Agenda


AI-42424			1.
Commissioners Court
Meeting Date:	11/14/2016
Personnel Changes
Submitted For:	Cynthia Jacobson	Submitted By:	Nicole Gillespie
Department:	Human Resources

Information
Department Action
Personnel Changes, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Changes, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Personnel Changes


AI-34688			1.
Commissioners Court
Meeting Date:	11/14/2016
Outstanding Agenda Items
Department:	Administrative Services
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
Outstanding Agenda Items, Commissioners Court.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Outstanding Agenda Items, Commissioners Court.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Outstanding Agenda Items


AI-42403			2.
Commissioners Court
Meeting Date:	11/14/2016
Change Order 1 with McMahon Contracting LP, Bridge Construction CR664 at Branch of Indian Creek, 070044
Submitted For:	Jeff Durham
Department:	Special Projects
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
The Engineering Department requests that the contract with McMahon Contracting, LP be adjusted to reflect a change in pavement quantities utilized for construction of the box culvert roadway approach on County Road 664 at a Branch of Indian Creek. This adjustment will result in a net contract decrease of $2649.43. It should be noted that the box culvert construction was completed on schedule with the roadway recently re-opened to traffic.
Purchasing Department Action
FYI notification of change order No. 1 to the contract with McMahon Contracting LP, IFB 2016-221, Construction, Bridge, County Road 664 over Branch of Arnold Creek, to adjust quantities per the attached documentation for a credit of $2,649.43. md
HR and/or IT Action

Budget Department Action
Reduction in contract total by $2,649.43 to reflect a change in the quantities utilized for construction of the box culvert roadway approach to County Road 664 at a Branch of Indian Creek. Bond Fund (439).
Auditor's Office Action
Funds available in the bond fund.
Commissioners Court
Change Order No. 1 to Construction, Bridge, County Road 664 over Branch of Arnold Creek (IFB No. 2016-221) to reflect a change in the quantities utilized, Special Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

- $2649.43

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	439-7530-680.92-85/ 07-0044

Fund Transfers

Remarks:

Attachments
agenda memo
Engineers Memo
Change Order No. 1


AI-42369		4.a.
Commissioners Court
Meeting Date:	11/14/2016
Disbursements
Submitted For:	Jeff May
Department:	Auditor
Request Type:	CONSENT

Information
Department Action
Disbursements for the period ending November 8, 2016, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Disbursements for the period ending November 8, 2016, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
FY2016 EFT Disbursements
FY2017 EFT Disbursements
FY2016 Disbursements
FY2017 Disbursements


AI-42375			4.b.1.
Commissioners Court
Meeting Date:	11/14/2016
County Audit Contract Award
Submitted For:	Jeff May	Submitted By:	Patricia Campbell
Department:	Auditor
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
See attached memo for recommendation.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to award RFP No. 2016-161, Services, Professional Audit, per the attached documents. GO
HR and/or IT Action

Budget Department Action
Budgeted funds available to award RFP No. 2016-161. General Fund (001). No further action by Budget and Finance. Please see comments if necessary.
Auditor's Office Action
As per attached.
Commissioners Court
Services, Professional Audit (RFP No. 2016-161), Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

110,000

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	001-1001.411.64-09

Fund Transfers

Remarks:

Attachments
Court Order
Evaluation Level 2
Evaluation Level 3


AI-42377			4.b.2.
Commissioners Court
Meeting Date:	11/14/2016
Award: Replacement of Vehicle Lifts at Service Center
Submitted For:	Bill Burke	Submitted By:	Lisa Bunch
Department:	Construction Projects
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
Request Commissioners’ Court consideration and approval to award: Replacement of Vehicle Lifts at Service Center, IFB No. 2016-119, to the best evaluated and lowest offer, Reeder Distributors, in the amount of $267,872.06.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding the approval to award bid line items 1-8, including trade-in of five existing lifts for Replacement of Vehicle Lifts at Service Center, IFB 2016-119 to Reeder Distributors, Inc., the lowest and best bidder meeting specifications and authorize Purchasing Agent to execute Construction Contract. jdg
HR and/or IT Action

Budget Department Action
Budgeted funds available for IFB 2016-119, Replacement of Vehicle Lifts at Service Center. Permanent Improvement Fund (499).
Auditor's Office Action
Funds available in the Permanent Improvement Fund.
Commissioners Court
Replacement of Vehicle Lifts at Service Center (IFB No. 2016-119) line items 1-8, including the trade-in of five (5) existing lifts to Reeder Distributors, Inc. and further authorize the Purchasing Agent to finalize and execute the Construction Contract, Construction & Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$267,872.06

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	499-4107-561.91-01 / Q41006

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Contract Data
Tabulation Spreadsheet
Form 1295
Award Letter
Construction Contract


AI-42419			4.b.3.
Commissioners Court
Meeting Date:	11/14/2016
Award of GPS Offender Monitoring, 2016-251
Department:	Purchasing
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
Request Commissioners' Court consideration and any action regarding award of RFP No. 2016-251, Services, GPS Offender Monitoring to the best evaluated offerer.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to award RFP No. 2016-251, Services: GPS Offender Monitoring, per the attached documents. jt
HR and/or IT Action

Budget Department Action
Budgeted funds available for the award of RFP 2016-251, Services, GPS Offender Monitoring for $142,740. Funding is split between Pre-Trial Intervention and the Judicial District Fund for CSCD. CSCD funding for GPS Offender Monitoring is provided by the State. The contract term begins November 14, 2016 and continues through and including August 30, 2017. General Fund (001) and Judicial District Fund (650).
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
Services: GPS Monitoring (RFP No. 2016-251), Purchasing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$142,740

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	001-5080-643-64.40
2:	650-6101-643-64.40/GT226C

Fund Transfers

Remarks:

001-5080-643-64.40 - $83,220
650-6101-643-64.40, GT226C - $77,000

Attachments
Court Order
Evaluation Spreadsheet - Level 2


AI-42413			4.c.1.
Commissioners Court
Meeting Date:	11/14/2016
Interlocal Agreement with City of Princeton for Construction of Beauchamp Blvd. from US 380 to Monte Carlo; #07-00-33
Submitted By:	Tracy Homfeld
Department:	Engineering
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
We request Commissioners Court consider approval of the Interlocal Agreement with the City of Princeton concerning Phase II, Construction of Beauchamp Blvd., from US380 to Monte Carlo Blvd., County Bond Project # 07-00-33. The City has completed Phase I, Engineering and is ready to begin construction. The City estimates the total actual cost to be $7,821,116. The County agrees to participate in funding not to exceed totaling $3,000,000. The project shall consist of construction of approximately 5500 linear feet, of a four-lane thoroughfare. Location Map attached. The City agreed that funding for this project is through reallocation of funds from bond project 07-077, Monte Carlo Blvd from US380 to FM75. Approval of the following budget adjustment is also requested to create new project code/budget: From: 07-077 Monte Carlo To: 07-00-33 PN-Beauchamp Blvd US380-Monte Carlo 435-7530-680-9280 / 07-077 $700,986 435-7530-680-9280 / 07-00-33 $700,986 436-7530-680-9280 / 07-077 $1,400,000 436-7530-680-9280 / 07-00-33 $1,400,000 437-7530-680-9280 / 07-077 $899,014 437-7530-680-9280 / 07-00-33 $899,014 TOTAL: $3,000,000 We request Commissioners’ Court consider approval of the Interlocal Agreement with the City of Princeton, authorize County Judge Keith Self to sign the agreement, and approve the budget adjustment to establish a new bond project code.
Purchasing Department Action
Request Commissioners’ Court consideration and any action regarding approval of the Interlocal Agreement between Collin County and the City of Princeton concerning Beauchamp Blvd. from US 380 to Monte Carlo Blvd. Improvements-Phase II, 07-0033; further authorize the County Judge to execute same. md Collin County's participation is a NTE $3,000,000.00.
HR and/or IT Action

Budget Department Action
Interlocal Agreement with the City of Princeton for Phase II Construction of Beauchamp Blvd from US 380 to Monte Carlo Blvd. Reallocating funds from bond project 07-077 for the creation of this new project 07-00-33. County responsibility not to exceed $3,000,000. Please see fiscal impact tab for funding details. Bond Funds (435-437).
Auditor's Office Action
Funds available in bond funds.
Commissioners Court
Interlocal Agreement with the City of Princeton for Beauchamp Blvd. from US 380 to Monte Carlo Blvd. Improvements – Phase II (Bond Project No. 07-00-33) and budget amendment in the amount of $3,000,000 for same. County participation NTE $3,000,000, Engineering.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$3,000,000

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	various/ 07-00-33

Fund Transfers

Remarks:

FY 2017 BUDGET ADJUSTMENT totaling $3,000,000.

Trans Amt:

700,986

From:

435-7530-680.92-80/07-077

To:

435-7530-680.92-80/07-00-33

Dept. Name:

Additional Line Items:

Remarks:

Trans Amt:

1,400,000

From:

436-7530-680.92-80/07-077

To:

436-7530-680.92-80/07-00-33

Dept. Name:

Additional Line Items:

Remarks:

Trans Amt:

899,014

From:

437-7530-680.92-80/07-077

To:

437-7530-680.92-80/07-00-33

Dept. Name:

Additional Line Items:

Remarks:

Attachments
Court Order
Department Memo
ILA
Location Map


AI-42404			4.c.2.
Commissioners Court
Meeting Date:	11/14/2016
Interlocal Agreement with City of Allen, bond project 07PG84
Submitted For:	Jeff Durham
Department:	Special Projects
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
We seek Commissioners Court approval and execution of the attached Interlocal Agreement between Collin County and the City of Allen for the Cottonwood Creek/Heritage Village Hike and Bike Trail project, ($357,500) bond project 07PG84.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval of the Interlocal Agreement between Collin County and the City of Allen for the Cottonwood Creek/Heritage Village Hike and Bike Trail project, bond project 07PG84; further authorize the County Judge to execute same. md Collin County's participation is a NTE $357,500.00.
HR and/or IT Action

Budget Department Action
Interlocal Agreement with the City of Allen. Funding in the amount of $357,500 available per 2007 Open Space bond funds, project 07PG84. County responsibility not to exceed $357,500. Please see fiscal impact tab for funding details.
Auditor's Office Action
Funds available in the Open Space bond fund.
Commissioners Court
Interlocal Agreement with the City of Allen for funding through the 7th Series – 2007 Parks/Open Space Project Funding Assistance Program (Bond Project No. 07PG84) for improvements to the Cottonwood Creek/Heritage Village Hike and Bike Trail project, Special Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$357,500

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	461-7562-760.65-50 / 07PG84

Fund Transfers

Remarks:

Attachments
Court Order
agenda memo
ILA


AI-42405			4.c.3.
Commissioners Court
Meeting Date:	11/14/2016
Interlocal Agreement with Town of Fairview, bond project 07PG86
Submitted For:	Jeff Durham
Department:	Special Projects
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
We seek Commissioners Court approval and execution of the attached Interlocal Agreement between Collin County and the Town of Fairview for the Sloan Creek to Fairview Parkway Trail Connection project, ($385,000) bond project 07PG86.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval of the Interlocal Agreement between Collin County and the Town of Fairview for the Sloan Creek to Fairview Parkway Trail Connection project, bond project 07PG86; further authorize the County Judge to execute same. md Collin County's participation is a NTE $385,000.00.
HR and/or IT Action

Budget Department Action
Interlocal Agreement with the Town of Fairview. Funding in the amount of $385,000 available per 2007 Open Space bond funds, project 07PG86. County responsibility not to exceed $385,000. Please see fiscal impact tab for funding details.
Auditor's Office Action
Funds available in the Open Space bond fund.
Commissioners Court
Interlocal Agreement with the Town of Fairview for funding through the 7th Series – 2007 Parks/Open Space Project Funding Assistance Program (Bond Project No. 07PG86) for the Sloan Creek to Fairview Parkway Trail Connection project, Special Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$385,000

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	461-7562-760.65-50 / 07PG86

Fund Transfers

Remarks:

Attachments
Court Order
agenda memo
ILA


AI-42406			4.c.4.
Commissioners Court
Meeting Date:	11/14/2016
Interlocal Agreement with City of Josephine, bond project 07PG88
Submitted For:	Jeff Durham
Department:	Special Projects
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
We seek Commissioners Court approval and execution of the attached Interlocal Agreement between Collin County and the City of Josephine for the Josephine Park Phase II project, ($50,000) bond project 07PG88.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval of the Interlocal Agreement between Collin County and the City of Josephine for the Josephine City Park Phase II project, bond project 07PG88; further authorize the County Judge to execute same. md Collin County's participation is a NTE $50,000.00.
HR and/or IT Action

Budget Department Action
Interlocal Agreement with the City of Josephine. Funding in the amount of $50,000 available per 2007 Open Space bond funds, project 07PG88. County responsibility not to exceed $50,000. Please see fiscal impact tab for funding details.
Auditor's Office Action
Funds available in the Open Space bond fund.
Commissioners Court
Interlocal Agreement with the City of Josephine for funding through the 7th Series – 2007 Parks/Open Space Project Funding Assistance Program (Bond Project No. 07PG88) for improvements to the Josephine City Park Phase II project, Special Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$50,000

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	461-7562-760.65-50 / 07PG88

Fund Transfers

Remarks:

Attachments
Court Order
agenda memo
ILA


AI-42407			4.c.5.
Commissioners Court
Meeting Date:	11/14/2016
Interlocal Agreement with City of Lucas, bond project 07PG90
Submitted For:	Jeff Durham
Department:	Special Projects
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
We seek Commissioners Court approval and execution of the attached Interlocal Agreement between Collin County and the City of Lucas for the East Winningkoff Trailhead project, ($106,480) bond project 07PG90.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval of the Interlocal Agreement between Collin County and the City of Lucas for the improvements to East Winningkoff Trailhead project, bond project 07PG90; further authorize the County Judge to execute same. md Collin County's participation is a NTE $106,480.00.
HR and/or IT Action

Budget Department Action
Interlocal Agreement with the City of Lucas. Funding in the amount of $106,480 available per 2007 Open Space bond funds, project 07PG90. County responsibility not to exceed $106,480. Please see fiscal impact tab for funding details.
Auditor's Office Action
Funds available in bond funds.
Commissioners Court
Interlocal Agreement with the City of Lucas for funding through the 7th Series – 2007 Parks/Open Space Project Funding Assistance Program (Bond Project No. 07PG90) for improvements to the East Winningkoff Trailhead project, Special Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$106,480

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	various/ 07PG90

Fund Transfers

Remarks:

Account Details:
403-7562-760.65-50 ($5,888)
408-7562-760.65-50 ($3,183)
411-7562-760.65-50 (31,446)
418-7562-760.65-50 (13,392)
461-7562-760.65-50 ($52,571)

Attachments
Court Order
agenda memo
ILA


AI-42408			4.c.6.
Commissioners Court
Meeting Date:	11/14/2016
Interlocal Agreement with City of McKinney, bond project 07PG91
Submitted For:	Jeff Durham
Department:	Special Projects
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
We seek Commissioners Court approval and execution of the attached Interlocal Agreement between Collin County and the City of McKinney for the Bonnie Wenk Park Phase II project, ($461,256) bond project 07PG91.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval the Interlocal Agreement between Collin County and the City of McKinney for the Bonnie Wenk Park Phase II project, bond project 07PG91; further authorize the County Judge to execute same. md Collin County's participation is a NTE $461,256.00.
HR and/or IT Action

Budget Department Action
Interlocal Agreement with the City of McKinney. Funding in the amount of $461,256 available per 2007 Open Space bond funds, project 07PG91. County responsibility not to exceed $461,256. Please see fiscal impact tab for funding details.
Auditor's Office Action
Funds available in the Open Space bond fund.
Commissioners Court
Interlocal Agreement with the City of McKinney for funding through the 7th Series – 2007 Parks/Open Space Project Funding Assistance Program (Bond Project No. 07PG91) for improvements to the Bonnie Wenk Park Phase II project, Special Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$461,256

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	461-7562-760.65-50 / 07PG91

Fund Transfers

Remarks:

Attachments
Court Order
agenda memo
ILA


AI-42391			4.d.1.
Commissioners Court
Meeting Date:	11/14/2016
Contract with Taylor TilleryDVM for General Veterinary Services
Department:	Development Services
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
We respectfully request that Commissioners’ Court approve this Amendment to the Contract with Taylor Tillery DVM. He provides professional Veterinary Services for the Animal Shelter.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Amendment No. 1 to the Professional Services Agreement for Veterinary Services with Taylor J. Tillery, DVM, PLLC, (Contract No. 2016-069) to extend agreement at the same terms and conditions October 1, 2016 through September 30, 2017 and authorize Purchasing Agent to execute. jt FY15 - $375.00 FY16- $0.00
HR and/or IT Action

Budget Department Action
Budgeted funds available for Professional Services Agreement with Taylor Tillery, DVM, PLLC. Services are on an as needed basis. New contract term is October 1, 2016 through September 30, 2017. Animal Shelter (507).
Auditor's Office Action
Funds available in the Animal Safety Fund.
Commissioners Court
No. 1 to Agreement: Professional Services for General Veterinary Services (Contract No. 2016-069) with Taylor J. Tillery, DVM, PLLC to extend the contract for one (1) year through and including September 30, 2017 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	507-8301-645.65-83

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Amendment No. 1
1295 Form
Agreement


AI-42392			4.d.2.
Commissioners Court
Meeting Date:	11/14/2016
Contract with Taylor Tillery DVM for Spay & Neuter Services
Department:	Development Services
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
We respectfully request that Commissioners’ Court approve this Amendment to the Contract with Taylor Tillery DVM. He provides professional Spay/Neuter Services for the Animal Shelter.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Amendment No. 1 to the Professional Services Agreement for Spay and Neutering Services with Taylor J. Tillery, DVM, PLLC, (Contract No. 2016-068) to extend agreement at the same terms and conditions October 1, 2016 through September 30, 2017 and authorize Purchasing Agent to execute. jt FY15 - $25,585.00 FY16 - $21,085.00
HR and/or IT Action

Budget Department Action
Budgeted funds available for Professional Services Agreement with Taylor Tillery, DVM, PLLC. Services are on an as needed basis. New contract term is October 1, 2016 through September 30, 2017. Animal - Spay Neuter (510).
Auditor's Office Action
Funds available in the Animal Shelter Donations Fund.
Commissioners Court
No. 1 to Agreement: Professional Services for Spay and Neuter Services (Contract No. 2016-068) with Taylor J. Tillery, DVM, PLLC to extend the contract for one (1) year through and including September 30, 2017 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	510-8302-645.65-83

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Amendment No. 1
1295 Form
Agreement


AI-42411			4.d.3.
Commissioners Court
Meeting Date:	11/14/2016
Amendment No. 6 to Contract 07335-10 for Professional Services with Dr. James Shupe.
Submitted By:	Tonya Kellogg
Department:	County Clerk
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
Consideration and approval of Amendment No. 6 to Contract 07335-10 with Dr. James Shupe for psychological services for the Probate Court in the amount of $72,000. The request is to extend the contract effective October 1, 2016 through and including September 30, 2017 at the same terms and conditions. Fees for Dr. Shupe's services will not increase with this amendment.
Purchasing Department Action
Request Commissioners' Court consideration and any action for approval of Amendment #6 to Physician's Services Agreement with Dr. James Shupe, Contract 07335-10 to extend contract period for additional year and allow Purchasing Agent to execute same. There is no cost increase associated with this renewal. jt Agreement renews annually FY-2015 - $72,000.00 FY-2016 - $72,000.00
HR and/or IT Action

Budget Department Action
Amendment to Contract 07335-10 with Dr. James Shupe for psychological services. Contract effective October 1, 2016 through and including September 30, 2017 in the amount of $72,000 at the same terms and conditions. Budgeted funds available in 001-General Fund.
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
No. 6 to Physician Services (Contract No. 07335-10) with Dr. James Shupe to extend the contract for one (1) year through and including September 30, 2017 and further authorize the Purchasing Agent to finalize and execute same, County Clerk.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$72,000

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	001-0860-443.64-03

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Amendment No. 6
Form 1295
Agreement


AI-42415			4.e.1.
Commissioners Court
Meeting Date:	11/14/2016
Commissioners' Court Meeting Minutes, October 24, 2016
Department:	County Clerk
Request Type:	CONSENT	Agenda Area:	Minutes

Information
Department Action
Commissioners' Court Meeting Minutes, October 24, 2016
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by B&F
Auditor's Office Action
No action required by Auditor.
Commissioners Court
October 24, 2016.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Minutes


AI-42350			4.f.1.
Commissioners Court
Meeting Date:	11/14/2016
Letter of Engagement-Bickerstaff
Submitted For:	Bill Bilyeu
Department:	Administrative Services
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
letter of engagement
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of an exemption to the bid process per VTCA Local Government Code 262.024 (4), a personal or professional service, for Bickerstaff Heath Delgado Acosta LLP for legal services; further authorize the Purchasing Agent to execute agreement. md
HR and/or IT Action

Budget Department Action
Budgeted funds available. 001 - General Fund
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
Exemption to the bid process per VTCA Local Government Code 262.024(4), a personal or professional service, for Bickerstaff Heath Delgado Acosta LLP for legal services and further authorize the Purchasing Agent to finalize and execute the Engagement Agreement, Administrative Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	001-1001-411.54-01

Fund Transfers

Remarks:

Attachments
Court Order
Engagement Agreement
Form 1295


AI-42416			4.f.2.
Commissioners Court
Meeting Date:	11/14/2016
FY17 Budget Amendment VOCA DA - Year 1 Match
Submitted For:	Jeff May
Department:	Auditor
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
This is a request for approval of amending the match budget for the District Attorney’s Victim Assistance Coordinator Program for FY 2017. Match is for the first year only. The grant period is from October 1, 2016, through June 30, 2018. The match budget was originally established on Court Order # 2016-831-10-24.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Amendment to the match budget for the District Attorney's Victim Assistance Coordinator Program for FY 2017. Original match was for both years totaling $31,500 and being amended down to one year at $15,750. See Auditor's budget amendment attached for details.
Auditor's Office Action
Match for first year of a two year grant in the amount of $15,750.
Commissioners Court
Amend Court Order No. 2016-831-10-24 for a budget amendment in the amount of $31,500 to establish the cash match budget for the FY 2017 District Attorney’s Victim Assistance Coordinator Program Grant to reflect a budget amendment in the amount of $15,750 instead of $31,500, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

15,750

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Match Budget - Year 1
Grant Budget
Court Order


AI-42412			4.f.3.
Commissioners Court
Meeting Date:	11/14/2016
Request to deny Final plat for Flatland 598 Subdivision
Submitted By:	Tracy Homfeld
Department:	Engineering
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
LJ Homes, LLC, owner and developer of Flatland 598 Subdivision, requests Commissioners Court approval of the attached Final Plat. LOCATION AND SIZE Located east of CR 598, near Copeville, TX. See location map attached. The subdivision consist of two (2) lots ranging in sizes from 3.317 to 3.637 acres. The lots do front on the county road; therefore NO road construction is required. COMPLAINCE WITH REGULATIONS Subdivision regulations stipulate that lots greater than three (3) acres must have a minimum of 200’ of road frontage. These lots have 139.91’ to 155.03’ of frontage and therefore do not comply with the Collin County Subdivision regulations. ACTION We recommend Commissioners Court NOT approve the Flatland 598 Final.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action required by Auditor.
Commissioners Court
Deny approval of the Final Plat for the Flatland 598 Subdivision, Engineering.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
memo
Plat
Lcoation Map


AI-42400			4.f.4.
Commissioners Court
Meeting Date:	11/14/2016
CR 557 Upgrade - Fence Reimbursement
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Public Works has received a written reimbursement request from Mr. Ken Roose. The reimbursement request is for replacement costs of fence materials due to the County Road 557 Upgrade. Public Works requests Commissioners' Court approval to reimburse Mr. Roose $5,085.75 for fence material replacement costs.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Budgeted funds available for reimbursement of fence materials in the amount of $5,085.75 related to the CR 557 upgrade. Road & Bridge (010).
Auditor's Office Action
Funds available in the Road and Bridge Fund.
Commissioners Court
Reimbursement of fencing materials in the amount of $5,085.75 to Mr. Ken Roose for property along CR 557, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

5,085.75

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	010-7501-680.75-29

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Request
Quote
Waiver


AI-42387			4.f.5.
Commissioners Court
Meeting Date:	11/14/2016
FY2016 UASI grant
Submitted By:	Brandi Roberson
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Sheriff's Office is requesting the approval of the FY2016 UASI grant in the amount of $250,000
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to accept the 2016 UASI - Collin County - Regional Fusion Center Analyst (LE) grant. sh
HR and/or IT Action

Budget Department Action
Grant funds salary and benefits for a Fusion Center Analyst for 22.5 months as well as two Fusion Center Research Specialists for 12 months. Change in FY 2014 funding request includes the subtraction of funding for the Fusion Analyst’s cell phone. Fusion Analyst does have a county issued cell phone. Grant funds total $250,000 with no county match. Grant period is from September 1, 2016 through August 31, 2018.
Auditor's Office Action
Grant award in the amount of $250,000 federal funds with no county match required. Grant application reviewed by the grant review committee as per attached.
Commissioners Court
Acceptance of the FY2016 UASI DFWA LETPA Grant in the amount of $250,000 through the Office of the Governor, Homeland Security Grants Division to fund the salary and benefits for a Fusion Center Analyst for 22.5 months and two (2) Fusion Center Research Specialists for 12 months, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$250,000.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	TBD by Auditor's Office

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Project Summary
Award Statement
Grant Summary Form
Grant review committee form


AI-42379			4.f.6.
Commissioners Court
Meeting Date:	11/14/2016
2016 Collin County Tax Roll Approval
Submitted By:	Susan Jarzombek
Department:	Tax Assessor/Collector
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Submission of the 2016 Tax Roll Summary to the Collin County governing body, Commissioners Court, for approval, in accordance with the Texas Property Tax Code, Section 26.09.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget & Finance.
Auditor's Office Action
No action required by Auditor.
Commissioners Court
2016 Tax Roll, Tax Assessor Collector.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
2016 Tax Roll Summary Letter
2016 Tax Roll Summary


AI-42425			4.f.7.
Commissioners Court
Meeting Date:	11/14/2016
Personnel Appointments
Submitted For:	Cynthia Jacobson	Submitted By:	Nicole Gillespie
Department:	Human Resources
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Appointments, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Appointments, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Personnel Appointments


AI-42423		4.f.8.
Commissioners Court
Meeting Date:	11/14/2016
Approval of canine for use by Fire Marshal's office and addition to liability insurance
Submitted By:	Julie Rutherford
Department:	Human Resources
Request Type:	GENERAL

Information
Department Action
Addition of canine to current liability policy (policy renewal approved on 9/12/2016 AI 42039 in the amount of $420,819.25. Additional canine cost of $481, for a total liability policy cost of $421,300.25)and approve transfer of canine contract to Collin County Fire Marshal's office.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Budgeted funds available for the addition of canine costs to the current liability policy. County will be responsible for the canine's care including but not limited to veterinarian care, food, yearly recertification and general care. Re-certification was just completed for 2016 and will need to be completed by November 2017. Estimated cost for re-certification is $1,300 and will be requested as a part of the FY 2018 budget process. Animal care to be provided by the Animal Shelter. County Insurance Fund (501), General Fund (001) and Animal Shelter (507.
Auditor's Office Action
Funds available in the County Insurance Fund and the General Fund.
Commissioners Court
Addition of the Fire Marshal's canine to the current liability policy, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$421,300.25

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	501-0321-413.59-05
2:	001-5701-648.49-10

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Arson Canine Training Scholarship Application


AI-42368		5.
Commissioners Court
Meeting Date:	11/14/2016
Discuss possible Planning Board Review and Recommendations for Major Transportation Funding 2017 - 2020
Department:	Administrative Services
Request Type:	GENERAL

Information
Department Action
Discuss possible Planning Board review and recommendations for major transportation funding 2017 - 2020, County Judge.
Purchasing Department Action

HR and/or IT Action

Budget Department Action
Please see attached Tax Rate Analysis, "Eye Chart", produced August 12, 2016 assuming $300 million bond sale sold evenly over 5 years beginning in 2018. Assumes growth rate of 4%.
Auditor's Office Action

Commissioners Court
Discuss possible Planning Board review and recommendations for major transportation funding 2017 - 2020, County Judge.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Collin Co TR Analysis 081216


AI-38983		6.
Commissioners Court
Meeting Date:	11/14/2016
North Central Texas Council of Govenments (NCTCOG) Executive Board Monthly Update
Department:	Administrative Services
Request Type:	GENERAL

Information
Department Action
North Central Texas Council of Govenments (NCTCOG) Executive Board monthly update, County Judge.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
North Central Texas Council of Governments (NCTCOG) Executive Board monthly update, County Judge.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
No file(s) attached.


AI-33858		7.
Commissioners Court
Meeting Date:	11/14/2016
RTC Monthly Update
Department:	Administrative Services
Request Type:	GENERAL

Information
Department Action
RTC monthly update, Commissioner, Precinct 4.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
RTC monthly update, Commissioner, Precinct 4.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
No file(s) attached.


AI-42435
Commissioners Court
Meeting Date:	11/14/2016
Indigent Defense Payment
Department:	Administrative Services
Request Type:	EXECUTIVE	Agenda Area:	Legal

Information
Department Action
Indigent Legal Defense payment to Matthew Goeller Case No. 380-80686-99, Administrative Services.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Indigent Legal Defense payment to Matthew Goeller Case No. 380-80686-99, Administrative Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order


AI-42441
Commissioners Court
Meeting Date:	11/14/2016
GT Construction
Submitted By:	Nicole Gillespie
Department:	Administrative Services

Information
Department Action
GT Construction, Inc. v. Collin County, Administrative Services.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
GT Construction, Inc. v. Collin County, Administrative Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
No file(s) attached.



AGENDA

Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney November 14, 2016 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Judge Self Pledge of Allegiance – Commissioner Fletcher Pledge of Allegiance to the Texas Flag – Commissioner Williams

COMMISSIONERS COURT MEETING


				DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.	AI-42424 Notification Only	Personnel Changes, Human Resources.

				FYI NOTIFICATION

		1.	AI-34688 Notification Only	Outstanding Agenda Items, Commissioners Court.

		2.	AI-42403 Notification Only	Change Order No. 1 to Construction, Bridge, County Road 664 over Branch of Arnold Creek (IFB No. 2016-221) to reflect a change in the quantities utilized, Special Projects.

1.				Call to order. The court will convene in open session for consideration of the following business matters:

2.				Public Comments.

3.				Presentation/Recognition:

	a.			Service Pins, Human Resources.

4.				Consent agenda to approve:

	a.		AI-42369 Approved	Disbursements for the period ending November 8, 2016, Auditor.

	b.			Award(s):

		1.	AI-42375 Approved	Services, Professional Audit (RFP No. 2016-161), Auditor.

		2.	AI-42377 Approved	Replacement of Vehicle Lifts at Service Center (IFB No. 2016-119) line items 1-8, including the trade-in of five (5) existing lifts to Reeder Distributors, Inc. and further authorize the Purchasing Agent to finalize and execute the Construction Contract, Construction & Projects.

		3.	AI-42419 Approved	Services: GPS Monitoring (RFP No. 2016-251), Purchasing.

	c.			Agreement(s):

		1.	AI-42413 Approved	Interlocal Agreement with the City of Princeton for Beauchamp Blvd. from US 380 to Monte Carlo Blvd. Improvements – Phase II (Bond Project No. 07-00-33) and budget amendment in the amount of $3,000,000 for same. County participation NTE $3,000,000, Engineering.

		2.	AI-42404 Approved	Interlocal Agreement with the City of Allen for funding through the 7th Series – 2007 Parks/Open Space Project Funding Assistance Program (Bond Project No. 07PG84) for improvements to the Cottonwood Creek/Heritage Village Hike and Bike Trail project, Special Projects.

		3.	AI-42405 Approved	Interlocal Agreement with the Town of Fairview for funding through the 7th Series – 2007 Parks/Open Space Project Funding Assistance Program (Bond Project No. 07PG86) for the Sloan Creek to Fairview Parkway Trail Connection project, Special Projects.

		4.	AI-42406 Approved	Interlocal Agreement with the City of Josephine for funding through the 7th Series – 2007 Parks/Open Space Project Funding Assistance Program (Bond Project No. 07PG88) for improvements to the Josephine City Park Phase II project, Special Projects.

		5.	AI-42407 Approved	Interlocal Agreement with the City of Lucas for funding through the 7th Series – 2007 Parks/Open Space Project Funding Assistance Program (Bond Project No. 07PG90) for improvements to the East Winningkoff Trailhead project, Special Projects.

		6.	AI-42408 Approved	Interlocal Agreement with the City of McKinney for funding through the 7th Series – 2007 Parks/Open Space Project Funding Assistance Program (Bond Project No. 07PG91) for improvements to the Bonnie Wenk Park Phase II project, Special Projects.

	d.			Amendment(s):

		1.	AI-42391 Approved	No. 1 to Agreement: Professional Services for General Veterinary Services (Contract No. 2016-069) with Taylor J. Tillery, DVM, PLLC to extend the contract for one (1) year through and including September 30, 2017 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

		2.	AI-42392 Approved	No. 1 to Agreement: Professional Services for Spay and Neuter Services (Contract No. 2016-068) with Taylor J. Tillery, DVM, PLLC to extend the contract for one (1) year through and including September 30, 2017 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

		3.	AI-42411 Approved	No. 6 to Physician Services (Contract No. 07335-10) with Dr. James Shupe to extend the contract for one (1) year through and including September 30, 2017 and further authorize the Purchasing Agent to finalize and execute same, County Clerk.

	e.			Filing of the Minute(s), County Clerk:

		1.	AI-42415 Approved	October 24, 2016.

	f.			Miscellaneous

		1.	AI-42350 Approved	Exemption to the bid process per VTCA Local Government Code 262.024(4), a personal or professional service, for Bickerstaff Heath Delgado Acosta LLP for legal services and further authorize the Purchasing Agent to finalize and execute the Engagement Agreement, Administrative Services.

		2.	AI-42416 Approved	Amend Court Order No. 2016-831-10-24 for a budget amendment in the amount of $31,500 to establish the cash match budget for the FY 2017 District Attorney’s Victim Assistance Coordinator Program Grant to reflect a budget amendment in the amount of $15,750 instead of $31,500, Auditor.

		3.	AI-42412 Approved	Deny approval of the Final Plat for the Flatland 598 Subdivision, Engineering.

		4.	AI-42400 Approved	Reimbursement of fencing materials in the amount of $5,085.75 to Mr. Ken Roose for property along CR 557, Public Works.

		5.	AI-42387 Approved	Acceptance of the FY2016 UASI DFWA LETPA Grant in the amount of $250,000 through the Office of the Governor, Homeland Security Grants Division to fund the salary and benefits for a Fusion Center Analyst for 22.5 months and two (2) Fusion Center Research Specialists for 12 months, Sheriff.

		6.	AI-42379 Approved	2016 Tax Roll, Tax Assessor Collector.

		7.	AI-42425 Approved	Personnel Appointments, Human Resources.

		8.	AI-42423 Approved	Addition of the Fire Marshal's canine to the current liability policy, Human Resources.

				GENERAL DISCUSSION

				Presentation, discussion and any action regarding:

5.			AI-42368 No Action Taken	Discuss possible Planning Board review and recommendations for major transportation funding 2017 - 2020, County Judge.

6.			AI-38983 No Action Taken	North Central Texas Council of Governments (NCTCOG) Executive Board monthly update, County Judge.

7.			AI-33858 No Action Taken	RTC monthly update, Commissioner, Precinct 4.

8.				Possible future agenda items by Commissioners Court without discussion.

				EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

				Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:

				Legal (551.071)

			AI-42435 Approved	Indigent Legal Defense payment to Matthew Goeller Case No. 380-80686-99, Administrative Services.

			AI-42441 No Action Taken	GT Construction, Inc. v. Collin County, Administrative Services.

				Any action resulting from the executive session.

				The court reserves the right to convene into executive session throughout this meeting.

				Adjourn.



				___________________________ Keith Self COUNTY JUDGE COLLIN COUNTY, T E X A S

				CERTIFICATION:

				I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2016 at _______ o'clock _____.M.



				___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



				___________________________ Deputy

				NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.