Agenda


AI-44932			1.
Commissioners Court
Meeting Date:	06/04/2018
Donation to Children's Advocacy Center of Collin County
Submitted For:	Greg Willis
Department:	District Attorney
Request Type:	DECISIONS MANDATED	Agenda Area:	Miscellaneous

Information
Department Action
The Collin County District Attorney will donate $6,500 from the District Attorney State Forfeiture Fund to benefit the Children’s Advocacy Center of Collin County (“CACCC”). This donation is authorized by Texas law. Article 59.06(d-2) of the Texas Code of Criminal Procedure states in part that “an attorney representing the state may use as an official purpose of the agency … to make a donation to an entity that assists in … the detection, investigation, or prosecution of … criminal offenses … or instances of abuse ….” The CACCC’s purpose and work fits within the plain words of the statute.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Funds available in the District Attorney State Forfeiture Fund (037) in the amount of $6,500 for a donation to the Children's Advocacy Center of Collin County.
Auditor's Office Action
Funds available in the DA State Forfeiture Fund.
Commissioners Court
Donation of $6,500 to the Children's Advocacy Center of Collin County (CACCC) utilizing the District Attorney State Forfeiture Fund and budget amendment for same, District Attorney.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

6,500

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	037-3580-520.87-01

Fund Transfers

Remarks:

FY 2018 Budget Amendment Totaling $6,500.

Trans Amt:

6,500

From:

037-0000-251.00-00

To:

037-3580-520.87-01

Dept. Name:

Additional Line Items:

Remarks:

Attachments
No file(s) attached.


AI-44934			2.
Commissioners Court
Meeting Date:	06/04/2018
Donation to Emily's Place
Submitted For:	Greg Willis
Department:	District Attorney
Request Type:	DECISIONS MANDATED	Agenda Area:	Miscellaneous

Information
Department Action
The Collin County District Attorney will donate $2,500 from the District Attorney State Forfeiture Fund to benefit Emily’s Place. This donation is authorized by Texas law. Texas Code of Criminal Procedure Art. 59.06(d-2) states in part that “an attorney representing the state may use as an official purpose of the agency . . . to make a donation to an entity that assists in . . .(1) the detection, investigation, or prosecution of . . . criminal offenses . . . or instances of abuse . . . .; (2) the provision of . . . services for victims or witnesses of criminal offenses or instances of abuse . . . .” As a provider of long-term housing for domestic violence survivors, the purpose and work of Emily’s Place squarely fits within the plain words of the statute.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Funds available in the District Attorney State Forfeiture Fund (037) in the amount of $2,500 for a donation to Emily's Place.
Auditor's Office Action
Funds available in the DA State Forfeiture Fund.
Commissioners Court
Donation of $2,500 to Emily's Place utilizing the District Attorney State Forfeiture Fund and budget amendment for same, District Attorney.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

2,500

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	037-3580-520.87-01

Fund Transfers

Remarks:

FY 2018 Budget Amendment Totaling $2,500.

Trans Amt:

2,500

From:

037-0000-251.00-00

To:

037-3580-520.87-01

Dept. Name:

Additional Line Items:

Remarks:

Attachments
No file(s) attached.


AI-44933			3.
Commissioners Court
Meeting Date:	06/04/2018
Donation to Hope's Door
Submitted For:	Greg Willis
Department:	District Attorney
Request Type:	DECISIONS MANDATED	Agenda Area:	Miscellaneous

Information
Department Action
The Collin County District Attorney will donate $2,000 from the District Attorney State Forfeiture Fund to benefit Hope's Door. This donation is authorized by Texas law. Texas Code of Criminal Procedure Art. 59.06(d-2) states in part that “an attorney representing the state may use as an official purpose of the agency . . . to make a donation to an entity that assists in . . .(1) the detection, investigation, or prosecution of . . . criminal offenses . . . or instances of abuse . . . .; (2) the provision of . . . services for victims or witnesses of criminal offenses or instances of abuse . . . .” As a shelter for victims of family violence, the purpose and work of Hope's Door squarely fits within the plain words of the statute.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Funds available in the District Attorney State Forfeiture Fund (037) in the amount of $2,000 for a donation to Hope's Door.
Auditor's Office Action
Funds available in the DA State Forfeiture Fund.
Commissioners Court
Donation of $2,000 to Hope's Door utilizing the District Attorney State Forfeiture Fund and budget amendment for same, District Attorney.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

2,000

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	037-3580-520.87-01

Fund Transfers

Trans Amt:

2000.00

From:

037-0000-251.00-00

To:

037-3580-520.87-01

Dept. Name:

3501

Additional Line Items:

Remarks:

FY 2018 Budget Amendment Totaling $2,000.

Attachments
No file(s) attached.


AI-44971			4.
Commissioners Court
Meeting Date:	06/04/2018
Personnel Changes
Submitted For:	Cynthia Jacobson	Submitted By:	Hilari Monk
Department:	Human Resources
Request Type:	DECISIONS MANDATED	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Changes, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Changes, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Changes
order


AI-34688			1.
Commissioners Court
Meeting Date:	06/04/2018
Outstanding Agenda Items
Department:	Administrative Services
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
Outstanding Agenda Items, Commissioners Court.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Outstanding Agenda Items, Commissioners Court.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Outstanding Agenda Items


AI-44884			2.
Commissioners Court
Meeting Date:	06/04/2018
P-card Disbursements
Submitted For:	Jeff May	Submitted By:	Patricia Campbell
Department:	Auditor
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
Please review and accept the attached P-card disbursements.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget & Finance.
Auditor's Office Action
As per attached.
Commissioners Court
P–Card Disbursements, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
P-Card Disbursements


AI-44894			3.a.
Commissioners Court
Meeting Date:	06/04/2018
FYI - Change Order No. 1 - Myers Park Hardscape Improvements - North Rock Construction
Submitted For:	Bill Burke	Submitted By:	Lisa Bunch
Department:	Construction Projects
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
FYI to Commissioners' Court for Change Order No. 1 to North Rock Construction, LLC, Bid No. 2018-042, Construction, Myers Park Hardscape Improvements. CO 1 - Myers Park request to add scrolls to handrail and ADA requirement to add Lamb tongue end to the handrail. This change order was previously approved by the County Administrator per Court Order No. 2007-180-02-27. Total for this Change Order - $1,160.00 or 1.0% Total Change Orders for the Project - $1,160.00 or 1.0 % of contract.
Purchasing Department Action
FYI notification to Commissioners' Court of Contract Change Order No. 1 to North Rock Construction, LLC for IFB 2018-042, Construction, Myers Park Hardscape Improvements to add handrail with scrolls, 3-tier shoes and lamb tongue rail ends to railing scope. jdg
HR and/or IT Action

Budget Department Action
Budgeted funds available for Change Order No. 1 in the amount of $1,160 to North Rock Construction, LLC, Bid 2018-042, Construction, Myers Park Hardscape Improvements. Open Space Bond Fund (412).
Auditor's Office Action
Bond funds available.
Commissioners Court
No. 1 to Construction, Myers Park Hardscape Improvements (IFB No. 2018-042) with North Rock Construction, LLC to add various items to the contract (previously approved by the County Administrator per Court Order No. 2007-180-02-27), Construction & Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$1,160.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	412-7562-760.65-50 / 07PG72

Fund Transfers

Remarks:

Attachments
Memo
North Rock Proposal
Change Order 1


AI-44895			3.b.
Commissioners Court
Meeting Date:	06/04/2018
FYI - Change Order No. 1 - Collin County Adventure Camp Trail Rehabilitation - Denco Construction Specialists
Submitted For:	Bill Burke	Submitted By:	Lisa Bunch
Department:	Construction Projects
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
FYI to Commissioners' Court for change order No. 1 to Denco Construction Specialists, IFB No. 2017-273, Collin County Adventure Camp Trail Rehabilitation. This change order is to change the gravel to a 50/50 mix of 3/8” minus crushed concrete, to 3/8” with fine crushed concrete. This blend matches the sample approved by the YMCA and Collin County. This blend will be used for the top cap of each trail type and will better meet both the durability and compaction needed for this type of project. This change order totals $0.00 Total change orders for the project - $0.00 or 0.00%
Purchasing Department Action
FYI notification to Commissioners' Court of Contract Change Order No. 1 to Denco CS Corp. for IFB 2017-273, Construction, Collin County Adventure Camp Trail Rehabilitation to change the gravel to a 50/50 mix of 3/8" minus crushed concrete and 3/8" with fine crushed concrete for the top cap of each trail type. jdg
HR and/or IT Action

Budget Department Action
Change Order No. 1 to Denco CS Corp for bid 2017-273, Construction, Collin County Adventure Camp Trail Rehabilitation. No budget impact. Bond Fund (405).
Auditor's Office Action
Bond funds available.
Commissioners Court
No. 1 to Construction, Collin County Adventure Camp Trail Rehabilitation (IFB No. 2017-273) with Denco CS Corp. to change the gravel to a 50/50 mix of 3/8" minus crushed concrete and 3/8" with fine crushed concrete for the top cap of each trail type, Construction & Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

0

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	405-4121-561.91-01 / 01OC

Fund Transfers

Remarks:

This change order totals $0.00

Attachments
memo
Contractor Proposal
Change Order 1


AI-44937		4.
Commissioners Court
Meeting Date:	06/04/2018
Voluntary Terminations
Department:	Human Resources
Request Type:	HUMAN RESOURCES

Information
Department Action
Voluntary Terminations
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Voluntary Terminations, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Voluntary Terms


AI-44938		5.
Commissioners Court
Meeting Date:	06/04/2018
Turnover
Department:	Human Resources
Request Type:	HUMAN RESOURCES

Information
Department Action
Turnover
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Turnover, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
April Turnover


AI-44803			6.
Commissioners Court
Meeting Date:	06/04/2018
County Overtime
Department:	Administrative Services
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
County overtime for the pay period ended May 20, 2018, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
County overtime for the pay period ended May 20, 2018, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Overtime Total
Open Positions
FY18 Budget vs Actual for Court


AI-44887		4.a.
Commissioners Court
Meeting Date:	06/04/2018
Disbursements
Submitted For:	Jeff May
Department:	Auditor
Request Type:	CONSENT

Information
Department Action
Disbursements for the period ending May 22, 2018, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Disbursements for the period ending May 22, 2018, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Disbursements


AI-44888		4.b.
Commissioners Court
Meeting Date:	06/04/2018
Indigent Defense Disbursements
Submitted For:	Jeff May
Department:	Auditor
Request Type:	CONSENT

Information
Department Action
Indigent Defense Disbursements, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Indigent Defense Disbursements, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
FY2018 Court Appointed Representation for period ending 05.22.18 for 06....


AI-44806			4.c.
Commissioners Court
Meeting Date:	06/04/2018
Property tax refunds.
Department:	Tax Assessor/Collector
Request Type:	CONSENT	Agenda Area:	Tax Refunds

Information
Department Action
747 Property tax refunds totaling $1,238,030.39.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget & Finance.
Auditor's Office Action
Refunds have been audited. Records can be reviewed at the Tax Office.
Commissioners Court
Tax refunds totaling $1,238,030.39, Tax Assessor/Collector.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

n/a

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Summary sheet 6/4/18


AI-44913			4.d.1.
Commissioners Court
Meeting Date:	06/04/2018
Advertise for Bid: Construction, Collin County Aggregate Rinse Stations
Submitted For:	Bill Burke	Submitted By:	Lisa Bunch
Department:	Construction Projects
Request Type:	CONSENT	Agenda Area:	Advertisement

Information
Department Action
Request Commissioners’ Court consideration and approval to advertise for bid: Construction, Collin County Aggregate Rinse Stations – Bid No. 2018-269. This is an FY17 approved Permanent Improvement Project.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of specifications for IFB 2018-269, Construction, Collin County Aggregate Rinse Stations and advertise for same. jdg
HR and/or IT Action

Budget Department Action
Budgeted funds available for IFB 2018-269, Construction, Collin County Aggregate Rinse Stations in the Permanent Improvement Fund (499).
Auditor's Office Action
Funds available in the Permanent Improvement Fund.
Commissioners Court
Construction, Collin County Aggregate Rinse Stations (IFB No. 2018-269), Construction & Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$64,448.

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	499-4107-561.90-07 / P41009

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Bid Packet


AI-44697			4.e.1.
Commissioners Court
Meeting Date:	06/04/2018
Award: Construction, Collin County Adult Detention Center Generator After-Market Emmissions Control
Submitted For:	Bill Burke	Submitted By:	Lisa Bunch
Department:	Construction Projects
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
Request Commissioners’ Court consideration and approval to award Construction, Collin County Adult Detention Center Generator After-Market Emissions Control, IFB 2018-117 to Watson Nunnelly, in the amount of $365,000. This is an FY17 approved Permanent Improvement Project.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding the approval to award IFB 2018-117, Construction, Collin County Adult Detention Center Generator After-Market Emissions Control to Watson Nunnelly, LLC, the sole bidder, as evaluated by Construction Projects, Purchasing and Halff Associates, Inc., the Engineer of record for the project and authorize the Purchasing Agent to execute the Construction Agreement. jdg
HR and/or IT Action

Budget Department Action
Budgeted funds available in the amount of $365,000 for the award of IFB 2018-117, Construction, Collin County Adult Detention Center Generator After-Market Emissions Control in the Permanent Improvement Fund (499).
Auditor's Office Action
Funds available in the Permanent Improvement Fund.
Commissioners Court
Construction, Collin County Adult Detention Center Generator After-Market Emissions Control (IFB No. 2018-117) to Watson Nunnelly, LLC and further authorize the Purchasing Agent to finalize and execute the Construction Agreement, Construction & Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

365,000

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	499-4115-561.91-01 / P41001

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Contract Data
Bid Tabulation
Form 1295
Chapter 2252 Certification
Chapter 2270 Verification
Letter to Award
Construction Agreement


AI-44945			4.f.1.
Commissioners Court
Meeting Date:	06/04/2018
ATF Agreement
Submitted For:	Jim Skinner	Submitted By:	Lawana Downs
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
This memorandum is respectfully submitted requesting the court’s approval to enter into agreement with the Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF). This agreement will allow for the reimbursement of anticipated overtime cost, with no cap, incurred by investigators of the Collin County Sheriff’s Office during an investigation associated with the ATF Task Force. The agreement will also reimburse for other costs, with prior ATF approval, including but not limited to travel, fuel, training, and equipment.
Purchasing Department Action
Commissioners' Court consideration and any action regarding approval of Memorandum of Agreement with the Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) for the reimbursement associated with the ATF Task Force through September 30, 2022 and authorize County Judge to execute same. sh
HR and/or IT Action

Budget Department Action
No county match required. ATF agreement is for the reimbursement of overtime salary costs and other costs, with prior ATF approval, including but not limited to travel, fuel, training, and equipment. Federal funds in the amount of $51,940 for equipment purchases and cell phone service. Term of agreement is the date of signature by both parties through 9/30/2022.
Auditor's Office Action
Grant agreement has been reviewed by the grant review committee as per attached. Federal grant funds in the amount of $51,940 with no county match required. Grant period is from execution of agreement through 9/30/2022. This agreement will allow for the reimbursement of anticipated cost, with no cap, incurred by investigators of the Collin County Sheriff's Office during an investigation associated with the ATF Task Force. The agreement is for the purpose of reimbursement of overtime salary costs and other costs, with prior ATF approval, including but not limited to travel, fuel, training, and equipment.
Commissioners Court
Memorandum of Agreement with the Bureau of Alcohol, Tobacco, Firearms and Explosives for reimbursement of overtime salary costs associated with the ATF Task Force, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$51,940

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	TBD by Auditor

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Grant Summary Form
Memorandum of Agreement
Grant review committee form


AI-44864			4.g.1.
Commissioners Court
Meeting Date:	06/04/2018
Professional Service Agreement for Psychological Assessment
Department:	Purchasing
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
Request Commissioners’ Court consideration and any action regarding approval of Amendment No. 2 Professional Services, Psychological Assessment, Agreement 2015-227 to replace Exhibit A with Revised Exhibit A and renew at the same terms and conditions of the period of October 1, 2018 through September 30, 2019.
Purchasing Department Action
Request Commissioners’ Court consideration and any action regarding approval of Amendment No. 2 Professional Services, Psychological Assessment, Agreement 2015-227 to replace Exhibit A with Revised Exhibit A and renew at the same terms and conditions of the period of October 1, 2018 through September 30, 2019 per the attached documentation and further authorize the Purchasing Agent to execute same. go FY2016 Expenditure: $47,385.00 FY2017 Expenditure: $47,742.00 Expenditure to Date: $42,785.00
HR and/or IT Action

Budget Department Action
Request for approval of Amendment No. 2 to Professional Services, Psychological Assessment (Contract No. 2015-227) with Dr. Kristi Compton Ph.D. P.C. to extend the contract. Budgeted funds available in various departments upon adoption of FY 2019 budget. Contract period from October 1, 2018 through September 30, 2019.
Auditor's Office Action
Funds available in various funds per attached. Budget is anticipated to be approved for FY 2019.
Commissioners Court
No. 2 to Professional Services, Psychological Assessment (Agreement No. 2015-227) with Kristi Compton Ph.D., PC to replace Exhibit “A” Scope of Services to reflect revisions to the fees, extend the contract through and including September 30, 2019 and further authorize the Purchasing Agent to finalize and execute same, Purchasing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	Various 64-03

Fund Transfers

Attachments
Court Order
Amendment No.2
Revised Exhibit A
Form 1295
Form 2270
Form 2252
Agreement


AI-44939			4.h.1.
Commissioners Court
Meeting Date:	06/04/2018
Contract Renewal, 2017-246, Professional Services, Mechanical, Electrical, and Plumbing (MEP) Engineering Services
Submitted For:	Bill Burke	Submitted By:	Lisa Bunch
Department:	Construction Projects
Request Type:	CONSENT	Agenda Area:	Contract Renewal

Information
Department Action
Request Commissioners’ Court consideration and approval to renew the contract for Professional Services: Mechanical, Electrical, and Plumbing (MEP) Engineering Services, with MD Engineering, LP, LLP at the same terms and conditions for the period October 1, 2018 through September 30, 2019.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to renew RFQ 2017-246, Professional Services, Mechanical, Electrical, and Plumbing (MEP) Engineering with MD Engineering, LP, LLP for the period October 1, 2018 through September 30, 2019. jdg Expenditures FY2018 Year to Date: $41,300.00 Renewal 1 of 2
HR and/or IT Action

Budget Department Action
Renewal of RFQ 2017-246, Professional Services: Engineering, Mechanical, Electrical and Plumbing with MD Engineering at same terms and conditions in the original award. New contract term October 1, 2018 through September 30, 2019. Funds are budgeted on an as needed basis within a budgeted project.
Auditor's Office Action
Funds available in various project budgets. Budget anticipated to be approved for FY 2019.
Commissioners Court
Professional Services, Mechanical, Electrical, and Plumbing (MEP) Engineering (RFQ No. 2017-246) with MD Engineering, LP, LLP to extend the contract for one (1) year through and including September 30, 2019, Construction & Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	Varies by Project

Fund Transfers

Remarks:

Funded as needed per project.

Attachments
Court Order
Memo
Contract Renewal
Form 1295
Chapter 2270 Verification
Chapter 2252 Certification


AI-44924			4.h.2.
Commissioners Court
Meeting Date:	06/04/2018
Contract Renewal: Parking Lot Striping, IFB No. 2016-330
Submitted For:	Dan James
Department:	Facilities
Request Type:	CONSENT	Agenda Area:	Contract Renewal

Information
Department Action
Request approval to renew the Contract for Parking Lot Striping, IFB No. 2016-330, with NTS in accordance with Section 4.0 “Special Terms and Conditions”, paragraph 4.2 “Term” contract performance period is hereby extended for an additional 12 month period as specified effective October 1, 2018 thru September 30, 2019 (Renewal 2 of 3).
Purchasing Department Action
Request Commissioners’ Court consideration and any action regarding approval to renew IFB 2016-330 Parking Lot Striping, at the same terms and conditions set forth in the contract bid award for the period of October 1, 2018 through September 30, 2019. gz Renewal 2 of 3 FY 17 Expenditures $28,273.30 FY 18 Expenditures to Date $2526.30
HR and/or IT Action

Budget Department Action
Contract renewal for Services: Parking Lot Striping, (IFB No. 2016-330), with NTS Contractors, LLC. Renewal for one (1) year to include same terms, conditions and pricing set forth in the original award. Contract period October 1, 2018 through September 30, 2019. FY 2019 budgeted funds available in various accounts upon adoption of the FY 2019 budget.
Auditor's Office Action
Funds available in various funds per attached.
Commissioners Court
Parking Lot Striping (IFB No. 2016-330) with NTS Contractors, LLC to extend the contract for one (1) year through and including September 30, 2019, Facilities.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$28,600

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	various 75-08

Fund Transfers

Remarks:

FY 2019 budgeted funds available in various accounts upon adoption of the FY 2019 budget.

Remarks:

Attachments
Court Order
contractrenewalparkinglotstriping2019
Renewal 2 letter
1295 form
2270 form
2252 form


AI-44936			4.h.3.
Commissioners Court
Meeting Date:	06/04/2018
Contract Renewal: RFP 2016-302, Online Auctioneering Services
Department:	Purchasing
Request Type:	CONSENT	Agenda Area:	Contract Renewal

Information
Department Action
Request Commissioners' Court consideration and any action regarding approval to renew RFP 2016-302, Online Auctioneering Services with Rene' Bates Auctioneers, Inc. for the period October 1, 2018 through September 30, 2019. jdg Revenue Generated FY2017: $397,644.80 Revenue Generated FY2018: $0 (No auctions conducted YTD) Remaining Renewals: One (1)
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to renew RFP 2016-302, Online Auctioneering Services with Rene' Bates Auctioneers, Inc. for the period October 1, 2018 through September 30, 2019. jdg Revenue Generated FY2017: $397,644.80 Revenue Generated FY2018: $0 (No auctions conducted YTD) Remaining Renewals: One (1)
HR and/or IT Action

Budget Department Action
No action by Budget & Finance.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Online Auctioneering Services (RFP No. 2016-302) with Rene’ Bates Auctioneers, Inc. to extend the contract for one (1) year through and including September 30, 2019, Purchasing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	N/A

Fund Transfers

Remarks:

Revenue generating

Attachments
Court Order
Memo
Contract Renewal
Form 1295
Chapter 2270 Verification
Chapter 2252 Certification


AI-44949			4.i.1.
Commissioners Court
Meeting Date:	06/04/2018
JP31 Budget Amendment Request
Submitted For:	Chuck Ruckel	Submitted By:	Misty Beaty
Department:	Justice of the Peace, Precinct 3-1
Request Type:	CONSENT	Agenda Area:	Budget Adj/Amend

Information
Department Action
I would like to request a budget amendment in the amount of $1,500.00 to cover negative balances for Technology Education and Conference.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Available funds to process this amendment in the Justice Court Technology Fund (028). Please see Fiscal Impact tab for details.
Auditor's Office Action
Funds available in the Justice Court Technology Fund. Budget amendment will be processed upon approval.
Commissioners Court
$1,500 for Technology Education and Conference, Justice of the Peace, Precinct 3-1.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

1,500.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	028-2430-444.49-10

Fund Transfers

Trans Amt:

1500.00

From:

028-0000-251.00-00

To:

028-2430-444.49-10

Dept. Name:

Justice of the Peace, Precinct 3-1

Additional Line Items:

Remarks:

MUNIS ACCOUNTS TRANSFER:

FROM: 1028-00000-0000-00-00-0000-300251

TO: 1028-24031-0001-44-20-0000-604910

Proof report from MUNIS with comments must be attached by Department (JP 3-1) once our new ERP System (MUNIS) goes live.

Attachments
Court Order
Memo


AI-44902			4.j.1.
Commissioners Court
Meeting Date:	06/04/2018
Collin County Monthly Financial Reports for March 2018
Submitted For:	Jeff May	Submitted By:	Patricia Campbell
Department:	Auditor
Request Type:	CONSENT	Agenda Area:	Receive/File

Information
Department Action
Please review and accept the attached Collin County Monthly Financial Reports for March 2018.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget & Finance.
Auditor's Office Action

Commissioners Court
Monthly Financial Reports for March 2018.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Memo for Monthly Financial Reports for March
March 2018 Balance Sheet
March 2018 Revenues, Expenditures and Changes in Fund Balance
March 2018 Cash and Investments
March 2018 Year to Date Schedule of Transfers
March 2018 Schedule of Long Term Debt
March 2018 Commissioners Court Approved Expenditures Budgets
March 2018 Employee Insurance Fund
Employee Insurance Fund - 2nd Qtr 2018
Employee Insurance Fund - Claim Expenditure 2nd Qtr 2018
Employee Medical


AI-44867			4.j.2.a.
Commissioners Court
Meeting Date:	06/04/2018
Final Audit for Justice of the Peace, Precinct 2 for Period April 1, 2016 - September 30, 2016 - Judge Jerry Shaffer
Submitted For:	Jeff May	Submitted By:	Patricia Campbell
Department:	Auditor
Request Type:	CONSENT	Agenda Area:	Receive/File

Information
Department Action
Please review and accept the attached Final Audit for Justice of the Peace, Precinct 2 for Period April 1, 2016 - September 30, 2016 - Judge Jerry Shaffer.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget & Finance.
Auditor's Office Action
As per attached.
Commissioners Court
Justice of the Peace, Precinct 2 (3rd and 4th Quarter FY2016).

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Final Audit JP 2 - 3rd & 4th Qtrs FY16 - Shaffer


AI-44899			4.k.1.
Commissioners Court
Meeting Date:	06/04/2018
Commissioners' Court Meeting Minutes, May 7, 2018
Submitted By:	Sue Martens
Department:	County Clerk
Request Type:	CONSENT	Agenda Area:	Minutes

Information
Department Action
Commissioners' Court Meeting Minutes, May 7, 2018
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by B&F.
Auditor's Office Action
No action by Auditor.
Commissioners Court
May 7, 2018.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Minutes


AI-44943			4.k.2.
Commissioners Court
Meeting Date:	06/04/2018
Commissioners' Court Meeting Minutes, May 14, 2018
Department:	County Clerk
Request Type:	CONSENT	Agenda Area:	Minutes

Information
Department Action
Commissioners' Court Meeting Minutes, May 14, 2018
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by B&F
Auditor's Office Action
No action by Auditor.
Commissioners Court
May 14, 2018.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Minutes


AI-44912			4.l.1.
Commissioners Court
Meeting Date:	06/04/2018
Reject Bids: Construction, Collin County Aggregate Rinse Stations
Submitted For:	Bill Burke	Submitted By:	Lisa Bunch
Department:	Construction Projects
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Request Commissioners' Court consideration and approval to reject the single bid received for: Construction, Collin County Aggregate Rinse Stations, IFB 2018-147. The amount of the bid received exceeded the Engineer’s estimated cost by three times.
Purchasing Department Action
Request Commissioners' Court consideration and any action to reject bid for IFB 2018-147, Construction, Collin County Aggregate Rinse Stations. jdg
HR and/or IT Action

Budget Department Action
Request to reject bids for IFB 2018-147, Construction, Collin County Aggregate Rinse Stations. No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Reject the bid received for Construction, Collin County Aggregate Rinse Stations (IFB No. 2018-147), Construction & Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$64,448.

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	499-4107-561.90-07/ P41009

Fund Transfers

Remarks:

Attachments
Court Order
Memo


AI-44940		4.l.2.
Commissioners Court
Meeting Date:	06/04/2018
Struck Off Property
Submitted For:	Keith Self
Department:	Commissioners Court

Information
Department Action
Sale of property located at 203 and 202 E. Erwin Avenue, McKinney, Texas (Tract 44, Block 3, William Davis Survey, Volume 1252, Page 721) and (Lot 3, Webb Addition, Volume 2288, Page 592) as recorded in the Collin County Deed Records to Glen Killian upon the payment of $77,500, County Judge.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Sale of property located at 203 and 202 E. Erwin Avenue, McKinney, Texas (Tract 44, Block 3, William Davis Survey, Volume 1252, Page 721) and (Lot 3, Webb Addition, Volume 2288, Page 592) as recorded in the Collin County Deed Records to Glen Killian upon the payment of $77,500, County Judge.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Letter
Distribution of Proceeds
Deed Without Warranty
Maps


AI-44906			4.l.3.
Commissioners Court
Meeting Date:	06/04/2018
Replat for Lot 32/36RR of the Hills of Lone Star
Submitted By:	Tracy Homfeld
Department:	Engineering
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Steve and Brenda Chambers, owners of Lot 32/36RR in the The Hills of Lone Star, request Commissioners Court consideration of approval for the attached replat. PLAT CHANGES This replat increases the lot size from 14.059 acres to 14.350 acres by adding in 0.291 acres from property south of this lot. This replat does not require a public hearing. ACTION We recommend Commissioners Court approve the Replat of lot 32/36RR of the Hills of Lone Star.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Re-plat of Lot 32/36RR of The Hills of Lone Star Subdivision, Engineering.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

NO FISCAL IMPACT

Attachments
Court Order
memo
Location Map
replat


AI-44970			4.l.4.
Commissioners Court
Meeting Date:	06/04/2018
Personnel Appointments
Submitted For:	Cynthia Jacobson	Submitted By:	Nicole Gillespie
Department:	Human Resources
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Appointments, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Appointments, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Appointments


AI-44972			4.l.5.
Commissioners Court
Meeting Date:	06/04/2018
Personnel Changes
Submitted For:	Cynthia Jacobson	Submitted By:	Nicole Gillespie
Department:	Human Resources
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Changes, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Changes, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Changes


AI-44853		5.
Commissioners Court
Meeting Date:	06/04/2018
Public Hearing for the replat of Golden Acres Lot 13A and 13B
Submitted By:	Tracy Homfeld
Department:	Engineering
Request Type:	GENERAL

Information
Department Action
Alvin Vaughn, owner of lot 13 is seeking to subdivide lot 13 into two lots, lot 13A and 13B. Lot 13A will be 5.01 acres and Lot 13B will be 4.99 acres. The replat does meet the county’s subdivision and septic regulations. Local Government Code 232.041 requires that notice be given to affected parties prior to a decision by the Commissioners Court. A notice was published on the County’s website for 30 days prior to the public hearing and a notice was sent out to the other land owners in the Golden Acres Subdivision, 30 days prior to the public hearing. ACTION 1) Hold Public Hearing for the Replat of Lots 13A and 13B of the Golden Acres Subdivision, 2) Consider Approval of Replat of Lots 13A and 13B of the Golden Acres Subdivision.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Public Hearing – Re-plat of Lots 13A and 13B of the Golden Acres Subdivision, Engineering.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Memo
Replat
PH Notice
Property Owner Letter
Location Map


AI-44911		6.
Commissioners Court
Meeting Date:	06/04/2018
Request Use of Judicial Appellate Funds for Expansion and Renovations of 5th District Court of Appeals Facility
Department:	Auditor
Request Type:	GENERAL

Information
Department Action
Chief Justice Carolyn Wright of The 5th District Court of Appeals is requesting release of $175,000 of Judicial Appellate Fee Funds to pay to Dallas County to help pay for the $830,000 expansion and renovation of their facility (see attached letter). The Judicial Appellate Fund is funded by a $5 court fee for each civil suit filed in county courts, district courts and probate court and is restricted to be used only to assist the 5th District Court of Appeals. The fund balance is currently $190,636, so there are sufficient funds for this request. I am requesting your approval of the budget amendment on the fiscal impact tab to use funds in the Judicial Appellate Fee Fund as requested by Chief Justice Wright.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Budget amendment to help pay for the expansion and renovation of the 5^th District Court of Appeals Facility in Dallas County. Judicial Appellate Fund (013) has sufficient funds to cover the budget amendment. Please see fiscal impact for funding details.
Auditor's Office Action
Funds available in the Judicial Appellate Fund. Budget amendment will be processed upon approval.
Commissioners Court
Budget amendment in the amount of $175,000 from the Judicial Appellate fund for the expansion and renovation of the 5th District Court of Appeals Facility in Dallas County, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

175,000

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	013-2502-440.87-01

Fund Transfers

Trans Amt:

175,000

From:

013-0000-251.00-00

To:

013-2502-441.87-01

Dept. Name:

Judicial Appellate

Additional Line Items:

Remarks:

Attachments
Court Order
memo
letter from Chief Justice and more info


AI-44897			7.
Commissioners Court
Meeting Date:	06/04/2018
Big Fish Entertainment Contract
Submitted For:	Paul Raleeh
Department:	Justice of the Peace, Precinct 1
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
The A&E Network contacted me to see if I would be interested in participating in a weekly reality 30 minute television show called “Night Court”. The series would profile 9 to 12 courts around the United States who have a night court docket. The network came and filmed a segment of my night court, which was used to profile me as a “Talent” to the A&E executives. They have since asked me to sign the agreement. In reading the contract, there are portions that talk about the use and access to the Jack Hatchel Administration building for filming. Specifically the JP-1 Court area. I am asking the Commissioners Court to review the contract and approve the usage for the television show. As you may know, I hold night court at the old courthouse on the McKinney square [The McKinney Preforming Arts Center]. The Network has worked out an agreement with the City of McKinney for that facility. The network is interested in the courtroom at the administration building to conduct the interviews with the judge which will be edited for the show. The reason I want to participate is because the audience can view how court hearings really happen. Everybody involved are real court employees, bound to State statutes and the Code of Judicial Conduct. I am not being paid for my appearance. There is NO financial gain to anybody in my family, employment or community based on the television show. Everything that appears on TV actually happened in a real courtroom. Respectfully Submitted
Purchasing Department Action
This item is placed back into routing per Judge Raleeh request. Commissioner Webb is reviewing the contract. No action by Purchasing. If approved, agreement will require Judge Self signature.
HR and/or IT Action

Budget Department Action
No action by Budget & Finance.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Access Agreement with Big Fish Entertainment for "Untitled Night Court Project", Justice of the Peace, Precinct 1.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Memo
Contract


AI-44960		8.
Commissioners Court
Meeting Date:	06/04/2018
Board/Committee Appointments
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	GENERAL

Information
Department Action
Board/Committee Appointments, Commissioners Court.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Board/Committee Appointments, Commissioners Court:

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order


AI-44935
Commissioners Court
Meeting Date:	06/04/2018
The City of McKinney v. Custer Storage Center, LLC
Submitted By:	Nicole Gillespie
Department:	Administrative Services

Information
Department Action
Case No. 401-03649-2015 The City of McKinney, Texas, vs. Custer Storage Center, LLC, Commissioners Court.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Case No. 401-03649-2015 The City of McKinney, Texas, vs. Custer Storage Center, LLC, Commissioners Court.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
No file(s) attached.


AI-44965
Commissioners Court
Meeting Date:	06/04/2018
Suzanne H. Wooten v. John Roach, Sr., Christopher Milner, Collin County, Texas, Gregory Abbott, and Harry Eugene White Cause No. 4:18-cv-00380
Submitted By:	Nicole Gillespie
Department:	Administrative Services

Information
Department Action
Suzanne H. Wooten v. John Roach, Sr., Christopher Milner, Collin County, Texas, Gregory Abbott, and Harry Eugene White Cause No. 4:18-cv-00380, Commissioners Court.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Suzanne H. Wooten v. John Roach, Sr., Christopher Milner, Collin County, Texas, Gregory Abbott, and Harry Eugene White Cause No. 4:18-cv-00380, Commissioners Court.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
No file(s) attached.


AI-44985
Commissioners Court
Meeting Date:	06/04/2018
securus contract Master Service Agreement (A002136) - Inmate Telephone System
Submitted By:	Nicole Gillespie
Department:	Administrative Services

Information
Department Action
Securus contract Master Service Agreement (A002136) - Inmate Telephone System
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Securus contract Master Services Agreement (A002136) - Inmate Telephone System, Commissioners Court.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
No file(s) attached.



AGENDA

Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney June 4, 2018 6:00 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Judge Self Pledge of Allegiance – Commissioner Fletcher Pledge of Allegiance to the Texas Flag – Commissioner Williams

COMMISSIONERS COURT MEETING


					DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.		AI-44932 Notification Only	Donation of $6,500 to the Children's Advocacy Center of Collin County (CACCC) utilizing the District Attorney State Forfeiture Fund and budget amendment for same, District Attorney.

		2.		AI-44934 Notification Only	Donation of $2,500 to Emily's Place utilizing the District Attorney State Forfeiture Fund and budget amendment for same, District Attorney.

		3.		AI-44933 Notification Only	Donation of $2,000 to Hope's Door utilizing the District Attorney State Forfeiture Fund and budget amendment for same, District Attorney.

		4.		AI-44971 Notification Only	Personnel Changes, Human Resources.

					FYI NOTIFICATION

		1.		AI-34688 Notification Only	Outstanding Agenda Items, Commissioners Court.

		2.		AI-44884 Notification Only	P–Card Disbursements, Auditor.

		3.			Change Order(s):

			a.	AI-44894 Notification Only	No. 1 to Construction, Myers Park Hardscape Improvements (IFB No. 2018-042) with North Rock Construction, LLC to add various items to the contract (previously approved by the County Administrator per Court Order No. 2007-180-02-27), Construction & Projects.

			b.	AI-44895 Notification Only	No. 1 to Construction, Collin County Adventure Camp Trail Rehabilitation (IFB No. 2017-273) with Denco CS Corp. to change the gravel to a 50/50 mix of 3/8" minus crushed concrete and 3/8" with fine crushed concrete for the top cap of each trail type, Construction & Projects.

		4.		AI-44937 Notification Only	Voluntary Terminations, Human Resources.

		5.		AI-44938 Notification Only	Turnover, Human Resources.

		6.		AI-44803 Notification Only	County overtime for the pay period ended May 20, 2018, Human Resources.

1.					Call to order. The court will convene in open session for consideration of the following business matters:

2.					Public Comments.

3.					Presentation/Recognition.

4.					Consent agenda to approve:

	a.			AI-44887 Approved	Disbursements for the period ending May 22, 2018, Auditor.

	b.			AI-44888 Approved	Indigent Defense Disbursements, Auditor.

	c.			AI-44806 Approved	Tax refunds totaling $1,238,030.39, Tax Assessor/Collector.

	d.				Advertisement(s):

		1.		AI-44913 Approved	Construction, Collin County Aggregate Rinse Stations (IFB No. 2018-269), Construction & Projects.

	e.				Award(s):

		1.		AI-44697 Approved	Construction, Collin County Adult Detention Center Generator After-Market Emissions Control (IFB No. 2018-117) to Watson Nunnelly, LLC and further authorize the Purchasing Agent to finalize and execute the Construction Agreement, Construction & Projects.

	f.				Agreement(s):

		1.		AI-44945 Approved	Memorandum of Agreement with the Bureau of Alcohol, Tobacco, Firearms and Explosives for reimbursement of overtime salary costs associated with the ATF Task Force, Sheriff.

	g.				Amendment(s):

		1.		AI-44864 Approved	No. 2 to Professional Services, Psychological Assessment (Agreement No. 2015-227) with Kristi Compton Ph.D., PC to replace Exhibit “A” Scope of Services to reflect revisions to the fees, extend the contract through and including September 30, 2019 and further authorize the Purchasing Agent to finalize and execute same, Purchasing.

	h.				Contract Renewal(s):

		1.		AI-44939 Approved	Professional Services, Mechanical, Electrical, and Plumbing (MEP) Engineering (RFQ No. 2017-246) with MD Engineering, LP, LLP to extend the contract for one (1) year through and including September 30, 2019, Construction & Projects.

		2.		AI-44924 Approved	Parking Lot Striping (IFB No. 2016-330) with NTS Contractors, LLC to extend the contract for one (1) year through and including September 30, 2019, Facilities.

		3.		AI-44936 Approved	Online Auctioneering Services (RFP No. 2016-302) with Rene’ Bates Auctioneers, Inc. to extend the contract for one (1) year through and including September 30, 2019, Purchasing.

	i.				Budget adjustment(s)/amendment(s):

		1.		AI-44949 Approved	$1,500 for Technology Education and Conference, Justice of the Peace, Precinct 3-1.

	j.				Receive and File, Auditor:

		1.		AI-44902 Approved	Monthly Financial Reports for March 2018.

		2.			Final Audit Result(s):

			a.	AI-44867 Approved	Justice of the Peace, Precinct 2 (3rd and 4th Quarter FY2016).

	k.				Filing of the Minute(s), County Clerk:

		1.		AI-44899 Approved	May 7, 2018.

		2.		AI-44943 Approved	May 14, 2018.

	l.				Miscellaneous

		1.		AI-44912 Approved	Reject the bid received for Construction, Collin County Aggregate Rinse Stations (IFB No. 2018-147), Construction & Projects.

		2.		AI-44940 Approved	Sale of property located at 203 and 202 E. Erwin Avenue, McKinney, Texas (Tract 44, Block 3, William Davis Survey, Volume 1252, Page 721) and (Lot 3, Webb Addition, Volume 2288, Page 592) as recorded in the Collin County Deed Records to Glen Killian upon the payment of $77,500, County Judge.

		3.		AI-44906 Approved	Re-plat of Lot 32/36RR of The Hills of Lone Star Subdivision, Engineering.

		4.		AI-44970 Approved	Personnel Appointments, Human Resources.

		5.		AI-44972 Approved	Personnel Changes, Human Resources.

					GENERAL DISCUSSION

					Presentation, discussion and any action regarding:

5.				AI-44853 Approved	Public Hearing – Re-plat of Lots 13A and 13B of the Golden Acres Subdivision, Engineering.

6.				AI-44911 Approved	Budget amendment in the amount of $175,000 from the Judicial Appellate fund for the expansion and renovation of the 5th District Court of Appeals Facility in Dallas County, Auditor.

7.				AI-44897 Pulled	Access Agreement with Big Fish Entertainment for "Untitled Night Court Project", Justice of the Peace, Precinct 1.

8.				AI-44960 Approved	Board/Committee Appointments, Commissioners Court:

	a.				Child Protective Services Board.

9.					Possible future agenda items by Commissioners Court without discussion.

					EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

					Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:

					Legal (551.071)

				AI-44935 No Action Taken	Case No. 401-03649-2015 The City of McKinney, Texas, vs. Custer Storage Center, LLC, Commissioners Court.

				AI-44965 No Action Taken	Suzanne H. Wooten v. John Roach, Sr., Christopher Milner, Collin County, Texas, Gregory Abbott, and Harry Eugene White Cause No. 4:18-cv-00380, Commissioners Court.

				AI-44985 No Action Taken	Securus contract Master Services Agreement (A002136) - Inmate Telephone System, Commissioners Court.

					Any action resulting from the executive session.

					The court reserves the right to convene into executive session throughout this meeting.

					Adjourn.



					___________________________ Keith Self COUNTY JUDGE COLLIN COUNTY, T E X A S

					CERTIFICATION:

					I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2018 at _______ o'clock _____.M.



					___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



					___________________________ Deputy

					NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.