Agenda

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AI- 47180

Commissioners Court

Meeting Date:	09/16/2019
Contract Change Order 1: Services: Janitorial, Contract #2017-172
Submitted For:	Dan James	Submitted By:	Julie Whitsell
Department:	Facilities
Request Type:	CONSENT	Agenda Area:	Change Order

Information

Department Action

Request approval to renew the Contract for Services: Janitorial, Contract No. 2017-172, with Oriental Building Services, Inc. in accordance with Section 5.0 “Special Terms and Conditions”, paragraph 5.2 “Term” contract performance period is hereby extended for an additional 12 month period as specified effective October 1, 2019 thru September 30, 2020 (Renewal 2 of 4). Furthermore, remove the following locations from the contract: WIC-Wylie, 1,980 sq.ft @a cost of $0.0562/$1,335.36 annually; and, WIC-Frisco, 1,790 sq.ft @a cost of $0.0562/$1,207.20/annually.

Purchasing Department Action

Request Commissioners’ Court consideration and any action regarding approval of Change Order #1 to RFP 2017-172, Services: Janitorial with Oriental Building Services, Inc. to delete WIC-Wylie and WIC-Frisco locations from the contract and to renew the contract for one (1) additional year for the period October 1, 2019 through September 30, 2020. jdg
Expenditures FY 2018: $418,489.60
Expenditures FY 2019 Year to Date: $416,593.34
Renewal 2 of 4

HR and/or IT Action

Budget Department Action

Budgeted funds available upon adoption of the FY 2020 Budget for Change Order No. 1 to RFP 2017-172, Services: Janitorial with Oriental Building Services, Inc. Deletion of WIC - Wylie and WIC-Frisco and renew for the term October 1, 2019 through September 30, 2020.

Auditor's Office Action

Funds available in various funds per attached. Budget anticipated to be approved for FY 2020.

Commissioners Court

No. 1 to Services: Janitorial (RFP No. 2017-172) with Oriental Building Services, Inc. to delete WIC-Wylie and WIC-Frisco locations and renew the contract for one (1) year through and including September 30, 2020, Facilities.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

536,209

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	various 637402

Fund Transfers

Remarks:

Attachments
Court Order
contractrenewaljanitorialservices2020-2
Contract Change Order 1
Form 1295
2252 Certification