Agenda

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AI- 47126

Commissioners Court

Meeting Date:	10/07/2019
FY 2020 Contract No: IFB 2017-241, Jail Kitchen Non-Food: Empire Paper
Submitted For:	Jim Skinner	Submitted By:	Katie Elder
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Change Order

Information

Department Action

Request Commissioners' Court consideration and any action regarding approval renewing contract number IFB 2017-241, Jail Kitchen Non-Food: Empire Paper for the period of October 1, 2019 through September 30, 2020 and further authorize the Purchasing Agent to execute same.
Renewal 2 of 2

Purchasing Department Action

Request Commissioners' Court consideration and action regarding the approval of change order No. 2 to IFB 2017-241, Supplies, Jail Kitchen, Non-Food to Empire Paper Company to 1) to extend the contract for the period October 1, 2019 continuing through and including September 30, 2020, 2) price redetermination per section 4.6 of the contract, and 3) delete an item and add replacement product to the contract, and further allow Purchasing Agent to execute the same. cls Renewal 2 of 2 FY18 Expenditures $10,636.62 FY19 Expenditures to Date $16,743.35

HR and/or IT Action

Budget Department Action

Budgeted funds available for Change Order No. 2 to IFB 2017-241, Jail Kitchen Non-Food with Empire Paper Company to extend the contract for the period October 1, 2019 through September 30, 2020, price redeterminations and delete an item and add replacement item. General Fund (0001).

Auditor's Office Action

Funds available in the General Fund.

Commissioners Court

No. 2 to Supplies, Jail Kitchen, Non-Food (IFB No. 2017-241) with Empire Paper Company to extend the contract for one (1) year through and including September 30, 2020, make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$168,000

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	SEE ACCOUNT INFO BELOW

Fund Transfers

Remarks:

Budgeted funds available upon approval of the FY 2020 budget.
Jail Ops & Min Sec - Detention Supply - 0001-50030-0001-64-30-0000-626104 - $140,000
Jail Ops. Kitchen Supply- 0001-50030-0001-64-30-0000-626115. $14,000
Min Sec - Kitchen Supply - 001-50050-0001-64-30-0000-626115 - $10,000
Jail Cafe - Krtchen Supply - 0001-50030-0007-64-30-0000-626115 - $4,000

Attachments
Court Order
Memo
Change Order 2
Empire FY20 Price Increase
Empire Letter & Price Documentation
1295
2252