Agenda


AI-44848			1.
Commissioners Court
Meeting Date:	05/21/2018
Notification of Advertisement of RFP for Services: Offender Specimen Collection and Drug Testing
Submitted By:	Cindy Powell
Department:	Adult Probation
Request Type:	DECISIONS MANDATED	Agenda Area:	Miscellaneous

Information
Department Action
CSCD wishes to notify the Commissioners Court the plan to advertise via RFP for offender specimen collection and drug testing.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding the approval of specifications for RFP No. 2018-179, Offender Specimen Collection and Drug Testing Services, and further authorize advertising for same. go
HR and/or IT Action

Budget Department Action
Offender Specimen and Drug Testing is funded through the State. No County funds required. No action by Budget & Finance.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Advertise for Offender Specimen Collection and Drug Testing Services (RFP No. 2018-179), Adult Probation.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	650-6101-643.64-01/GT240C

Fund Transfers

Attachments
Memo
Bid Package


AI-44854			2.
Commissioners Court
Meeting Date:	05/21/2018
State Grant Award
Submitted By:	H. Lynn Hadnot
Department:	Juvenile Probation
Request Type:	DECISIONS MANDATED	Agenda Area:	Miscellaneous

Information
Department Action
The Juvenile Probation Department has sought and been awarded a grant through the Texas Juvenile Justice Department. These state funds were established pursuant to SB 1630 to divert young, youthful offenders from state commitment. The grant award if for $45,261.00 and will be used to pay for residential services for a Collin County youth being diverted from state commitment.
Purchasing Department Action
FYI Notification of grant award to Juvenile Probation from the Texas Juvenile Justice Department for Diversion Program. sh
HR and/or IT Action

Budget Department Action
FY18 Grant R Diversion Alternative Plan in the amount of $45,261 in state funds to pay for residential services for a youth that is being diverted from state commitment. No county match is required. Grant period is May 8, 2018 through January 7, 2019.
Auditor's Office Action
Grant award has been reviewed by the Grant review committee as per attached. Grant funding to pay for residential services for a youth who is being diverted from state commitment. State funds in the amount of $45,261 with no county match required. Grant period is from 5/8/2018 through 1/7/2019.
Commissioners Court
Grant award of the FY 2018 Grant R – Diversion Alternative Plan through the Texas Juvenile Justice Department, Juvenile Probation.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Memorandum
Diversion Application (Redacted)
Award Approval (Redacted)
Grant Summary Form
Grant review committee form


AI-44878			3.
Commissioners Court
Meeting Date:	05/21/2018
Residential Services Agreement
Submitted By:	H. Lynn Hadnot
Department:	Juvenile Probation
Request Type:	DECISIONS MANDATED	Agenda Area:	Miscellaneous

Information
Department Action
The Juvenile Probation Department has entered into a contract with the Center for Success and Independence at Rockdale Academy to provide residential treatment services for a youth who is being diverted from state commitment. Funding for services rendered will be paid from state grant funding (reimbursement) pursuant to SB 1630 with no county match.
Purchasing Department Action
FYI - Notification of Agreement between Collin County Juvenile Probation Department and Youth Opportunity Investments, LLC Center for Success and Independence at Rockdale Academy to provide residential services for Juveniles for the period May 8, 2018 through May 7, 2019. sh
HR and/or IT Action

Budget Department Action
Residential Services Agreement with the Center of Success and Independence at Rockdale Academy for a youth that is being diverted from state commitment. Funding to come from state grant funds with no county match. Contract period is May 8, 2018 through May 7, 2019.
Auditor's Office Action
State funds available for diversion plan attached.
Commissioners Court
Residential Services Agreement with Youth Opportunity Investments, LLC Center for Success and Independence at Rockdale Academy to provide residential services for Juveniles for the period May 8, 2018 through and including May 7, 2019, Juvenile Probation.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Memorandum
Residential Services Contract


AI-34688			1.
Commissioners Court
Meeting Date:	05/21/2018
Outstanding Agenda Items
Department:	Administrative Services
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
Outstanding Agenda Items, Commissioners Court.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Outstanding Agenda Items, Commissioners Court.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Outstanding Agenda Items


AI-44871		4.a.
Commissioners Court
Meeting Date:	05/21/2018
Disbursements
Submitted For:	Jeff May
Department:	Auditor
Request Type:	CONSENT

Information
Department Action
Disbursements for the period ending May 15, 2018, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Disbursements for the period ending May 15, 2018, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Disbursements


AI-44872		4.b.
Commissioners Court
Meeting Date:	05/21/2018
Indigent Defense Disbursements
Submitted For:	Jeff May
Department:	Auditor
Request Type:	CONSENT

Information
Department Action
Indigent Defense Disbursements, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Indigent Defense Disbursements, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
FY2018 Court Appointed Representation for period ending 05.08.18 for 05.21.18 Court


AI-44805			4.c.
Commissioners Court
Meeting Date:	05/21/2018
Property tax refunds.
Department:	Tax Assessor/Collector
Request Type:	CONSENT	Agenda Area:	Tax Refunds

Information
Department Action
688 Property tax refunds totaling $961,177.59.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget & Finance.
Auditor's Office Action
Refunds have been audited. Records can be reviewed at the Tax Office.
Commissioners Court
Tax refunds totaling $961,177.59, Tax Assessor/Collector.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

n/a

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Summary sheet 5-21-18


AI-44838			4.d.1.
Commissioners Court
Meeting Date:	05/21/2018
Advertisement: HVAC Contractor Services, IFB No. 2018-233
Submitted For:	Dan James
Department:	Facilities
Request Type:	CONSENT	Agenda Area:	Advertisement

Information
Department Action
Request authorization to advertise for bids for a HVAC Contractor, IFB No. 2018-233.
Purchasing Department Action
Requesting Commissioners' Court consideration and any actions regarding approval of specifications for IFB 2018-233, HVAC Contractor Services for the Facilities department, and advertisement of same. lh
HR and/or IT Action

Budget Department Action
Request to advertise for bids: HVAC Contractor Services, IFB No. 2018-233. FY 2019 budgeted funds available upon adoption of the FY 2019 budget.
Auditor's Office Action
Funds available in various funds per attached. Budget anticipated to be approved for FY 2019.
Commissioners Court
HVAC Contractor Services (IFB No. 2018-233), Facilities.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

173,363

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	various 75-41

Fund Transfers

Remarks:

FY 2019 budgeted funds available upon adoption of the FY 2019 Budget.

Total amount shown was requested in FY2019 budget.

Remarks:

Attachments
Court Order
Memo
Bid Packet


AI-44800			4.e.1.
Commissioners Court
Meeting Date:	05/21/2018
City of Frisco Interlocal Agreement for Communications Equipment
Submitted For:	Jim Skinner	Submitted By:	Tracy Spurgin
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
Attached you will find the ILA with the City of Frisco concerning use of their water tower for our Public Safety Antennas and Microwaves. Frisco is not a primary user of the Collin County public safety radio system; however they did offer space on one of their radio towers that satisfies the county's coverage needs in their city. The approval of court is requested for this ILA.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Interlocal Agreement with the City of Frisco for utilization of their tower for the P25 Public Safety Radio System. sh Agreement reviewed by G. Hudson.
HR and/or IT Action

Budget Department Action
No action by B&F. City of Frisco providing space on their tower for the P25 Public Safety Radio System.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Interlocal Agreement with the City of Frisco for utilization of the City’s Tower for the P25 Public Safety Radio System, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

5500

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	00110014119020, P10001

Fund Transfers

Attachments
Court Order
MEMO
Interlocal Agreement


AI-44877			4.e.2.
Commissioners Court
Meeting Date:	05/21/2018
NCTCOG ILA Farmersville Tower
Submitted For:	Jim Skinner	Submitted By:	Tracy Spurgin
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
Attached you will find the ILA with the North Central Texas Council of Government (NCTCOG) concerning use of our Farmersville Tower for the E-911 Alternate Network Microwave System. Our Farmersville tower will provide a microwave hop in the northeast ring of the network. NCTCOG is improving their network for the E-911 services by adding a layer of redundancy to their existing network, ensuring connectivity to all PSAPs should the fiber network become damaged. This ILA is related to the ILA signed by Commissioners' Court on March 7, 2016; allowing NCTCOG to place a monopole with microwaves behind the Sheriff's Office.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of interlocal agreement with the North Central Texas Council of Government (NCTCOG) concerning use of the Farmersville Tower and authorize County Judge to execute same. sh Greg Hudson has reviewed agreement. sh
HR and/or IT Action

Budget Department Action
NCTCOG ILA regarding the use of our Farmersville Tower for the E-911 Alternate Network Microwave System. Telecommunication equipment at the tower will be stalled at NCTCOG's expense. Article 3: Revenue; Insurance, states "All revenue generated from the installed equipment shall be property of NCTCOG. All taxes and fees, if any, assessed on such revenue shall be paid by NCTCOG".
Auditor's Office Action
No action by Auditor.
Commissioners Court
Interlocal Agreement with the North Central Texas Council of Governments (NCTCOG) for use of the Farmersville Tower for the E-911 Alternate Network Microwave System, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
MEMO
Interlocal Agreement


AI-44786			4.f.1.
Commissioners Court
Meeting Date:	05/21/2018
ERP Tyler Munis Contract Amendment No. 5
Department:	Information Technology
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
Information Technology is requesting approval of an amendment to the Tyler Munis ERP contract to extend dedicated Tyler project management services from July 1, 2018 through July 31, 2018 to cover the Munis GO-LIVE implementation and Post-GO-LIVE support. The Tyler Munis ERP contract was originally awarded in Commissioner’s Court on 04/25/2016. Funding for this amendment will be taken from the 03FIN funds in the amount of $12,000.00.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of amendment No. 5 to the contract with Tyler Technologies, Inc., RFP 2015-192, Software and Implementation Services for an ERP Financial System, to extend dedicated Tyler project management services from July 1, 2018 through July 31, 2018 to cover the Munis GO-LIVE implementation and Post-GO-LIVE support in the amount of $12,000.00. Further authorize the Purchasing Agent to execute same. MD
HR and/or IT Action

Budget Department Action
Budgeted funds available in the ERP Project (03FIN) for Amendment No. 5 to the Tyler Munic ERP contract in the amount of $12,000 for the extension of dedicated Tyler Project Management Services from July 1, 2018 through July 31, 2018. Tax Notes (442).
Auditor's Office Action
Tax Note funds available.
Commissioners Court
No. 5 to Software and Implementation Services for an ERP Financial System (RFP No. 2015-192) with Tyler Technologies, Inc. to extend dedicated Tyler project management services from July 1, 2018 through and including July 31, 2018 and further authorize the Purchasing Agent to finalize and execute same, Information Technology.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

12,000

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	442-0649-414.90-50/ 03FIN

Fund Transfers

Remarks:

Attachments
Court Order
ERP Tyler Munis Contract Amendment - Court Memo
2252 Verification


AI-44879			4.f.2.
Commissioners Court
Meeting Date:	05/21/2018
Lease Amendment No. 6: Health Care Trust and Collin County CSCD
Submitted For:	Bill Burke	Submitted By:	Lisa Bunch
Department:	Construction Projects
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
Request Commissioners’ Court consideration and approval of Amendment No. 6 to the Lease Agreement between Collin County Health Care Trust Foundation and Collin County for property located at 900 E. Park Blvd., Suite 200, Plano, TX to add 6,446 square foot (Suite 100 and Suite 180) for the relocation of the Tax Office. This will increase the base price of the lease to $284,720.00 payable in monthly installments of $23,726.67 effective June 1, 2018.
Purchasing Department Action
Request Commissioners’ Court consideration and any action regarding approval of Amendment No. 6 to the Lease Agreement between Collin County Health Care Trust Foundation and Collin County for property located at 900 E. Park Blvd., Suite 200, Plano, TX to add 6,446 square foot (Suite 100 and Suite 180) for the relocation of the Tax Office. This will increase the base price of the lease to $284,720.00 payable in monthly installments of $23,726.67 effective June 1, 2018. Further authorize the County Judge to execute same. MD
HR and/or IT Action
Funds available in the General Fund.
Budget Department Action
Amendment No. 6 to the Lease Agreement between Collin County Health Care Trust Foundation and Collin County CSCD to add 6,446 square feet (Suite 100 and 180) for the relocation of the Tax Office. Lease base price will increase to $284,720 effective June 1, 2018. General Fund (001).
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
No. 6 to the Lease Agreement with the Collin County Health Care Trust Foundation and Collin County for property located at 900 East Park Boulevard, Suite 200, Plano, Texas to add 6,446 square feet (Suite 100 and Suite 180) for the relocation of the Tax Office effective June 1, 2018, Construction & Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$34,379

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	001-4039-560.80-05

Fund Transfers

Remarks:

$34,379.00 is for additional monthly rent June 1, 2018 through September 30, 2018

Attachments
Court Order
Memo
Amendment 6
Amendment 5
Amendment 4
Amendment 3
Amendment 2
Amendment 1
Lease


AI-44883			4.g.1.
Commissioners Court
Meeting Date:	05/21/2018
Renewal of Contract IFB 2016-262, Services: Mowing and String/Tree Trimming
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Contract Renewal

Information
Department Action
Public Works requests Commissioners' Court approval to renew contract IFB 2016-262, Mowing and String Tree trimming with Gant Contractors.
Purchasing Department Action
Request Commissioners’ Court consideration and any action regarding approval to renew IFB 2016-262, Services: Mowing and String/Tree Trimming at the same terms and conditions set forth in the contract bid award for the period of October 1, 2018 through September 30, 2019. gz Renewal 2 of 2 FY 17 Expenditures $38,817.00 FY 18 Expenditures to Date $15,480.00
HR and/or IT Action

Budget Department Action
Budgeted funds available upon adoption of the FY 2019 Budget for the renewal of IFB 2016-262, Services, Mowing and String/Tree Trimming at same terms and conditions. Contract period will be October 1, 2018 through September 30, 2019. General Fund (001) and Road & Bridge Fund (010).
Auditor's Office Action
Funds available in the General Fund and the Road and Bridge Fund. Budget anticipated to be approved for FY 2019.
Commissioners Court
Services: Mowing and String Tree Trimming (IFB No. 2016-262) with Gant Contractors, Inc. to extend the contract for one (1) year through and including September 30, 2019, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	001-6530-760.75-61
2:	001-4019-560.75-61
3:	010-7550-803.75-31

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Renewal 2 - letter
Renewal 2 - 1295 form
Renewal 2 - 2270 form
Renewal 2 - 2252 form


AI-44875			4.h.1.
Commissioners Court
Meeting Date:	05/21/2018
Budget Amendment Spay/Neuter Funds
Department:	Development Services
Request Type:	CONSENT	Agenda Area:	Budget Adj/Amend

Information
Department Action
We respectfully request Commissioners’ Court approve this budget amendment for donations received and deposited from April 3,2018 to April 29,2018 to be transferred to our Spay/Neuter line item to fund the Spay/Neuter Program.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Budget amendment in the amount of $5,454 for the Spay/Neuter Program funded by donations. Spay Neuter Fund (510).
Auditor's Office Action
Funds available in the Animal Shelter Donations Fund. Budget amendment will be processed upon approval. Year to date FY 2018 donations = $65,458.59. Inception to date donations = $722,355.29.
Commissioners Court
$5,454 to reallocate funds for the Spay/Neuter Program, Development Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

5,454

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	510-8302-645.65-83

Fund Transfers

Trans Amt:

5,454.00

From:

510-0000-251.00-00

To:

510-8302-645.65-83

Dept. Name:

Additional Line Items:

Remarks:

FY 2018 Budget Amendment Totaling $5,454.

Attachments
Court Order
Memo
Back-up


AI-44867			4.i.1.
Commissioners Court
Meeting Date:	05/21/2018
Final Audit for Justice of the Peace, Precinct 2 for Period April 1, 2016 - September 30, 2016 - Judge Jerry Shaffer
Submitted For:	Jeff May	Submitted By:	Patricia Campbell
Department:	Auditor
Request Type:	CONSENT	Agenda Area:	Receive/File

Information
Department Action
Please review and accept the attached Final Audit for Justice of the Peace, Precinct 2 for Period April 1, 2016 - September 30, 2016 - Judge Jerry Shaffer.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget & Finance.
Auditor's Office Action
As per attached.
Commissioners Court
Justice of the Peace, Precinct 2 (3rd and 4th Quarter FY2016).

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Draft Court Order
Final Audit JP 2 - 3rd & 4th Qtrs FY16 - Shaffer


AI-44868			4.i.2.
Commissioners Court
Meeting Date:	05/21/2018
Final Audit for Justice of the Peace, Precinct 3-2 for Period April 1, 2016 - September 30, 2016 - Judge John Payton
Submitted For:	Jeff May	Submitted By:	Patricia Campbell
Department:	Auditor
Request Type:	CONSENT	Agenda Area:	Receive/File

Information
Department Action
Please review and accept the attached Final Audit for Justice of the Peace, Precinct 3-2 for Period April 1, 2016 - September 30, 2016 - Judge John Payton.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget & Finance.
Auditor's Office Action
As per attached.
Commissioners Court
Justice of the Peace, Precinct 3-2 (3rd and 4th Quarter FY2016).

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Final Audit - JP 3-2 - 3rd & 4th Qtrs FY16 - Payton


AI-44704			4.j.1.
Commissioners Court
Meeting Date:	05/21/2018
Preliminary Plat Approval for Country Lakes
Submitted By:	Tracy Homfeld
Department:	Engineering
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Boat Investments, LP owner and Lennar Homes, developer of the Country Lakes Subdivision, request Commissioners Court consider approval of the attached Preliminary Plat. LOCATION AND SIZE The development is a 515.50 acre tract located on the Southeast corner of FM 546 and Pecan Drive (CR 437) and outside of any municipality’s Extra Territorial Jurisdiction. See location map attached. This Preliminary Plat consists of 2,312 new residential lots and 45 Common Area lots and 1 amenity Center Lot. Typical residential lot sizes range from 4600 sq. ft. to just under 17,000 sq. ft. The lots do not all front on the existing public roads, therefore road construction will be required. ROADS, UTILITIES AND DRAINAGE The owner has submitted a layout and street sections for all proposed roadways. Plan profiles will be required at Final plat. The owner has submitted a preliminary drainage study for the entire tract. The project generally drains from north to south and will outfall to an existing FEMA floodplain associated with the East Fork trinity River tributary A before ultimately outfalling into Lake Lavon. To ensure no rise in floodplain elevations downstream of the project, four inline detention ponds are proposed to reduce post-development peak flows to pre-development rates. A Letter of Map Revision (LOMR) will be submitted to the county for review and then submitted to FEMA once construction within the floodplain is complete. The northeast portion of the property drains to an existing culvert which also outfalls to Lake Lavon. The proposed flow rates to this culvert will not exceed the culverts capacity. The preliminary plat does currently show some of the lots to be inundated by the 100-yr flood plain but once the LOMR is approved by FEMA, those lots will be removed. The lots will not be built on until they are removed from the 100-yr flood plain. Once improvements have been made, water will be supplied to the development by Culleoka Water Supply Company and sanitary sewer will be provided by the City of Princeton. SUBDIVISION REGULATION WAIVERS The owner has requested that the road frontage for the proposed lots be 40’-50’ which is less than the current subdivision regulations therefore a variance would be to be granted to allow this. ACTION We recommend Commissioners Court approve the lot frontage waiver and the preliminary plat for Country Lakes.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Lot frontage waiver and the Preliminary Plat for Country Lakes Subdivision, Engineering.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Preliminary Plat
Location Map


AI-44881			4.j.2.
Commissioners Court
Meeting Date:	05/21/2018
Redesignation of Private Road 5647 as Villas Ln
Submitted By:	Ramona Luster
Department:	Information Technology
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Redesignation of Private Road 5647 as Villas Ln per petition by property owner.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Re-designation of Private Road 5647 to Villas Lane (with associated address updates), GIS/Rural Addressing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Request Memo Villas Ln
Petition Villas Ln
Req Letter to Cust Villas Ln
Mapgrid 5M4


AI-44869			4.j.3.
Commissioners Court
Meeting Date:	05/21/2018
Rebate Midwest Veterinary Supply
Department:	Purchasing
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Request Commissioners Court consideration and any action to accept the Midwest Veterinary Supply rebate in the amount of $278.71. This is for the participation in the Partnership Program MVS 2017 Shelter for purchases made in 2017. Per the previous authorization of Court Order #2011-893-11-07; request that the check be deposited into the General Ledger line #001-101-381-5914 Going the Extra Mile Employee Incentive Program.
Purchasing Department Action
Request Commissioners Court consideration and any action to accept the Midwest Veterinary Supply rebate in the amount of $278.71. This is for the participation in the Partnership Program MVS 2017 Shelter for purchases made in 2017. Per the previous authorization of Court Order #2011-893-11-07; request that the check be deposited into the General Ledger line #001-101-381-5914 Going the Extra Mile Employee Incentive Program.
HR and/or IT Action

Budget Department Action
Rebate in the amount of $278.71 deposited into revenue account 001-1001-381.59-41. Budget amendment on Fiscal Impact tab to record these budgeted funds to GEM Award expenditure account, per CO#2008-1030-11-11 and CO#2010-907-11-01, General Fund (001).
Auditor's Office Action
Revenues included in the FY 2018 Estimates. Budget amendment will be processed upon approval. Total YTD FY 2018 GEM Award Revenue is currently $3,866.21. Total YTD FY 2018 GEM Award Expenditures is currently $8,631.73.
Commissioners Court
Acceptance of the Midwest Veterinary Supply rebate check in the amount of $278.71 to be deposited in the Going the Extra Mile Employee Incentive Program line item and budget amendment for same, Purchasing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

279.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	001-1001-411.40-14

Fund Transfers

Trans Amt:

279.00

From:

001-0000-251.00-00

To:

001-1001-411.40-14

Dept. Name:

Non Dept Other Wages

Additional Line Items:

Remarks:

GEM Award (Going the Extra Mile Employee Incentive Program)

Attachments
Court Order
Agenda Memo-Midwest Veterinary Supply Rebate
Agenda Backup-Midwest Veterinary Supply Rebate


AI-44885			4.j.4.
Commissioners Court
Meeting Date:	05/21/2018
Personnel Appointments
Submitted For:	Cynthia Jacobson
Department:	Human Resources
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Appointments, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Appointments, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Personnel Appointments


AI-44886			4.j.5.
Commissioners Court
Meeting Date:	05/21/2018
Personnel Changes
Submitted For:	Cynthia Jacobson
Department:	Human Resources
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Changes, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Changes, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Personnel Changes


AI-44873
Commissioners Court
Meeting Date:	05/21/2018
Authorization to Initiate Condemnation Proceeding to acquire ROW for future Outer Loop adjacent to SH289
Submitted For:	Jeff Durham
Department:	Special Projects
Request Type:	EXECUTIVE	Agenda Area:	Real Estate

Information
Department Action
Commissioners Court previously budgeted funds to acquire right-of-way for the Collin County Outer Loop between the Dallas North Tollway and State Highway 289 (Preston Road), including property adjacent to the future CCOL/SH 289 interchange. The property owners specified on the attached Commissioners Court Order have been offered compensation for their property. The offered amounts are equal to or exceed the fair market value of the property as appraised. These property owners have declined the County’s offer for compensation. The Engineering Department requests Commissioners Court’s authorization to initiate condemnation proceedings to acquire the right-of-way needed for the parcels specified along this section of the Collin County Outer Loop. We will be available to answer any questions you might have concerning this matter.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Authorization to initiate condemnation proceedings to acquire right-of-way for the Collin County Outer Loop between the Dallas North Tollway and State Highway 289 (Preston Road), including property adjacent to the Future CCOL/SH 289 interchange, Special Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	OL001

Fund Transfers

Attachments
Court Order



AGENDA

Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney May 21, 2018 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Commissioner Webb Pledge of Allegiance – Commissioner Williams Pledge of Allegiance to the Texas Flag – Commissioner Thomas

COMMISSIONERS COURT MEETING


				DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.	AI-44848 Notification Only	Advertise for Offender Specimen Collection and Drug Testing Services (RFP No. 2018-179), Adult Probation.

		2.	AI-44854 Notification Only	Grant award of the FY 2018 Grant R – Diversion Alternative Plan through the Texas Juvenile Justice Department, Juvenile Probation.

		3.	AI-44878 Notification Only	Residential Services Agreement with Youth Opportunity Investments, LLC Center for Success and Independence at Rockdale Academy to provide residential services for Juveniles for the period May 8, 2018 through and including May 7, 2019, Juvenile Probation.

				FYI NOTIFICATION

		1.	AI-34688 Notification Only	Outstanding Agenda Items, Commissioners Court.

1.				Call to order. The court will convene in open session for consideration of the following business matters:

2.				Public Comments.

3.				Presentation/Recognition.

4.				Consent agenda to approve:

	a.		AI-44871 Approved	Disbursements for the period ending May 15, 2018, Auditor.

	b.		AI-44872 Approved	Indigent Defense Disbursements, Auditor.

	c.		AI-44805 Approved	Tax refunds totaling $961,177.59, Tax Assessor/Collector.

	d.			Advertisement(s):

		1.	AI-44838 Approved	HVAC Contractor Services (IFB No. 2018-233), Facilities.

	e.			Agreement(s):

		1.	AI-44800 Approved	Interlocal Agreement with the City of Frisco for utilization of the City’s Tower for the P25 Public Safety Radio System, Sheriff.

		2.	AI-44877 Approved	Interlocal Agreement with the North Central Texas Council of Governments (NCTCOG) for use of the Farmersville Tower for the E-911 Alternate Network Microwave System, Sheriff.

	f.			Amendment(s):

		1.	AI-44786 Approved	No. 5 to Software and Implementation Services for an ERP Financial System (RFP No. 2015-192) with Tyler Technologies, Inc. to extend dedicated Tyler project management services from July 1, 2018 through and including July 31, 2018 and further authorize the Purchasing Agent to finalize and execute same, Information Technology.

		2.	AI-44879 Approved	No. 6 to the Lease Agreement with the Collin County Health Care Trust Foundation and Collin County for property located at 900 East Park Boulevard, Suite 200, Plano, Texas to add 6,446 square feet (Suite 100 and Suite 180) for the relocation of the Tax Office effective June 1, 2018, Construction & Projects.

	g.			Contract Renewal(s):

		1.	AI-44883 Approved	Services: Mowing and String Tree Trimming (IFB No. 2016-262) with Gant Contractors, Inc. to extend the contract for one (1) year through and including September 30, 2019, Public Works.

	h.			Budget adjustment(s)/amendment(s):

		1.	AI-44875 Approved	$5,454 to reallocate funds for the Spay/Neuter Program, Development Services.

	i.			Receive and File, Auditor:

		1.	AI-44867 Held	Justice of the Peace, Precinct 2 (3rd and 4th Quarter FY2016).

		2.	AI-44868 Approved	Justice of the Peace, Precinct 3-2 (3rd and 4th Quarter FY2016).

	j.			Miscellaneous

		1.	AI-44704 Approved	Lot frontage waiver and the Preliminary Plat for Country Lakes Subdivision, Engineering.

		2.	AI-44881 Approved	Re-designation of Private Road 5647 to Villas Lane (with associated address updates), GIS/Rural Addressing.

		3.	AI-44869 Approved	Acceptance of the Midwest Veterinary Supply rebate check in the amount of $278.71 to be deposited in the Going the Extra Mile Employee Incentive Program line item and budget amendment for same, Purchasing.

		4.	AI-44885 Approved	Personnel Appointments, Human Resources.

		5.	AI-44886 Approved	Personnel Changes, Human Resources.

				GENERAL DISCUSSION

				Presentation, discussion and any action regarding:

5.				Possible future agenda items by Commissioners Court without discussion.

				EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

				Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:

				Real Estate (551.072)

			AI-44873 Approved	Authorization to initiate condemnation proceedings to acquire right-of-way for the Collin County Outer Loop between the Dallas North Tollway and State Highway 289 (Preston Road), including property adjacent to the Future CCOL/SH 289 interchange, Special Projects.

				Any action resulting from the executive session.

				The court reserves the right to convene into executive session throughout this meeting.

				Adjourn.



				___________________________ Keith Self COUNTY JUDGE COLLIN COUNTY, T E X A S

				CERTIFICATION:

				I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2018 at _______ o'clock _____.M.



				___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



				___________________________ Deputy

				NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.