Order
memo to court - fee schedule
court order - fee schedule amendment
Fire Marshal FY 2020 Fee Schedule Change
 
2. 47221   Rescind Court Order No. 2018-1008-11-19 and Final Plat for Colina Creek Phase 3 and 4, Engineering.
 
Attachments:
Court Order
Memo
Colina Creek Ph. 3 Final Plat
Colina Creek Ph. 4 Final Plat
Colina Creek Ph 3 and 4 Location Map
Existing Ph 3 FInal Plat to be rescinded
Existing Ph 3 CO to be rescinded
 
3. 47254   Award Professional Services, Engineering: Alignment Study, Environmental Analysis and Preparation of a Design Schematic for FM 546 from Airport Dr. in McKinney to CR 400 in Princeton (RFQ No. 2019-210), and begin negotiations for a scope and fee for same, Engineering.
 
Attachments:
Court Order
agenda memo
Scoring of All Submissions
Scoring of Top Two
 
4. 47149   FY2020 Pay for Performance salary increases, Human Resources.
 
Attachments:
Court Order
PFP
 
5. 47287   FY2020 Non-Pay for Performance salary increases, Human Resources.
 
Attachments:
Court Order
Non-PFP Salary Increases_FY20
 
6. 47206   Exemption from the requirements of the Health Insurance Portability and Accountability Act of 1996 (HIPAA), and further authorize the Human Resources Director to submit proper notice to authorities, Human Resources.
 
Attachments:
Court Order
Memo
Notice
 
7. 47264   Personnel Appointments, Human Resources.
 
Attachments:
Court Order
Personnel Appointments
 
8. 47265   Personnel Changes, Human Resources.
 
Attachments:
Court Order
Personnel Changes
 
  GENERAL DISCUSSION
 
  Presentation, discussion and any action regarding:
 
5. 47004   NTTA Capital Project Update, Administrative Services.
 
Attachments:
Presentation
 
6.   Future agenda items without discussion.
 
  EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION)
 
  Executive Session, in accordance with Chapter 551 of the Government Code.
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
  Adjourn.
 
   
 
  ___________________________
Chris Hill
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
  CERTIFICATION:
 
  I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2019 at _______ o'clock _____.M.
 
   
 
  ___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
  ___________________________
Deputy
 
  NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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