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AGENDA
 
Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
January 6, 2020
1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 
Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:
 
Invocation – Commissioner Hale

Pledge of Allegiance – Commissioner Fletcher

Pledge of Allegiance to the Texas Flag – Commissioner Williams
 

COMMISSIONERS COURT MEETING

 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 47798   Budget Amendment in the amount of $175,000 for Special Revenue Funds 1037 and 1063, District Attorney.
 
Attachments:
Memo
State Forfeiture Exhibit
DOJ Forfeiture Exhibit
Journal Proof - State Fund
Journal Proof - DOJ Fund
 
  FYI NOTIFICATION
 
1. 34688   Outstanding Agenda Items, Commissioners Court.
 
Attachments:
Outstanding Items
 
2. 47793   County overtime for the pay period ended December 15, 2019, Human Resources.
 
Attachments:
Overtime Review
Overtime Positions
Overtime Details
Budget vs Actual for Court 12.09.19
 
3. 47821   Voluntary Terminations, Human Resources.
 
Attachments:
Terms
 
4. 47822   Turnover, Human Resources.
 
Attachments:
November Turnover
 
5. 47830   Health insurance open enrollment status, County Judge.
 
Attachments:
Open Enrollment
 
6.   Notification of budget adjustment(s)/amendment(s), Auditor:
 
a. 47777   $36,920 to establish the budget for the FY 2020 IRS Task Force grant, Auditor.
 
Attachments:
Budget Memo
Revenue Budget
Expense Budget
IRS Contract
Budget Proof
 
b. 47779   $30,552 to Academy Computer Services to provide leased technical equipment, software installs, updates and system maintenance for the Inmate Education Lab, utilizing the Inmate Commissary fund, Sheriff.
 
Attachments:
Dept. Memo
 
1.   Call to order. The court will convene in open session for consideration of the following business matters:
 
2.   Public Comments.
 
3.   Presentation/Recognition.
 
4.   Consent agenda to approve:
 
a. 47783   Disbursements for the period ending December 30, 2019, Auditor.
 
Attachments:
Court Order
Disbursements
 
b. 47784   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order
Disbursements
 
c. 47717   Tax refunds totaling $623,249.86, Tax Assessor-Collector.
 
Attachments:
Court Order
CC Summary Sheet 01/06/2020
 
d.   Advertisement(s):
 
1. 47733   Mowing & Trimming of Soil Conservation Structures (IFB No. 2020-057) Public Works.
 
Attachments:
Court Order
Memo
Legal notice
Bid packet
 
2. 47776   Jail and Personal Inmate Supplies (IFB No. 2019-188), Sheriff.
 
Attachments:
Court Order
Memo
Legal Notice
Bid Packet
 
e.   Award(s):
 
1. 47795   Plumbing Contractor Services (IFB No. 2019-380) to Concord Commercial Services, Inc., Facilities.
 
Attachments:
Court Order
Court Memo
Contract Award Data
Bid Tab Summary
Award Letter
2252 Form
1295 Form (Redacted)
 
2. 47799   Vehicle, Ford F-350 Crew Cab (Contract No. 2020-130) to Silsbee Ford, Inc. through GoodBuy Cooperative Contract No. 19-8F000, Public Works.
 
Attachments:
Court Order
Memo
Tabulation
2252 Certification
Form 1295
 
f.   Agreement(s):
 
1. 47805   Interlocal Agreement with the City of Wylie for the Rita & Truett Smith Public Library for FY2020 in the amount of $6,868 effective October 1, 2019 through and including September 30, 2020, Budget.
 
Attachments:
Court Order
Memo
Agreement
Libraries Approved Budget Request
 
2. 47760   Interlocal Cooperation Agreement for Fire Inspection and Fire Plan Review Services for Commercial Buildings with the City of Josephine through and including September 30, 2020, Fire Marshal.
 
Attachments:
Court Order
memo to court
Agreement
 
3. 47782   Interlocal Agreement with the City of Parker for Child Abuse Investigation Services and Law Enforcement Services commencing October 1, 2019 through and including September 30, 2023, Sheriff.
 
Attachments:
Court Order
MEMO
Agreement
 
4. 47723   Interlocal Dispatch Agreement with Melissa ISD effective October 1, 2019 through and including September 30, 2020, Sheriff.
 
Attachments:
Court Order
Memo
Agreement
Dispatch Fees
 
g.   Amendment(s):
 
1. 47768   No. 4 to Interlocal Agreement for Environmental Services (Agreement No. 2015-336) with the City of Princeton to extend the contract for one (1) year through and including September 20, 2020, and further authorize the Purchasing Agent to finalize and execute same, Development Services.
 
Attachments:
Court Order
Memo Princeton ILA
Princeton Environmental Health ILA
Original Agreement
 
2. 47780   No. 5 to Jury Management Systems (RFP No. 2013-179) to change the name from Conduent Government Systems, LLC to Avenu Government Systems, LLC and further authorize the Purchasing Agent to finalize and execute same, Purchasing.
 
Attachments:
Court Order
Amendment No. 5
Back Up
1295
2252
 
3. 47781   No. 6 to Jury Management System (RFP No. 2013-179) with Avenu Government Systems, LLC to renew maintenance for the period October 1, 2019 through and including March 31, 2020 and set month to month rates until the new software is implemented, District Clerk.
 
Attachments:
Court Order
Memo
Amendment No. 6
Amendment No. 6 Exhibit 1
1295
2252
 
h.   Change Order(s):
 
1. 47796   No. 3 to Reconstruction: Lavon Beach Estates (IFB No. 2019-128) with HD Cook's Rock Solid, Inc. dba Rock Solid to add line 110: haul and spread four (4) inches flex base, and further authorize the Purchasing Agent to finalize and execute same, Public Works.
 
Attachments:
Court Order
Memo
Change Order 3
1295 form
2252 form
 
i.   Contract Renewal(s):
 
1. 47791   Interlocal Agreement for Fire Inspection and Fire Plan Review Services (Agreement No. 2018-286) with the City of Farmersville to extend the contract for one (1) year through and including September 30, 2020, and further authorize the Purchasing Agent to finalize and execute same, Fire Marshal.
 
Attachments:
Court Order
Memo
Renewal No. 1
Original Agreement
 
2. 47739   Insurance, Long Term Care (RFP No. 07710-09) with Unum Life Insurance Company of America to extend the contract for one (1) year through and including December 31, 2020, Human Resources.
 
Attachments:
Court Order
Memo
Renewal Letter
2252
 
3. 47774   Services: Body Repair and Painting for Light, Medium, & Heavy Duty Vehicles (IFB No. 2018-263) with El Dorado Motors, Inc. dba El Dorado Collision to extend the contract for one (1) year through and including February 3, 2021, Public Works.
 
Attachments:
Court Order
Memo
Contract Renewal
Form 1295
2252 Certification
 
4. 47770   Services: Body Repair and Painting for Light, Medium, & Heavy Duty Vehicles (IFB No. 2018-263) with Collision Repair Unit 3, LLC dba Maaco Collision Repair & Auto Painting to extend the contract for one (1) year through and including February 3, 2021, Public Works.
 
Attachments:
Court Order
Memo
Contract Renewal
Form 1295
2252 Certification
 
j.   Filing of the Minute(s), County Clerk:
 
1. 47775   November 25, 2019.
 
Attachments:
Commissioners Court Meeting Minutes, November 25
 
k.   Miscellaneous
 
1. 47789   Grant application for the FY2020 Emergency Management Performance Grant through the Office of Emergency Management in the amount of $111,477.89, Fire Marshal.
 
Attachments:
Court Order
FY 20 EMPG Grant Application
Grant review form
 
2. 47800   Redesignation of Private Road 5684 to Organic One with associated address updates, GIS/Rural Addressing.
 
Attachments:
Court Order
Request Memo
Address Map
Petition-signed
Request Letter
Mapgrid 8H2
Mapgrid 8J3
 
3. 47803   Acceptance of 1,400 cubic yards of asphalt road millings from the Texas Department of Transportation, Public Works.
 
Attachments:
Court Order
Memo
 
4. 47802   Assignment and Assumption for Consulting Services: Phase III Implementation P25 Trunked Radio System Replacement (Contract No. 2017-086) to change the name from Black & Veatch Corporation to Mission Critical Partners, LLC, and further authorize the Purchasing Agent to finalize and execute same, Purchasing.
 
Attachments:
Court Order
Assignment & Assumption
Backup Letter
1295 Document
2252
 
5. 47765   BuyBoard Purchasing Cooperative rebate in the amount of $12,289 to be deposited in the Going the Extra Mile Employee Incentive Program line item, and budget amendment for same, Purchasing.
 
Attachments:
Court Order
Memo
Rebate Notification
Rebate Deposit
Journal Proof with Notes
 
6. 47778   Sale of unimproved street right-of-way (Williams Street) in Copeville to Mr. Larry Jones, Special Projects.
 
Attachments:
Court Order
agenda memo
Letter from Mr Jones
Attorney Letter re Williams St
Location map
Parcels shift
 
7. 47813   Personnel Appointments, Human Resources.
 
Attachments:
Court Order
Personnel Appointments
 
8. 47814   Personnel Changes, Human Resources.
 
Attachments:
Court Order
Personnel Changes
 
  GENERAL DISCUSSION
 
  Presentation, discussion and any action regarding:
 
5. 47745   District Clerk office update, District Clerk.
 
Attachments:
Backup 1
Backup 2
Backup 3
Memo
Felony Collections Data
District Clerk Criminal Fees FY2014 to FY2019
District Clerk Criminal Fees for FY2019
District Clerk Felony Collections Department
 
6. 47831   Resolution supporting McKinney National Airport runway extension, County Judge.
 
Attachments:
Resolution
 
7. 33858   Regional Transportation Council monthly update, Commissioner, Precinct 4.
 
8. 38983   North Central Texas Council of Governments Executive Board monthly update, County Judge.
 
Attachments:
Agenda
 
10.   Future agenda items without discussion.
 
  EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION)
 
  Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:
 
  Real Estate (551.072)
 
47786   Possession and Use Agreement for Frontier Parkway, Right-of-Way Parcel 5, Special Projects.
 
Attachments:
Court Order
Agreement
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
  Adjourn.
 
   
 
  ___________________________
Chris Hill
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
  CERTIFICATION:
 
  I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2019 at _______ o'clock _____.M.
 
   
 
  ___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
  ___________________________
Deputy
 
  NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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