Agenda


AI-44780		1.
Commissioners Court
Meeting Date:	04/23/2018
Personnel Changes
Submitted For:	Cynthia Jacobson
Department:	Human Resources

Information
Department Action
Personnel Changes, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Changes, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Personnel Changes


AI-34688			1.
Commissioners Court
Meeting Date:	04/23/2018
Outstanding Agenda Items
Department:	Administrative Services
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
Outstanding Agenda Items, Commissioners Court.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Outstanding Agenda Items, Commissioners Court.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Outstanding Agenda Items


AI-44736		4.a.
Commissioners Court
Meeting Date:	04/23/2018
Disbursements
Submitted For:	Jeff May
Department:	Auditor
Request Type:	CONSENT

Information
Department Action
Disbursements for the period ending April 17, 2018, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Disbursements for the period ending April 17, 2018, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Disbursements


AI-44737		4.b.
Commissioners Court
Meeting Date:	04/23/2018
Indigent Defense Disbursements
Submitted For:	Jeff May
Department:	Auditor
Request Type:	CONSENT

Information
Department Action
Indigent Defense Disbursements, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Indigent Defense Disbursements, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Disbursements


AI-44701			4.c.1.
Commissioners Court
Meeting Date:	04/23/2018
Advertise for Bids to Construct South Bound Service Road DNT from US380 north to FM428
Submitted For:	Jeff Durham
Department:	Special Projects
Request Type:	CONSENT	Agenda Area:	Advertisement

Information
Department Action
The Engineering Department requests Commissioners’ Courts authorization to advertise for construction of the south bound service road for the Dallas North Tollway (DNT) Phase 4 from U.S. Highway 380 north to F.M. Highway 428 (Approximately 6 miles). Our engineer estimates that construction will take 24 months to complete at an approximate cost of $19,000,000. If approved, we anticipate that a contract will be awarded in June; construction would begin in August with estimated completion in late summer 2020.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval of the specifications for IFB 2018-203, Construction, Road: Dallas North Tollway Southbound Frontage Road, US 380 To FM 428, and further authorize advertising for same. md Specifications book and plans will be available in the Commissioners Court office for review. The engineer estimates that construction will take 24 months to complete at an approximate cost of $19,000,000.
HR and/or IT Action

Budget Department Action
Budgeted funds available for IFB 2018-203, Construction, Road: Dallas North Tollway Southbound Frontage Road, US 380 to FM 428. Budget adjustment included to move available funds to the appropriate Road Construction account. Details on available funds and budget adjustment are located on the fiscal impact tab. General Fund (001).
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
Specifications and advertise for Construction, Road: Dallas North Tollway Southbound Frontage Road, US 380 to FM 428 (IFB No. 2018-203) and budget amendment in the amount of $18,862,710 for same, Special Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

18,862,710

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	001-7530-680-92-80 / 070050

Fund Transfers

Remarks:

FY 2018 Budget Adjustment Totaling $18,862,710.

Trans Amt:

18,862,710

From:

001-7530-680.96-82/ 070050

To:

001-7530-680.92-80/ 070050

Dept. Name:

Additional Line Items:

Remarks:

Budget Adjustment will require a new account to be created in this department.

Attachments
Court Order
Department_Memo
Legal_Notice
location map


AI-44762			4.d.1.
Commissioners Court
Meeting Date:	04/23/2018
Award Bid No. 2018-150:New Camera Installation and Intercom System Upgrade at Collin County Detention Facility
Submitted For:	Bill Burke	Submitted By:	Lisa Bunch
Department:	Construction Projects
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
Request Commissioners’ Court consideration and approval to award: New Camera Installation and Intercom System Upgrade at Collin County Detention Facility, IFB No. 2018-150, to the best evaluated and lowest offer, STS360 (Sigma Surveillance, Inc.), in the amount of $73,469.95. This bid is for FY18 approved Project N41003 to replace the intercom system, Project N41004 to install cameras in contact Visitation in Cluster 1, 3, and 5, and Project N41005 to install a camera in the infirmary open waiting area. We also request to combine the two camera projects into one project code within the same account.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding the approval to award IFB 2018-150, New Camera Installation and Intercom System Upgrade at Collin County Detention Facility to Sigma Surveillance, Inc. DBA STS360, the lowest and best bid meeting specifications and authorize the Purchasing Agent to execute Construction Contract. jdg
HR and/or IT Action

Budget Department Action
Budgeted funds available for the award of IFB 2018-150, New Camera Installation and Intercom System Upgrade at Collin County Detention Facility. Budget adjustment of $10,000 is included to consolidate two different camera projects into one project. Permanent Improvement Fund (499).
Auditor's Office Action
Funds available in the Permanent Improvement Fund.
Commissioners Court
New Camera Installation and Intercom System Upgrade at Collin County Detention Facility (IFB No. 2018-150) to Sigma Surveillance, Inc. DBA STS360, budget amendment in the amount of $10,000 and further authorize the Purchasing Agent to finalize and execute the Construction Contract, Construction & Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

73,469.95

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	499-4102-561.90-02 / N41003
2:	499-4102-561.90-22 / N41004

Fund Transfers

Trans Amt:

$10,000.00

From:

499-4102-561.90-22 / N41005

To:

499-4102-561.90-22 / N41004

Dept. Name:

Construction & Projects

Additional Line Items:

Remarks:

Request to combine funds and project code for N41004 and N41005 (Cameras).
N41003 (Intercom) will remain separate.

Remarks:

FY 2018 Budget Adjustment Totaling $10,000.

Attachments
Court Order
Memo
Contract Data
Bid Tabulation
Form 1295
Chapter 2270 Verification
Chapter 2252 Certification
Letter to Award
Construction Contract


AI-44750			4.e.1.
Commissioners Court
Meeting Date:	04/23/2018
2018 Lake Patrol Contract
Submitted For:	Jim Skinner	Submitted By:	Tracy Spurgin
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
Respectfully submit for approval and execute same the 2018 Lake Patrol contract with the United States Army Corps of Engineers to provide additional patrol of Lake Lavon. Total amount of reimbursed not to exceed $58,017.67.
Purchasing Department Action
Commissioners' Court consideration and any action regarding approval of 1) 2018 Lake Patrol Contract and 2) Amendment to Solicitation/Modification of Contract (to extend the receipt date to April 27, 2018) with the United States Army Corps of Engineers to provide additional patrol for Lake Lavon and authorize County Judge to execute same. sh
HR and/or IT Action

Budget Department Action
Additional Lake Patrol SO resources not to exceed the Federal Funds of $58,017.67.
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
Lake Patrol Contract for 2018 and Amendment to the Solicitation/Modification of Contract (to extend the receipt date to April 27, 2018) with the United States Army Corps of Engineers, Fort Worth District to provide additional patrol of Lake Lavon, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$58,017.67

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	TBD by Auditor

Fund Transfers

Remarks:

Attachments
Court Order
MEMO
Grant Summary Form
Lake Patrol Letter
Lake Patrol Contract 2018
Lake Patrol Contract
Amendment/Modification of Contract


AI-44747			4.f.1.
Commissioners Court
Meeting Date:	04/23/2018
Renewal of Contract 2017-198, Assistance to Obtain Federal Financial Participation for SCAAP
Submitted By:	Shannon Poe
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
Requesting Commissioners' Court approval of Amendment No. 1 to Contract 2017-198, Assistance to Obtain Federal Financial Participation for SCAAP Funding with Justice Benefits Incorporated, to renew contract for the period May 8, 2018 through May 7, 2019. sp
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Amendment No. 1 to Contract 2017-198, Assistance to Obtain Federal Financial Participation for SCAAP Funding with Justice Benefits, Inc. for the period May 8, 2018 through May 7, 2019 and authorize Purchasing Agent to execute. sh
HR and/or IT Action

Budget Department Action
Contract Renewal with Justice Benefits, Incorporated And Collin County, Texas to assist in Federal Financial Participation for the SCAAP program from May 8, 2018 through May 7, 2019.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Amendment No. 1 for Assistance to Obtain Federal Financial Participation for SCAAP Funding (Contract No. 2017-198) with Justice Benefits, Incorporated to extend the contract for one (1) year through and including May 7, 2019 and further authorize the Purchasing Agent to finalize and execute same, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

n/a

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	n/a

Fund Transfers

Attachments
Court Order
Memo
Contract Amendment No. 1
1295
HB89
Chapter 2252


AI-44752			4.g.1.
Commissioners Court
Meeting Date:	04/23/2018
Change Order No 1: Collin County Adventure Camp Pool Resurface COOP 2018-168
Submitted For:	Bill Burke	Submitted By:	Lisa Bunch
Department:	Construction Projects
Request Type:	CONSENT	Agenda Area:	Change Order

Information
Department Action
Request Commissioners' Court consideration and approval of Change Order No. 1 to Sunbelt Pools for Collin County Adventure Camp Pool Resurfacing to replace the drain covers to comply with the VGB Act 2008 (Federal) while refinishing the pool surface. The original bid required replacement of the existing covers. The contractor noticed a noncompliant situation regarding the drain sumps under the covers. An Engineer was hired by the County to review the sumps and it was determined that they were noncompliant and a drawing was generated to correct the area. This change order is a result of the pricing for the revised installation. $6,754.00 Total for this Change Order - $6,754.00 or 12.4% of contract Total Change Orders for the Project - $6,754.00 or 12.4% of contract
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval of Change Order No. 1 to Collin County Adventure Camp Pool Resurface, COOP Quote 2018-168 through the Buyboard Contract No. 533-17 with Sunbelt Pools, Inc. to modify the main drains and sumps and authorize Purchasing Agent to execute same. gz
HR and/or IT Action

Budget Department Action
Change Order No. 1 for the Resurfacing of the Collin County Adventure Camp Pool in the amount of $6,754 and budget adjustment for the same. Outdoor Camp (405).
Auditor's Office Action
Bond funds available.
Commissioners Court
No. 1 to Collin County Adventure Camp Pool Resurface (COOP No. 2018-168) with Sunbelt Pools, Inc. to modify the main drains and sumps, budget amendment in the amount of $6,754 and further authorize the Purchasing Agent to finalize and execute same, Construction & Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$6,754.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	405-4121-561.91-01 / 01OC

Fund Transfers

Trans Amt:

$6,754.00

From:

405-4121-561.88-01 / 01OC

To:

405-4121-561.91-01 / 01OC

Dept. Name:

Construction & Projects

Additional Line Items:

Remarks:

Attachments
Court Order
Memo
Change_Order 1
Change_order_quote
1295_form
2252_form
2270_form


AI-44765			4.h.1.
Commissioners Court
Meeting Date:	04/23/2018
Renewal of Contract 2017-217 for Services: Pest Control with Graham Pest Control, Inc., Renewal 1 of 4
Submitted For:	Dan James
Department:	Facilities
Request Type:	CONSENT	Agenda Area:	Contract Renewal

Information
Department Action
Request approval to renew the Contract for Services: Pest Control, IFB No. 2017-217, with Graham Pest Control, Inc. in accordance with Section 4.0 “Special Terms and Conditions”, paragraph 4.2 “Term” contract performance period is hereby extended for an additional 12 month period as specified effective October 1, 2018 thru September 30, 2019 (Renewal 1 of 4).
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to renew IFB 2017-217 with Graham Pest Control, Inc., at the same pricing, terms and conditions set forth in the contract award, for the period of October 1, 2018 through September 30, 2019. Renewal 1 of 4 FY17 Expenditures to Date $11,838.78
HR and/or IT Action

Budget Department Action
Contract renewal for Services: Pest Control, (IFB No. 2017-217), with Graham Pest Control, Inc. Renewal for one (1) year to include terms, conditions and pricing set forth in the original award. Contract period October 1, 2018 through September 30, 2019. Budgeted funds available upon adoption of the FY 2019 Budget – County Wide.
Auditor's Office Action
Funds available in various funds per attached. Budget is anticipated to be approved for FY 2019.
Commissioners Court
Services: Pest Control (IFB No. 2017-217) with Graham Pest Control, Inc. to extend the contract for one (1) year through and including September 30, 2019, Facilities.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$54,140

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	various 7403

Fund Transfers

Remarks:

FY 2018 budgeted funds available upon adoption of the FY 2019 budget.

Total amount shown requested in FY 2019 budget:
001-4019-560.74-03 budgeted - $46,863
040-4119-561.74-03 budgeted - $1,550
040-4120-561.74-03 budgeted - $2,227
507-4118-561.74-03 budgeted - $3,500

Total:$54,140

Attachments
Court Order
Memo
Renewal Letter
1295
2270
2252


AI-44788			4.i.1.
Commissioners Court
Meeting Date:	04/23/2018
Ratification of Judge's prior approval of discretionary exemption to bid process
Department:	Purchasing
Request Type:	CONSENT	Agenda Area:	Ratification

Information
Department Action
Ratification of Judge's prior approval of bid exemption
Purchasing Department Action
Commissioners Court consideration and any action regarding ratification of Judge Self prior approval of discretionary exemption to bid process for goods and services required to assist IT with network and systems restoration. See attached.
HR and/or IT Action

Budget Department Action
Budgeted funds available for the purchase of goods and services required to assist IT with network and systems restoration in the General Fund (001).
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
Discretionary exemption to the bid process per VTCA LGC 262.024(a)(2) “an item necessary to preserve or protect the public health or safety of the residents of the county” to assist IT with network and systems restoration, Purchasing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$90,000

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	001-0629-414.64-01/ DS1801

Fund Transfers

Remarks:

Available funds in Consultants line item.

Attachments
Court Order
systems outage exemption


AI-44735			4.j.1.
Commissioners Court
Meeting Date:	04/23/2018
Budget Adjustment to correct negative balance in the City of Frisco's 2007 Bond Project #07-024, El Dorado from Preston to Custer
Submitted By:	Tracy Homfeld
Department:	Engineering
Request Type:	CONSENT	Agenda Area:	Budget Adj/Amend

Information
Department Action
The above mentioned Budget adjustment is being requested to correct a negative balance that was created in the City of Frisco’s 2007 Bond Project #07-024, El Dorado from Preston to Parkway. The negative was created in the encumbrance of the 2015 ILA for their project #07-026, Coit Rd from panther Creek to US 380. In that ILA, the city requests savings to be transferred from the project #07-024 to #07-026 but goes on to say that those savings had already been received by the city. That should have triggered the need for a journal entry from one project to another, however an actual budget adjustment was done to move the funds which caused the negative balance. Therefore we are asking to correct this by doing the following: MOVE $98,602 FROM: 435-7530-680.92-80 / 07-026 TO: 435-7530-680.92-80 / 07-024
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Budget Adjustment in the amount of $98,602 to correct the negative in City of Frisco Project 07-024. See fiscal impact tab for Budget Adjustment details. Bond Fund (435).
Auditor's Office Action
Bond funds available. Budget amendment will be processed upon approval.
Commissioners Court
$98,602 to reallocate funds to correct the negative balance in the City of Frisco’s 2007 Bond Project No. 07-024, El Dorado from Preston to Custer, Engineering.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$98,602

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	435-7530-680.92-80/ 07-024

Fund Transfers

Trans Amt:

$98,602

From:

435-7530-680.92-80 / 07-026

To:

435-7530-680.92-80 / 07-024

Dept. Name:

Additional Line Items:

Remarks:

FY18 Budget Adjustment Totaling $98,602.

Attachments
Court Order
Memo


AI-44761			4.k.1.
Commissioners Court
Meeting Date:	04/23/2018
Commissioners' Court Meeting Minutes, April 2, 2018
Submitted By:	Sue Martens
Department:	County Clerk
Request Type:	CONSENT	Agenda Area:	Minutes

Information
Department Action
Commissioners' Court Meeting Minutes, April 2, 2018
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by B&F
Auditor's Office Action
No action by Auditor.
Commissioners Court
April 2, 2018.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Minutes


AI-44768			4.l.1.
Commissioners Court
Meeting Date:	04/23/2018
Early Voting Calendar, May 22, 2018 Primary Runoff Elections
Submitted By:	Bruce Sherbet
Department:	Elections
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Request Commissioner's Court consideration and approval of the early voting calendar of locations, dates and times for the May 22, 2018 Primary Runoff Elections.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by B&F
Auditor's Office Action
No action by Auditor.
Commissioners Court
Early Voting Calendar of locations, dates and times for the May 22, 2018 Primary Runoff Elections, Elections.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Department Memo
Early voting Calendar 2018 Primary Runoff


AI-44706			4.l.2.
Commissioners Court
Meeting Date:	04/23/2018
Laserfiche Licenses for Jail Standards Compliance
Submitted By:	L'Cena Parsons
Department:	Information Technology
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
The Information Technology department is requesting approval of 146 Laserfiche forms licenses for Jail personnel to electronically and efficiently route a new electronic Screening Form for Suicide and Medical/Mental/Developmental Impairments from the Jail to Magistration to satisfy Texas Senate Bill 1849 signed by Governor Greg Abbott on June 15, 2017. Due to the passage of this bill, the Texas Commission on Jail Standards has mandated a change to the Minimum Jail Standards requiring notification to occur from 72 hours to 12 hours. The 12-hour notification requirement went into effect on September 1, 2017. Jail personnel with assistance from IT converted the manual paper form into an electronic Laserfiche form that will be routed using a business process workflow from the Jail to the Magistrate. The workflow process incorporates internal fail-safe mechanisms to ensure that routing of the form to the Magistrate occurs within the 12-hour mandate by the Texas Commission on Jail Standards. These Laserfiche licenses can be re-used for additional future efficiency initiatives for Jail personnel. Funding for these licenses including first year software support and maintenance will be taken from 03JUS funds in the amount of $22,688.40.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Contract No. 2018-225 through BuyBoard 544-17 to MCCi, LLC for 146 Laserfiche forms licenses. Per Court Order 2008-1027-11-11, MCCi,LLC is the sole source vendor for Laserfiche new software purchases and support renewal. sh
HR and/or IT Action

Budget Department Action
Funds available int he amount of $22,688.40 in Short Term Debt (Fund 443) Project 03JUS for the purchase of 146 Laserfiche Forms Licenses for Jail Standards Compliance. Budget Adjustment totaling $21,102 is detailed on the fiscal impact tab.
Auditor's Office Action
Tax Note funds available.
Commissioners Court
Purchase 146 Laserfiche Forms Licenses for Jail Standards Compliance and budget amendment in the amount of $21,102 for same, Information Technology.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

22,688.40

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	443-0609-414.89-02/ 03JUS

Fund Transfers

Trans Amt:

144

From:

443-0609-414.55-03/ 03JUS

To:

443-0609-414.89-02/ 03JUS

Dept. Name:

Additional Line Items:

Remarks:

Trans Amt:

18,099

From:

443-0609-414.90-50/ 03JUS

To:

443-0609-414.89-02/ 03JUS

Dept. Name:

Additional Line Items:

Remarks:

Trans Amt:

2,859

From:

443-0609-414.99-01/ 03JUS

To:

443-0609-414.89-02/ 03JUS

Dept. Name:

Additional Line Items:

Remarks:

FY 2018 Budget Adjustments Totaling $21,102.

Attachments
Court Order
Backup


AI-44767			4.l.3.
Commissioners Court
Meeting Date:	04/23/2018
Accept Donations to Collin County Farm Museum and Add Artifacts to Inventory as Property of Collin County
Submitted For:	Jeff Durham	Submitted By:	Judy Moody
Department:	Special Projects
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Accept Donations to Collin County Farm Museum and Add Artifacts to Inventory as Property of Collin County
Purchasing Department Action
Request Commissioners' court consideration and any action regarding the authorization for the Collin County Farm Museum to accept these donations and requests authorization to add all items to inventory of the Collin County Farm Museum, Per Court Order No. 2015-976-12-14. See attached memo.
HR and/or IT Action

Budget Department Action
Acceptance of donated artifacts to the Collin County Farm Museum as inventory and property of the County. Some donations will require minor repairs estimated for a total of $600. Funds are budgeted in the Farm Museum budget to handle these minor repairs. Please see attachment titled "Equipment Condition" for details on needed repairs and future maintenance. General Fund (001).
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
Acceptance of the donations of artifacts to the Collin County Farm Museum and add items into inventory as property of Collin County, Special Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

600

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	001-7820-761.75-18

Fund Transfers

Remarks:

No fiscal impact

Attachments
Court Order
Agenda Memo
Equipment Condition


AI-44781			4.l.4.
Commissioners Court
Meeting Date:	04/23/2018
Personnel Appointments
Submitted For:	Cynthia Jacobson
Department:	Human Resources
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Appointments, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Appointments, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Personnel Appointments


AI-44782			4.l.5.
Commissioners Court
Meeting Date:	04/23/2018
Personnel Changes
Submitted For:	Cynthia Jacobson
Department:	Human Resources
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Changes, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Changes, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Personnel Changes


AI-44769			5.
Commissioners Court
Meeting Date:	04/23/2018
Mass Gathering Application for Vintage Market Days May 11-13, 2018
Submitted For:	Jeff Durham	Submitted By:	Judy Moody
Department:	Special Projects
Request Type:	GENERAL

Information
Department Action
Mass Gathering Application for Vintage Market Days May 11-13, 2018
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Public Hearing – Consideration and any action for the issuance of a Mass Gathering permit for the Vintage Market Days 2018 event on May 11 – 13, 2018 at Myers Park & Event Center in accordance to Health and Safety Code Chapter 751, Special Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

No fiscal impact

Attachments
Court Order
Agenda Memo
Mass Gathering Application
Facility Usage Agreement
Performer Contract
Sample Vendor Contract
Sample Sponsorship Agreement
Vendor Booth Plan
Parking Map
Developmental Services Memo
Fire Marshal Memo
Sheriff's Office Memo


AI-44728			6.
Commissioners Court
Meeting Date:	04/23/2018
Presentation of the Comprehensive Annual Financial Report (CAFR) by Chris Pruitt with Pattillo, Brown, & Hill, L.L.P.
Submitted For:	Jeff May	Submitted By:	Patricia Campbell
Department:	Auditor
Request Type:	GENERAL

Information
Department Action
Please accept the Comprehensive Annual Financial Report (CAFR) of FY2017 into the records.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget & Finance.
Auditor's Office Action
As per attached.
Commissioners Court
Acceptance of the Comprehensive Annual Financial Report for the fiscal year ended September 30, 2017, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
FY2017 CAFR memo for court
Comprehensive Annual Financial Report FY2017


AI-44729			7.
Commissioners Court
Meeting Date:	04/23/2018
Financial & Compliance Audit Reports for the Juvenile Probation Department for FY2017
Submitted For:	Jeff May	Submitted By:	Patricia Campbell
Department:	Auditor
Request Type:	GENERAL

Information
Department Action
Please accept into the records the following Financial & Compliance Audit Reports for the Juvenile Probation Department for FY2017.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
As per attached.
Commissioners Court
Acceptance of the Juvenile Probation Department Financial and Compliance Audit Reports for the year ended August 31, 2017, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
2017 Juv. Prob. Audit Report memo for court
Juvenile Probation Annual Financial Report FY2017


AI-44730		8.
Commissioners Court
Meeting Date:	04/23/2018
Community Supervision and Corrections Department Audit Report for FY2017
Submitted By:	Patricia Campbell
Department:	Auditor
Request Type:	GENERAL

Information
Department Action
Please accept into the records the following Community Supervision and Corrections Department Audit Report for FY2017.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget & Finance.
Auditor's Office Action
As per attached.
Commissioners Court
Acceptance of the Community Supervision and Corrections Department Financial Statements and Supplementary Information for the year ended August 31, 2017, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
2017 CSCD Audit Report memo for court
CSCD Annual Financial Report FY2017


AI-44732			9.
Commissioners Court
Meeting Date:	04/23/2018
Collin County's Single Audit Report for FY2017
Submitted For:	Jeff May	Submitted By:	Patricia Campbell
Department:	Auditor
Request Type:	GENERAL

Information
Department Action
Please accept into the records the following Collin County's Single Audit Report for FY2017.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget & Finance.
Auditor's Office Action
As per attached.
Commissioners Court
Acceptance of the Single Audit Report for the year ended September 30, 2017, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
FY2017 Single Audit memo for court
Single Audit Report FY2017


AI-44758		1.
Commissioners Court
Meeting Date:	04/23/2018
Workshop to discuss changes to the Collin County Road Acceptance Policy
Submitted By:	Tracy Homfeld
Department:	Engineering
Request Type:	GENERAL

Information
Department Action
A workshop is to be held for the purpose of discussing a proposal to change the policy of the Commissioners Court to no longer accept roads in new subdivisions for maintenance in unincorporated Collin County. If the Court were to decide to change the policy, then a process would need to be followed to revise the Subdivision Regulations which would include a public hearing. If the Court decides to not change the policy no further action is needed.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Update to Subdivision Regulations, Engineering.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
SUB REGS - Updated2012.pdf_policy edits.pdf
subdivisions
Cities and Towns and MUD


AI-44744
Commissioners Court
Meeting Date:	04/23/2018
Claim by Suzanne Wooten
Department:	Administrative Services
Request Type:	EXECUTIVE	Agenda Area:	Legal

Information
Department Action
Claim by Suzanne Wooten, Administrative Services.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Claim by Suzanne Wooten, Administrative Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
No file(s) attached.



AGENDA

Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney April 23, 2018 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Judge Self Pledge of Allegiance – Commissioner Fletcher Pledge of Allegiance to the Texas Flag – Commissioner Williams

COMMISSIONERS COURT MEETING


				DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.	AI-44780 Notification Only	Personnel Changes, Human Resources.

				FYI NOTIFICATION

		1.	AI-34688 Notification Only	Outstanding Agenda Items, Commissioners Court.

1.				Call to order. The court will convene in open session for consideration of the following business matters:

2.				Public Comments.

3.				Presentation/Recognition.

4.				Consent agenda to approve:

	a.		AI-44736 Approved	Disbursements for the period ending April 17, 2018, Auditor.

	b.		AI-44737 Approved	Indigent Defense Disbursements, Auditor.

	c.			Advertisement(s):

		1.	AI-44701 Approved	Specifications and advertise for Construction, Road: Dallas North Tollway Southbound Frontage Road, US 380 to FM 428 (IFB No. 2018-203) and budget amendment in the amount of $18,862,710 for same, Special Projects.

	d.			Award(s):

		1.	AI-44762 Approved	New Camera Installation and Intercom System Upgrade at Collin County Detention Facility (IFB No. 2018-150) to Sigma Surveillance, Inc. DBA STS360, budget amendment in the amount of $10,000 and further authorize the Purchasing Agent to finalize and execute the Construction Contract, Construction & Projects.

	e.			Agreement(s):

		1.	AI-44750 Approved	Lake Patrol Contract for 2018 and Amendment to the Solicitation/Modification of Contract (to extend the receipt date to April 27, 2018) with the United States Army Corps of Engineers, Fort Worth District to provide additional patrol of Lake Lavon, Sheriff.

	f.			Amendment(s):

		1.	AI-44747 Approved	Amendment No. 1 for Assistance to Obtain Federal Financial Participation for SCAAP Funding (Contract No. 2017-198) with Justice Benefits, Incorporated to extend the contract for one (1) year through and including May 7, 2019 and further authorize the Purchasing Agent to finalize and execute same, Sheriff.

	g.			Change Order(s):

		1.	AI-44752 Approved	No. 1 to Collin County Adventure Camp Pool Resurface (COOP No. 2018-168) with Sunbelt Pools, Inc. to modify the main drains and sumps, budget amendment in the amount of $6,754 and further authorize the Purchasing Agent to finalize and execute same, Construction & Projects.

	h.			Contract Renewal(s):

		1.	AI-44765 Approved	Services: Pest Control (IFB No. 2017-217) with Graham Pest Control, Inc. to extend the contract for one (1) year through and including September 30, 2019, Facilities.

	i.			Ratification of the County Judge's prior approval:

		1.	AI-44788 Approved	Discretionary exemption to the bid process per VTCA LGC 262.024(a)(2) “an item necessary to preserve or protect the public health or safety of the residents of the county” to assist IT with network and systems restoration, Purchasing.

	j.			Budget adjustment(s)/amendment(s):

		1.	AI-44735 Approved	$98,602 to reallocate funds to correct the negative balance in the City of Frisco’s 2007 Bond Project No. 07-024, El Dorado from Preston to Custer, Engineering.

	k.			Filing of the Minute(s), County Clerk:

		1.	AI-44761 Approved	April 2, 2018.

	l.			Miscellaneous

		1.	AI-44768 Approved	Early Voting Calendar of locations, dates and times for the May 22, 2018 Primary Runoff Elections, Elections.

		2.	AI-44706 Approved	Purchase 146 Laserfiche Forms Licenses for Jail Standards Compliance and budget amendment in the amount of $21,102 for same, Information Technology.

		3.	AI-44767 Approved	Acceptance of the donations of artifacts to the Collin County Farm Museum and add items into inventory as property of Collin County, Special Projects.

		4.	AI-44781 Approved	Personnel Appointments, Human Resources.

		5.	AI-44782 Approved	Personnel Changes, Human Resources.

				GENERAL DISCUSSION

				Presentation, discussion and any action regarding:

5.			AI-44769 Approved	Public Hearing – Consideration and any action for the issuance of a Mass Gathering permit for the Vintage Market Days 2018 event on May 11 – 13, 2018 at Myers Park & Event Center in accordance to Health and Safety Code Chapter 751, Special Projects.

6.			AI-44728 Approved	Acceptance of the Comprehensive Annual Financial Report for the fiscal year ended September 30, 2017, Auditor.

7.			AI-44729 Approved	Acceptance of the Juvenile Probation Department Financial and Compliance Audit Reports for the year ended August 31, 2017, Auditor.

8.			AI-44730 Approved	Acceptance of the Community Supervision and Corrections Department Financial Statements and Supplementary Information for the year ended August 31, 2017, Auditor.

9.			AI-44732 Approved	Acceptance of the Single Audit Report for the year ended September 30, 2017, Auditor.

10.				Possible future agenda items by Commissioners Court without discussion.

				WORKSHOP 3:00 P.M. (Upon completion of Regular Commissioners Court Agenda)

	1.		AI-44758 No Action Taken	Update to Subdivision Regulations, Engineering.

				EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

				Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:

				Legal (551.071)

			AI-44744 No Action Taken	Claim by Suzanne Wooten, Administrative Services.

				Any action resulting from the executive session.

				The court reserves the right to convene into executive session throughout this meeting.

				Adjourn.



				___________________________ Keith Self COUNTY JUDGE COLLIN COUNTY, T E X A S

				CERTIFICATION:

				I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2018 at _______ o'clock _____.M.



				___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



				___________________________ Deputy

				NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.