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AGENDA

Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney August 22, 2016 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Commissioner Fletcher Pledge of Allegiance – Commissioner Williams Pledge of Allegiance to the Texas Flag – Commissioner Hill

COMMISSIONERS COURT MEETING


					DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.		42028	Budget amendment in the amount of $6,000 to host and attend the Search Warrant Training Course for law enforcement and prosecutors, District Attorney.

		2.		42044	Personnel Appointments, Human Resources.

					Attachments:
					Personnel Appointments

					FYI NOTIFICATION

		1.		34688	Outstanding Agenda Items, Commissioners Court.

					Attachments:
					Outstanding Agenda Items
					Outstanding Agenda Items

		2.		41974	Budget amendment in the amount of $49,251 to establish the budget for the 2016 Materials Management Grant, Auditor.

					Attachments:
					BA Memo
					Revenue BA
					Expense BA
					Court agenda

1.					Call to order. The court will convene in open session for consideration of the following business matters:

2.					Public Comments.

3.					Presentation/Recognition:

	a.				Service Pins, Human Resources.

4.					Consent agenda to approve:

	a.			41995	Disbursements for the period ending August 16, 2016, Auditor.

					Attachments:
					Court Order
					EFT Disbursement
					Disbursements

	b.			41965	Tax refunds totaling $624,633.28, Tax Assessor/Collector.

					Attachments:
					Court Order
					Summary sheet 8-22-16

	c.				Advertisement(s):

		1.		42010	Construction, Myers Park Maintenance/Storage Building (IFB No. 2016-317), Construction & Projects.

					Attachments:
					Court Order
					Memo
					Bid Packet

	d.				Award(s):

		1.		41999	Digital Imaging Services (RFP No. 2016-158), Information Technology.

					Attachments:
					Court Order
					Evaluation Sheet-Round 1-Court Copy
					Evaluation Sheet-Round 2-Court Copy
					Evaluation Sheet-BAFO-Court Copy

	e.				Agreement(s):

		1.		41963	Annual contract with the Collin County Community Supervision and Corrections Department (CSCD) to establish a system for CSCD employee benefits, Adult Probation.

					Attachments:
					Court Order
					Memo
					Contract

		2.		42006	Agreement to Contribute Right of Way Funds (Fixed Price) with the Texas Department of Transportation (TxDOT) for improvements to FM 981 at Bear Creek and Bear Creek Relief and budget amendment in the amount of $38,752 for same, Engineering.

					Attachments:
					Court Order
					Memo
					TxDOT transmittal ltr
					Agreement to Contribute ROW Funds

		3.		42003	Interlocal Agreement with the City of Parker for the relocation of water utilities along FM 2514 (Parker Road) from FM 2551 to FM 1378 (Bond Project No. 07-00-64) and budget amendment in the amount of $1,710,000 for same. County participation NTE $1,710,000, Engineering.

					Attachments:
					Draft Court Order
					Memo
					Parker request Letter
					ILA
					Utility relocation Map

	f.				Change Order(s):

		1.		41998	No. 1 to Testing: Postmortem Toxicology (IFB No. 2015-286) with National Medical Services, Inc. (NMS Labs) to include a price redetermination for an overall increase of up to 3%, extend the contract for one (1) year through and including September 30, 2017 and further authorize the Purchasing Agent to finalize and execute same, Medical Examiner.

					Attachments:
					Court Order
					Memo Postmortem Tox testing
					Change Order 1
					NMS Pricing increase
					Certificate of Interested Parties

	g.				Contract Renewal(s):

		1.		41935	Voter Registration and Early Voting Software (RFP No. 02376-09) with Votec Corporation to extend the contract for one (1) year through and including September 30, 2017, Information Technology.

					Attachments:
					Court Order
					Memo-Updated
					RENEWAL LETTER (UPDATE)
					Letter from Votec
					Invoice FY17-VEMACS Support
					Invoice FY17-Software Support
					Agreement
					1295

		2.		42016	Detergents and Dispenser for Laundry and Kitchen (IFB No. 2014-139) with Ecolab Inc. to extend the contract for one (1) year through and including September 30, 2017, Sheriff.

					Attachments:
					Court Order
					Memo
					Renewal
					Form 1295

		3.		42012	Uniforms: Law Enforcement & Related Items, Work Uniforms and Miscellaneous (IFB No. 03193-12) with Galls, LLC to extend the contract for one (1) year through and including September 30, 2017, Sheriff.

					Attachments:
					Court Order
					Memo
					Renewal
					Form 1295

		4.		42017	Vehicle Lease/Rental for Various Collin County Departments (IFB No. 2015-157) with EAN Holdings, LLC DBA Enterprise Rent-A-Car Company of Texas to extend the contract for one (1) year through and including September 30, 2017, Sheriff.

					Attachments:
					Court Order
					Memo
					Renewal
					Form 1295

	h.				Budget adjustment(s)/amendment(s):

		1.		42027	$635 to transfer funds to Education and Conference, 416th District Court.

					Attachments:
					Court Order
					Memo Budget Adj Request 416th Dist Court 8-2016
					Budget Adjustment Request - 416th District Court

		2.		42029	$34,000 to cover the additional funding needed for Education and Conference, District Attorney.

					Attachments:
					Draft Court Order
					August 2016 Monthly Expenditure Report

	i.				Receive and File, Auditor:

		1.			Final Audit Result(s):

			a.	41860	Constable, Precinct 1 (1st & 2nd Quarter FY2015).

					Attachments:
					Court Order
					Final Audit - Const. Pct 1 - 1st & 2nd Qtrs FY15 - Williams

	j.				Miscellaneous

		1.		42025	Acceptance of the FY2017 TIDC Continued Discretionary Grant through the Texas Indigent Defense Commission for the Collin County Mental Health Managed Counsel Program, 199th District Court.

					Attachments:
					Court Order
					Memo Comm Ct FY17 TIDC-MHMC Disc Grant
					TIDC FY17 Discretionary Grant Acceptance - MHMC Program
					Grant review committee form
					Email detailing award

		2.		42019	Acknowledgement of the Tarrant County Cultural Education Facilities Finance Corporation Texas Health Resources System Revenue Bonds, Series 2016, Administrative Services.

					Attachments:
					Court Order
					TEFRA Description
					TEFRA Resolution
					AER Approval
					Public Hearing Minutes THR 2016

		3.		42009	Establish a cash drawer in the amount of $100 for the County Clerk’s Probate Department, Auditor.

					Attachments:
					Court Order
					County Clerk request for an additional cash drawer
					Establish Cash Drawer_Beverly Reyes 2016

		4.		42007	Reject the bid received for Construction, Myers Park Maintenance/Storage Building (IFB No. 2016-248), Construction & Projects.

					Attachments:
					Court Order
					Memo

		5.		42004	Order of Election for the November 8, 2016 General Election, Elections.

					Attachments:
					Court Order
					Dept. Memo
					Order of General Election
					EV Calendar 11 08 2016

		6.		42005	Final Plat for Summerlin Phase 2, Engineering.

					Attachments:
					Court Order
					Memo
					Final Plat
					Location Map

		7.		42024	Re-designation of Private Road 5635 to Jamestown Lane (with associated address updates), GIS/Rural Addressing.

					Attachments:
					Court Order
					PR5635_ReqMemo
					PR5635_Petition
					PR5635-ReqLetter
					Map-14G2

		8.		42045	Personnel Appointments, Human Resources.

					Attachments:
					Court Order
					Personnel Appointments

		9.		42046	Personnel Changes, Human Resources.

					Attachments:
					Court Order
					Personnel Changes

					GENERAL DISCUSSION

					Presentation, discussion and any action regarding:

5.				41945	Public Hearing – FY 2017 Preservation, Restoration and Records Archive Five Year Plan, County Clerk.

					Attachments:
					Court Order
					Memo
					Preservation, Restoration and Records Archive Plan

6.				41944	Public Hearing – Placement of regulatory signs on various County Roads, Public Works.

					Attachments:
					Court Order
					memo
					exhibits

7.				42011	Application for a Slaughter Facility submitted by North Texas Halal Farm to be located at 18366 County Road 656, Farmersville, Texas, Development Services.

					Attachments:
					Court Order
					Consideration Letter
					Exhibits CR 656
					Local Gov. Code

8.				41971	Behavioral Health Transition update, Administrative Services.

					Attachments:
					Presentation

9.				41964	IT FY2016 Technology presentation, Information Technology.

					Attachments:
					Presentation

10.				41970	Exemption of The Perryman Group from the competitive bid process per VTCA LGC 262.024(a)(4) a personal or professional service, for a study on the potential economic effects of converting portions of US 380 to a Limited Access Roadway (LAR), Administrative Services.

					Attachments:
					Court Order
					Perryman Project Concept

11.				42015	Going the Extra Mile (GEM) employee recognition policy, Administrative Services.

					Attachments:
					Court Order
					Policy

12.					Board/Committee Appointments, Commissioners Court:

	a.			42035	Child Protective Services Board.

					Attachments:
					Court Order

	b.			42047	Civil Service Commission.

					Attachments:
					Court Order

13.					Possible future agenda items by Commissioners Court without discussion.

					EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

					Executive Session, in accordance with Chapter 551 of the Government Code.

					Any action resulting from the executive session.

					The court reserves the right to convene into executive session throughout this meeting.

					Adjourn.



					___________________________ Keith Self COUNTY JUDGE COLLIN COUNTY, T E X A S

					CERTIFICATION:

					I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2016 at _______ o'clock _____.M.



					___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



					___________________________ Deputy

					NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.