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AI- 47538
Commissioners Court
Meeting Date: 12/09/2019  
New Interlocal Agreement with the City of McKinney
Submitted By: Tracy Homfeld
Department: Engineering  
Request Type: CONSENT Agenda Area: Agreement

Information
Department Action
HISTORY
On July 23, 2018, the County approved an Interlocal Agreement (ILA) with the City of McKinney for Bloomdale Road from Community Ave to CR 164. The County’s participation at the time was going to be $4,000,000 towards the project.
 
STATUS OF PROJECT
The city is nearing completion of the right of way and easement acquisition process. The city anticipates advertising for construction bids late October 2019 and awarding the contract by the end of the year. Construction should begin at the beginning of 2020 and be completed by 2021.
 
Since the approval of the 2018 ILA, project costs have gone up and the City is now estimating the project costs to be around $12.5M. They are now asking that the county participate $6,119,972 towards the project.
 
The ILA approved in 2018 allocated the following funds towards the project and therefore no budget adjustment need to be done for the following $4M:
$2,366,375 from Project RI07036; FM 543 Connector (Complete),
$350,000 from Project RI07039; FM 1461 from Custer Rd to CR 166/FM1461  
$500,000 from Project RI07041; SH 5 from US 380 to FM 543
$438,864 from Project RI07045; Lake Forest from Boyd High School to US 380
$344,761 from Project RI07048; Lake Forest from Bloomdale Road to FM 1461
TOTAL FROM 2018 ILA ALREADY IN BLOOMDALE PROJECT ACCOUNT: $4,000,000 
 
The new funding in the amount of $2,119,972 will come from the following sources:
$1,973,598 from Project RI07036; FM 543 Connector. (This is new money to be transferred into project RI070068 and therefore requires a budget adjustment);
$146,374 from RI03036 FM 720 (The City has returned these unused funds to the county and they are available to be used for this project.)  
TOTAL NEW MONEY: $2,119,972
Total from original ILA in 2018 + Total new funds  = $6,119,972
ACTION:
We request Commissioners Court consider rescinding the 2018 ILA, Court Order #2018-579-07-23 and approve the current Interlocal Agreement with the City of McKinney concerning the design and construction of Bloomdale Rd from Community Avenue to County Road 164. 2007 Bond Project RI070068; Collin County participation $6,119,972 and authorize Judge Hill to sign the ILA.
 
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to 1.) rescind Court Order #2018-579-07-23 and 2.) approve the current Interlocal Agreement between Collin County and the City of McKinney concerning the design and construction of Bloomdale Road from Community Avenue to County Road 164, 2007 Bond Project RI070068, and further authorize the County Judge to sign the agreement. MD

Collin County's participation is a NTE $6,119,972.00.
 
HR and/or IT Action
Budget Department Action
 Budgeted funds available in the amount of $6,119,972 to resend Court Order 2018-579-07-23 and approve the current Interlocal Agreement between Collin County and the City of McKinney for the design and construction of Bloomdale Road from Community Avenue to County Road 164, 2007 Bond Project RI070068.  Original ILA funding was $4,000,000 and new ILA funding is $6,119,972.  Budget Adjustment in the amount of $2,119,972 is attached and utilizes savings from two City of McKinneybond projects, RI03036 and RI07036.
Auditor's Office Action
Bond funds available.
Commissioners Court
Interlocal Agreement with the City of McKinney concerning the design and construction of Bloomdale Road from Community Avenue to County Road 164 (Bond Project No. RI070068), and rescind Court Order No. 2018-579-07-23, Engineering.

Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available: 6,119,972
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1: RI070068 & RI03070068 see below.
Fund Transfers
Remarks:
 FY2020 Project Budget Adjustment totaling $2,119,972

Total funding: $6,119,972
RI070068 4204-750300013-809280  $225,000
RI070068 4209-750300013-809280  $416,136
RI070068 4210-750300013-809280  $213,864
RI070068 4212-750300013-809280  $2,295,000
RI070068 4214-750300013-809280  $850,000
RI070068 4209-750300013-809280  $163,598
RI070068 4214-750300013-809280  $1,810,000
RI03070068 4202-750300013-809280  $146,374
Attachments
Draft Court Order
memo
New ILA
2018-579-07-23
Project Map
Journal Proof

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