Agenda



AGENDA

Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney November 13, 2017 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Commissioner Fletcher Pledge of Allegiance – Commissioner Williams Pledge of Allegiance to the Texas Flag – Commissioner Webb

COMMISSIONERS COURT MEETING


					DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.		AI-44063 Notification Only	Personnel Appointments, Human Resources.

		2.		AI-44064 Notification Only	Personnel Changes, Human Resources.

		3.		AI-44021 Notification Only	Elected Official Appointment, Human Resources.

					FYI NOTIFICATION

		1.		AI-34688 Notification Only	Outstanding Agenda Items, Commissioners Court.

		2.		AI-43932 Notification Only	P–Card Disbursements, Auditor.

		3.		AI-44038 Notification Only	Donation in the amount of $2,000 to The Turning Point utilizing the District Attorney State Forfeiture Fund and budget amendment for same, District Attorney.

		4.		AI-43938 Notification Only	County overtime for the pay period ended November 5, 2017, Human Resources.

1.					Call to order. The court will convene in open session for consideration of the following business matters:

2.					Public Comments.

3.					Presentation/Recognition:

	a.			AI-44019 Presentation/Recognition	Sheriff Skinner to present three (3) Life Saving Awards, Sheriff.

	b.				Service Pins, Human Resources.

4.					Consent agenda to approve:

	a.			AI-44009 Approved	Disbursements for the period ending November 7, 2017, Auditor.

	b.			AI-44010 Approved	Indigent Defense Disbursements, Auditor.

	c.			AI-44040 Approved	Tax refunds totaling $1,113.25, Tax Assessor/Collector.

	d.				Advertisement(s):

		1.		AI-44048 Approved	Construction, Myers Park Hardscape Improvements (IFB No. 2018-042), Construction & Projects.

	e.				Agreement(s):

		1.		AI-44037 Approved	TechShare.Juvenile and Juvenile Case Management System (JCMS) – Basic 2018 Resource Sharing Addendum with the Texas Conference of Urban Counties (CUC) to extend the term through and including December 31, 2018, Information Technology.

		2.			Interlocal Agreement(s) for Dispatch Services effective through and including September 30, 2018, Sheriff:

			a.	AI-44061 Approved	City of Anna.

			b.	AI-44060 Approved	Anna ISD.

			c.	AI-44059 Approved	City of Celina.

			d.	AI-44058 Approved	Town of Fairview.

			e.	AI-44057 Approved	City of Farmersville.

			f.	AI-44056 Approved	Farmersville ISD.

			g.	AI-44055 Approved	City of Josephine.

			h.	AI-44054 Approved	City of Lavon.

			i.	AI-44053 Approved	City of Melissa.

			j.	AI-44052 Approved	City of Princeton.

	f.				Filing of the Minute(s), County Clerk:

		1.		AI-44044 Approved	October 23, 2017.

	g.				Miscellaneous

		1.		AI-44047 Approved	Reject all bids received for Construction, Myers Park Hardscape Improvements (IFB No. 2017-322), Construction & Projects.

		2.		AI-44025 Approved	Trade in one (1) UPS/Serial # JS0626023152 towards the purchase of one (1) Smart UPS Rack/Tower LCD with one (1) UPS Network Management Card 2 with Environmental Monitoring, Facilities.

		3.		AI-44024 Approved	Re-designation of the annexed sections of N Meandering Way to Meandering Way (with rural address updates), GIS/Rural Addressing.

		4.		AI-44065 Approved	Personnel Appointments, Human Resources.

		5.		AI-44066 Approved	Personnel Changes, Human Resources.

					GENERAL DISCUSSION

					Presentation, discussion and any action regarding:

5.				AI-44030 Held	Agreement to Contribute Right of Way Funds (Fixed Price) with the Texas Department of Transportation (TxDOT) for 10% of the right-of-way (ROW) acquisition costs for certain highway improvements on SH 5 from SH 121 to CR 375 and budget amendment in the amount of $3,011,678 for same, Engineering.

6.					Board/Committee Appointments, Commissioners Court:

	a.			AI-44014 Approved	Collin County Central Appraisal District Board of Directors.

7.				AI-33858 No Action Taken	RTC monthly update, Commissioner, Precinct 4.

8.					Possible future agenda items by Commissioners Court without discussion.

					EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

					Executive Session, in accordance with Chapter 551 of the Government Code.

					Any action resulting from the executive session.

					The court reserves the right to convene into executive session throughout this meeting.

					Adjourn.



					___________________________ Keith Self COUNTY JUDGE COLLIN COUNTY, T E X A S

					CERTIFICATION:

					I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2017 at _______ o'clock _____.M.



					___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



					___________________________ Deputy

					NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.


AI-44063			1.
Commissioners Court
Meeting Date:	11/13/2017
Personnel Appointments
Submitted For:	Cynthia Jacobson
Department:	Human Resources
Request Type:	DECISIONS MANDATED	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Appointments, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Appointments, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Personnel Appointments


AI-44064			2.
Commissioners Court
Meeting Date:	11/13/2017
Personnel Changes
Submitted For:	Cynthia Jacobson
Department:	Human Resources
Request Type:	DECISIONS MANDATED	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Changes, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Changes, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Personnel Changes


AI-44021			3.
Commissioners Court
Meeting Date:	11/13/2017
Elected Official Appointment
Submitted For:	Cynthia Jacobson
Department:	Human Resources
Request Type:	DECISIONS MANDATED	Agenda Area:	Miscellaneous

Information
Department Action
Elected Official Appointment, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Elected Official Appointment, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Elected Official


AI-34688			1.
Commissioners Court
Meeting Date:	11/13/2017
Outstanding Agenda Items
Department:	Administrative Services
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
Outstanding Agenda Items, Commissioners Court.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Outstanding Agenda Items, Commissioners Court.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Outstanding Agenda Items


AI-43932			2.
Commissioners Court
Meeting Date:	11/13/2017
P-card Disbursements
Submitted For:	Jeff May	Submitted By:	Patricia Campbell
Department:	Auditor
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
Please review and accept the attached P-card Disbursements.
Purchasing Department Action

HR and/or IT Action

Budget Department Action
No action by B&F
Auditor's Office Action
As per attached.
Commissioners Court
P–Card Disbursements, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
P-Card Disbursements


AI-44038			3.
Commissioners Court
Meeting Date:	11/13/2017
Donation to The Turning Point
Submitted For:	Greg Willis
Department:	District Attorney
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
The Collin County District Attorney will donate $2,000.00 from the District Attorney State Forfeiture Fund to benefit The Turning Point. This donation is authorized by Texas law. Texas Code of Criminal Procedure Article 59.06(d-2) states in part that “an attorney representing the state may use as an official purpose of the agency … to make a donation to an entity that assists in … the provision of … services for victims or witnesses of criminal offenses or instances of abuse ….” As a sexual assault victim support agency, The Turning Point fits within the plain words of the statute.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Per budget amendment attached in the amount of $2,000. 037 - DA State Forfeiture Fund
Auditor's Office Action
Funds available in the DA State Forfeiture Fund.
Commissioners Court
Donation in the amount of $2,000 to The Turning Point utilizing the District Attorney State Forfeiture Fund and budget amendment for same, District Attorney.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$2,000

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	037-3580-520.87-01

Fund Transfers

Trans Amt:

2000.00

From:

037-0000-251.00-00

To:

037-3580-520.87-01

Dept. Name:

3501

Additional Line Items:

Remarks:

Attachments
No file(s) attached.


AI-43938			4.
Commissioners Court
Meeting Date:	11/13/2017
County Overtime
Department:	Administrative Services
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
County overtime for the pay period ended November 5, 2017, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
County overtime for the pay period ended November 5, 2017, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Overtime Total
Open Positions
SO Budget vs Actual for Court 11.13.17


AI-44019			3.a.
Commissioners Court
Meeting Date:	11/13/2017
Award Presentation
Submitted For:	Jim Skinner	Submitted By:	Jennifer Baxter
Department:	Sheriff's Office
Request Type:	PRESENTATION/RECOGNITION

Information
Department Action
Sheriff Skinner to present three Life Saving Awards. 1) Citizen Nikki Chavira 2) Deputy Max Picco 3) Deputy Jonathan McCann
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by B&F
Auditor's Office Action
No action by Auditor.
Commissioners Court
Sheriff Skinner to present three (3) Life Saving Awards, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Memo


AI-44009		4.a.
Commissioners Court
Meeting Date:	11/13/2017
Disbursements
Submitted For:	Jeff May
Department:	Auditor
Request Type:	CONSENT

Information
Department Action
Disbursements for the period ending November 7, 2017, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Disbursements for the period ending November 7, 2017, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
FY2017 Disbursements
FY2018 Disbursements


AI-44010		4.b.
Commissioners Court
Meeting Date:	11/13/2017
Indigent Defense Disbursements
Submitted For:	Jeff May
Department:	Auditor
Request Type:	CONSENT

Information
Department Action
Indigent Defense Disbursements, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Indigent Defense Disbursements, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
FY2017 Court Appointed Representation Disbursements period ending 10.31....
FY2018 Court Appointed Representation for period ending 10.31.2017 for 1...


AI-44040			4.c.
Commissioners Court
Meeting Date:	11/13/2017
Property tax refunds
Department:	Tax Assessor/Collector
Request Type:	CONSENT	Agenda Area:	Tax Refunds

Information
Department Action
1 Property tax refund totaling $1,113.25.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by B&F
Auditor's Office Action
Refunds have been audited. Refunds can be reviewed in the Tax Office.
Commissioners Court
Tax refunds totaling $1,113.25, Tax Assessor/Collector.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

n/a

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Summary sheet 11/13/17


AI-44048			4.d.1.
Commissioners Court
Meeting Date:	11/13/2017
Advertise for Bid: Construction, Myers Park Hardscape Improvements
Submitted For:	Bill Burke	Submitted By:	Lisa Bunch
Department:	Construction Projects
Request Type:	CONSENT	Agenda Area:	Advertisement

Information
Department Action
Request Commissioners’ Court consideration and approval to advertise for: Construction, Myers Park Hardscape Improvements, IFB 2018-042. This is for the following approved Open Space Projects. 1. Stone steps from the Farm Museum to the perennial garden parking area. 2. Flagstone walkway at the perennial garden.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of specifications for IFB 2018-042, Construction, Myers Park Hardscape Improvements and advertise for same. jdg
HR and/or IT Action

Budget Department Action
Budgeted funds available for IFB 2018-042, Construction, Myers Park Hardscape Improvements. Open Space Bond Fund (413).
Auditor's Office Action
Bonds funds available.
Commissioners Court
Construction, Myers Park Hardscape Improvements (IFB No. 2018-042), Construction & Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$46,725.

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	413-7562-790.65-50 / 07PG59
2:	420-7562-760.65-50 / 07PG72

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Bid Packet


AI-44037			4.e.1.
Commissioners Court
Meeting Date:	11/13/2017
TechShare.Juvenile 2018 Resource Sharing Amendment Addendum
Submitted By:	Greg Elliott
Department:	Information Technology
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
The Information Technology department requests that Commissioner Court approve the addendums to the Juvenile Case Management System Resource Sharing agreement through the Texas Conference of Urban Counties TechShare program. This agreement is part of regular maintenance and funds are currently budgeted for the agreement.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of TechShare Juvenile and Juvenile Case Management System (JCMS) - Basic 2018 Resource Sharing Addendum with the Texas Conference of Urban Counties (CUC) TechShare Program to extend the term until December 31, 2018 and authorize County Judge to execute. Collin County's portion is $259,723.00 cw
HR and/or IT Action

Budget Department Action
Budgeted funds available for the Juvenile Case Management System Resource Sharing Agreement with the Texas Conference of Urban Counties TechShare Program. This addemdum is effective January 1, 2018 through December 31, 2018. General Fund (001).
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
TechShare.Juvenile and Juvenile Case Management System (JCMS) – Basic 2018 Resource Sharing Addendum with the Texas Conference of Urban Counties (CUC) to extend the term through and including December 31, 2018, Information Technology.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

259,723

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	001-1001-411.75-03

Fund Transfers

Remarks:

This is budgeted under the non-departmental maintenance account.

Attachments
Court Order
Court Memo
TechShare Addendum


AI-44061			4.e.2.a.
Commissioners Court
Meeting Date:	11/13/2017
Approval of FY2018 Dispatch Agreement for Anna Police Department
Submitted For:	Jim Skinner
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
Approval of Interlocal Agreement for dispatch services with the City of Anna for Police dispatch, to be in effect from October 1, 2017 through and including September 30, 2018.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Agreement 2017-135 Interlocal Police Dispatch Services for the City of Anna October 1, 2017 through September 30, 2018 and further authorize the County Judge to execute the same. go
HR and/or IT Action

Budget Department Action
FY 2018 Interlocal Agreement for Dispatch Services with the City of Anna from October 1, 2017 through September 30, 2018 with an annual payment of $98,136.76. General Fund (001).
Auditor's Office Action
Revenues included in the FY 2018 Estimates.
Commissioners Court
City of Anna.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$98,136.76

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	General Fund

Fund Transfers

Remarks:

Attachments
Court Order
Department memo
Agreement
Backup


AI-44060			4.e.2.b.
Commissioners Court
Meeting Date:	11/13/2017
Approval of FY2018 Dispatch Agreement for Anna ISD
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
Approval of Interlocal Agreement for dispatch services with Anna ISD to be in effect from October 1, 2017 through and including September 30, 2018.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Agreement 2017-050 Interlocal Police Dispatch Services for the Anna ISD October 1, 2017 through September 30, 2018 and further authorize the County Judge to execute the same. go
HR and/or IT Action

Budget Department Action
FY 2018 Interlocal Agreement for Dispatch Services with Anna ISD from award through September 30, 2018 with an annual payment of $273.97. General Fund (001).
Auditor's Office Action
Revenues included in the FY 2018 Estimates.
Commissioners Court
Anna ISD.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$273.97

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	General Fund

Fund Transfers

Remarks:

Attachments
Court Order
Department memo
Agreement
Backup


AI-44059			4.e.2.c.
Commissioners Court
Meeting Date:	11/13/2017
Approval of FY2018 Dispatch Agreement for Celina Police Department
Submitted For:	Jim Skinner
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
Approval of Interlocal Agreement for dispatch services with the City of Celina for Police dispatch, to be in effect from October 1, 2017 through and including and September 30, 2018.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Agreement 2017-137 Interlocal Police Dispatch Services for the City of Celina October 1, 2017 through September 30, 2018 and further authorize the County Judge to execute the same. go
HR and/or IT Action

Budget Department Action
FY 2018 Interlocal Agreement for Dispatch Services with the City of Celina from October 1, 2017 through September 30, 2018 with an annual payment of $92,613.49. General Fund (001).
Auditor's Office Action
Revenues included in the FY 2018 Estimates.
Commissioners Court
City of Celina.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$92,613.49

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	General Fund

Fund Transfers

Remarks:

Attachments
Court Order
Department memo
Agreement
Backup


AI-44058			4.e.2.d.
Commissioners Court
Meeting Date:	11/13/2017
Approve FY2018 Dispatch Agreement for Fairview Police Department
Submitted For:	Jim Skinner
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
Approval of Interlocal Agreement for dispatch services with the Town of Fairview for Police dispatch, to be in effect from October 1, 2017 through and including September 20, 2018.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Agreement 2017-138 Interlocal Police Dispatch Services for the Town of Fairview October 1, 2017 through September 30, 2018 and further authorize the County Judge to execute the same. go
HR and/or IT Action

Budget Department Action
FY 2018 Interlocal Agreement for Dispatch Services with the Town of Fairview from October 1, 2017 through September 30, 2018 with an annual payment of $79,188.86. General Fund (001).
Auditor's Office Action
Revenues included in the FY 2018 Estimates.
Commissioners Court
Town of Fairview.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$79,188.86

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	General Fund

Fund Transfers

Remarks:

Attachments
Court Order
Department memo
Agreement
Backup


AI-44057			4.e.2.e.
Commissioners Court
Meeting Date:	11/13/2017
Approval of FY2018 Dispatch Agreement for Farmersville Police Department
Submitted For:	Jim Skinner
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
Approval of Interlocal Agreement for dispatch services with the City of Farmersville for police dispatch, to be in effect from October 1, 2017 through and including September 30, 2018.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Agreement 2017-139 Interlocal Police Dispatch Services for the City of Farmersville October 1, 2017 through September 30, 2018 and further authorize the County Judge to execute the same. go
HR and/or IT Action

Budget Department Action
FY 2018 Interlocal Agreement for Dispatch Services with the City of Farmersville from October 1, 2017 through September 30, 2018 with an annual payment of $54,235.49. General Fund (001).
Auditor's Office Action
Revenues included in the FY 2018 Estimates.
Commissioners Court
City of Farmersville.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$54,235.49

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	General Fund

Fund Transfers

Remarks:

Attachments
Court Order
Department memo
Agreement
Backup


AI-44056			4.e.2.f.
Commissioners Court
Meeting Date:	11/13/2017
Approval of FY2018 Dispatch Agreement for Farmersville ISD
Submitted For:	Jim Skinner
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
Approval of Interlocal Agreement for dispatch services with the Farmersville ISD for Police Dispatch, to be in effect from October 1, 2017 through and including September 30, 2018.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Agreement 2017-152 Interlocal Police Dispatch Services for the Farmersville ISD October 1, 2017 through September 30, 2018 and further authorize the County Judge to execute the same. go
HR and/or IT Action

Budget Department Action
FY 2018 Interlocal Agreement for Dispatch Services with Farmersville ISD from October 1, 2017 through September 30, 2018 with an annual payment of $767.12. General Fund (001).
Auditor's Office Action
Revenues included in the FY 2018 Estimates.
Commissioners Court
Farmersville ISD.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$767.12

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	General Fund

Fund Transfers

Remarks:

Attachments
Court Order
Department memo
Agreement
Backup


AI-44055			4.e.2.g.
Commissioners Court
Meeting Date:	11/13/2017
Approval of FY2018 Dispatch Agreement for Josephine Police Department
Submitted For:	Jim Skinner
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
Approval of Interlocal Agreement for dispatch services with the City of Josephine for Police Dispatch, to be in effect from October 1, 2017 through and including September 30, 2018.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Agreement 2017-140 Interlocal Police Dispatch Services for the City of Josephine October 1, 2017 through September 30, 2018 and further authorize the County Judge to execute the same. go
HR and/or IT Action

Budget Department Action
FY 2018 Interlocal Agreement for Dispatch Services with the City of Josephine from October 1, 2017 through September 30, 2018 with an annual payment of $6,279.44. General Fund (001).
Auditor's Office Action
Revenues included in the FY 2018 Estimates.
Commissioners Court
City of Josephine.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$6,279.44

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	General Fund

Fund Transfers

Remarks:

Attachments
Court Order
Department memo
Agreement
Backup


AI-44054			4.e.2.h.
Commissioners Court
Meeting Date:	11/13/2017
Approval of FY2018 Dispatch Agreement for Lavon Police Department
Submitted For:	Jim Skinner
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
Approval of Interlocal Agreement for dispatch services with the Lavon Police Department to be in effect from October 1, 2017 through and including September 30, 2018.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Agreement 2017-141 Interlocal Police Dispatch Services for the City of Lavon October 1, 2017 through September 30, 2018 and further authorize the County Judge to execute the same. go
HR and/or IT Action

Budget Department Action
FY 2018 Interlocal Agreement for Dispatch Services with the City of Lavon from October 1, 2017 through September 30, 2018 with an annual payment of $40,131.42. General Fund (001).
Auditor's Office Action
Revenues included in the FY 2018 Estimates.
Commissioners Court
City of Lavon.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$40,131.42

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	General Fund

Fund Transfers

Remarks:

Attachments
Court Order
Department memo
Agreement
Backup


AI-44053			4.e.2.i.
Commissioners Court
Meeting Date:	11/13/2017
Approval of FY 2018 Interlocal Dispatch Agreement for Melissa Police Department
Submitted For:	Jim Skinner
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
Approval of Interlocal Agreement for Dispatch services with the City of Melissa for Police dispatch, to be in effect from October 1, 2017 through and including September 30, 2018.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Agreement 2017-142 Interlocal Police Dispatch Services for the City of Melissa October 1, 2017 through September 30, 2018 and further authorize the County Judge to execute the same. go
HR and/or IT Action

Budget Department Action
FY 2018 Interlocal Agreement for Dispatch Services with the City of Melissa from October 1, 2017 through September 30, 2018 with an annual payment of $75,013.53. General Fund (001).
Auditor's Office Action
Revenues included in the FY 2018 Estimates.
Commissioners Court
City of Melissa.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$75,013.53

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	General Fund

Fund Transfers

Remarks:

Attachments
Court Order
Deparment memo
Agreement
Backup


AI-44052			4.e.2.j.
Commissioners Court
Meeting Date:	11/13/2017
Approval of Interlocal Dispatch Agreement with Princeton PD
Submitted For:	Jim Skinner
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
Approval of Interlocal Agreement for Dispatch services with the city of Princeton for Police dispatch, to be in effect from October 1, 2017 through and including September 30, 2018.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Agreement 2017-151 Interlocal Police Dispatch Services for the City of Princeton October 1, 2017 through September 30, 2018 and further authorize the County Judge to execute the same. go
HR and/or IT Action

Budget Department Action
FY 2018 Interlocal Agreement for Dispatch Services with the City of Princeton from October 1, 2017 through September 30, 2018 with an annual payment of $147,517.47. General Fund (001).
Auditor's Office Action
Revenues included in the FY 2018 Estimates.
Commissioners Court
City of Princeton.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$147,517.47

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	General Fund

Fund Transfers

Remarks:

Attachments
Court Order
Department memo
Agreement
Backup


AI-44044			4.f.1.
Commissioners Court
Meeting Date:	11/13/2017
Commissioners' Court Meeting Minutes, October 23, 2017
Submitted By:	Sue Martens
Department:	County Clerk
Request Type:	CONSENT	Agenda Area:	Minutes

Information
Department Action
Commissioners' Court Meeting Minutes, October 23, 2017
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by B&F
Auditor's Office Action
No action by Auditor.
Commissioners Court
October 23, 2017.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Minutes


AI-44047			4.g.1.
Commissioners Court
Meeting Date:	11/13/2017
Reject Bids: Construction, Myers Park Hardscape Improvements
Submitted For:	Bill Burke	Submitted By:	Lisa Bunch
Department:	Construction Projects
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Request Commissioners' Court consideration and approval to reject all bids received for: Construction, Myers Park Hardscape Improvements. The two lowest bids did not turn in bid bonds that we later found could have been supplied.
Purchasing Department Action
Request Commissioners' Court consideration and any action to reject all bids for IFB 2017-322, Construction, Myers Park Hardscape Improvements. jdg
HR and/or IT Action

Budget Department Action
Request to reject bids for IFB 2017-322, Construction, Myers Park Hardscape Improvements. No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Reject all bids received for Construction, Myers Park Hardscape Improvements (IFB No. 2017-322), Construction & Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$46,725.

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	413-7562-790.65-50 / 07PG59
2:	420-7562-760.65-50 / 07PG72

Fund Transfers

Remarks:

Attachments
Court Order
Memo


AI-44025			4.g.2.
Commissioners Court
Meeting Date:	11/13/2017
Approval to trade in UPS/Serial #JS0626023152/Purchase new equipment
Submitted For:	Dan James
Department:	Facilities
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Request approval to trade in one (1) UPS/Serial # JS0626023152 towards the purchase of the following new equipment: one (1) APC Smart UPS x3000VA Rack/Tower LCD 100-127V with one (1) UPS Network Management Card 2 with Environmental Monitoring. Approximate cost with freight is $1882.79. This equipment will be utilized in the MICP vehicle by Homeland Security as backup for radio/satellite equipment.
Purchasing Department Action
Request Commissioners’ Court consideration and any action regarding the approval to trade in one (1) UPS/Serial # JS0626023152 towards the purchase of the following new equipment: one (1) APC Smart UPS x3000VA Rack/Tower LCD 100-127V with one (1) UPS Network Management Card 2 with Environmental Monitoring. Approximate cost with freight is $1882.79. See attached memo.
HR and/or IT Action

Budget Department Action
Budgeted funds available for the replacement of this equipment. 001 - General Fund
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
Trade in one (1) UPS/Serial # JS0626023152 towards the purchase of one (1) Smart UPS Rack/Tower LCD with one (1) UPS Network Management Card 2 with Environmental Monitoring, Facilities.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$1,883

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	001-1010-411.87-04

Fund Transfers

Remarks:

Budget Department has approved as replacement equipment.

Remarks:

Attachments
Court Order
tradeinupsmicpvehicle


AI-44024			4.g.3.
Commissioners Court
Meeting Date:	11/13/2017
Redesignate N Meandering Way to Meandering Way
Submitted By:	Ramona Luster
Department:	Information Technology
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Request redesignation of rural sections of N Meandering Way to be Meandering Way without a directional, to be consistent with the Town of Fairview for 9-1-1.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Re-designation of the annexed sections of N Meandering Way to Meandering Way (with rural address updates), GIS/Rural Addressing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
ReqMemo
TownMemoPg1
TownMemoPg2
LettersRuralChngs
Map8G3


AI-44065			4.g.4.
Commissioners Court
Meeting Date:	11/13/2017
Personnel Appointments
Submitted For:	Cynthia Jacobson
Department:	Human Resources
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Appointments, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Appointments, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Personnel Appointments


AI-44066			4.g.5.
Commissioners Court
Meeting Date:	11/13/2017
Personnel Changes
Submitted For:	Cynthia Jacobson
Department:	Human Resources
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Changes, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Changes, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Personnel Changes


AI-44030			5.
Commissioners Court
Meeting Date:	11/13/2017
TxDOT Agreement to Contribute Right of Way Funds (Fixed Price) SH 5 from SH 121 to CR 375; NEW 2007 Discretionary Project #07-00-67
Submitted By:	Tracy Homfeld
Department:	Engineering
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
We request Commissioners Court consider approval of the Agreement between the Texas Department of Transportation (TxDOT) and Collin County for 10% of the right-of-way (ROW) acquisition costs related to the project along SH 5 from SH 121 to CR 375. (Agreement attached) TxDOT is currently finalizing the Preliminary Engineering for the SH 5 Project. They anticipate receiving environmental clearance in April 2018 and can start Right of Way acquisition after that. The state must have all appropriate Right of Way agreements in place before they can start Right of way acquisition. The project is scheduled to let for construction in April 2021. The Cities of Anna and Melissa have both petitioned the county to pay their respective participations for the project. The breakdowns are as follows and the request letters are attached: Collin County 10% = $229,853.20 City of Anna 10% = $1,668,730.80 City of Melissa 10% = $1,113,093.40 TOTAL = $3,011,677.40 TxDOT estimates the cost of right-of-way and Utilities to be $30,116,774. The 10% share will be $3,011,677.40 The following budget amendments are being proposed to fund the project: $347,434 from project #99-00-00 (1999 Bond Program Discretionary. This will clear account) $2,122 from project #03-115 (2003 Bond Program Discretionary. This will clear this account) $358,115 from project #07-00-00 (2007 Bond Program Discretionary. This will clear this account) $579,818 from project #07-00-55 (SH 5 from US 380 SH 121) $1,724,189 from project #07-00-54 (FM 2514 from Lavon Parkway to Brown Street) ACTION: 1) Approval of the Agreement to Contribute Right of Way Funds (Fixed Price) SH 5 from SH 121 to CR 375; NEW 2007 Collin County Discretionary Bond Project # 07-00-67 2) Approval of the associated budget amendments to fund the new project.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of the Agreement to Contribute Right of Way Funds (Fixed Price) for certain highway improvements on SH 5 from SH 121 to CR 375; NEW 2007 Collin County Discretionary Bond Project # 07-00-67 and approval of the budget amendments to fund the new project. Further authorize the County Judge to execute same. md Collin County's participation is $3,011,677.40.
HR and/or IT Action

Budget Department Action
Agreement between TxDOT and Collin County for 10% of the right of way acquisition related to SH 5 from SH 121 to CR 375. Budget Adjustments totaling $3,011,678 to cover Collin County's 10% (229,853.20), City of Anna's 10% ($1,668,730.80) and the City of Melissa's 10% ($1,113,093.40) are detailed on the fiscal impact tab.
Auditor's Office Action
Bond funds and tax note funds available.
Commissioners Court
Agreement to Contribute Right of Way Funds (Fixed Price) with the Texas Department of Transportation (TxDOT) for 10% of the right-of-way (ROW) acquisition costs for certain highway improvements on SH 5 from SH 121 to CR 375 and budget amendment in the amount of $3,011,678 for same, Engineering.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$3,011,678

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	SEE BELOW

Fund Transfers

Remarks:

FY 2018 Budget Adjustments Totaling $3,011,678.

$84,164 from 421-7530-680.88-01 / 99-00-00 to 421-7530-680.96-82 / 07-00-67
$91,565 from 422-7530-680.88-01 / 99-00-00 to 422-7530-680.96-82/ 07-00-67
$64,688 from 423-7530-680.88-01 / 99-00-00 to 423-7530-680.96-82 / 07-00-67
$7,319 from 425-7530-680.88-01 / 99-00-00 to 425-7530-680.96-82 / 07-00-67
$84,200 from 427-7530-680.88-01 / 99-00-00 to 427-7530-680.96-82 / 07-00-67
$15,498 from 428-7530-680.88-01 / 99-00-00 to 428-7530-680.96-82 / 07-00-67
TOTAL FROM 99-00-00 = $347,434

$2,122 from 423-7530-680.88-01 / 03-115 to 423-7530-680.96-82/ 07-00-67
TOTAL FROM 03-115 = $2,122

$94,000 from 432-7530-680.92-80 / 07-00-00 to 432-7530-680.96-82/ 07-00-67
$181,693 from 435-7530-680.88-01 / 07-00-00 to 435-7530-680.96-82/ 07-00-67
$82,422 from 437-7530-680.88-01 / 07-00-00 to 437-7530-680.96-82/ 07-00-67
TOTAL FROM 07-00-00 = $358,115

$579,818 from 440-7530-680.92-50 / 07-00-55 to 440-7530-680.96-82/ 07-00-67
TOTAL FROM 07-00-55 = $579,818

$1,724,189 from 440-7530-680.96-82 / 07-00-54 to 440-7530-680.96-82/ 07-00-67
TOTAL FROM 07-00-54 = $1,724,189

Trans Amt:

84,164

From:

421-7530-680.88-01/ 99-00-00

To:

421-7530-680.96-82/ 07-00-67

Dept. Name:

Additional Line Items:

Remarks:

Trans Amt:

91,565

From:

422-7530-680.88-01/ 99-00-00

To:

422-7530-680.96-82/ 07-00-67

Dept. Name:

Additional Line Items:

Remarks:

Trans Amt:

64,688

From:

423-7530-680.88-01/ 99-00-00

To:

423-7530-680.96-82/ 07-00-67

Dept. Name:

Additional Line Items:

Remarks:

Trans Amt:

7,319

From:

425-7530-680.88-01/ 99-00-00

To:

425-7530-680.96-82/ 07-00-67

Dept. Name:

Additional Line Items:

Remarks:

Trans Amt:

84,200

From:

427-7530-680.88-01/ 99-00-00

To:

427-7530-680.96-82/ 07-00-67

Dept. Name:

Additional Line Items:

Remarks:

Trans Amt:

15,498

From:

428-7530-680.88-01/ 99-00-00

To:

428-7530-680.96-82/ 07-00-67

Dept. Name:

Additional Line Items:

Remarks:

Trans Amt:

2,122

From:

423-7530-680.88-01/ 03-115

To:

423-7530-680.96-82/ 07-00-67

Dept. Name:

Additional Line Items:

Remarks:

Trans Amt:

94,000

From:

432-7530-680.92-80/ 07-00-00

To:

432-7530-680.96-82/ 07-00-67

Dept. Name:

Additional Line Items:

Remarks:

Trans Amt:

181,693

From:

435-7530-680.88-01/ 07-00-00

To:

435-7530-680.96-82/ 07-00-67

Dept. Name:

Additional Line Items:

Remarks:

Trans Amt:

82,422

From:

437-7530-680.88-01/ 07-00-00

To:

437-7530-680.96-82/ 07-00-67

Dept. Name:

Additional Line Items:

Remarks:

Trans Amt:

579,818

From:

440-7530-680.92-50/ 07-00-55

To:

440-7530-680.96-82/ 07-00-67

Dept. Name:

Additional Line Items:

Remarks:

Trans Amt:

1,724,189

From:

440-7530-680.96-82/ 07-00-54

To:

440-7530-680.96-82/ 07-00-67

Dept. Name:

Additional Line Items:

Remarks:

Attachments
Draft Court Order
Memo
TxDOT Agreement SH 5 from SH 121 to CR 375
Anna request letter
Melissa Request letter
Location Map