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AI- 46757
Commissioners Court
Meeting Date: 07/01/2019  
Thomson Reuters Contract with Collin County Law Library for Print Subscriptions
Submitted By: Jessica Shaw
Department: Law Library  
Request Type: CONSENT Agenda Area: Award

Information
Department Action
 Requesting Commissioners' Court approval of the attached contract between Thomson Reuters and the Collin County Law Library is for a Library Maintenance Agreement (“LMA”) for West publications in the Law Library. The monthly charge for the print materials is $5,236.00 for the first year running from October 1, 2019 to September 30, 2020, and continuing for an additional two years. The three-year term has a limited 5% increase in monthly charges after each twelve month period. The negotiated three year contract will run congruent with the Collin County budget cycle and will provide a first year savings to the Law Library of $23,844.00 from the current LMA.
 
Purchasing Department Action
Request Commissioners’ Court consideration and any action regarding approval to award Contract 2019-283, Westlaw Print Subscription, Library Maintenance Agreement for Law Library to West Publishing Corporation per per Sole Source Court Order No. 2016-670-09-12  and authorize Purchasing Agent to execute same.
HR and/or IT Action
Budget Department Action
 Budgeted funds available in the amount of $62,832 upon adoption of the FY 2020 Budget for Contract 2019-283, Westlaw Print Subscription, Library Maintenance Agreement for Law Library. Contract is a 3 year term with a limited 5% increase in the monthly charges each year for year two and three. Contract term is October 1, 2019 through September 30, 2022.  Law Library Fund (1021).
Auditor's Office Action
Funds available in the Law Library Fund. Budget anticipated to be approved for FY 2020.
Commissioners Court
Westlaw Print Subscription, Library Maintenance Agreement (Contract No. 2019-283) to West Publishing Corporation per Sole Source Court Order 2016-670-09-12 and further authorize the Purchasing Agent to finalize and execute same, Law Library.

Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available: 62,832
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1: 1021-04030-0001-44-30-0000-626559
Fund Transfers
Remarks:
Attachments
Court Order
memo
Agreement
Sole Source Court Order
2252

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