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AGENDA
 
Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
January 27, 2020
1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 
Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:
 
Invocation – Commissioner Fletcher

Pledge of Allegiance – Judge Hill
 
Pledge of Allegiance to the Texas Flag – Commissioner Webb
 

COMMISSIONERS COURT MEETING

 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 47874   Personnel Changes, Human Resources.
 
Attachments:
Personnel Changes
 
  FYI NOTIFICATION
 
1. 47850   Inter-County account transfers transmitted on December 5, 2019, Auditor.
 
Attachments:
Memo
Inter-County Account Transfers_012.05.19
 
2. 47880   Inter-County account transfers transmitted on December 23, 2019, Auditor.
 
Attachments:
Memo
Inter-County Account Transfers_12.23.2019
 
3. 47886   Inter-County account transfers transmitted on January 10, 2020, Auditor.
 
Attachments:
Memo
Inter-County Account Transfers_01.10.2020
 
4. 47857   P-Card Disbursements, Auditor.
 
Attachments:
Disbursements
 
5. 34688   Outstanding Agenda Items, Commissioners Court.
 
Attachments:
Outstanding Items
 
6. 47883   Change Order No. 1 to Construction, Reroof Collin County 920 E. Park Blvd. (IFB No. 2019-262) with Flynn BEC LP to deduct deck replacement installation labor not used in the project, Construction & Projects.
 
Attachments:
Memo
Change Order Request
Change Order 1
 
7. 47853   Change Order No. 1 to Software, Tableau Software Maintenance (Contract No. 2018-023) with Carahsoft Technology Corp. to make various changes to the contract, Purchasing.
 
Attachments:
Change Order 1
 
8. 47843   Amendment No. 7 to Frontier Parkway Improvements (Agreement No. 2016-229) with Birkhoff, Hendricks & Carter L.L.P. to make various changes to the project scope, Engineering.
 
Attachments:
agenda memo
Amendment No 7
Contract Amendment No. 7
 
9. 47900   County overtime for the pay period ended January 12, 2020, Human Resources.
 
Attachments:
Overtime Review.pdf
Overtime Positions.pdf
Overtime Details.pdf
Budget vs Actual for Court 1.20.20 - Paydate 1.17.20.pdf
 
10. 47906   2020 proposed road projects schedule, Public Works.
 
Attachments:
Memo
Projects and FDR
 
11.   Notification of budget adjustment(s)/amendment(s), Auditor:
 
a. 47848   $11,965 to purchase a Survivr VR Simulator and equipment utilizing the Sheriff's Federal Forfeiture fund, Sheriff.
 
Attachments:
Memo
JP# 2790
Lifetime Subscription Quote
Approved Program Agreement
 
1.   Call to order. The court will convene in open session for consideration of the following business matters:
 
2.   Public Comments.
 
3.   Presentation/Recognition.
 
4.   Consent agenda to approve:
 
a. 47864   Disbursements for the period ending January 21, 2020, Auditor.
 
Attachments:
Court Order
Disbursements
 
b. 47865   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order
Indigent Defense Disbursements
 
c. 47829   Tax refunds totaling $2,600,162.96, Tax Assessor-Collector.
 
Attachments:
Court Order
SUMMARY SHEET 1/27/20
 
d.   Advertisement(s):
 
1. 47903   Construction, Roof Replacement, Collin County Central Plant (IFB No. 2020-132), Construction Projects.
 
Attachments:
Court Order
Memo
Legal Notice
Bid Packet
 
2. 47898   Construction, Door Replacements at Adult Detention and Minimum Security Facilities (IFB No. 2020-089), Facilities.
 
Attachments:
Court Order
advertiseforbidsdoorreplacementsadultjail&minimum2020-089
Legal Notice
Bid Packet
 
e.   Award(s):
 
1. 47884   Elastic Cloud Enterprise Software (Coop Quote No. 2020-114) to Software Information Resource Corp. through GSA Contract No. GS-35F-0511T, Information Technology.
 
Attachments:
Court Order
Backup
 
2. 47846   IDPA 5800 Backup Solution (Coop Quote No. 2020-106) to Unique Digital Technology, Inc. through Texas DIR Contract No. DIR-TSO-4299, Information Technology.
 
Attachments:
Court Order
Court Memo
Contract Award Data
Bid Tab Summary
Award Letter
2252 Form
1295 Form (Redacted)
 
3. 47868   Tire Rubber Modified Asphalt (Contract No. 2020-162) to Tommy G. Rose dba Rose Contracting, utilizing Denton County Cooperative Contract No. 19-2560, Public Works.
 
Attachments:
Court Order
Memo
Denton Court Order
Denton contract data
Bid tab spreadsheet
1295_form
2252 form
 
4. 47866   Professional Services, Tower Inspection Consultant for Post Installation and Remediation (RFQ No. 2019-112) and further authorize the Purchasing Agent to finalize and execute the Engineering Services Agreement, Sheriff.
 
Attachments:
Court Order
 
f.   Agreement(s):
 
1. 47759   Interlocal Cooperation Agreement for Fire Inspection and Fire Plan Review Services with the City of Blue Ridge through and including September 30, 2020, Fire Marshal.
 
Attachments:
Court Order
memo to court
ILA Blue Ridge Fire
 
2. 47761   Interlocal Cooperation Agreement for Fire Inspection and Fire Plan Review Services with the Town of New Hope through and including September 30, 2020, Fire Marshal.
 
Attachments:
Court Order
memo to court
ILA
 
3. 47877   Interlocal Agreement with the City of Dallas for internet crimes against children grant for the period of October 1, 2019 through and including September 30, 2020, Sheriff.
 
Attachments:
Court Order
ICAC GRANT MEMO
ILA
Grant Summary Forms
Grant review committee form
 
4. 47870   Interlocal Agreement with the Town of Prosper concerning construction of Whitley Place Powerline Easement Trail, Special Projects.
 
Attachments:
Court Order
agenda memo
Agreement
 
g.   Amendment(s):
 
1. 47811   No. 1 to Agreement for Sharing Intelligent Transportation Systems Data with Texas Department of Transportation-Dallas District for the reception and use of TxDOT related traffic information to replace the connectivity layout of the original agreement with a new attachment, Sheriff.
 
Attachments:
Court Order
Memo
Amendment
 
2. 47905   No. 3 to Cellular Antenna Myers Park Show Barn (RFP No. 2016-207) with iBWireless Solutions LLC to extend the contract through and including January 31, 2021, Information Technology.
 
Attachments:
Court Order
Court Memo
Amendment No. 3
1295 Form (Redacted)
2252 Form
 
3. 47888   No. 13 to the Interlocal Agreement for Facility Construction and Use of an Animal Shelter in Collin County (Agreement No. 11220-09) with the City of Princeton to extend  the contract for one (1) year through and including September 30, 2020, set the rate for FY2020, and further authorize the Purchasing Agent to finalize and execute same, Development Services.
 
Attachments:
Court Order
Memo
Amendment
FY20 Animal Shelter Billing
Original Contract
 
4. 47889   No. 13 to Interlocal Agreement for Animal Control Services (Agreement No. 11221-09) with the City of Princeton to extend the contract for one (1) year through and including September 30, 2020, set the rate for FY2020, and further authorize the Purchasing Agent to finalize and execute same, Development Services.
 
Attachments:
Court Order
Memo
Amendment
FY20 Animal Control Billing
Original Contract
 
h.   Contract Renewal(s):
 
1. 47790   Interlocal Agreement for Fire Inspection and  Fire Plan Review Services (Agreement No. 2019-151) with the City of Lavon to extend the contract for one (1) year through and including September 30, 2020 and further authorize the Purchasing Agent to finalize and execute same, Fire Marshal.
 
Attachments:
Court Order
Memo
Renewal
Original Agreement
 
i.   Budget adjustment(s)/amendment(s):
 
1. 47881   $5,350 to reallocate funds for the Spay/Neuter Program, Development Services.
 
Attachments:
Court Order
Memo
Back-up
MUNIS
 
2. 47887   $4,691 to reallocate funds for the Spay/Neuter Program, Development Services.
 
Attachments:
Court Order
Memo
Back-up
MUNIS
 
3. 47910   $5,536 for an additional cubicle, Human Resources.
 
Attachments:
Court Order
Memo
Journal Proof
 
j.   Receive and File, Auditor:
 
1. 47854   Monthly Financial Report for September 2019.
 
Attachments:
Court Order
Memo for Monthly Financial Reports for September 2019
September 2019 Balance Sheet
September 2019 Revenues, Expenditures and Changes in Fund Balance
September 2019 Cash and Investments
September 2019 Year to Date Schedule of Transfers
September 2019 Schedule of Long Term Debt
September 2019 Commissioners Court Approved Expenditures Budgets
September 2019 Employee Insurance Fund
Employee Medical September 2019
 
k.   Filing of the Minute(s), County Clerk:
 
1. 47890   December 16, 2019.
 
Attachments:
Commisioners Court Meeting Minutes, December 16th
 
l.   Miscellaneous
 
1. 47856   Acceptance of the FY 2019 State Criminal Alien Assistance Program award through the US Department of Justice in the amount of $277,219, Auditor.
 
Attachments:
Court Order
Memo
Award
Court order
Grant review committee form
 
2. 47504   Updated Budgetary Control Policy, Budget.
 
Attachments:
Court Order
Budget Control Policy
 
3. 47912   Amend the FY2020 Fee Schedule to reflect fees that took effect on January 1, 2020 per Senate Bill 346, District Clerk.
 
Attachments:
Draft Court Order
Memo
District Clerk Amended FY20 Fee Schedule
 
4. 47849   Deem Burns & McDonnell Engineering Company, Inc. as the most qualified firm for the Highway 78 Freeway project and further authorize the Engineering Department to negotiate a scope and fee, Engineering.
 
Attachments:
Court Order
agenda memo
 
5. 47893   Final Plat for Bridgewater Parkway Extension, Engineering.
 
Attachments:
Court Order
memo
Location Map
Plat
 
6. 47894   Final Plat for Bridgewater School Site, Engineering.
 
Attachments:
Court Order
memo
Location Map
Final Plat
 
7. 47895   Final Plat for Bridgewater Phase 3a, Engineering.
 
Attachments:
Court Order
Memo
Location Map
Final Plat
 
8. 47896   Final Plat for Bridgewater Phase 3b, Engineering.
 
Attachments:
Court Order
Memo
Location Map
Final Plat
 
9. 47901   Reject all bids received for Construction, Door Replacement at Adult Detention and Minimum Security Facilities (IFB No. 2019-190), Facilities.
 
Attachments:
Court Order
rejectbidsdoorreplacements2019-190
 
10. 47851   2020 Collin County historic tax abatement recommendations, Historical Commission.
 
Attachments:
Court Order
Agenda Memo
Tax Abatement Report 2020
Historic Tax Abatement Denials 2020
CCHC Complete Historic Tax Abatement Spreadsheet 2020
 
11. 47872   Client Deployment Assessment and Workspace One Pilot Program with Dell Marketing LP dba Dell EMC, and further authorize the Purchasing Agent to finalize and execute associated documents, Information Technology.
 
Attachments:
Court Order
Court Memo
Dell EMC CDA SOW
Workspace One SOW
2252 Form
 
12. 47852   Partial road closure (right lanes) of County Roads 134, 132, 138, 178, 179, 176, 177, and 135 on March 29, 2020 to facilitate the Texas High School Cycling League bicycle race, Public Works.
 
Attachments:
Court Order
Memo
Request
Map
 
13. 47867   Assignment and Assumption for Services: Coffee (IFB No. 2017-129) to change the name from Daiohs USA, Inc. dba Office Perks, Inc. to Daiohs USA, Inc. dba First Choice Coffee Services, and further authorize the Purchasing Agent to finalize and execute same, Purchasing.
 
Attachments:
Court Order
Assignment _& Assumption
Vendor Letter
1295 form_
2252 form
 
14. 47875   Personnel Appointments, Human Resources.
 
Attachments:
Court Order
Personnel Appointments
 
15. 47876   Personnel Changes, Human Resources.
 
Attachments:
Court Order
Personnel Changes
 
  GENERAL DISCUSSION
 
  Presentation, discussion and any action regarding:
 
5. 38983   North Central Texas Council of Governments (NCTCOG) Executive Board monthly update, County Judge.
 
Attachments:
Agenda
 
6. 47904   Boards/Commissions Appointments, Commissioners Court:
 
Attachments:
Court Order
 
a.   Myers Park Advisory Board.
 
7.   Future agenda items without discussion.
 
  EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION)
 
  Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:
 
  Security (551.076)
 
47892   Courthouse Security Committee, Commissioner, Precinct 3.
 
  Economic Development Negotiations (551.087)
 
47897   Hyperloop Project, Commissioner, Precinct 4.
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
  Adjourn.
 
   
 
  ___________________________
Chris Hill
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
  CERTIFICATION:
 
  I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2019 at _______ o'clock _____.M.
 
   
 
  ___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
  ___________________________
Deputy
 
  NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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