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AI- 47670
Commissioners Court
Meeting Date: 12/09/2019  
Engineering Services Agreement with BGE for Design of Outer Loop Service Road, RI18OL002
Submitted For: Jeff Durham Submitted By: Teresa Nelson
Department: Special Projects  
Request Type: CONSENT Agenda Area: Award

Information
Department Action
The Engineering Department requests Commissioners Courts authorization to enter into an Engineering Services Agreement with BGE for design of the Collin County Outer Loop Service Road from F.M. Highway 2478 east to U.S. Highway 75.
 
The preliminary estimated construction cost for this 9 mile section is approximately $45,000,000 and BGE’s proposed fee is $2,219,032.22.  Of which, $225,617 is for incremental services that will only be invoiced if those services are required
 
If accepted, then we propose to budget an additional amount over this contract amount to be proactive should additional design expense arise.  Approval of the following budget amendment (within the project code) is requested:
 
FROM: RI18OL002
$2,915,295   4215 750300013 809682
TO:  RI18OL002
$2,915,295   4215 750300013 809250
 
BGE proposed scope and fee is attached and we will be available to answer any questions you might have regarding this project.
 
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to award contract 2020-049, Professional Services, Engineering, Design of Outer Loop Service Rd, to Brown & Gay Engineers, Inc. for the preparation of plans, specifications, and estimates for Collin County Outer Loop Segment 3A from Custer Rd. (FM 2478) to US 75, for the amount of $2,219,032.22. Further authorize the Purchasing Agent to execute same. MD

Brown & Gay Engineers, Inc. was previously selected as the Engineer of record to develop the schematic design layout per CCTRA Resolution 2016-3010-04-25.
HR and/or IT Action
Budget Department Action
 Budgeted funds available in the amount of $2,219,032.22 for the award of Contract 2020-049, Professional Services, Engineering, Design of Outer Loop Service Rd. for the preparation of plans, specifications and estimates for Collin County Outer Loop Segment 3A from Custer Rd to US 75.  Budget Adjustment attached in the amount of $2,915,295 to move the funds requested to the correct account. 2018 Bond Fund (4215).
Auditor's Office Action
Bond funds available.
Commissioners Court
Professional Service, Engineering, Design of Outer Loop Service Road (Contract 2020-049) to Brown and Gay Engineers, Inc. and further authorize the Purchasing Agent to finalize and execute the Engineering Services Agreement, Engineering.

Budget Information
Information about available funds
Budgeted: Funds Available: Adjustment: Amount Available: $2,915,295
Unbudgeted: Funds NOT Available: Amendment:
Account Code(s) for Available Funds
1: RI18OL002 4215-750300013-809250
Fund Transfers
Trans Amt: $2,915,295 From: RI18OL002 4215 750300013 809682 To: RI18OL002 4215 750300013 809250
Dept. Name: Additional Line Items:
Remarks:
 
Remarks:
 FY 2020 Budget Adjustment in the amount off $2,915,295.
Attachments
Court Order
agenda memo
2020-049 ESA
location map
Budget Adjustment
Form 1295
2252 Certification

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