Agenda


AI-42028			1.
Commissioners Court
Meeting Date:	08/22/2016
Funds Used to Host and Attend Search Warrant Training Course
Submitted For:	Greg Willis
Department:	District Attorney
Request Type:	DECISIONS MANDATED	Agenda Area:	Miscellaneous

Information
Department Action
The Collin County District Attorney will use up to $6,000 of State Forfeiture Funds to host, in conjunction with the Plano Police Department, a two-day search warrant training (Aug. 25^th & 26^th) in Plano for law enforcement and prosecutors. The funds will cover fees, expenses, and materials. The training has been pre-approved for TCOLE (peace officer) and MCLE (attorney) credit. This use of the State Forfeiture Fund is specifically authorized by Texas law. Article 59.06 (d-4) of the Texas Code of Criminal Procedure specifically authorizes expenditures for: “(3) prosecution and training-related travel expenses, including payment for hotel rooms, airfare, meals, rental of and fuel for a motor vehicle, and parking; (4) conferences and training expenses, including fees and materials.” These expenditures fit within the plain words of the statute.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Funds available per budget amendment on fiscal impact tab in the State Forfeiture Fund (037) to host and attend the Search Warrant Training Course for law enforcement and prosecutors.
Auditor's Office Action
Funds available in the DA State Forfeiture Fund.
Commissioners Court
Budget amendment in the amount of $6,000 to host and attend the Search Warrant Training Course for law enforcement and prosecutors, District Attorney.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

6,000

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	037-3580-520.87-01

Fund Transfers

Remarks:

FY 2016 Budget Amendment totaling $6,000.

Trans Amt:

6,000

From:

037-0000-251.00-00

To:

037-3580-520.87-01

Dept. Name:

District Attorney

Additional Line Items:

Remarks:

Attachments
No file(s) attached.


AI-42044		2.
Commissioners Court
Meeting Date:	08/22/2016
Personnel Appointments
Submitted For:	Cynthia Jacobson
Department:	Human Resources

Information
Department Action
Personnel Appointments, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Appointments, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Personnel Appointments


AI-34688			1.
Commissioners Court
Meeting Date:	08/22/2016
Outstanding Agenda Items
Department:	Administrative Services
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
Outstanding Agenda Items, Commissioners Court.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Outstanding Agenda Items, Commissioners Court.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Outstanding Agenda Items
Outstanding Agenda Items


AI-41974			2.
Commissioners Court
Meeting Date:	08/22/2016
FY 16 Materials Management Grant
Submitted For:	Jeff May
Department:	Auditor
Request Type:	FYI	Agenda Area:	Ntfy/Bdgt Amendment

Information
Department Action
This is notification to establish the budget the 2016 Materials Management Grant in the amount of $49,251.00 from state funding. The grant period is from July 26, 2016 through August 31, 2017. The grant will be used to reduce illegal dumping by providing educational information to the public. The grant was approved in Commissioners Court on court order 2016-378-06-06.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Budget amendment to establish the budget for the 2016 Materials Management Grant (Illegal Dumping) in the amount of $49,251. 180 State Grants Fund
Auditor's Office Action
Budget amendment has been processed as per attached.
Commissioners Court
Budget amendment in the amount of $49,251 to establish the budget for the 2016 Materials Management Grant, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$49,251

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	See BA

Fund Transfers

Remarks:

See attached documents.

Attachments
BA Memo
Revenue BA
Expense BA
Court agenda


AI-41995		4.a.
Commissioners Court
Meeting Date:	08/22/2016
Disbursements
Submitted For:	Jeff May
Department:	Auditor
Request Type:	CONSENT

Information
Department Action
Disbursements for the period ending August 16, 2016, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Disbursements for the period ending August 16, 2016, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
EFT Disbursement
Disbursements


AI-41965			4.b.
Commissioners Court
Meeting Date:	08/22/2016
Property tax refunds
Department:	Tax Assessor/Collector
Request Type:	CONSENT	Agenda Area:	Tax Refunds

Information
Department Action
338 Property tax refunds totaling $624,633.28.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by B&F
Auditor's Office Action
Refunds have been reviewed.
Commissioners Court
Tax refunds totaling $624,633.28, Tax Assessor/Collector.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

n/a

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Summary sheet 8-22-16


AI-42010			4.c.1.
Commissioners Court
Meeting Date:	08/22/2016
Advertise: Construction, Maintenance Building at Myers Park
Submitted For:	Bill Burke	Submitted By:	Lisa Bunch
Department:	Construction Projects
Request Type:	CONSENT	Agenda Area:	Advertisement

Information
Department Action
Request Commissioners’ Court consideration and approval to advertise for: Construction, Myers Park Maintenance/Storage Building. This Project, 07PG60, was approved as part of the Parks and Open Space Project Funding Assistance Program, 2007 Bond, 5th Series – 2014, Court Order 2014-741-10-06. Estimated cost $67,000.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of specifications for IFB 2016-317, Construction, Myers Park Maintenance/Storage Building and advertise for same. jdg
HR and/or IT Action

Budget Department Action
Budgeted funds available for IFB 2016-317 Construction, Maintenance/Storage Building at Myers Park in Bond Fund (414).
Auditor's Office Action
Funds available in the bond fund.
Commissioners Court
Construction, Myers Park Maintenance/Storage Building (IFB No. 2016-317), Construction & Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$67,000.

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	414-7562-760.65-50 / 07PG60

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Bid Packet


AI-41999			4.d.1.
Commissioners Court
Meeting Date:	08/22/2016
Award for RFP 2016-158
Submitted By:	L'Cena Parsons
Department:	Information Technology
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
The Information Technology department is requesting that Commissioners Court authorize award of RFP No. 2016-158 Digital Imaging Services to the highest rated vendor of all evaluated solutions.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to award RFP No. 2016-158, Digital Imaging Services, per the attached documents. cw
HR and/or IT Action

Budget Department Action
Budgeted funds available for the award of RFP No. 2016-158 Digital Imaging Services. Contract begins once awarded and goes through September 30, 2017. General Fund (001) and County Records Management (044)
Auditor's Office Action
Funds available in the General Fund and the County Records Management and Preservation Fund. Budget anticipated to be approved for FY 2017.
Commissioners Court
Digital Imaging Services (RFP No. 2016-158), Information Technology.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

306,400

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	044-0630-411.64-06
2:	001-0630-411.64-06

Fund Transfers

Remarks:

Attachments
Court Order
Evaluation Sheet-Round 1-Court Copy
Evaluation Sheet-Round 2-Court Copy
Evaluation Sheet-BAFO-Court Copy


AI-41963			4.e.1.
Commissioners Court
Meeting Date:	08/22/2016
FY2017 Contract - Collin County and CSCD
Submitted By:	Cindy Powell
Department:	Adult Probation
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
Approval of FY2017 contract between Collin County and CSCD.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval of the FY 2017 contract between Collin County and Collin County Community Supervision and Corrections (CSCD), Agreement 2016-319, and authorize County Judge to execute same. cm
HR and/or IT Action

Budget Department Action
No action by Budget Department. Funds available per aid from the State. Fiscal fees were removed from CSCD - County funded budget in FY14
Auditor's Office Action
No action required by Auditor.
Commissioners Court
Annual contract with the Collin County Community Supervision and Corrections Department (CSCD) to establish a system for CSCD employee benefits, Adult Probation.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	CSCD Fund

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Contract


AI-42006			4.e.2.
Commissioners Court
Meeting Date:	08/22/2016
Agreement to Contribute Right of Way Funds "Fixed Price" with TxDOT for FM 981 at Bear Creek and Bear Creek Relief
Submitted By:	Tracy Homfeld
Department:	Engineering
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
This project consists of replacing a bridge at FM 981 and Bear Creek and Bear Creek Relief. The bridge replacement project is scheduled to be let in February 2018 2015. The agreement stipulates TxDOT will be responsible for acquiring the right-of-way. TxDOT will be responsible for 90% of the right-of-way and all costs and fees associated with the right-of-way acquisition. Collin County will be responsible for 10% of the right-of-way and associated costs. TxDOT estimates the cost of right-of-way will be $387,524. The county’s 10% share will be $38,752. We request the following budget adjustment to move available funds from the 2003 Discretionary account 03-115 to a NEW 2003 Bond Project 03-099; FROM: 423-7530-680.88-01 / 03-115 AMT: $38,752 TO: 423-7530-680.96-82 / 03-099 ACTION: We request Commissioners Court: 1) Approve the Agreement to Contribute Right of Way Funds (FIXED PRICE) for the FM 981 at Bear Creek and Bear Creek Relief, and 2) Approve the associated budget adjustment and creation of the New Project Code #03-099 3) Allow Judge Keith Self to sign the agreement.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of an Agreement to Contribute Right of Way Funds (Fixed Price) concerning improvements to FM 981 at Bear Creek and Bear Creek Relief; further authorize the County Judge to execute same. md Total estimate cost is $387,524.00 with Collin County's 10% contribution being $38,752.00.
HR and/or IT Action

Budget Department Action
Budgeted funds available in the 2003 Discretionary Bond Funds project 03-115 for the creation of Bond Project 03-099 in the amount of $38,752. Funding needed for County portion of Right of Way Funds with TxDOT for FM 981 at Bear Creek and Bear Creek Relief. Bond Fund (423).
Auditor's Office Action
Funds available in the bond fund. Budget amendment will be processed upon approval.
Commissioners Court
Agreement to Contribute Right of Way Funds (Fixed Price) with the Texas Department of Transportation (TxDOT) for improvements to FM 981 at Bear Creek and Bear Creek Relief and budget amendment in the amount of $38,752 for same, Engineering.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$38,752

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	423-7530-680.96-82 / 03-099

Fund Transfers

Remarks:

FY 2016 Budget Adjustment

Trans Amt:

From:

423-7530-680.88.01 / 03-115

To:

423-7530-680.96-82 / 03-099

Dept. Name:

Additional Line Items:

Remarks:

Attachments
Court Order
Memo
TxDOT transmittal ltr
Agreement to Contribute ROW Funds


AI-42003			4.e.3.
Commissioners Court
Meeting Date:	08/22/2016
ILA with the City of Parker for the funding of the relocation of water utilities along FM 2514 - NEW Bond Project 07-00-64
Submitted By:	Tracy Homfeld
Department:	Engineering
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
TxDOT is in the process of completing the final engineering and right of way acquisition for FM 2514 (Parker Rd) from FM 2551 to FM 1378. This project is scheduled to let in the Spring of 2018. The project has some Regional Toll Revenue funding allocated to it and has been chosen as a PROP 1 candidate for construction funding. In order for the project to stay on schedule, utilities must be cleared prior to the letting date. Water utilities, owned by the City of Parker, have been identified as being in conflict with this project and will be required to be relocated. TxDOT has initially stated that the City of Parker’s water line is eligible for reimbursement, however the city must front the expense. The City is requesting the County’s assistance through a bond fund transfer and a loan in order to provide the funding necessary to design, obtain easements for and construct the relocation of the lines in conflict. The city estimates the total cost to be $1,710,000. The City of Parker has some remaining Bond funds in the 2007 Bond Account, 07-055 for McCreary Rd from Parker Rd. to McWhirter Rd. in the amount of $367,247. The remaining $1,342,753 would need to come from the County’s Discretionary funds, or more specifically, from the Bond Project #07-00-56 for SH 78 from FM 6-CR 557. This SH 78 project was funded with the $29M in Discretionary that was sold in 2015. It is anticipated that this funding will not be needed before being reimbursed. Once the city is reimbursed by TxDOT, the city will reimburse the county for all funds expended. If for some reason, the state identifies some portion of the project as non-reimbursable, then the county will only fund up to the available amount in the 2007 McCreary Rd bond project account up to $367,247 as long as the city shows 50% match on those dollars. Any non-reimbursable amount exceeding $367,247.00, expended by the County from its Discretionary Funds, will be reimbursed to the County by the City. ACTION: We request Commissioners Court consider approval of the Interlocal Agreement with the City of Parker for the funding of the relocation of water utilities along FM 2514– New 2007 Bond Project #07-00-64; and authorize Judge Keith Self to sign the ILA.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of an interlocal agreement between Collin County and the City of Parker concerning the relocation of water utilities along FM 2514 (Parker Road) from FM 2551 to FM 1378 and further authorize the County Judge to execute same. md Collin County's contribution is a NTE $1,710,000.00.
HR and/or IT Action

Budget Department Action
Budgeted funds available in Project 07-055 City of Parker McCreary Rd from Parker to McWhirter as well as Project 07-00-56 SH78 : FM6 - CR557 for the ILA with the City of Parker. BA to move funding into new Project 07-00-64 for relocation of water utilities along FM2514. County to be reimbursed by the City of Parker for all funds expended unless the state identifies some of the project to no be reimbursable. In that case, the County will only fund up to the $367,247 available in the McCreary Rd Project 07-055. Bond Funds (430,431,440).
Auditor's Office Action
Funds available in the bond funds. Budget amendment will be processed upon approval.
Commissioners Court
Interlocal Agreement with the City of Parker for the relocation of water utilities along FM 2514 (Parker Road) from FM 2551 to FM 1378 (Bond Project No. 07-00-64) and budget amendment in the amount of $1,710,000 for same. County participation NTE $1,710,000, Engineering.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$1,710,000

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	430-7530-680.92-80 / 07-00-64
2:	431-7530-680.92-80 / 07-00-64
3:	440-7530-680.92-50 / 07-00-64

Fund Transfers

Remarks:

FY 2016 BUDGET ADJUSTMENT

Trans Amt:

$41,129

From:

430-7530-680.92-80 / 07-055

To:

430-7530-680.92-80 / 07-00-64

Dept. Name:

Additional Line Items:

Remarks:

Trans Amt:

$326,118

From:

431-7530-680.92-80 / 07-055

To:

431-7530-680.92-80 / 07-00-64

Dept. Name:

Additional Line Items:

Remarks:

Trans Amt:

$1,342,753

From:

440-7530-680.92-50 / 07-00-56

To:

440-7530-680.92-50 / 07-00-64

Dept. Name:

Additional Line Items:

Remarks:

Attachments
Draft Court Order
Memo
Parker request Letter
ILA
Utility relocation Map


AI-41998			4.f.1.
Commissioners Court
Meeting Date:	08/22/2016
Renewal of Postmortem Toxicology testing
Submitted By:	Suzanne Curtis
Department:	Medical Examiner
Request Type:	CONSENT	Agenda Area:	Change Order

Information
Department Action
Request extension of Testing: Postmortem toxicology contract # IFB No. 2015-286 for a one year period from October 1, 2016 through and including September 30, 2017. Pricing will have an overall increase of up to 3 %.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding the approval of Change Order No. 1 to IFB No. 2015-286, Testing: Postmortem Toxicology, to 1) include a price redetermination per section 4.5 of the contract, (see attached) for an overall increase of up to 3% and 2) to extend the contract for the period October 1, 2016 continuing through and including September 30, 2017 and further allow purchasing agent to execute the same. Expenditures FY 2015, $206,286.00 Expenditures FY 2016, $179,809.50 to date. Remaining Renewals: (2) Two
HR and/or IT Action

Budget Department Action
Budgeted funds available upon adoption of the FY 2017 Budget for renewal of the Postmortem Toxicology Testing Contract IFB 2015-286. Contract states a pricing increase overall of up to 3%. Contract term is October 1, 2016 through September 30, 2017. General Fund (001).
Auditor's Office Action
Funds available in the General Fund. Budget anticipated to be approved for FY 2017.
Commissioners Court
No. 1 to Testing: Postmortem Toxicology (IFB No. 2015-286) with National Medical Services, Inc. (NMS Labs) to include a price redetermination for an overall increase of up to 3%, extend the contract for one (1) year through and including September 30, 2017 and further authorize the Purchasing Agent to finalize and execute same, Medical Examiner.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

370,000

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	001-0901-648.64-23

Fund Transfers

Remarks:

Attachments
Court Order
Memo Postmortem Tox testing
Change Order 1
NMS Pricing increase
Certificate of Interested Parties


AI-41935			4.g.1.
Commissioners Court
Meeting Date:	08/22/2016
FY17 Maintenance Contract Renewal for Votec VEMACS Software
Submitted By:	Greg Elliott
Department:	Information Technology
Request Type:	CONSENT	Agenda Area:	Contract Renewal

Information
Department Action
At the request of the Purchasing Department, Information Technology is requesting Commissioner Court to authorize the renewal of the current maintenance contract with VOTEC Corporation for Field System Software Support and VEMACS Support. The FY17 renewal will be budgeted as part of the non-departmental budget request. The estimated cost of the maintenance agreement is approximately $110,854.66. This line item will be included as part of the regular FY17 maintenance request.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to renew RFP 02376-09, Voter Registration and Early Voting Software with Votec beginning October 1, 2016 through September 30, 2017. cw This contract provides software maintenance for the VEMACS (Voter Registration Software) and Vote Safe (Voter Lookup). This contract renews annually. FY2017- $110,854.66 (SOS voter count 425,273) FY2016- $108,740.00 (voter count 431,883) FY2015- $104,530.68 (voter count 413,584) FY2014 - $99,655.83 (voter count 395,246) FY2013 - $86,777.80 (voter count 388,778)
HR and/or IT Action

Budget Department Action
Budgeted funds available upon adoption of the FY 2017 Budget in Non Departmental Software Maintenance. Contract term is October 1, 2016 through September 30, 2017. General Fund (001).
Auditor's Office Action
Funds available in the General Fund. Budget anticipated to be approved for FY 2017.
Commissioners Court
Voter Registration and Early Voting Software (RFP No. 02376-09) with Votec Corporation to extend the contract for one (1) year through and including September 30, 2017, Information Technology.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

110,854.66

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	001-1001-411.75-03

Fund Transfers

Remarks:

Budgeted under the non-departmental maintenance budget account, 001-1001-411.75-03.

Attachments
Court Order
Memo-Updated
RENEWAL LETTER (UPDATE)
Letter from Votec
Invoice FY17-VEMACS Support
Invoice FY17-Software Support
Agreement
1295


AI-42016			4.g.2.
Commissioners Court
Meeting Date:	08/22/2016
2017 Contract Extension with Ecolab, Inc., Detergents and Dispenser for Laundry and Kitchen
Submitted By:	Susan Hayes
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Contract Renewal

Information
Department Action
I respectfully submit to Commissioner's Court the request to approve contract extension for the contract performance period as specified for one (1) year effective October 1, 2016 through September 30, 2017 with Ecolab Inc., Detergents and Dispenser for Laundry and Kitchen.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to renew, IFB No. 2014-139, Detergent and Dispenser for Laundry and Kitchen, to Ecolab Inc., at the same terms and conditions set forth in the contract award for the period of October 1, 2016 through September 30, 2017. jt Expenditures FY 2015: $44,092.73 Expenditures FY 2016 to Date: $51,025.00
HR and/or IT Action

Budget Department Action
Budgeted funds available in various SO accounts upon approval of the FY 2017 budget. 001 - General Fund
Auditor's Office Action
Funds available in the General Fund. Budget anticipated to be approved for FY 2017.
Commissioners Court
Detergents and Dispenser for Laundry and Kitchen (IFB No. 2014-139) with Ecolab Inc. to extend the contract for one (1) year through and including September 30, 2017, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$183,463.78

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	001-5030-641-6104 $248,000
2:	001-5050-641-6104 $69,865

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Renewal
Form 1295


AI-42012			4.g.3.
Commissioners Court
Meeting Date:	08/22/2016
2017 Galls LLC Contract Extension - Uniforms: Law Enforcement & Related Items, Work Uniforms and Misc. -
Submitted By:	Susan Hayes
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Contract Renewal

Information
Department Action
I respectfully request Commissioner's Court to accept and approve contract extension of IFB No. 03193-12, Uniforms: Law enforcement & Related Items, Work Uniforms and Miscellaneous with Galls, LLC. The approval will extend the contract for one(1) year from October 1, 2016, continuing through and including September 30, 2017.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to renew, to IFB No. 03193-12, Uniforms: Law Enforcement & Related Items, Work Uniforms and Miscellaneous, with Galls, LLC., at the same terms and conditions set forth in the contract award for the period October 1, 2016 through September 30, 2017. jt Expenditures FY 2015, $103,076.25 Expenditures FY 2016, $65,400.95 to date. Remaining Renewals: None There is no price change or increase.
HR and/or IT Action

Budget Department Action
Budgeted funds available in various SO accounts upon approval of the FY 2017 budget. 001 - General Fund
Auditor's Office Action
Funds available in the General Fund. Budget anticipated to be approved for FY 2017.
Commissioners Court
Uniforms: Law Enforcement & Related Items, Work Uniforms and Miscellaneous (IFB No. 03193-12) with Galls, LLC to extend the contract for one (1) year through and including September 30, 2017, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$142,957

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	001-5001-640.65-03 $52,457
2:	001-5050-641.65-03 $10,000
3:	001-5030-641.65-03 $70,000
4:	001-5070-641.65-03 $10,500

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Renewal
Form 1295


AI-42017			4.g.4.
Commissioners Court
Meeting Date:	08/22/2016
2017 Contract Extension with Enterprise Rent-A-Car, Vehicle Lease/Rental Agreement
Submitted By:	Susan Hayes
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Contract Renewal

Information
Department Action
I respectfully submit to Commissioner's Court requesting the approval to extend the Vehicle Lease/Rental agreement with Enterprise Rent-A-Car for a period of one (1) year. This agreement is for various Collin County Departments. The new extension period will be from October 1, 2016 through September 30, 2017.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to renew IFB No. 2015-157, Vehicle Lease/Rental for Various Collin County Departments with EAN Holdings LLC., DBA Enterprise Rent-A-Car, at the same terms and conditions set forth in the contract award for the period October 1, 2016 through September 30, 2017. jt Expenditures FY 2015 $62,987.00 Expenditures FY 2016 to date, $70,250.00
HR and/or IT Action

Budget Department Action
Budgeted funds available upon approval of the FY 2017 budget. 001 General Fund
Auditor's Office Action
Funds available in the General Fund. Budget anticipated to be approved for FY 2017.
Commissioners Court
Vehicle Lease/Rental for Various Collin County Departments (IFB No. 2015-157) with EAN Holdings, LLC DBA Enterprise Rent-A-Car Company of Texas to extend the contract for one (1) year through and including September 30, 2017, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$29,500

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	001-5001-640-6538 $29,500

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Renewal
Form 1295


AI-42027			4.h.1.
Commissioners Court
Meeting Date:	08/22/2016
416th District Court Budget Adjustment
Department:	416th District Court
Request Type:	CONSENT	Agenda Area:	Budget Adj/Amend

Information
Department Action
The actual expenditures for Advanced Criminal and Advanced Family Law Conferences for the 416^th Judicial District Court exceeded estimated expenses. Requesting a transfer of funds within that budget: $435 from Miscellaneous 001-2570-440.87-01 and $200 from Library Books 001-2570-440-65.58 to Education/Conference 001-2570-440-49.10. Total transfer requested - $635.00.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Budgeted funds available for transfer in the amount of $635.00. Please see attached budget amendment for details. Budget amendment between categories within same budget.
Auditor's Office Action
Funds available in the General Fund. Budget amendment will be processed upon approval.
Commissioners Court
$635 to transfer funds to Education and Conference, 416th District Court.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

635.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	001-2570-440.49-10

Fund Transfers

Attachments
Court Order
Memo Budget Adj Request 416th Dist Court 8-2016
Budget Adjustment Request - 416th District Court


AI-42029			4.h.2.
Commissioners Court
Meeting Date:	08/22/2016
Fund Transfer
Submitted For:	Greg Willis
Department:	District Attorney
Request Type:	CONSENT	Agenda Area:	Budget Adj/Amend

Information
Department Action
The Collin County District Attorney is requesting the court’s approval to move existing funds of $34,000.00 from one budget category to another. This transfer is needed because recent legislative changes as well as emerging issues in law enforcement have triggered the need for increased training across the board. The funds will go towards training on properly complying with prosecutorial duties under Brady and the Michael Morton (discovery) Act, ethics training for newly licensed prosecutors, officer use-of-force cases, new decisions by the U.S. Supreme Court, the Texas Supreme Court, the Court of Criminal Appeals, and crimes against children cases.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Budgeted funds available in Maintenance & Operations to cover the additional funding needed for Education & Conference. General Fund (001)
Auditor's Office Action
Funds available in the General Fund. Budget amendment will be processed upon approval.
Commissioners Court
$34,000 to cover the additional funding needed for Education and Conference, District Attorney.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

34,000.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	001-3501-520.49-10

Fund Transfers

Remarks:

FY 2016 Budget Adjustments totaling $34,000

Trans Amt:

9,000

From:

001-3501-520.65-62

To:

001-3501-520.49-10

Dept. Name:

District Attorney

Additional Line Items:

Remarks:

Trans Amt:

1,000

From:

001-3501-520.65-31

To:

001-3501-520.49-10

Dept. Name:

District Attorney

Additional Line Items:

Remarks:

Trans Amt:

24,000

From:

001-3501-520.65-27

To:

001-3501-520.49-10

Dept. Name:

District Attorney

Additional Line Items:

Remarks:

Attachments
Draft Court Order
August 2016 Monthly Expenditure Report


AI-41860			4.i.1.a.
Commissioners Court
Meeting Date:	08/22/2016
Final Audit for Constable, Precinct 1 for period October 1, 2014 - March 31, 2015 - Shane Williams
Submitted For:	Jeff May	Submitted By:	Patricia Campbell
Department:	Auditor
Request Type:	CONSENT	Agenda Area:	Receive/File

Information
Department Action
Please review and accept the following Final Audit for Constable, Precinct 1 for period October 1, 2014 - March 31, 2015 - Shane Williams.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
As per attached.
Commissioners Court
Constable, Precinct 1 (1st & 2nd Quarter FY2015).

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Final Audit - Const. Pct 1 - 1st & 2nd Qtrs FY15 - Williams


AI-42025			4.j.1.
Commissioners Court
Meeting Date:	08/22/2016
TIDC FY17 Discretionary Grant - MHMC Program
Department:	199th District Court
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
The District Courts seek acceptance of the FY17 Texas Indigent Defense Commission Multi-year Continued Discretionary Grant for the Collin County Mental Health Managed Counsel Program. The grant amount is $9,433 and the grant period is October 01, 2016, through September 30, 2017. The original grant award was approved on court order #2012-556-08-13.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of acceptance of the FY17 Texas Indigent Defense Commission Multi-Year Continued Discretionary grant for the Collin County Mental Health Managed Counsel Program . The grant period is effective October 1, 2016 through September 30, 2017. jd
HR and/or IT Action

Budget Department Action
FY17 TIDC Discretionary Grant in the amount of $9,433 with a County cash match in the amount of $273,567 for a program total of $283,000. Grant funding is 20% of costs for October and November. Grant period is October 1, 2016 through November 30, 2017. No funding remaining after November 2016.
Auditor's Office Action
Grant award was reviewed by the grant review committee as per attached. Acceptance of grant award in the amount of $9433 in state funds with a required match of $273,567. The grant period is from 10/1/16 - 9/30/17.
Commissioners Court
Acceptance of the FY2017 TIDC Continued Discretionary Grant through the Texas Indigent Defense Commission for the Collin County Mental Health Managed Counsel Program, 199th District Court.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$273,567

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	001-6201-721.64-20

Fund Transfers

Remarks:

Attachments
Court Order
Memo Comm Ct FY17 TIDC-MHMC Disc Grant
TIDC FY17 Discretionary Grant Acceptance - MHMC Program
Grant review committee form
Email detailing award


AI-42019			4.j.2.
Commissioners Court
Meeting Date:	08/22/2016
Tarrant County Cultural Education Facilities Finance Corporation
Submitted By:	Nicole Gillespie
Department:	Administrative Services
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Acknowledgement of the Tarrant County Cultural Education Facilities Finance Corporation Texas Health Resources System Revenue Bonds, Series 2016, Administrative Services.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Acknowledgement of the Tarrant County Cultural Education Facilities Finance Corporation Texas Health Resources System Revenue Bonds, Series 2016, Administrative Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
TEFRA Description
TEFRA Resolution
AER Approval
Public Hearing Minutes THR 2016


AI-42009			4.j.3.
Commissioners Court
Meeting Date:	08/22/2016
Request additional Cash Drawer for County Clerk's Probate Department
Submitted For:	Jeff May	Submitted By:	Patricia Campbell
Department:	Auditor
Request Type:	CONSENT	Agenda Area:	Receive/File

Information
Department Action
The County Clerk is requesting a new cash drawer for the Probate Department. The Auditor recommends approval of this request.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget Department.
Auditor's Office Action
As per attached.
Commissioners Court
Establish a cash drawer in the amount of $100 for the County Clerk’s Probate Department, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
County Clerk request for an additional cash drawer
Establish Cash Drawer_Beverly Reyes 2016


AI-42007			4.j.4.
Commissioners Court
Meeting Date:	08/22/2016
Reject Bid Received for Maintenance Building at Myers Park
Submitted For:	Bill Burke	Submitted By:	Lisa Bunch
Department:	Construction Projects
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Request Commissioners’ Court consideration and approval to reject the single bid received for: Construction, Myers Park Maintenance/Storage Building, IFB 2016-248, in order to attempt to rebid and possible receive more than one competitive bid
Purchasing Department Action
Request Commissioners' Court consideration and any action to reject all bids for IFB 2016-248, Construction, Myers Park Maintenance/Storage Building. jdg
HR and/or IT Action

Budget Department Action
Budgeted funds available for IFB 2016-248 Construction, Myers Park Maintenance/Storage Building.(Fund 414)
Auditor's Office Action
Funds available in the bond fund.
Commissioners Court
Reject the bid received for Construction, Myers Park Maintenance/Storage Building (IFB No. 2016-248), Construction & Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$67,000.

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	414-7562-760.65-50 / 07PG60

Fund Transfers

Remarks:

Attachments
Court Order
Memo


AI-42004			4.j.5.
Commissioners Court
Meeting Date:	08/22/2016
Order of Election for November 8, 2016 General Election
Submitted By:	Bruce Sherbet
Department:	Elections
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Order of Election for the November 8, 2016 General Election, to be signed by the County Judge; for the purpose of electing county and precinct officers as required by Article XVI, Section 65 of the Texas Constitution.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by B&F
Auditor's Office Action
No action required by Auditor.
Commissioners Court
Order of Election for the November 8, 2016 General Election, Elections.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Dept. Memo
Order of General Election
EV Calendar 11 08 2016


AI-42005			4.j.6.
Commissioners Court
Meeting Date:	08/22/2016
Final Plat - Summerlin Phase 2
Submitted By:	Tracy Homfeld
Department:	Engineering
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
5600 Rockhill Homes, LTD, owner and developer, requests Commissioners Court consider approval of the Final Plat for Summerlin Ph. 2. The subdivision is not in any city’s ETJ. LOCATION AND SIZE The subdivision is located on Southwest corner of CR 643 and FM 547; South of Farmersville, TX. See location map attached. The subdivision consists of four (4) residential lots, ranging from 1.4768 to 2.493 acres. All the lots front an existing County roads therefore no road construction is required. The owner is dedicating Right of Way for a future street that will be designed and built as part of Phase 3. ROADS, UTILITIES AND DRAINAGE The owner has submitted the final plat with contours for review. The plans show adequate drainage patterns within the subdivision. On-site sewage facilities systems are suitable for Summerlin Ph. 2. Water will be supplied to the subdivision by Caddo Basin Special Utility District. The 100-year flood plain does not encroach upon the subdivision. ACTION We recommend Commissioners Court approve the Summerlin Ph. 2 Final Plat.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action required by Auditor.
Commissioners Court
Final Plat for Summerlin Phase 2, Engineering.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

NO FISCAL IMPACT

Attachments
Court Order
Memo
Final Plat
Location Map


AI-42024			4.j.7.
Commissioners Court
Meeting Date:	08/22/2016
Redesignation of Private Road 5635 as Jamestown Lane with address updates
Submitted By:	Ramona Luster
Department:	GIS/Rural Addressing
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Request redesignation of Private Road 5635 as Jamestown Lane with address updates, per petition by the property owners.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action required by Auditor.
Commissioners Court
Re-designation of Private Road 5635 to Jamestown Lane (with associated address updates), GIS/Rural Addressing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
PR5635_ReqMemo
PR5635_Petition
PR5635-ReqLetter
Map-14G2


AI-42045			4.j.8.
Commissioners Court
Meeting Date:	08/22/2016
Personnel Appointments
Submitted For:	Cynthia Jacobson
Department:	Human Resources
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Appointments, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Appointments, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Personnel Appointments


AI-42046			4.j.9.
Commissioners Court
Meeting Date:	08/22/2016
Personnel Changes
Submitted For:	Cynthia Jacobson
Department:	Human Resources
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Changes, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Changes, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Personnel Changes


AI-41945		5.
Commissioners Court
Meeting Date:	08/22/2016
Public Hearing-County Clerk's FY2017 Preservation, Restoration and Records Archive Plan.
Submitted By:	Tonya Kellogg
Department:	County Clerk
Request Type:	GENERAL

Information
Department Action
The County Clerk requests a Public Hearing to be held on August 22, 2016 for consideration and approval of the County Clerk's FY2017 Preservation, Restoration and Records Archive Plan.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget Department.
Auditor's Office Action
No action required by Auditor.
Commissioners Court
Public Hearing – FY 2017 Preservation, Restoration and Records Archive Five Year Plan, County Clerk.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Memo
Preservation, Restoration and Records Archive Plan


AI-41944			6.
Commissioners Court
Meeting Date:	08/22/2016
Public Hearing - Regulatory Signs
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	GENERAL

Information
Department Action
Public Works requests Commissioners' Court approval to place regulatory signs on various County Roads in accordance with engineering studies.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Budgeted funds available for the placement of Regulatory Signs in the Road & Bridge Fund (010).
Auditor's Office Action
Funds available in the Road and Bridge Fund.
Commissioners Court
Public Hearing – Placement of regulatory signs on various County Roads, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

155,000.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	010-7501-680.65-41

Fund Transfers

Remarks:

Attachments
Court Order
memo
exhibits


AI-42011		7.
Commissioners Court
Meeting Date:	08/22/2016
Slaughter Operation
Department:	Development Services
Request Type:	GENERAL

Information
Department Action
Consideration of Application for Slaughter Operation - Villayat Muhammad - North Texas Halal Farm -18366 County Road 656, Environmental Health Review for Application.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action required by Auditor.
Commissioners Court
Application for a Slaughter Facility submitted by North Texas Halal Farm to be located at 18366 County Road 656, Farmersville, Texas, Development Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

REVENUE - NO EXPENDITURE TO COLLIN COUNTY

Attachments
Court Order
Consideration Letter
Exhibits CR 656
Local Gov. Code


AI-41971		8.
Commissioners Court
Meeting Date:	08/22/2016
Behavioral Health Transition Update
Submitted By:	Nicole Gillespie
Department:	Administrative Services

Information
Department Action
Behavioral Health Transition update, Administrative Services.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Behavioral Health Transition update, Administrative Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Presentation


AI-41964		9.
Commissioners Court
Meeting Date:	08/22/2016
IT FY16 Technology Presentation
Submitted By:	Tim Nolan
Department:	Information Technology
Request Type:	GENERAL

Information
Department Action
IT FY16 Technology Presentation
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action required by Auditor.
Commissioners Court
IT FY2016 Technology presentation, Information Technology.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Presentation


AI-41970			10.
Commissioners Court
Meeting Date:	08/22/2016
Potential Economic Effects of converting portions of US 380 to LAR
Submitted For:	Bill Bilyeu	Submitted By:	Nicole Gillespie
Department:	Administrative Services
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Proposed study of the potential economic effects of converting portions of US 380 in Collin County to a Limited Access Roadway and authorize the Perryman Group to perform the study.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to exempt The Perryman Group from the competitive bid process per V.T.C.A. Local Government Code 262.024 (a) (4) a personal or professional service, for a study on the potential economic effects of converting portions of US 380 to a Limited Access Roadway (LAR). md
HR and/or IT Action

Budget Department Action
No action by B&F at this time.
Auditor's Office Action
No action required by auditor.
Commissioners Court
Exemption of The Perryman Group from the competitive bid process per VTCA LGC 262.024(a)(4) a personal or professional service, for a study on the potential economic effects of converting portions of US 380 to a Limited Access Roadway (LAR), Administrative Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Perryman Project Concept


AI-42015		11.
Commissioners Court
Meeting Date:	08/22/2016
GEM Policy
Submitted By:	Nicole Gillespie
Department:	Administrative Services

Information
Department Action
Going the Extra Mile (GEM) employee recognition policy, Administrative Services.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Going the Extra Mile (GEM) employee recognition policy, Administrative Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Policy


AI-42035		12.a.
Commissioners Court
Meeting Date:	08/22/2016
Board/Committee Appointment(s) – CPS Board
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	GENERAL

Information
Department Action
CPS Board.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Child Protective Services Board.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order


AI-42047		12.b.
Commissioners Court
Meeting Date:	08/22/2016
Board/Committee Appointment(s) – Civil Service Commission
Submitted By:	Hilari Monk
Department:	Administrative Services

Information
Department Action
Civil Service Commission.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Civil Service Commission.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order



AGENDA

Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney August 22, 2016 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Commissioner Fletcher Pledge of Allegiance – Commissioner Williams Pledge of Allegiance to the Texas Flag – Commissioner Hill

COMMISSIONERS COURT MEETING


					DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.		AI-42028 Notification Only	Budget amendment in the amount of $6,000 to host and attend the Search Warrant Training Course for law enforcement and prosecutors, District Attorney.

		2.		AI-42044 Notification Only	Personnel Appointments, Human Resources.

					FYI NOTIFICATION

		1.		AI-34688 Notification Only	Outstanding Agenda Items, Commissioners Court.

		2.		AI-41974 Notification Only	Budget amendment in the amount of $49,251 to establish the budget for the 2016 Materials Management Grant, Auditor.

1.					Call to order. The court will convene in open session for consideration of the following business matters:

2.					Public Comments.

3.					Presentation/Recognition:

	a.				Service Pins, Human Resources.

4.					Consent agenda to approve:

	a.			AI-41995 Approved	Disbursements for the period ending August 16, 2016, Auditor.

	b.			AI-41965 Approved	Tax refunds totaling $624,633.28, Tax Assessor/Collector.

	c.				Advertisement(s):

		1.		AI-42010 Approved	Construction, Myers Park Maintenance/Storage Building (IFB No. 2016-317), Construction & Projects.

	d.				Award(s):

		1.		AI-41999 Approved	Digital Imaging Services (RFP No. 2016-158), Information Technology.

	e.				Agreement(s):

		1.		AI-41963 Approved	Annual contract with the Collin County Community Supervision and Corrections Department (CSCD) to establish a system for CSCD employee benefits, Adult Probation.

		2.		AI-42006 Approved	Agreement to Contribute Right of Way Funds (Fixed Price) with the Texas Department of Transportation (TxDOT) for improvements to FM 981 at Bear Creek and Bear Creek Relief and budget amendment in the amount of $38,752 for same, Engineering.

		3.		AI-42003 Held	Interlocal Agreement with the City of Parker for the relocation of water utilities along FM 2514 (Parker Road) from FM 2551 to FM 1378 (Bond Project No. 07-00-64) and budget amendment in the amount of $1,710,000 for same. County participation NTE $1,710,000, Engineering.

	f.				Change Order(s):

		1.		AI-41998 Approved	No. 1 to Testing: Postmortem Toxicology (IFB No. 2015-286) with National Medical Services, Inc. (NMS Labs) to include a price redetermination for an overall increase of up to 3%, extend the contract for one (1) year through and including September 30, 2017 and further authorize the Purchasing Agent to finalize and execute same, Medical Examiner.

	g.				Contract Renewal(s):

		1.		AI-41935 Approved	Voter Registration and Early Voting Software (RFP No. 02376-09) with Votec Corporation to extend the contract for one (1) year through and including September 30, 2017, Information Technology.

		2.		AI-42016 Approved	Detergents and Dispenser for Laundry and Kitchen (IFB No. 2014-139) with Ecolab Inc. to extend the contract for one (1) year through and including September 30, 2017, Sheriff.

		3.		AI-42012 Approved	Uniforms: Law Enforcement & Related Items, Work Uniforms and Miscellaneous (IFB No. 03193-12) with Galls, LLC to extend the contract for one (1) year through and including September 30, 2017, Sheriff.

		4.		AI-42017 Approved	Vehicle Lease/Rental for Various Collin County Departments (IFB No. 2015-157) with EAN Holdings, LLC DBA Enterprise Rent-A-Car Company of Texas to extend the contract for one (1) year through and including September 30, 2017, Sheriff.

	h.				Budget adjustment(s)/amendment(s):

		1.		AI-42027 Approved	$635 to transfer funds to Education and Conference, 416th District Court.

		2.		AI-42029 Pulled	$34,000 to cover the additional funding needed for Education and Conference, District Attorney.

	i.				Receive and File, Auditor:

		1.			Final Audit Result(s):

			a.	AI-41860 Approved	Constable, Precinct 1 (1st & 2nd Quarter FY2015).

	j.				Miscellaneous

		1.		AI-42025 Approved	Acceptance of the FY2017 TIDC Continued Discretionary Grant through the Texas Indigent Defense Commission for the Collin County Mental Health Managed Counsel Program, 199th District Court.

		2.		AI-42019 Approved	Acknowledgement of the Tarrant County Cultural Education Facilities Finance Corporation Texas Health Resources System Revenue Bonds, Series 2016, Administrative Services.

		3.		AI-42009 Approved	Establish a cash drawer in the amount of $100 for the County Clerk’s Probate Department, Auditor.

		4.		AI-42007 Approved	Reject the bid received for Construction, Myers Park Maintenance/Storage Building (IFB No. 2016-248), Construction & Projects.

		5.		AI-42004 Approved	Order of Election for the November 8, 2016 General Election, Elections.

		6.		AI-42005 Approved	Final Plat for Summerlin Phase 2, Engineering.

		7.		AI-42024 Approved	Re-designation of Private Road 5635 to Jamestown Lane (with associated address updates), GIS/Rural Addressing.

		8.		AI-42045 Approved	Personnel Appointments, Human Resources.

		9.		AI-42046 Approved	Personnel Changes, Human Resources.

					GENERAL DISCUSSION

					Presentation, discussion and any action regarding:

5.				AI-41945 Approved	Public Hearing – FY 2017 Preservation, Restoration and Records Archive Five Year Plan, County Clerk.

6.				AI-41944 Approved	Public Hearing – Placement of regulatory signs on various County Roads, Public Works.

7.				AI-42011 Approved	Application for a Slaughter Facility submitted by North Texas Halal Farm to be located at 18366 County Road 656, Farmersville, Texas, Development Services.

8.				AI-41971 No Action Taken	Behavioral Health Transition update, Administrative Services.

9.				AI-41964 No Action Taken	IT FY2016 Technology presentation, Information Technology.

10.				AI-41970 Approved	Exemption of The Perryman Group from the competitive bid process per VTCA LGC 262.024(a)(4) a personal or professional service, for a study on the potential economic effects of converting portions of US 380 to a Limited Access Roadway (LAR), Administrative Services.

11.				AI-42015 Approved	Going the Extra Mile (GEM) employee recognition policy, Administrative Services.

12.					Board/Committee Appointments, Commissioners Court:

	a.			AI-42035 Approved	Child Protective Services Board.

	b.			AI-42047 Approved	Civil Service Commission.

13.					Possible future agenda items by Commissioners Court without discussion.

					EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

					Executive Session, in accordance with Chapter 551 of the Government Code.

					Any action resulting from the executive session.

					The court reserves the right to convene into executive session throughout this meeting.

					Adjourn.



					___________________________ Keith Self COUNTY JUDGE COLLIN COUNTY, T E X A S

					CERTIFICATION:

					I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2016 at _______ o'clock _____.M.



					___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



					___________________________ Deputy

					NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.