Agenda


AI-44402			1.
Commissioners Court
Meeting Date:	02/05/2018
Personnel Appointments
Submitted For:	Cynthia Jacobson
Department:	Human Resources
Request Type:	DECISIONS MANDATED	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Appointments, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Appointments, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Personnel Appointments


AI-44403			2.
Commissioners Court
Meeting Date:	02/05/2018
Personnel Changes
Submitted For:	Cynthia Jacobson
Department:	Human Resources
Request Type:	DECISIONS MANDATED	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Changes, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Changes, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Personnel Changes


AI-34688			1.
Commissioners Court
Meeting Date:	02/05/2018
Outstanding Agenda Items
Department:	Administrative Services
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
Outstanding Agenda Items, Commissioners Court.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Outstanding Agenda Items, Commissioners Court.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Outstanding Agenda Items


AI-44361			2.
Commissioners Court
Meeting Date:	02/05/2018
FYI: Contract Change Order #1/Power Systems Engineering, Uninterruptible Power Supply Systems (UPS), IFB No. 2017-182
Submitted For:	Dan James
Department:	Facilities
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
Approval of Contract Amendment #1 to the contract with Power Systems Engineering, for Uninterruptible Power Supply Systems (UPS), Contract No. 2017-182, to change Bid Line Item 16 description as follows: From, Year 1-APC Symmetra LX 16kVA n+1 Extended Run Tower Mfgno: SYAF16KXR9T, $50,661.00; To: Year 1-APC Smart-UPS VT 30KVA 208V, Mfgno: SUVTP30KF4B4, $50,661.00. Except as provided herein, all terms and conditions of the contract remain in full force and effect and may only be modified in writing signed by both parties.
Purchasing Department Action
FYI Notification of Contract Change Order No. 1 to Uninterruptible Power Supply (UPS) Systems, IFB 2017-182 with Daniel A. Newman dba Power Systems Engineering to delete and replace one (1) item to their contract per attached for net zero dollar change. gz
HR and/or IT Action

Budget Department Action
Change Order No. 1 to Uninterruptible Power Supply Systems (UPS), Contract No. 2017-182, with Daniel A. Newman dba Power Systems Engineering. Request to delete and replace one item as per attached. Contract to include same terms, conditions and pricing set forth in the original award. Budgeted funds available in (001) - Facilities Shared.
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
Change Order No. 1 to Uninterruptible Power Supply (UPS) Systems (IFB No. 2017-182) with Daniel A. Newman dba Power Systems Engineering to delete and replace one (1) item to the contract, Facilities.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$704,002

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	001-4019-560.90-02/P40003
2:	001-4019-560.90-02/N40104

Fund Transfers

Remarks:

UPS Year 1 Refresh

Remarks:

FY17 PIP/Project P40003, Year 1 - carryforward for FY18, $530,000.
FY18 PIP/Year 2 - $297,000

Attachments
chgorder1UPS
Contract Change Order 1
1295 form
2270 form
2252 form


AI-44369			3.
Commissioners Court
Meeting Date:	02/05/2018
P-card Disbursements
Submitted For:	Jeff May	Submitted By:	Patricia Campbell
Department:	Auditor
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
Please review and approve the P-card Disbursements.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget & Finance.
Auditor's Office Action
As per attached.
Commissioners Court
P–Card Disbursements, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
P-Card Disbursements


AI-44373		4.
Commissioners Court
Meeting Date:	02/05/2018
Turnover
Department:	Human Resources
Request Type:	HUMAN RESOURCES

Information
Department Action
Turnover
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Turnover, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
December Turnover


AI-44372		5.
Commissioners Court
Meeting Date:	02/05/2018
Voluntary Terminations
Department:	Human Resources
Request Type:	HUMAN RESOURCES

Information
Department Action
Voluntary Terminations
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Voluntary Terminations, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Voluntary Terminations


AI-44242			6.
Commissioners Court
Meeting Date:	02/05/2018
County Overtime
Submitted For:	Cynthia Jacobson
Department:	Human Resources
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
County overtime for the pay period ended January 28, 2018, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
County overtime for the pay period ended January 28, 2018, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Overtime Total
Open Positions
FY18 Budget vs Actual for Court 02.05.18


AI-44378			3.a.
Commissioners Court
Meeting Date:	02/05/2018
Life Saving Award Presentations
Submitted For:	Jim Skinner	Submitted By:	Jennifer Baxter
Department:	Sheriff's Office
Request Type:	PRESENTATION/RECOGNITION

Information
Department Action
Respectfully request the Commissioners' Court approval for Sheriff Skinner to present two Life Saving Awards.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by B&F
Auditor's Office Action
No action by Auditor.
Commissioners Court
Sheriff Skinner to present Life Saving Awards, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Memo


AI-44325		4.a.
Commissioners Court
Meeting Date:	02/05/2018
Disbursements
Submitted For:	Jeff May
Department:	Auditor
Request Type:	CONSENT

Information
Department Action
Disbursements for the period ending January 30, 2018, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Disbursements for the period ending January 30, 2018, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Disbursements


AI-44326		4.b.
Commissioners Court
Meeting Date:	02/05/2018
Indigent Defense Disbursements
Submitted For:	Jeff May
Department:	Auditor
Request Type:	CONSENT

Information
Department Action
Indigent Defense Disbursements, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Indigent Defense Disbursements, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
FY2018 Court Appointed Representation for period ending 01.23.18 for 02....


AI-44263			4.c.
Commissioners Court
Meeting Date:	02/05/2018
Property tax refunds
Department:	Tax Assessor/Collector
Request Type:	CONSENT	Agenda Area:	Tax Refunds

Information
Department Action
440 Property tax refunds totaling $778,665.69.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by B&F
Auditor's Office Action
Refunds have been audited. Records can be reviewed at the Tax Office.
Commissioners Court
Tax refunds totaling $778,665.69, Tax Assessor/Collector.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

n/a

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Summary sheet 2/5/18


AI-44337			4.d.1.
Commissioners Court
Meeting Date:	02/05/2018
Advertisement for Soliciation/Bid 2018-139 for Emergency Medical Services
Submitted By:	Dawn Redwine
Department:	Fire Marshal
Request Type:	CONSENT	Agenda Area:	Advertisement

Information
Department Action
I respectfully request the Commissioners’ consideration and any action regarding the approval of specifications for RFP No. 2018-139, for Emergency Medical, Ambulance Service for the North and East EMS Coalition. The existing contract will expire October 31, 2018. This solicitation is for interested bidders to provide EMS services under the new contract which will start November 1, 2018.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding the approval of specifications for RFP No. 2018-139, Emergency Medical, Ambulance Service, and further authorize advertising for same. go
HR and/or IT Action

Budget Department Action
Budgeted funds available for RFP No. 2018-139, Emergency Medical, Ambulance Service for the North and East EMS Coalition. General Fund (001).
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
Emergency Medical, Ambulance Service (RFP No. 2018-139), Fire Marshal.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

946,029

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	001-5920-648.65-28

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Bid Package


AI-44379			4.d.2.
Commissioners Court
Meeting Date:	02/05/2018
Advertise for Bids: IFB 2018-003 Road Widener/Shouldering Attachment
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Advertisement

Information
Department Action
Public Works requests Commissioners' Court approval to advertise for bids for purchase one (1) Road Widener Shouldering Attachment used with Skid Steer or Compact Loaders. Item previously approved and funded during FY18 budget process.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval of specifications for IFB 2018-003, Road Widener/Shouldering Attachment for Skid Steer or Compact Track Loader and further authorize advertisement of same. gz
HR and/or IT Action

Budget Department Action
Budgeted funds available for IFB 2018-003, Road Widener/Shouldering Attachment for Skid Steer or Compact Track Loader in the Road and Bridge Fund (010).
Auditor's Office Action
Funds available in the Road and Bridge Fund.
Commissioners Court
Equipment, Road Widener/Shouldering Attachment for Skid Steer or Compact Track Loaders (IFB No. 2018-003), Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

53,602.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	010-7501-680.90-07/ N75016

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Bid Packet


AI-44381			4.e.1.
Commissioners Court
Meeting Date:	02/05/2018
Amendment No. 4 to 2013-179 Jury Management System
Submitted By:	Courtney Wilkerson
Department:	Purchasing
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
Request Commissioners' Court consideration and any action regarding approval of Amendment No. 4 for Jury Management System, RFP No. 2013-179 to change the name from Xerox Government Systems, LLC to Conduent Government Systems, LLC and authorize Purchasing Agent to execute same. cw
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Amendment No. 4 for Jury Management System, RFP No. 2013-179 to change the name from Xerox Government Systems, LLC to Conduent Government Systems, LLC and authorize Purchasing Agent to execute same. cw
HR and/or IT Action

Budget Department Action
Amendment No. 4 to Jury Management System, RFP 2013-179, to change the name from Xerox Government Systems, LLC to Conduent Government Systems, LLC. Terms and conditions set forth in the original agreement to remain unchanged.
Auditor's Office Action
No action by Auditor.
Commissioners Court
No.4 to Jury Management System (RFP No. 2013-179) to change the name from Xerox Government Systems, LLC to Conduent Government Systems, LLC and further authorize the Purchasing Agent to finalize and execute same, Purchasing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Amendment 4
Backup
1295 Form-Conduent
2270 Form
2252 Form


AI-44356			4.e.2.
Commissioners Court
Meeting Date:	02/05/2018
Amendment No.11 Facility Construction & Animal Shelter Agreement with the City of McKinney (12291-08)
Department:	Development Services
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
We respectfully request Commissioners’ Court approve the Amendment to the Facilities Construction and use of Animal Shelter Services Agreement with the City of McKinney.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Amendment No. 11 to the Interlocal Agreement for the Facility Construction and Animal Shelter Services with the City of McKinney, AGR 12291-08, to set the rate for FY2018 to be effective October 1, 2017 through September 30, 2018; further authorize Purchasing Agent to finalize and execute the same. lh
HR and/or IT Action

Budget Department Action
Amendment No. 11 to the Interlocal Agreement with the City of McKinney in the amount of $333,361 for Animal Shelter Services. New term is October 1, 2017 through September 30, 2018. Animal Services Fund (507)
Auditor's Office Action
Revenues included in FY 2018 Estimates.
Commissioners Court
No. 11 to the Interlocal Agreement with the City of McKinney for the Facility Construction and Use of an Animal Shelter in Collin County to set the rate for FY2018 for an annual amount of $333,361 to be effective October 1, 2017 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

333,361

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Amendment
FY18 Animal Shelter Rates
Original Agreement


AI-44302			4.e.3.
Commissioners Court
Meeting Date:	02/05/2018
Contract Amendment #11 with Jacobs Engineering for Phase II, year four (4) support services of the Collin County Storm Water Program
Submitted By:	Tracy Homfeld
Department:	Engineering
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
In 2008, Collin County created its first Storm Water Management Program (SWMP) to comply with Federal and State regulations. With the help of our consultant, Jacobs Engineering, the engineering department developed a SWMP that consists of a series of Best Management Practices (BMPs), measurable goals and an implementation schedule. We submitted that first Storm Water Management Plan and Notice of Intent (NOI) to the Texas Commission on Environmental Quality (TCEQ) on February 11, 2008. In June 2014, we submitted our Program Renewal to TCEQ or Phase II, which extends our permit for another 5 years. The fourth year of the Phase II program is from January 1, 2017 to December 31, 2017. The Engineering department staff has been monitoring the Program activities with the help of other county departments. County Engineering staff has negotiated with Jacobs Engineering, a fee of $22,035, which includes: 1) Preparing the Phase II, year four (4) 2018 report 2) Review and update the County Spill Prevention Control and Counter measure Plans (SPCC) 3) Review and Update the Storm Water Pollution Prevention Plan (SWPPP) template that Public works currently uses for their construction projects 4) Prepare any notice of changes to the TCEQ 5) Coordination with County Staff. The Year four report will be brought back to court for approval and subsequent submittal to TCEQ. ACTION: We request approval of the contract amendment #11 with Jacobs Engineering for Phase II, year four (4) support services of the Collin County Storm Water Program and allow the Engineering department to coordinate with the consultant to complete the Phase II, Year four (4) report and related activities.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval of contract amendment No. 11 with Jacobs Engineering Group, Inc. for Phase II, year four (4) support services of the Collin County Storm Water Program, AGR 12179-08, for the amount of $22,035.00, and also allow the Engineering department to coordinate with the consultant to complete the Phase II, Year four (4) report and related activities. Further authorize the Purchasing Agent to execute the contract amendment. md
HR and/or IT Action

Budget Department Action
Budgeted funds available in the amount of $22,035 for Amendment No. 11 for Phase II, Year 4 Storm Water Program report and related activities. Road and Bridge Fund (010).
Auditor's Office Action
Funds available in the Road and Bridge Fund.
Commissioners Court
No. 11 to the Storm Water Management Program (AGR No. 12179-08) with Jacobs Engineering Group, Inc. for the 2018 Annual Report and Related Activities for Phase II, Year Four (4) and further authorize the Purchasing Agent to finalize and execute same, Engineering.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$22,035

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	010-1001-680.64-01

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Scope and Fee_Phase II Year 4
Contract Amendment No. 11
Form 1295
2270 Verification
2252 Certification


AI-44364			4.f.1.
Commissioners Court
Meeting Date:	02/05/2018
Contract Change Order #2/Power Systems Engineering, Uninterruptible Power Supply Systems (UPS), IFB No. 2017-182
Submitted For:	Dan James
Department:	Facilities
Request Type:	CONSENT	Agenda Area:	Change Order

Information
Department Action
Approval of Contract Amendment #2 to the contract with Power Systems Engineering, for Uninterruptible Power Supply Systems (UPS), Contract No. 2017-182, to correct a mathematical error, the Bid Award total for this contract should be changed as follows: From: $704,002.00 To: $748,807.00, Bid Total: $793,612.00 Trade In Value: ($44,805.00) New Contract Total: $748,807.00 Except as provided herein, all terms and conditions of the contract remain in full force and effect and may only be modified in writing signed by both parties.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval of Change Order No. 2 to Uninterruptible Power Supply (UPS) Systems, IFB 2017-182 with Daniel A. Newman dba Power Systems Engineering to correct mathematical error on the bid award total per attached and authorize Purchasing Agent to execute same. gz
HR and/or IT Action

Budget Department Action
Change Order No. 2 to Uninterruptible Power Supply Systems (UPS), Contract No. 2017-182, with Daniel A. Newman dba Power Systems Engineering. Amendment to correct Bid Award total from $704,002.00 to $748,807.00 as per attachment. Bid total of $793,612.00 with a Trade in Value of ($44,805.00) for a New Contract total of $748,807.00. Contract to include same terms and conditions set forth in the original award. Budgeted funds available in (001) - Facilities Shared. Please see fiscal impact tab for details.
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
No. 2 to Uninterruptible Power Supply (UPS) Systems (IFB No. 2017-182) with Daniel A. Newman dba Power Systems Engineering to correct the Bid Award total from $704,002 to $748,807 and further authorize the Purchasing Agent to finalize and execute same, Facilities.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$748,807.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	001-4019-560.90-02/P40003
2:	001-4019-560.90-02/N40104

Fund Transfers

Remarks:

UPS Year 1 Refresh

Remarks:

FY17 PIP/Project P40003, Year 1 - carryforward for FY18, $530,000.
FY18 PIP/Year 2 - $297,000

Remarks:

Attachments
Court Order
chgorder2UPSyear1
Contract Change Order 2
Bid tab 2.0
1295 form
2270 form
2252 form


AI-44380			4.f.2.
Commissioners Court
Meeting Date:	02/05/2018
Change Order No. 2 to 2016-183 Jury Management Software Services Agreement
Submitted By:	Courtney Wilkerson
Department:	Purchasing
Request Type:	CONSENT	Agenda Area:	Change Order

Information
Department Action
Request Commissioners' Court consideration and any action regarding approval of Change Order No. 2 for Jury Management Software Services Agreement, AGR No. 2016-183 to change the name from Xerox Government Systems, LLC to Conduent Government Systems, LLC and authorize Purchasing Agent to execute same. cw
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Change Order No. 2 for Jury Management Software Services Agreement, AGR No. 2016-183 to change the name from Xerox Government Systems, LLC to Conduent Government Systems, LLC and authorize Purchasing Agent to execute same. cw
HR and/or IT Action

Budget Department Action
Change Order No. 2 to Jury Management Software Services, AGR No. 2016-183, to change the name from Xerox Government Systems, LLC to Conduent Government Systems, LLC. Terms and conditions set forth in the original agreement to remain unchanged.
Auditor's Office Action
No action by Auditor.
Commissioners Court
No. 2 to Jury Management Software Services Agreement (AGR No. 2016-183) to change the name from Xerox Government Systems, LLC to Conduent Government Systems, LLC and further authorize the Purchasing Agent to finalize and execute same, Purchasing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Change Order 2
Backup
1295 Form-Conduent
2270 Form
2252 Form


AI-44320			4.g.1.
Commissioners Court
Meeting Date:	02/05/2018
Sheriff's Office Equitable Sharing Agreement and Certification FY 2017
Submitted For:	Jeff May	Submitted By:	Terry Rider
Department:	Auditor
Request Type:	CONSENT	Agenda Area:	Ratification

Information
Department Action
Ratification of Judge Self's prior approval to enter into agreement with the US Department of Justice for the FY 2017 Equitable Sharing Agreement and Certification. This is needed to be in compliance with the federal agency of any forfeiture funds awarded to Collin County.
Purchasing Department Action
No action by Purchasing. gz
HR and/or IT Action

Budget Department Action
No action by B&F.
Auditor's Office Action
Report has been submitted and accepted by the Department of Justice.
Commissioners Court
FY 2017 Equitable Sharing Agreement and Certification with the US Department of Justice, Collin County and the Collin County Sheriff’s Office, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Memo
Report


AI-44395			4.g.2.
Commissioners Court
Meeting Date:	02/05/2018
Extend Inmate Telephone Contract
Submitted By:	Courtney Wilkerson
Department:	Purchasing
Request Type:	CONSENT	Agenda Area:	Ratification

Information
Department Action
Request Commissioners' Court consideration and any action regarding the ratification of Judge Self prior approval to extend the contract for RFP No. 03191-12 Inmate Telephone Services with Securus Technologies, Inc. to be effective on the date of the last signature thru March 31, 2018. cw
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding the ratification of Judge Self prior approval to extend the contract for RFP No. 03191-12 Inmate Telephone Services with Securus Technologies, Inc. thru March 31, 2018. cw
HR and/or IT Action

Budget Department Action
Budgeted funds available for the Inmate Telephone Service with Securus Technologies through March 2018 in the M&O budget category. 001 - General Fund.
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
Amendment No. 7 to Inmate Telephone Services (RFP No. 03191-12) with Securus Technologies, Inc. to extend the contract through and including March 31, 2018, Purchasing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$7,569

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	001-5001-640.55-10

Fund Transfers

Remarks:

Attachments
Court Order
Amendment No. 7
1295 Form
2270 Form
SB252 Certification


AI-44387			4.h.1.
Commissioners Court
Meeting Date:	02/05/2018
Budget Amendment - LMC Construction - Sheriff's Dispatch Relocation
Submitted For:	Bill Burke	Submitted By:	Lisa Bunch
Department:	Construction Projects
Request Type:	CONSENT	Agenda Area:	Budget Adj/Amend

Information
Department Action
Request Commissioners' Court consideration and approval of a Budget Amendment for LMC Construction Supplemental Work Order No. 6 for the Relocation & Expansion of 911 Dispatch Center Project. This SWO was previously approved by the County Administrator per Court Order 2007-180-02-27. SWO 6 - Engineer request to add a second set of conduit and wire to feed a second UPS. This should have been included in the last SWO for the transformer move to the basement. $2,622.76 Total for this supplemental Work Order - $2,622.76 Total Supplemental Work Orders for the Project - $25,210.92 or 4.7% of contract.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Budget Adjustment in the amount of $2,622.76 for Supplemental Work Order No. 6 with LMC Construction for the Sheriff's Dispatch Relocation Project. Funds available in the Sheriff's Office Radio Project to cover the Budget Adjustment. General Fund (001).
Auditor's Office Action
Funds available in the General Fund. Budget amendment will be processed upon approval.
Commissioners Court
$2,622.76 for Supplemental Work Order No. 6 with LMC Corporation for the relocation and expansion of the 911 Dispatch Center, Construction & Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$2,622.76

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	001-1001-411.90-20/P10002

Fund Transfers

Trans Amt:

$2,622.76

From:

001-1001-411.90-20/P10001

To:

001-1001-411.90-20/P10002

Dept. Name:

Communication Center Relocation

Additional Line Items:

Remarks:

Attachments
Court Order
Memo
SWO 6
Budget Amnd Request


AI-44382			4.h.2.
Commissioners Court
Meeting Date:	02/05/2018
Budget Adjustment for Right of Way Acquisition along the DNT Extension, 03113
Submitted For:	Clarence Daugherty
Department:	Engineering
Request Type:	CONSENT	Agenda Area:	Budget Adj/Amend

Information
Department Action
The design plans for the DNT Service Road from FM 428 to US 380 are nearing completion and we are finalizing the acquisition of additional right-of-way and drainage easements in order to proceed toward construction of the roadway. Several factors, such as higher land costs, legal fees and adding some land in order to be able to shorten a bridge, have caused us to exceed our estimates. In order to provide funding to finish the acquisition process, a budget adjustment is required. The following budget adjustment totals $443,000: From: 070050 (DNT Frontage FM428 – 380) 001-7530-680-9682 (ROW) / $443,000 To: 03113 (DNT Ext - Regional) 001-7530-680-9682 (ROW) / $350,000 001-7530-680-9261 (Legal) / $93,000
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Funds available for a Budget Adjustment in the amount of $443,000 for Right of Way and Legal Expenses related to the DNT Extension (03113). Funding is coming from funding adopted in the FY 2018 General Fund (001) budget for Right of Way for the DNT Frontage FM428 - 380 (070050).
Auditor's Office Action
Funds available in the General Fund. Budget amendment will be processed upon approval.
Commissioners Court
$443,000 for right-of-way and legal expenses for the DNT Extension, Engineering.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$443,000

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	001-7530-680.96-82/ 03113
2:	001-7530-680.92-61/ 03113

Fund Transfers

Trans Amt:

$350,000

From:

001-7530-680.96-82 / 070050

To:

001-7530-680.96-82 / 03113

Dept. Name:

Additional Line Items:

Remarks:

Trans Amt:

$93,000

From:

001-7530-680.96-82 / 070050

To:

001-7530-680.92-61 / 03113

Dept. Name:

Additional Line Items:

Remarks:

Attachments
Court Order
agenda memo


AI-44360			4.i.1.
Commissioners Court
Meeting Date:	02/05/2018
Commissioners' Court Meeting Minutes, January 8, 2018
Department:	County Clerk
Request Type:	CONSENT	Agenda Area:	Minutes

Information
Department Action
Commissioners' Court Meeting Minutes, January 8, 2018.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by B&F
Auditor's Office Action
No action by Auditor.
Commissioners Court
January 8, 2018.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Minutes


AI-44370			4.i.2.
Commissioners Court
Meeting Date:	02/05/2018
Commissioners' Court Special Session Meeting Minutes, January 12, 2018
Submitted By:	Sue Martens
Department:	County Clerk
Request Type:	CONSENT	Agenda Area:	Minutes

Information
Department Action
Commissioners' Court Special Session Meeting Minutes, January 12, 2018
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by B&F
Auditor's Office Action
No action by Auditor.
Commissioners Court
January 12, 2018 Special Session.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Minutes


AI-44385			4.j.1.
Commissioners Court
Meeting Date:	02/05/2018
Final Plat for Evans Clearlake Addition, Lots 1-5, Block A
Submitted By:	Tracy Homfeld
Department:	Engineering
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
David and Christine Evans, owners of the above mentioned parcel, request Commissioners Court consider approval of the Final Plat for Evans Clearlake Addition, Lots 1-5, Block A. The subdivision is not in any city’s ETJ. LOCATION AND SIZE The subdivision is located at the southwest intersection of CR 436 and CR 990, near Clearlake Park. See location map attached. The subdivision consists of five (5) residential lots, ranging from 1.111 acres to 1.793 acres. All the lots front an existing County Road, therefore no road construction is required. ROADS, UTILITIES AND DRAINAGE The owner has submitted the final plat with contours for review. The plans show adequate drainage patterns within the subdivision. On-site sewage facilities systems are suitable for the subdivision. Water will be supplied Culleoka Water Supply Corporation. The 100-year flood plain does not encroach upon the subdivision. ACTION We recommend Commissioners Court approve the Evans Clearlake Addition, Lots 1-5, Block A
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Final Plat for Evans Clearlake Addition, Lots 1–5, Block A, Engineering.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Final Plat
Location Map


AI-44393			4.j.2.
Commissioners Court
Meeting Date:	02/05/2018
Juvenile Drug Court Grant Application
Submitted By:	H. Lynn Hadnot
Department:	Juvenile Probation
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
The Juvenile Probation Department is seeking to apply for a grant from the Governor’s Criminal Justice Division to help fund operations of the 417^th Juvenile Drug Court, the SOAR Program. These funds will be used to fund substance abuse treatment services for program participants. The grant request is for $50,000.00 with no county match.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to apply for the Specialty Court Program grant with the Office of the Government Criminal Justice Division for the period September 1, 2018 through August 31, 2019 and authorize County Judge to execute resolution. sh
HR and/or IT Action

Budget Department Action
Federal Grant in the amount of $50,000 to fund the Juvenile SOAR Program. No county match required. Grant will cover in-patient and out-patient substance abuse treatment services for juvenile SOAR Program participants. Grant period is September 1, 2018 through August 31, 2019.
Auditor's Office Action
Grant application has been reviewed by the grant review committee as per attached. Federal grant funds in the amount of $50,000 with no county match required. Grant period is from 9/1/18 through 8/31/19. Grant provides in-patient and out-patient substance abuse treatment services for juvenile SOAR Program participants.
Commissioners Court
Grant application and resolution for the FY 2019 Specialty Court Program Grant through the Office of the Governor (OOG), Criminal Justice Division (CJD), Juvenile Probation.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Memorandum
Grant Summary Form
SOAR e-Grants Application
Resolution
Funding Announcement
Grantee Conditions and Responsibilities
Standard Certifications and Requirements
Grant review committee form


AI-44374			4.j.3.
Commissioners Court
Meeting Date:	02/05/2018
Assignment and Assumption IFB 2017-227
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Public Works would like to notify Commissioners' Court of the assignment and assumption to IFB 2017-227 Asphaltic Concrete. As of December 21, 2017, the company name was changed from Austin Asphalt, LP to Austin Asphalt, Inc. Austin Asphalt, Inc. has also submitted a revised W-9 form.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding Assignment & Assumption to IFB #2017-227 Road Materials, Asphaltic Concrete to change name from Austin Asphalt, LP to Austin Industries, Inc dba Austin Asphalt, Inc. and authorize purchasing agent to execute same. GZ
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Consent to Assignment and Assumption of Contracts for Road Materials, Asphaltic Concrete (IFB No. 2017-227) to change the name from Austin Asphalt, LP to Austin Industries, Inc. dba Austin Asphalt, Inc. and further authorize the Purchasing Agent to finalize and execute same, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

8,800,000.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	010-7501-680.75-29
2:	010-7501-680.75-32

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Assignment & Assumption form
Vendor letter backup
1295 form
2270 form
2252 form


AI-44357			4.j.4.
Commissioners Court
Meeting Date:	02/05/2018
Rebate Check, Dining Alliance
Department:	Purchasing
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Request Commissioners Court consideration and any action to accept the Dining Alliance rebate in the amount of $254.79. This is for the participation in the Dining Alliance Inc. Volume Allowance for the purchases made by Collin County in the 2017 Q1-Q217. Per the previous authorization of Court Order #2011-893-11-07; I request that the check be deposited into the General Ledger line #001-1001-381-5914 Going the Extra Mile Employee Incentive Program.
Purchasing Department Action
Request Commissioners Court consideration and any action to accept the Dining Alliance rebate in the amount of $254.79. This is for the participation in the Dining Alliance Inc. Volume Allowance for the purchases made by Collin County in the 2017 Q1-Q217. Per the previous authorization of Court Order #2011-893-11-07; I request that the check be deposited into the General Ledger line #001-1001-381-5914 Going the Extra Mile Employee Incentive Program.
HR and/or IT Action

Budget Department Action
Rebate deposited into revenue account. Budget amendment on Fiscal Impact tab to record these budgeted funds to GEM Award expenditure account per CO#2008-1030-11-11 and CO#2010-907-11-01. 001 - General Fund
Auditor's Office Action
Funds available in the General Fund. Budget amendment will be processed upon approval.
Commissioners Court
Acceptance of the Dining Alliance rebate check in the amount of $254.79 to be deposited in the Going the Extra Mile Employee Incentive Program line item and budget amendment for same, Purchasing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

254.79

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	001-1001-411.40-14

Fund Transfers

Trans Amt:

254.79

From:

001-0000-251.00-00

To:

001-1001-411.40-14

Dept. Name:

Non Dept Other Wages

Additional Line Items:

Remarks:

Attachments
Court Order
Agenda Memo Dining Alliance
Agenda Backup Dining Alliance
Rebate History Dining Alliance


AI-44390			4.j.5.
Commissioners Court
Meeting Date:	02/05/2018
General Victim Assistance Grant FY 2019
Submitted For:	Jim Skinner	Submitted By:	Tracy Spurgin
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
This is a request to apply for FY 2019 General Victim Assistance grant. The grant would be used to fund salary and benefits for a full time Collin County Sheriff's Office Crime Victim Advocate to provide victim advocacy services for violent crime victims and their families. This grant would run from October 1, 2018 through September 20, 2020. This grant would essentially extend the current FY17 grant by two years.
Purchasing Department Action
Request Commissioner's Court consideration and any action to apply for the General Victim Assistance grant with the Office of the Governor Criminal Justice Division for the period October 1, 2018 through September 30, 2019 and authorize County Judge to execute resolution. sh
HR and/or IT Action
Agree with Budget and Auditor assessment
Budget Department Action
FY 2019 - 20 application for the General Victims Assistance Grant in the amount of $126,000 with a Collin County in-kind match in the amount of $31,500 for total of $157,500. Federal Grant to be used to fund the salary and benefits for a full time position for two years. The current FY 2018 salary and benefits for this position is $62,342. Future salary for this position is unknown at this time.
Auditor's Office Action
Grant application reviewed by grant review committee as per attached. Federal grant funds in the amount of $126,000 with a required match of $31,500, which can be in kind. Grant period is from 10/1/18 through 9/30/20. Fund salary and benefits for full time Collin County Sheriff's Office Crime Victim Advocate to provide victim advocacy services for violent crime victims and their families - 2 year grant period.
Commissioners Court
Grant application and resolution for the FY 2019 General Victim Assistance Grant through the Office of the Governor (OOG), Criminal Justice Division (CJD), Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$157,500

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	Grant Funded

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Grant Summary Forms
eGrants Application
Resolution
GVA Program
Grantee Conditions - Responsibilities
CID Requirements
Grant review committee form


AI-44359			4.j.6.
Commissioners Court
Meeting Date:	02/05/2018
Justice Assistance Grant (JAG) Program, FY 2019
Submitted For:	Jim Skinner
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
This is to request approval to apply for a grant request through the Justice Assistance Grant (JAG). This will be for October 1, 2018 through September 30, 2019. The amount we are requesting is $77,750 with no County match.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to apply for Justice Assistance Grant (JAG) with the Office of the Governor Criminal Justice Division for the period October 1, 2018 through September 30, 2019 and authorize County Judge to execute resolution. sh
HR and/or IT Action

Budget Department Action
Application through the Justice Assistance Grant (JAG) in the amount of $77,750 to purchase (15) head / helmet mount monocular night vision units, (15) infrared laser/illuminators, and training for 25 Sheriff’s Office patrol officers. Federal grant with no county match required. In FY 2017, (17) Night Vision Helmets were approved in the Sheriff's Office budget in the amount of $62,900.
Auditor's Office Action
Grant application has been reviewed by the grant review committee as per attached. Federal grant funds in the amount of $77,750 with no county match required. Grant period is from 10/1/18 through 9/30/19. Grant is to purchase Fifteen (15) head / helmet mount monocular night vision units, fifteen (15) infrared laser/illuminators, and training for 25 Sheriff’s Office patrol officers.
Commissioners Court
Grant application and resolution for the FY 2019 Justice Assistance Grant (JAG) Program through the Office of the Governor (OOG), Criminal Justice Division (CJD), Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$77,750.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	TBD by Auditor's Office

Fund Transfers

Remarks:

Attachments
Court Order
Department memo
Grant Summary Form
eGrants Application
NCTCOG Addendum
Resolution
Funding Announcement
OOG Grantee Conditions
CJD Standard Certifications
Grant review committee form


AI-44404			4.j.7.
Commissioners Court
Meeting Date:	02/05/2018
Personnel Appointments
Submitted For:	Cynthia Jacobson
Department:	Human Resources
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Appointments, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Appointments, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Personnel Appointments


AI-44405			4.j.8.
Commissioners Court
Meeting Date:	02/05/2018
Personnel Changes
Submitted For:	Cynthia Jacobson
Department:	Human Resources
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Changes, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Changes, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Personnel Changes


AI-44301		5.
Commissioners Court
Meeting Date:	02/05/2018
Award: IFB 2017-255 OEM Toner Cartridges for Laser, Inkjet & MICR Printers
Submitted By:	Susan Hayes
Department:	Purchasing
Request Type:	GENERAL

Information
Department Action
Requesting Commissioners' Court consideration and approval to award IFB 2017-255, OEM Toner Cartridges for Laser, Inkjet and MICR Printers, to the lowest and best bidders meeting required specifications. slh
Purchasing Department Action
Requesting Commissioners' Court consideration and any action regarding approval to award IFB 2017-255, OEM Toner Cartridges for Laser, Inkjet and MICR Printers, to the lowest and best bidders per the attached contract data sheet, and per VTCA LGC 262.027(b), if two responsible bidders submit the lowest and best bid, the Commissioners' Court shall decide between the two by drawing lots in a manner prescribed by the County Judge. slh Seven (7) line items resulted in the tie bids and fall into the Lot Draw requirements: Line Item 5: Lexmark C734, C736, Photoconductor Unit - Mfgr.# C734X20G Line Item 71: Discount Off Price List For All Other Lexmark Printer Heads Line Item 72: Discount Off Price List For All Other Lexmark Fuser Kits Line Item 73: Discount Off Price List For All Other Lexmark Imaging Drums Line Item 74: Discount Off Price List For All Other Lexmark Maintenance Kits Line Item 85: Discount Off Price List For All Okidata Ink and Toner Cartridges Line Item 86: Discount Off Price List For All Okidata Waste Toner Boxes
HR and/or IT Action

Budget Department Action
Request for approval to award OEM Toner Cartridges for Laser, Inkjet and MICR Printers (IFB No. 2017-255). Funds Budgeted in the General Fund (001). County Wide. The advertisement for this IFB 2017-255 was approved by Court Order 2017-846-10-16.
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
Award OEM Toner Cartridges for Laser, Inkjet and MICR Printers (IFB No. 2017-255) to various vendors, Purchasing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	Various 65-62 county wide

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Contract Data Sheet
Evaluation Spreadsheet - Ltr
ABC LaserJet Inc Documents
Barbarian USA Inc Documents
Cesco, Inc Documents
Dream Ranch LLC Documents
Office Depot, Inc Documents
Rasix Computer Center Inc Documents
Ribbons Express, Inc Documents
SHI-Government Solutions, Inc Documents
The Office Pal, Inc. Documents


AI-44429		6.
Commissioners Court
Meeting Date:	02/05/2018
Jail Population Committee
Submitted By:	Nicole Gillespie
Department:	Administrative Services

Information
Department Action
Jail Population Committee, Administrative Services.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Jail Population Committee, Administrative Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Presentation
Harris County
2018 Approved Meeting Schedule w Locations
Bylaws051017
CJCC Members - January 2018
CJCC Org Chart - Adopted May 2017
Travis County
Dallas County Population Committee


AI-44422		7.
Commissioners Court
Meeting Date:	02/05/2018
Board/Committee Appointments
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	GENERAL

Information
Department Action
Board/Committee Appointments, Commissioners Court.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Board/Committee Appointments, Commissioners Court:

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order


AI-38983		8.
Commissioners Court
Meeting Date:	02/05/2018
North Central Texas Council of Govenments (NCTCOG) Executive Board Monthly Update
Department:	Administrative Services
Request Type:	GENERAL

Information
Department Action
North Central Texas Council of Govenments (NCTCOG) Executive Board monthly update, County Judge.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
North Central Texas Council of Governments (NCTCOG) Executive Board monthly update, County Judge.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
No file(s) attached.


AI-33858		9.
Commissioners Court
Meeting Date:	02/05/2018
RTC Monthly Update
Department:	Administrative Services
Request Type:	GENERAL

Information
Department Action
RTC monthly update, Commissioner, Precinct 4.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
RTC monthly update, Commissioner, Precinct 4.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
No file(s) attached.


AI-44426
Commissioners Court
Meeting Date:	02/05/2018
Court of Criminal Appeals State of Texas Ex Rel. Brian W. Wice
Submitted By:	Nicole Gillespie
Department:	Administrative Services

Information
Department Action
Court of Criminal Appeals (No. WR-86,920-02) State of Texas EX REL. Brian W. Wice, Relator, Administrative Services.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Court of Criminal Appeals (No. WR-86,920-02) State of Texas EX REL. Brian W. Wice, Relator, Administrative Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
No file(s) attached.



AGENDA

Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney February 5, 2018 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Commissioner Webb Pledge of Allegiance – Judge Self Pledge of Allegiance to the Texas Flag – Commissioner Fletcher

COMMISSIONERS COURT MEETING


				DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.	AI-44402 Notification Only	Personnel Appointments, Human Resources.

		2.	AI-44403 Notification Only	Personnel Changes, Human Resources.

				FYI NOTIFICATION

		1.	AI-34688 Notification Only	Outstanding Agenda Items, Commissioners Court.

		2.	AI-44361 Notification Only	Change Order No. 1 to Uninterruptible Power Supply (UPS) Systems (IFB No. 2017-182) with Daniel A. Newman dba Power Systems Engineering to delete and replace one (1) item to the contract, Facilities.

		3.	AI-44369 Notification Only	P–Card Disbursements, Auditor.

		4.	AI-44373 Notification Only	Turnover, Human Resources.

		5.	AI-44372 Notification Only	Voluntary Terminations, Human Resources.

		6.	AI-44242 Notification Only	County overtime for the pay period ended January 28, 2018, Human Resources.

1.				Call to order. The court will convene in open session for consideration of the following business matters:

2.				Public Comments.

3.				Presentation/Recognition:

	a.		AI-44378 Presentation/Recognition	Sheriff Skinner to present Life Saving Awards, Sheriff.

4.				Consent agenda to approve:

	a.		AI-44325 Approved	Disbursements for the period ending January 30, 2018, Auditor.

	b.		AI-44326 Approved	Indigent Defense Disbursements, Auditor.

	c.		AI-44263 Approved	Tax refunds totaling $778,665.69, Tax Assessor/Collector.

	d.			Advertisement(s):

		1.	AI-44337 Approved	Emergency Medical, Ambulance Service (RFP No. 2018-139), Fire Marshal.

		2.	AI-44379 Approved	Equipment, Road Widener/Shouldering Attachment for Skid Steer or Compact Track Loaders (IFB No. 2018-003), Public Works.

	e.			Amendment(s):

		1.	AI-44381 Approved	No.4 to Jury Management System (RFP No. 2013-179) to change the name from Xerox Government Systems, LLC to Conduent Government Systems, LLC and further authorize the Purchasing Agent to finalize and execute same, Purchasing.

		2.	AI-44356 Approved	No. 11 to the Interlocal Agreement with the City of McKinney for the Facility Construction and Use of an Animal Shelter in Collin County to set the rate for FY2018 for an annual amount of $333,361 to be effective October 1, 2017 through and including September 30, 2018 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

		3.	AI-44302 Approved	No. 11 to the Storm Water Management Program (AGR No. 12179-08) with Jacobs Engineering Group, Inc. for the 2018 Annual Report and Related Activities for Phase II, Year Four (4) and further authorize the Purchasing Agent to finalize and execute same, Engineering.

	f.			Change Order(s):

		1.	AI-44364 Approved	No. 2 to Uninterruptible Power Supply (UPS) Systems (IFB No. 2017-182) with Daniel A. Newman dba Power Systems Engineering to correct the Bid Award total from $704,002 to $748,807 and further authorize the Purchasing Agent to finalize and execute same, Facilities.

		2.	AI-44380 Approved	No. 2 to Jury Management Software Services Agreement (AGR No. 2016-183) to change the name from Xerox Government Systems, LLC to Conduent Government Systems, LLC and further authorize the Purchasing Agent to finalize and execute same, Purchasing.

	g.			Ratification of the County Judge's prior approval:

		1.	AI-44320 Approved	FY 2017 Equitable Sharing Agreement and Certification with the US Department of Justice, Collin County and the Collin County Sheriff’s Office, Auditor.

		2.	AI-44395 Approved	Amendment No. 7 to Inmate Telephone Services (RFP No. 03191-12) with Securus Technologies, Inc. to extend the contract through and including March 31, 2018, Purchasing.

	h.			Budget adjustment(s)/amendment(s):

		1.	AI-44387 Approved	$2,622.76 for Supplemental Work Order No. 6 with LMC Corporation for the relocation and expansion of the 911 Dispatch Center, Construction & Projects.

		2.	AI-44382 Approved	$443,000 for right-of-way and legal expenses for the DNT Extension, Engineering.

	i.			Filing of the Minute(s), County Clerk:

		1.	AI-44360 Approved	January 8, 2018.

		2.	AI-44370 Approved	January 12, 2018 Special Session.

	j.			Miscellaneous

		1.	AI-44385 Approved	Final Plat for Evans Clearlake Addition, Lots 1–5, Block A, Engineering.

		2.	AI-44393 Approved	Grant application and resolution for the FY 2019 Specialty Court Program Grant through the Office of the Governor (OOG), Criminal Justice Division (CJD), Juvenile Probation.

		3.	AI-44374 Approved	Consent to Assignment and Assumption of Contracts for Road Materials, Asphaltic Concrete (IFB No. 2017-227) to change the name from Austin Asphalt, LP to Austin Industries, Inc. dba Austin Asphalt, Inc. and further authorize the Purchasing Agent to finalize and execute same, Public Works.

		4.	AI-44357 Approved	Acceptance of the Dining Alliance rebate check in the amount of $254.79 to be deposited in the Going the Extra Mile Employee Incentive Program line item and budget amendment for same, Purchasing.

		5.	AI-44390 Approved	Grant application and resolution for the FY 2019 General Victim Assistance Grant through the Office of the Governor (OOG), Criminal Justice Division (CJD), Sheriff.

		6.	AI-44359 Approved	Grant application and resolution for the FY 2019 Justice Assistance Grant (JAG) Program through the Office of the Governor (OOG), Criminal Justice Division (CJD), Sheriff.

		7.	AI-44404 Approved	Personnel Appointments, Human Resources.

		8.	AI-44405 Approved	Personnel Changes, Human Resources.

				GENERAL DISCUSSION

				Presentation, discussion and any action regarding:

5.			AI-44301 Approved	Award OEM Toner Cartridges for Laser, Inkjet and MICR Printers (IFB No. 2017-255) to various vendors, Purchasing.

6.			AI-44429 Approved	Jail Population Committee, Administrative Services.

7.			AI-44422 Approved	Board/Committee Appointments, Commissioners Court:

	a.			Historical Commission.

8.			AI-38983 No Action Taken	North Central Texas Council of Governments (NCTCOG) Executive Board monthly update, County Judge.

9.			AI-33858 No Action Taken	RTC monthly update, Commissioner, Precinct 4.

10.				Possible future agenda items by Commissioners Court without discussion.

				EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

				Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:

				Legal (551.071)

			AI-44426 No Action Taken	Court of Criminal Appeals (No. WR-86,920-02) State of Texas EX REL. Brian W. Wice, Relator, Administrative Services.

				Any action resulting from the executive session.

				The court reserves the right to convene into executive session throughout this meeting.

				Adjourn.



				___________________________ Keith Self COUNTY JUDGE COLLIN COUNTY, T E X A S

				CERTIFICATION:

				I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2018 at _______ o'clock _____.M.



				___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



				___________________________ Deputy

				NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.