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AI- 46899
Commissioners Court
Meeting Date: 08/26/2019  
Constables – ICS Software (Athena) – Award
Submitted For: Caren Skipworth Submitted By: Christina Divers
Department: Information Technology  
Request Type: CONSENT Agenda Area: Award

Information
Department Action
  
The Collin County Information Technology Department requests approval to award the purchase of the Constable software Athena to ICS.  ICS is the sole software provider.      
 
Purchasing Department Action
 Request Commissioners' Court consideration and any action regarding 1) Approve Integrated Computer Systems, Inc. as the sole source provider for ICS Athena CAD and ICS Athena Law and ICS Athena Mobile products per the attached documentation and further allow exemption from the competitive bid process in accordance with V.T.C.A. Local Government Code 262.024 (a) (7) (A). and 2) Approval of award of AGR No. 2019-308, for the purchase of the Software Licenses for the Constable, per the attached quote. sh

Software Licenses for Athena Case Law - $54,240.30 -- Software Assurance (Maintenance) - $10,073.70 (recurring cost)
Software Licenses for Property Room Mgmt - $5,100  -- Software Assurance (Maintenance) - $900.00 (recurring cost)
Total = $70,314
HR and/or IT Action
Budget Department Action
 Budgeted funds available in each Constable Office for a total of of $70,314 for the award of the Athena Software to Integrated Computer Systems, Inc.. General Fund (0001).
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
Declare Integrated Computer Systems, Inc. as the sole source provider for ICS Athena CAD, ICS Athena Law, and ICS Athena Mobile products and grant an exemption from the competitive bid process per Texas Local Government Code 262.024(a)(7)(A), approval to award Software Licenses for the Constable (AGR. No. 2019-308) to Integrated Computer Systems, Inc., and further authorize the Purchasing Agent to finalize and execute same, Information Technology.

Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available: 70,314
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1: BDM5501 0001-550100001-809002
2: BDM5502 0001-550200001-809002
3: BDM5503 0001-550300001-809002
4: BDM5507 0001-550400001-809002
Fund Transfers
Remarks:
 
Remarks:
I have broken the quote down per constable:
Constable 1 - 6 licenses + 1 evidence module = $15,983.25
Constable 2 - 4 licenses + 1 evidence module = $11,564.25
Constable 3 - 10 licenses + 1 evidence module = $24,686.25
Constable 4 - 7 licenses + 1 evidence module =$18,125.25
Total - $70,314
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Attachments
Court Order
Dept Memo
Purchasing Memo
Sole Source Affidavit
ICS Backup
Constable Quote
1295
2252

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