AGENDA
 
Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
January 22, 2018
1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION.  Following is the agenda for said meeting:
 

Invocation – Commissioner Fletcher

Pledge of Allegiance – Commissioner Williams

Pledge of Allegiance to the Texas Flag – Commissioner Thomas
 

COMMISSIONERS COURT MEETING
             

DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. AI-44349   
Notification Only		 Personnel Appointments, Human Resources.
 

FYI NOTIFICATION
 
1. AI-34688   
Notification Only		 Outstanding Agenda Items, Commissioners Court.
 
2. AI-44307   
Notification Only		 Mileage rate adjustment from $0.535 to $0.545 per mile effective January 1, 2018 set by the IRS, Auditor.
 
3. AI-44244   
Notification Only		 P–Card Disbursements, Auditor.
 
4. AI-44268   
Notification Only		 Amendment No. 3 to Frontier Parkway Improvements (AGR No. 2016-229) with Birkhoff, Hendricks & Carter L.L.P. to make various changes to the contract, Engineering.
 
5. AI-44205   
Notification Only		 County overtime for the pay period ended January 14, 2018, Human Resources.
 
1.

Call to order. The court will convene in open session for consideration of the following business matters:
 
2.

Public Comments.
 
3. Presentation/Recognition:
 
a. AI-44114   
Presentation/Recognition		 Check presentation in the amount of $62,127 to the Collin County Children's Advocacy Center, Budget.
 
b. AI-44278   
Presentation/Recognition		 Recognition of the County Clerk and staff for being honored with the 2017 Five Star Vital Registration Award from the Texas Department of State Health Services, County Clerk.
 
4.

Consent agenda to approve:
 
a. AI-44284   Approved Disbursements for the period ending January 16, 2018, Auditor.
 
b. AI-44285   Approved Indigent Defense Disbursements, Auditor.
 
c. AI-44235   Approved Tax refunds totaling $912,943.72, Tax Assessor/Collector.
 
d.

Advertisement(s):
 
1. AI-44322   Approved Construction, Roof Recovery For Collin County Justice Center (IFB No. 2018-116), Construction & Projects.
 
2. AI-44328   Approved Kitchen Equipment for Collin County Jail (IFB No. 2018-102), Construction & Projects.
 
e.

Award(s):
 
1. AI-44291   Approved Construction, Myers Park Hardscape Improvement (IFB No. 2018-042) to North Rock Construction, LLC, budget amendment in the amount of $93,742 and further authorize the Purchasing Agent to finalize and execute the Construction Agreement, Construction & Projects.
 
2. AI-44276   Approved Annual Contract for Office Furniture (Contract No. 2018-096) to Plano Office Supply, Co., Purchasing.
 
3. AI-44333   Approved Supplies: Copy Paper (Contract No. 2018-128) to Veritiv Operating Company, Purchasing.
 
4. AI-44343   Approved Firearms, Ammunition, and Accessories (IFB No. 2018-036) to various vendors, Sheriff.
 
f.

Agreement(s):
 
1. AI-44329   Approved Personal Services Agreement with Kim Wilson for a cost allocation and rate model for jail services (inmate housing) and dispatch services, grant an exemption to the competitive bid process per V.T.C.A. Local Government Code 262.024(a)(4) and further authorize the Purchasing Agent to finalize and execute same, Budget.
 
2. AI-44323   Held Interlocal Cooperation Agreement with the Collin County Water Control and Improvement District No. 03 (Inspiration) for traffic regulation within a Special District, Engineering.
 
3. AI-44300   Approved Interlocal Agreement/License Agreement with the North Central Texas Council of Governments (NCTCOG) for digital LiDAR (Light Detection and Ranging) data and derivative data (contours) for mapping, Information Technology.
 
4. AI-44282   Approved Interlocal Contract for Data Center Services (Google Imagery) with the Department of Information Resources (DIR) and further authorize the Purchasing Agent to finalize and execute same, Information Technology.
 
5. AI-44330   Approved Interlocal Agreement with the Community ISD for Dispatch Services effective through and including September 30, 2018, Sheriff.
 
6. AI-44283   Approved Consulting Services Agreement with The Nature Conservancy (TNC) for continued prairie restoration and maintenance at Parkhill Prairie, budget amendment in the amount of $27,745 and further authorize the Purchasing Agent to finalize and execute same, Special Projects.
 
g.

Amendment(s):
 
1. AI-44299   Failed No. 1 to CSCD/SCORE (AGR No. 2016-301) with the Collin County Sheriff’s Office (CCSO) and Collin County Community Supervision and Corrections Department (CSCD) to make various changes to the contract, Adult Probation.
 
2. AI-44293   Approved No. 3 to Software and Implementation Services for an ERP Financial System (RFP No. 2015-192) with Tyler Technologies, Inc. to extend dedicated Tyler project management services from February 1, 2018 through and including June 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Information Technology.
 
h.

Ratification of the County Judge's prior approval:
 
1. AI-44319   Approved FY 2017 Equitable Sharing Agreement and Certification with the US Department of Justice, Collin County and the Collin County District Attorney's Office, Auditor.
 
i.

Budget adjustment(s)/amendment(s):
 
1. AI-44340   Approved $4,000 to move existing Jail Training Officer (JTO) funds for JTO pay at Inmate Transfer, Sheriff.
 
2. AI-44321   Approved $13,910 for Supplemental Work Order No. 4 and No. 5 with LMC Corporation for the relocation and expansion of the 911 Dispatch Center, Construction & Projects.
 
3. AI-44345   Approved $500,000 for the replacement of the current in-car video units and body cam motorcycle patrol video units for the Sheriff’s Department, Information Technology.
 
4. AI-44342   Approved $6,811,897 to reallocate funds to cover negative categories and/or negative departmental budgets for FY 2017, Auditor.
 
5. AI-44298   Approved $46,524,911.56 for the encumbrance rollover from FY 2017 to FY 2018, Auditor.
 
j.

Receive and File, Auditor:
 
1. Change of Office Audit Result(s):
 
a. AI-44316   Approved Sheriff's Office.
 
2. Final Audit Result(s):
 
a. AI-44309   Approved Constable, Precinct 4 (1st, 2nd, 3rd and 4th Quarter FY2016).
 
b. AI-44304   Approved Development Services (1st, 2nd, 3rd and 4th Quarter FY2016).
 
c. AI-44311   Approved Elections (1st, 2nd, 3rd and 4th Quarter FY2016).
 
d. AI-44305   Approved Engineering (1st, 2nd, 3rd and 4th Quarter FY2016).
 
e. AI-44306   Approved Fire Marshal (1st, 2nd, 3rd and 4th Quarter FY2016).
 
f. AI-44303   Approved Justice of the Peace, Precinct 3-2 (1st and 2nd Quarter FY2016).
 
g. AI-44312   Approved Law Library (1st, 2nd, 3rd and 4th Quarter FY2016).
 
h. AI-44310   Approved Myers Park (1st, 2nd, 3rd and 4th Quarter FY2016).
 
i. AI-44317   Approved Sheriff's Office (4th Quarter FY2016).
 
j. AI-44318   Approved Sheriff's Convicted Offender Reentry Effort (SCORE) Program for FY2016.
 
3. Inventory Audit Result(s):
 
a. AI-44313   Approved Sheriff's Office – Jail Kitchen (2nd Quarter FY2017).
 
b. AI-44314   Approved Sheriff's Office – Jail Kitchen (3rd Quarter FY2017).
 
k.

Filing of the Minute(s), County Clerk:
 
1. AI-44294   Approved December 18, 2017.
 
l.

Miscellaneous
 
1. AI-44344   Approved List of Payables to be released outside of the normal process of accounts payable check runs and without an early release approval to avoid late charges and penalties, Auditor.
 
2. AI-44031   Approved Adoption of the 2018 Investment Policy, Auditor.
 
3. AI-44297   Approved Reject all bids received for Construction, Roof Recovery for Collin County Justice Center (IFB No. 2017-343), Construction & Projects.
 
4. AI-44346   Approved Sale of property located in Lake Side Estates, Wylie, Texas (Lot 8A, Volume B, Page 178) as recorded in the Collin County Deed Records to Brandon White upon the payment of $7,700, County Judge.
 
5. AI-44341   Approved Grant application for the FY 2018 Emergency Management Performance Grant (EMPG) from the US Department of Homeland Security through the State of Texas Department of Public Safety, Texas Division of Emergency Management, Emergency Management.
 
6. AI-44339   Approved Adoption of an Order authorizing the sale of fireworks for Texas Independence Day, San Jacinto Day and Memorial Day, Fire Marshal.
 
7. AI-44292   Approved Consent to Assignment and Assumption of Contracts for Insurance, General & Excess Liability (RFP No. 2015-220) to change the name from Wells Fargo Insurance Services USA, Inc. to USI Insurance Services National, Inc., DBA USI Insurance Services and further authorize the Purchasing Agent to finalize and execute same, Purchasing.
 
8. AI-44336   Approved Grant application and resolution for the FY 2019 Juvenile Justice and Delinquency Prevention (JJDP) Grant through the Office of the Governor (OOG), Criminal Justice Division (CJD), Teen Court.
 
9. AI-44350   Approved Personnel Appointments, Human Resources.
 
10. AI-44351   Approved Personnel Changes, Human Resources.
 

GENERAL DISCUSSION
 
Presentation, discussion and any action regarding:
 
5. AI-44338   Approved Public Hearing – Replat of Lots 1A and 1B of the Pham Estates Subdivision, Engineering.
 
6. AI-44355   Approved Approval to apply for Community Mental Health Grant Funding (HB 13), Administrative Services.
 
7. AI-44334   Failed Creation of an additional Detention Officer position for the Sheriff's Convicted Offender Reentry Effort (SCORE) Program and budget amendment in the amount of $34,383 for same, Sheriff.
 
8.

Board/Committee Appointments, Commissioners Court:
 
a. AI-44368   Approved North Texas Groundwater Conservation District Board.
 
9. AI-44358   
No Action Taken		 Conference of Urban Counties Update, Commissioner, Precinct 1.
 
10. AI-33858   
No Action Taken		 RTC monthly update, Commissioner, Precinct 4.
 
11.

Possible future agenda items by Commissioners Court without discussion.
 

EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION)
 

Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:
 

Real Estate (551.072)
 
AI-44262   Approved Advertise for Sale of Real Property: Old F.M. Highway 720 Right-of-Way (IFB No. 2018-115), Special Projects.
 
AI-44367   
No Action Taken		 Right of Way Acquisition for the Dallas North Tollway – Phase 4A from U.S. Highway No. 380 to F.M. Highway 428 – Settlement offer from G & H Properties, L.P., Special Projects.
 

Any action resulting from the executive session.
 

The court reserves the right to convene into executive session throughout this meeting.
 

Adjourn.
 
 
 

___________________________
Keith Self
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
CERTIFICATION:
 

I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2018 at _______ o'clock _____.M.
 
 
 

___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
 
 

___________________________
Deputy
 

NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.