Agenda


AI-44630		1.
Commissioners Court
Meeting Date:	03/19/2018
Personnel Appointments
Submitted For:	Cynthia Jacobson
Department:	Human Resources

Information
Department Action
Personnel Appointments, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Appointments, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Personnel Appointments


AI-34688			1.
Commissioners Court
Meeting Date:	03/19/2018
Outstanding Agenda Items
Department:	Administrative Services
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
Outstanding Agenda Items, Commissioners Court.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Outstanding Agenda Items, Commissioners Court.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Outstanding Agenda Items


AI-44547			2.
Commissioners Court
Meeting Date:	03/19/2018
County Overtime
Submitted For:	Cynthia Jacobson
Department:	Human Resources
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
County overtime for the pay period ended March 11, 2018, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
County overtime for the pay period ended March 11, 2018, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
OT Total
Open Positions
FY18 Budget vs Actual for Court 03.19.18


AI-44594		4.a.
Commissioners Court
Meeting Date:	03/19/2018
Disbursements
Submitted For:	Jeff May
Department:	Auditor
Request Type:	CONSENT

Information
Department Action
Disbursements for the period ending March 13, 2018, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Disbursements for the period ending March 13, 2018, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Disbursements


AI-44595		4.b.
Commissioners Court
Meeting Date:	03/19/2018
Indigent Defense Disbursements
Submitted For:	Jeff May
Department:	Auditor
Request Type:	CONSENT

Information
Department Action
Indigent Defense Disbursements, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Indigent Defense Disbursements, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
FY2018 Court Appointed Representation for period ending 03.06.18 for 03....


AI-44559			4.c.
Commissioners Court
Meeting Date:	03/19/2018
Property tax refunds
Department:	Tax Assessor/Collector
Request Type:	CONSENT	Agenda Area:	Tax Refunds

Information
Department Action
912 Property tax refunds totaling $2,159,898.51.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by B&F
Auditor's Office Action
Refunds have been audited. Records can be reviewed at the Tax Office.
Commissioners Court
Tax refunds totaling $2,159,898.51, Tax Assessor/Collector.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

n/a

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Summary sheet 3/19/18


AI-44613			4.d.1.
Commissioners Court
Meeting Date:	03/19/2018
Advertise for Bid: Construction, Collin County Justice Center, Upgrade Pneumatic to Electronic Actuators
Submitted For:	Bill Burke	Submitted By:	Lisa Bunch
Department:	Construction Projects
Request Type:	CONSENT	Agenda Area:	Advertisement

Information
Department Action
Request Commissioners' Court consideration and approval to advertise: Construction, Collin County Justice Center, Upgrade Pneumatic to Electronic Actuators, IFB 2018-162. This is an approved FY18 Permanent Improvement Project.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of specifications for IFB 2018-162, Construction, Collin County Justice Center, Upgrade Pneumatic to Electronic Actuators and advertise for same. jdg
HR and/or IT Action

Budget Department Action
Budgeted funds available for IFB 2018-162, Construction, Collin county Justice Center, upgrade Pneumatic to Electronic Actuators in the Permanent Improvement Fund (499).
Auditor's Office Action
Funds available in the Permanent Improvement Fund.
Commissioners Court
Construction, Collin County Justice Center, Upgrade Pneumatic to Electronic Actuators (IFB No. 2018-162), Construction & Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$1,370,370.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	499-4102-561.91-01 / N41002

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Bid Packet


AI-44570			4.e.1.
Commissioners Court
Meeting Date:	03/19/2018
Coop Purchasing Agreement w/Lavon
Department:	Purchasing
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
Request Commissioners' Court consideration and any action regarding approval of a Cooperative Purchasing Agreement with City of Lavon and authorize Purchasing Agent to execute. sh
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of a Cooperative Purchasing Agreement with City of Lavon and authorize Purchasing Agent to execute. sh
HR and/or IT Action

Budget Department Action
Cooperative Purchasing Agreement with the City of Lavon. No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Cooperative Purchasing Agreement with the City of Lavon and further authorize the Purchasing Agent to finalize and execute same, Purchasing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	various

Fund Transfers

Remarks:

Attachments
Court Order
memo
Cooperative Purchasing Agreement


AI-44605			4.e.2.
Commissioners Court
Meeting Date:	03/19/2018
Approval of Anna Fire Department's Dispatch Agreement FY2018
Submitted For:	Jim Skinner	Submitted By:	Tracy Spurgin
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
Attached you will find Anna Fire Department's Dispatch Agreements for FY 2018, for your approval.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Agreement 2018-191 Interlocal Dispatch Services for the Anna Fire Department October 1, 2017 through September 30, 2018 and further authorize the County Judge to execute the same. go
HR and/or IT Action

Budget Department Action
FY 2018 Interlocal Agreement for Dispatch Services with Anna Fire Dept. through September 30, 2018. 001 – General Fund
Auditor's Office Action
Revenues included in FY 2018 Estimates.
Commissioners Court
Interlocal Agreement with the Anna Fire Department for Dispatch Services effective through and including September 30, 2018, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Memo
Dispatch Agreement


AI-44606			4.e.3.
Commissioners Court
Meeting Date:	03/19/2018
Approval of Melissa Fire Department's Dispatch Agreement FY2018
Submitted For:	Jim Skinner	Submitted By:	Tracy Spurgin
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
Attached you will find Melissa Fire Department's Dispatch Agreements for FY 2018, for your approval.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Agreement 2018-192 Interlocal Dispatch Services for the Melissa Fire Department October 1, 2017 through September 30, 2018 and further authorize the County Judge to execute the same. go
HR and/or IT Action

Budget Department Action
FY 2018 Interlocal Agreement for Dispatch Services with Melissa Fire Dept. through September 30, 2018. 001 – General Fund
Auditor's Office Action
Revenues included in FY 2018 Estimates.
Commissioners Court
Interlocal Agreement with the Melissa Fire Department for Dispatch Services effective through and including September 30, 2018, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
MEMO
Dispatch Agreement


AI-44573			4.f.1.
Commissioners Court
Meeting Date:	03/19/2018
ERP Munis - Contract Amendment No. 4
Department:	Information Technology
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
The Collin County Information Technology department, the ERP Munis Steering Committee, and the ERP Munis Project Team representing Budget, Auditing, and Purchasing departments are requesting an amendment to the Tyler Munis ERP contract. This amendment adds the conversion of Project Ledger History (Actuals and Budget) to retain full detail history back to 1996. This conversion will not impact the May 1st target GO-LIVE implementation of Munis.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of amendment No. 4 to the contract with Tyler Technologies, Inc., RFP 2015-192, Software and Implementation Services for an ERP Financial System, to delete forty-two (42) implementation days from the contract for a credit of $53,550.00 and add conversion services for project ledger history (back to 1996) at a cost of $75,000.00 for a total dollar change of $21,450.00; further authorize the Purchasing Agent to execute same. md
HR and/or IT Action

Budget Department Action
Budgeted funds available for Contract Amendment No. 4 to the Tyler Munis ERP contract to add the conversion of Project Ledger history back to 1996. (442) Short Term Debt.
Auditor's Office Action
Tax Note funds available.
Commissioners Court
No. 4 to Software and Implementation Services for an ERP Financial System (RFP No. 2015-192) with Tyler Technologies, Inc. to delete 42 implementation days from the contract and add conversion services for project ledger history and further authorize the Purchasing Agent to finalize and execute same, Information Technology.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

21,450

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	442-0649-414.90-50/03FIN

Fund Transfers

Remarks:

Attachments
Court Order
Tyler Munis Contract Amendment - Court Memo
2252 Certification


AI-44607			4.f.2.
Commissioners Court
Meeting Date:	03/19/2018
Change Order #6 to Motorola Contract for P25 Radio system
Submitted For:	Jim Skinner	Submitted By:	Tracy Spurgin
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
Change order #6 includes: Required maintenance and remediation to strengthen the following towers: Wilmeth Tower remediation - $502,906.25 Celina Tower remediation and maintenance - $108,243.75 Verona Tower remediation and maintenance - $34,012.50 The Farmersville Tower shelter requires added hardware to add electric strike and storeroom function lockset - $1,044.00 Replace existing electrical panels on the Copeville shelter that have rusted - $3,187.50 Credit back to the contract due to change in Motorola Project Manager - $5,000.00 The total costs of this change order is $644,394.00. Using the $249,058.27 credit on our contract brings the contract delta to $395,335.73 for this change order. The new contract value is $11,103,116.73.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Amendment No. 6 to Contract 2016-020, P25 Trunked Radio System Replacement in the amount of $ 644,394 making the new contract amount $11,103,116.73 and authorize Purchasing Agent to execute same. sh
HR and/or IT Action

Budget Department Action
Budgeted funds available. 001 - General Fund
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
No. 6 to P25 Trunked Radio System Replacement (Contract No. 2016-020) with Motorola Solutions, Inc. to make various changes to the contract and further authorize the Purchasing Agent to finalize and execute same, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$644,394

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	001-1001-411.90-20 P10001

Fund Transfers

Remarks:

Attachments
Court Order
MEMO
Change Order description
Amend No. 6
Motorola Change Order No. 6
1295
2252


AI-44597			4.g.1.
Commissioners Court
Meeting Date:	03/19/2018
C.Specialties Inc. Contract Change Order No.2; Contract No. IFB 2017-074
Department:	Development Services
Request Type:	CONSENT	Agenda Area:	Change Order

Information
Department Action
Animal Services respectfully requests that Commissioners’ Court approve this Change Order which reflects one item to be added to the contract period as seen on the Change Order.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Change Order No. 2 to add one (1) item to Veterinary and Animal Care Supplies, Contract No. 2017-074 with C. Specialties, Inc. and authorize Purchasing Agent to execute same. This change order will be in effect upon award and continue through September 30, 2018, with two (2) one (1) year renewals remaining. lh
HR and/or IT Action

Budget Department Action
Budgeted funds available for Change Order No. 2 to Contract IFB 2017-074 for veterinary and animal care supplies. Animal Services Fund (507).
Auditor's Office Action
Funds available in the Animal Safety Fund.
Commissioners Court
No. 2 to Supplies: Veterinary and Animal Care (IFB No. 2017-074) with C. Specialties, Inc. to add Item No. 175, Small Live Animal Trap, Tomahawk T608NC to the contract and further authorize the Purchasing Agent to finalize and execute same, Development Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

19,740

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	507-8301-645.65-83

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Change Order 2
2252
2270
1295
Award Tabulation


AI-44598			4.g.2.
Commissioners Court
Meeting Date:	03/19/2018
Midwest Veterinary Supply, Inc. Change Order No.2; Contract No. IFB 2017-074
Department:	Development Services
Request Type:	CONSENT	Agenda Area:	Change Order

Information
Department Action
Animal Services respectfully requests that Commissioners’ Court approve this Change Order which reflects five items to be added to the contract as seen on the Change Order.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Change Order No. 2 to add five (5) items to Veterinary and Animal Care Supplies, Contract No. 2017-074 with Midwest Veterinary Supply, Inc. and authorize Purchasing Agent to execute same. This change order will be in effect upon award and continue through September 30, 2018, with two (2) one (1) year renewals remaining. lh
HR and/or IT Action

Budget Department Action
Budgeted funds available for Change Order No. 2 to IFB 2017-074 for veterinary and animal care supplies. Animal Services Fund (507).
Auditor's Office Action
Funds available in the Animal Safety Fund.
Commissioners Court
No. 2 to Supplies: Veterinary and Animal Care (IFB No. 2017-074) with Midwest Veterinary Supply, Inc. to add various items to the contract and further authorize the Purchasing Agent to finalize and execute same, Development Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

19,740

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	507-8301-645.65-83

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Change Order 2
1295
2270
2252
Award Tabulation


AI-44599			4.g.3.
Commissioners Court
Meeting Date:	03/19/2018
NAO Global Health LLC Change Order No.2;Contract No.2017-074
Department:	Development Services
Request Type:	CONSENT	Agenda Area:	Change Order

Information
Department Action
Animal Services respectfully requests that Commissioners’ Court approve this Change Order which reflects five items to be added as seen on the Change Order.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Change Order No. 2 to add five (5) items to Veterinary and Animal Care Supplies, Contract No. 2017-074 with NAO Global Health LLC and authorize Purchasing Agent to execute same. This change order will be in effect upon award and continue through September 30, 2018, with two (2) one (1) year renewals remaining. lh
HR and/or IT Action

Budget Department Action
Budgeted funds available for Change Order No. 2 to IFB 2017-074 for veterinary and animal care supplies. Animal Services Fund (507).
Auditor's Office Action
Funds available in the Animal Safety Fund.
Commissioners Court
No. 2 to Supplies: Veterinary and Animal Care (IFB No. 2017-074) with NAO Global Health LLC to add various items to the contract and further authorize the Purchasing Agent to finalize and execute same, Development Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

19,740

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	507-8301-645.65-83

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Change Order 2
1295
2270
2252
Award Tabulation


AI-44618			4.h.1.a.
Commissioners Court
Meeting Date:	03/19/2018
Final Audit for Justice of the Peace, Precinct 1 for Period October 1, 2015 - September 30, 2016 - Judge Paul Raleeh
Submitted For:	Jeff May	Submitted By:	Patricia Campbell
Department:	Auditor
Request Type:	CONSENT	Agenda Area:	Receive/File

Information
Department Action
Please review and accept the attached Final Audit for Justice of the Peace, Precinct 1 for Period October 1, 2015 - September 30, 2016 - Judge Paul Raleeh.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by B&F
Auditor's Office Action
As per attached.
Commissioners Court
Justice of the Peace, Precinct 1 (1st, 2nd, 3rd and 4th Quarter FY2016).

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Final Audit - JP 1 - 1st thru 4th Qtrs FY16 - Raleeh


AI-44620			4.h.1.b.
Commissioners Court
Meeting Date:	03/19/2018
Final Audit for District Attorney to cover period April 1, 2016 to September 30, 2016 - Greg Willis
Submitted For:	Jeff May	Submitted By:	Patricia Campbell
Department:	Auditor
Request Type:	CONSENT	Agenda Area:	Receive/File

Information
Department Action
Please review and accept the attached Final Audit for District Attorney to cover period April 1, 2016 to September 30, 2016 - Greg Willis.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
As per attached.
Commissioners Court
District Attorney (3rd and 4th Quarter FY2016).

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Final Audit - DA - 3rd & 4th Qtrs FY16 - Willis


AI-44624			4.h.1.c.
Commissioners Court
Meeting Date:	03/19/2018
Final Audit for Engineering Services for Period October 1, 2016 to September 30, 2017 - Clarence Daugherty
Submitted For:	Jeff May	Submitted By:	Patricia Campbell
Department:	Auditor
Request Type:	CONSENT	Agenda Area:	Receive/File

Information
Department Action
Please review and accept the attached Final Audit for Engineering Services for Period October 1, 2016 to September 30, 2017 - Clarence Daugherty.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
As per attached.
Commissioners Court
Engineering (1st, 2nd, 3rd and 4th Quarter FY2017).

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Final Audit - Engineering - 1st thru 4th Qtrs FY17 - Daughtery


AI-44619			4.h.1.d.
Commissioners Court
Meeting Date:	03/19/2018
Final Audit for Fire Marshal for Period October 1, 2016 to September 30, 2017 - Jason Browning
Submitted For:	Jeff May	Submitted By:	Patricia Campbell
Department:	Auditor
Request Type:	CONSENT	Agenda Area:	Receive/File

Information
Department Action
Please review and accept the attached Final Audit for Fire Marshal for Period October 1, 2016 to September 30, 2017 - Jason Browning.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
As per attached.
Commissioners Court
Fire Marshal (1st, 2nd, 3rd and 4th Quarter FY2017).

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Final Audit - Fire Marshal -1st thru 4th Qtrs FY17 - Browning


AI-44611			4.i.1.
Commissioners Court
Meeting Date:	03/19/2018
Commissioners' Court Meeting Minutes, February 26, 2018.
Department:	County Clerk
Request Type:	CONSENT	Agenda Area:	Minutes

Information
Department Action
Commissioners' Court Meeting Minutes, February 26, 2018.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by B&F
Auditor's Office Action
No action by Auditor.
Commissioners Court
February 26, 2018.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Minutes


AI-44622			4.i.2.
Commissioners Court
Meeting Date:	03/19/2018
Commissioners' Court Meeting Minutes, March 5, 2018
Submitted By:	Sue Martens
Department:	County Clerk
Request Type:	CONSENT	Agenda Area:	Minutes

Information
Department Action
Commissioners' Court Meeting Minutes, March 5, 2018
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by B&F
Auditor's Office Action
No action by Auditor.
Commissioners Court
March 5, 2018.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Minutes


AI-44454			4.j.1.
Commissioners Court
Meeting Date:	03/19/2018
Liberty Square Final Plat
Submitted By:	Tracy Homfeld
Department:	Engineering
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Cope Equities, owner and developer of Liberty Square, requests Commissioners Court consider approval of the attached Final Plat. LOCATION AND SIZE Located at the Northeast corner of FM 3364 and CR 770 approximately 3 miles south of Princeton; see location map attached. The Subdivision consists of thirty-seven (37) residential lots ranging from 1.00 acre to 2.79 acres. Not all lots front on an existing road, therefore road construction is required. UTILITIES AND DRAINAGE The plans show adequate road cross-sections and drainage patterns within the subdivision. Adequate right-of-way will be dedicated. On-site sewage facilities systems are suitable for this subdivision. Water will be supplied to the subdivision by Culleoka Water Supply Corporation. The 100-year flood plain does not encroach upon the subdivision. Road construction, or appropriate financial security, will be required before the plat can be filed. ACTION *We recommend Commissioners Court approve the Final Plat for Liberty Square (Lots 1-14, Block A and Lots 1-23, Block B).*
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Final Plat for Liberty Square (Lots 1-14, Block A and Lots 1-23, Block B), Engineering.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Final Plat
Location Map


AI-44616			4.j.2.
Commissioners Court
Meeting Date:	03/19/2018
Approval of Moores Lake Phase 1 Final Plat
Submitted By:	Tracy Homfeld
Department:	Engineering
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
William and Sallie Carter, owners and developers of Moores Lake Estates Phase 1, requests Commissioners Court consider approval of the attached Final Plat. LOCATION AND SIZE Located North of FM 2755 and approximately 450 feet east of CR 536; see location map attached. The subdivision preliminary plat was approved on September 11, 2017 under the name Carter estates. The owner has chosen to change the name and it will be final platted in two phases. This phase 1 consists of sixteen (16) residential lots ranging from 1.00 acre to 4.22 acres. Not all lots front on an existing road, therefore road construction is required. UTILITIES AND DRAINAGE The plans show adequate road cross-sections and drainage patterns within the subdivision. Adequate right-of-way will be dedicated. On-site sewage facilities systems are suitable for this subdivision. Water will be supplied to the subdivision by Bear Creek Special Utility District. The 100-year flood plain does not encroach upon the subdivision. Road construction, or appropriate financial security, will be required before the plat can be filed. ACTION We recommend Commissioners Court approve the Final Plat for Moores Lake Estates Phase 1.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Final Plat for Moores Lake Estates Phase 1, Engineering.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Final Plat
Location Map


AI-44615			4.j.3.
Commissioners Court
Meeting Date:	03/19/2018
Final Plat for the Residences at Cottage Hill
Submitted By:	Tracy Homfeld
Department:	Engineering
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Rudy and Paula Mann, owners and developers of the Residences at Cottage Hill, request Commissioners Court consider approval of the attached Final Plat. LOCATION AND SIZE The development is located on the east side of FM 2478 and west of CR 171, west of the city of Weston. See location map attached. This Addition consists of forty-two (42) residential and lots which sizes range from 1.00 to 1.327 acres and three (3) HOA lots. The lots do not all front on the existing public roads, therefore road construction is required. ROADS, UTILITIES AND DRAINAGE The owner has submitted road plans and the final plat for review. The plans show adequate road cross-sections and drainage patterns within the subdivision. Adequate right-of-way is dedicated. On site sewage facilities systems are suitable for this subdivision. Water will be supplied to the subdivision by Marilee Special Utility District. The 100-year flood plain does encroach upon the subdivision. Road construction, or appropriate financial security, will be required before the plat can be filed. ACTION *We recommend Commissioners Court approve the final plat for the Residences at Cottage Hill.*
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Final Plat for The Residences at Cottage Hill, Engineering.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Department Memo
Location Map
Final Plat


AI-44507			4.j.4.
Commissioners Court
Meeting Date:	03/19/2018
Amendment to Maintenance Standardization of Finishes & Equipment, Court Order No. 99-244-04-28
Submitted For:	Dan James
Department:	Facilities
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Request approval to amend the outdated Building Maintenance Standardization of Finishes and Equipment, Court Order No. 99-244-04-28, to make the following change to the Paint Vendor Section from Sherwin Williams Paint Color ie701 Harkins White to Sherwin Williams Paint to include all paint colors.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding the approval to amend the Building Maintenance Standardization of Finishes and Equipment, originally approved by Court Order #99-244-04-28, and amended by Court order #2006-123-02-14, to make the following change to the Paint Vendor Section from Sherwin Williams Paint Color ie701 Harkins White to Sherwin Williams Paint, to include all paint colors. lh
HR and/or IT Action

Budget Department Action
Request to amend the Building Maintenance Standardization of Finishes and Equipment. Amendment to change Paint Vendor Section from Sherwin Williams Paint Color ie701 Hawkins White to Sherwin Williams Paint, to include all colors. Original court order #99-244-04-28 / Amended court order #2006-123-02-14.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Amend the Building Maintenance Standardization of Finishes and Equipment to change the Paint Vendor Section from Sherwin Williams Paint Color ie701 Harkins White to Sherwin Williams Paint, to include all paint colors, Facilities.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

no budget impact

Attachments
Court Order
Memo
Original Standards List
2006 Change Order


AI-44617			4.j.5.
Commissioners Court
Meeting Date:	03/19/2018
CR 1219 Upgrade to Concrete Project
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Public Works requests Commissioners' Court approval to participate with the City of Princeton in the reconstruction of CR 1219.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to participate with the City of Princeton in the reconstruction of CR 1219.
HR and/or IT Action

Budget Department Action
Budgeted funds available in the amount of $25,000 for the participation with the City of Princeton in the reconstruction of CR 1219. Road & Bridge Fund (010).
Auditor's Office Action
Funds available in the Road and Bridge Fund.
Commissioners Court
Participation with the City of Princeton in the reconstruction of CR 1219, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

25,000.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	010-7501-680.75-36

Fund Transfers

Remarks:

Attachments
Court Order
PW CR1219
Memo
Map
Princeton agreement
map 1
map 2
ILA
Minutes


AI-44614			4.j.6.
Commissioners Court
Meeting Date:	03/19/2018
Assignment and Assumption RFP No. 2016-153 Storage and Microfilm Creation
Submitted By:	Courtney Wilkerson
Department:	Purchasing
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Request Commissioners' Court consideration and any action regarding approval of Assignment and Assumption for Storage and Microfilm Creation, RFP No. 2016-153 to change the name from Progrio, LLC to Iron Mountain Information Management, LLC, and authorize Purchasing Agent to execute same. cw
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Assignment and Assumption for Storage and Microfilm Creation, RFP No. 2016-153 to change the name from Progrio, LLC to Iron Mountain Information Management, LLC, and authorize Purchasing Agent to execute same. cw
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Consent to Assignment and Assumption of Contracts for Storage and Microfilm Creation (RFP No. 2016-153) to change the name from Progrio, LLC to Iron Mountain Information Management, LLC and further authorize the Purchasing Agent to finalize and execute same, Purchasing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Consent to Assignment and Assumption of Contracts
1295 Form
2270 Form
2252 Form
Backup


AI-44631			4.j.7.
Commissioners Court
Meeting Date:	03/19/2018
Personnel Appointments
Submitted For:	Cynthia Jacobson
Department:	Human Resources
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Appointments, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Appointments, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Personnel Appointments


AI-44593		5.
Commissioners Court
Meeting Date:	03/19/2018
Expansion of the CPS Board
Submitted By:	Nicole Gillespie
Department:	Administrative Services

Information
Department Action
Expansion of the CPS Board, CPS.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Expansion of the CPS Board, CPS.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Absentees Oct 2016 - July 2017
BY-LAWS OF CPS (County)


AI-44645		6.
Commissioners Court
Meeting Date:	03/19/2018
Coverage for Reserves
Submitted By:	Cynthia Jacobson
Department:	Human Resources
Request Type:	GENERAL

Information
Department Action
Consideration and approval of a process for handling medical expenses related law enforcement reserves injured on duty.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Process for handling medical expenses related to law enforcement reserves injured on duty, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
GC614



AGENDA

Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney March 19, 2018 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Commissioner Thomas Pledge of Allegiance – Commissioner Webb Pledge of Allegiance to the Texas Flag – Judge Self

COMMISSIONERS COURT MEETING


					DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.		AI-44630 Notification Only	Personnel Appointments, Human Resources.

					FYI NOTIFICATION

		1.		AI-34688 Notification Only	Outstanding Agenda Items, Commissioners Court.

		2.		AI-44547 Notification Only	County overtime for the pay period ended March 11, 2018, Human Resources.

1.					Call to order. The court will convene in open session for consideration of the following business matters:

2.					Public Comments.

3.					Presentation/Recognition.

4.					Consent agenda to approve:

	a.			AI-44594 Approved	Disbursements for the period ending March 13, 2018, Auditor.

	b.			AI-44595 Approved	Indigent Defense Disbursements, Auditor.

	c.			AI-44559 Approved	Tax refunds totaling $2,159,898.51, Tax Assessor/Collector.

	d.				Advertisement(s):

		1.		AI-44613 Approved	Construction, Collin County Justice Center, Upgrade Pneumatic to Electronic Actuators (IFB No. 2018-162), Construction & Projects.

	e.				Agreement(s):

		1.		AI-44570 Approved	Cooperative Purchasing Agreement with the City of Lavon and further authorize the Purchasing Agent to finalize and execute same, Purchasing.

		2.		AI-44605 Approved	Interlocal Agreement with the Anna Fire Department for Dispatch Services effective through and including September 30, 2018, Sheriff.

		3.		AI-44606 Approved	Interlocal Agreement with the Melissa Fire Department for Dispatch Services effective through and including September 30, 2018, Sheriff.

	f.				Amendment(s):

		1.		AI-44573 Approved	No. 4 to Software and Implementation Services for an ERP Financial System (RFP No. 2015-192) with Tyler Technologies, Inc. to delete 42 implementation days from the contract and add conversion services for project ledger history and further authorize the Purchasing Agent to finalize and execute same, Information Technology.

		2.		AI-44607 Approved	No. 6 to P25 Trunked Radio System Replacement (Contract No. 2016-020) with Motorola Solutions, Inc. to make various changes to the contract and further authorize the Purchasing Agent to finalize and execute same, Sheriff.

	g.				Change Order(s):

		1.		AI-44597 Approved	No. 2 to Supplies: Veterinary and Animal Care (IFB No. 2017-074) with C. Specialties, Inc. to add Item No. 175, Small Live Animal Trap, Tomahawk T608NC to the contract and further authorize the Purchasing Agent to finalize and execute same, Development Services.

		2.		AI-44598 Approved	No. 2 to Supplies: Veterinary and Animal Care (IFB No. 2017-074) with Midwest Veterinary Supply, Inc. to add various items to the contract and further authorize the Purchasing Agent to finalize and execute same, Development Services.

		3.		AI-44599 Approved	No. 2 to Supplies: Veterinary and Animal Care (IFB No. 2017-074) with NAO Global Health LLC to add various items to the contract and further authorize the Purchasing Agent to finalize and execute same, Development Services.

	h.				Receive and File, Auditor:

		1.			Final Audit Result(s):

			a.	AI-44618 Approved	Justice of the Peace, Precinct 1 (1st, 2nd, 3rd and 4th Quarter FY2016).

			b.	AI-44620 Approved	District Attorney (3rd and 4th Quarter FY2016).

			c.	AI-44624 Approved	Engineering (1st, 2nd, 3rd and 4th Quarter FY2017).

			d.	AI-44619 Approved	Fire Marshal (1st, 2nd, 3rd and 4th Quarter FY2017).

	i.				Filing of the Minute(s), County Clerk:

		1.		AI-44611 Approved	February 26, 2018.

		2.		AI-44622 Approved	March 5, 2018.

	j.				Miscellaneous

		1.		AI-44454 Approved	Final Plat for Liberty Square (Lots 1-14, Block A and Lots 1-23, Block B), Engineering.

		2.		AI-44616 Approved	Final Plat for Moores Lake Estates Phase 1, Engineering.

		3.		AI-44615 Approved	Final Plat for The Residences at Cottage Hill, Engineering.

		4.		AI-44507 Approved	Amend the Building Maintenance Standardization of Finishes and Equipment to change the Paint Vendor Section from Sherwin Williams Paint Color ie701 Harkins White to Sherwin Williams Paint, to include all paint colors, Facilities.

		5.		AI-44617 Approved	Participation with the City of Princeton in the reconstruction of CR 1219, Public Works.

		6.		AI-44614 Approved	Consent to Assignment and Assumption of Contracts for Storage and Microfilm Creation (RFP No. 2016-153) to change the name from Progrio, LLC to Iron Mountain Information Management, LLC and further authorize the Purchasing Agent to finalize and execute same, Purchasing.

		7.		AI-44631 Approved	Personnel Appointments, Human Resources.

					GENERAL DISCUSSION

					Presentation, discussion and any action regarding:

5.				AI-44593 Approved	Expansion of the CPS Board, CPS.

6.				AI-44645 Approved	Process for handling medical expenses related to law enforcement reserves injured on duty, Human Resources.

7.					Possible future agenda items by Commissioners Court without discussion.

					EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

					Executive Session, in accordance with Chapter 551 of the Government Code.

					Any action resulting from the executive session.

					The court reserves the right to convene into executive session throughout this meeting.

					Adjourn.



					___________________________ Keith Self COUNTY JUDGE COLLIN COUNTY, T E X A S

					CERTIFICATION:

					I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2018 at _______ o'clock _____.M.



					___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



					___________________________ Deputy

					NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.