Agenda


AI-34688			1.
Commissioners Court
Meeting Date:	06/18/2018
Outstanding Agenda Items
Department:	Administrative Services
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
Outstanding Agenda Items, Commissioners Court.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Outstanding Agenda Items, Commissioners Court.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Outstanding Agenda Items


AI-45006			2.
Commissioners Court
Meeting Date:	06/18/2018
Addendum 1: RFP 2018-179, Offender Specimen Collection and Drug Testing Services
Department:	Purchasing
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
FYI Notification of Addendum One to RFP 2018-179, Offender Specimen Collection and Drug Testing Services. go
Purchasing Department Action
FYI Notification of Addendum One to RFP 2018-179, Offender Specimen Collection and Drug Testing Services. go
HR and/or IT Action

Budget Department Action
No action by Budget & Finance. Offender Specimen and Drug Testing is funded through the State.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Addendum No. 1 to Offender Specimen Collection and Drug Testing Services (RFP No. 2018-179) to make various changes to the Request for Proposal, Purchasing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

MUNIS Information: ACCOUNT: 6050-61001-0053-64-30-0000-626401
H.T.E. information: ACCOUNT: 650-6101-643.64-01 GT: 240C

Attachments
Addendum No. 1
Revised Specification
Revised Bid Doc
Attachment C


AI-44910			3.
Commissioners Court
Meeting Date:	06/18/2018
Tyler Munis Contract Amendment and Modification
Department:	Information Technology
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
Information Technology is requesting approval of an amendment to the Tyler Munis ERP contract to provide a modification to the standard Munis Work Order form. This modification will print the requesting department’s contact information on the Work Order, eliminating the need to manually search for the requestor’s department information. Funding for this modification will be taken from existing funds approved for this project.
Purchasing Department Action
FYI notification of amendment No. 6 to contract with Tyler Technologies, Inc., RFP 2015-192, Software and Implementation Services for an ERP Financial System, to provide a modification to the standard Munis Work Order form for the amount of $350.00. This modification will print the requesting department’s contact information on the Work Order, eliminating the need to manually search for the requestor’s department information. MD
HR and/or IT Action

Budget Department Action
Budgeted funds available for Amendment No. 6 to RFP 2015-192, Software and Implementation Services for an ERP Financial System in the amount of $350 for a modification to the Work Order form. Short Term Debt (4405).
Auditor's Office Action
Tax note funds available.
Commissioners Court
Amendment No. 6 to Software and Implementation Services for an ERP Financial System (RFP No. 2015-192) with Tyler Technologies, Inc. to provide a modification to the standard Munis Work Order form to print the requesting department's contact information on the Work Order, Information Technology.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

350.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	TI03FIN-4405-060400011-809050

Fund Transfers

Remarks:

Attachments
ERP Tyler Munis Contract Amendment 2018-05-14 - Court Memo
2252 Certification


AI-44997			4.
Commissioners Court
Meeting Date:	06/18/2018
Contract Renewal for Commissary Services, 2014-123
Submitted By:	Shannon Poe
Department:	Sheriff's Office
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
I am requesting Commissioners' Court approval to renew Contract No. 2014-123, Commissary Services with Aramark Correctional Services, LLC for the renewal period of October 1, 2018 through September 30, 2019. This contract is in accordance with Texas Local Government Code, Section 351.0415.
Purchasing Department Action
FYI - Notification of contract renewal for contract 2014-123, Commissary Services with Aramark Correctional Services, LLC for the renewal period October 1, 2018 through September 30,2019. This contract is in accordance with Texas Local Government Code, Section 351.0415. sh
HR and/or IT Action

Budget Department Action
Commissary Services contract renewal for October 1, 2018 through September 30, 2019. 9950 - Commissary Fund
Auditor's Office Action
Funds available in the Inmate Commissary Fund.
Commissioners Court
Contract renewal for Services: Commissary (Contract No. 2014-123) with Aramark Correctional Services, LLC to extend the contract for one (1) year through and including September 30, 2019, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

9950 Fund

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	Commissary Fund

Fund Transfers

Remarks:

Attachments
Memo
Renewal
HB89
Chapter 2251


AI-44978			5.
Commissioners Court
Meeting Date:	06/18/2018
Reallocating Funds
Submitted By:	Brandi Roberson
Department:	Sheriff's Office
Request Type:	FYI	Agenda Area:	Ntfy/Bdgt Amendment

Information
Department Action
Transfer $5,365.00 from Federal Forfeiture Fund to one time non capitol (87.04) to purchase (5) 9mm select-fire rifles, (5) 32 round magazines and (5) 17 round magazines. These weapons are for law enforcement use only by the CCSO. These firearms will be issued to deputies to utilize in special circumstances where over-penetration of 5.56 mm ammunition is a concern. These weapons will be used with sub-sonic frangible 9mm ammunition during high-risk prisoner transports, PSD operations and on high-risk apprehensions in certain locales.
Purchasing Department Action
Purchasing policies and procedures will apply.
HR and/or IT Action

Budget Department Action
Per budget amendment in Munis, journal number 94, in the amount of $5,365 to purchase weapons and accessories. 1065 - SO - Federal Drug Forfeiture Fund
Auditor's Office Action
Funds available in the Sheriff's Federal Forfeiture Fund.
Commissioners Court
Budget amendment in the amount of $5,365 to establish a budget in the SO-Federal Drug Forfeiture Fund for the purchase of weapons and accessories, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

5,365.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	1065-50001-0055-64-30-0000-668704

Fund Transfers

Remarks:

FY 2018 budget amendment to establish a budget in the SO-Drug Forfeiture Fund (1065) in the amount of $5,365

Attachments
Memo
Invoice
BA proof report


AI-44994		4.a.
Commissioners Court
Meeting Date:	06/18/2018
Disbursements
Submitted For:	Jeff May
Department:	Auditor
Request Type:	CONSENT

Information
Department Action
Disbursements for the period ending June 12, 2018, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Disbursements for the period ending June 12, 2018, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Disbursements


AI-45001		4.b.
Commissioners Court
Meeting Date:	06/18/2018
Indigent Defense Disbursements
Submitted For:	Jeff May
Department:	Auditor
Request Type:	CONSENT

Information
Department Action
Indigent Defense Disbursements, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Indigent Defense Disbursements, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
FY2018 Court Appointed Representation for period ending 06.12.2018 for 0...


AI-44941			4.c.
Commissioners Court
Meeting Date:	06/18/2018
Property tax refunds
Department:	Tax Assessor/Collector
Request Type:	CONSENT	Agenda Area:	Tax Refunds

Information
Department Action
118 Property tax refunds totaling $128,998.81
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget & Finance.
Auditor's Office Action
Refunds have been audited.
Commissioners Court
Tax refunds totaling $128,998.81, Tax Assessor/Collector.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

n/a

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Summary sheet 6-18-18


AI-44952			4.d.1.
Commissioners Court
Meeting Date:	06/18/2018
Award of Vehicle, Ford 550, Contract 2018-087C
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
Public Works recommends one (1) Ford F550 Field Service Truck for Equipment Services, replacing #43700 to Silsbee Ford. The replacement of this vehicle and associated funding was approved during the FY18 budget process.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of award of Contract No. 2018-087C through the TX Smartbuy #071-072 A1 State Contract, for Vehicles, Light and Medium Duty Trucks, to Silsbee Ford, Inc for the purchase of a Ford F550 extended cab truck per the attached documentation. md
HR and/or IT Action

Budget Department Action
Budgeted funds available in the amount of $74,190.74 for the award of Contract No. 2018-087C through the TX Smartbuy #071-072 A1 State Contract for Vehicles, Light and Medium Duty Trucks. Vehicle was approved in the FY 2018 Budget for replacement in the General Fund (0001).
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
Vehicles, Light and Medium Duty Trucks (Contract No. 2018-087C) to Silsbee Ford, Inc., Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

74,190.74

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	BDN44004-0001-440010009-809070

Fund Transfers

Remarks:

Attachments
Court Order
Memo
backup
Tabulation
2252 Certification
2270_Verification
Form 1295


AI-44982			4.e.1.
Commissioners Court
Meeting Date:	06/18/2018
Amendment 1 to Access Control Project
Submitted By:	Greg Elliott
Department:	Information Technology
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
The Information Technology department is requesting that Commissioners Court approve a change order to the Access Control project. This change order covers access control additions requested by departments after the vendor submitted their best and final offer, a labor rate adjustment, and a hardware change requested by the Information Technology department. This project, budgeted under Project Code R06102 and approved on Court Order 2017-813-10-09, has project contingency funds available. The total change order is $66,067.64.
Purchasing Department Action
Request Commissioners’ Court consideration and any action regarding approval of the Amendment No. 1 to Access Control and Time Collection Solution 2016-044 to add equipment to the project scope and increase the hourly labor rate per the attached documentation, in the amount of $66,067.64; further authorize the Purchasing Agent to execute the contract amendment. go
HR and/or IT Action

Budget Department Action
Budgeted funds available for Amendment No. 1 to RFP 2016-044 for the Access Control and Time Collection Solution in the amount of $66,067.64 to add equipment to the project scope and increase the hourly labor rate. General Fund (0001).
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
No. 1 to Access Control and Time Collection Solution (RFP No. 2016-044) with Securadyne Systems LLC to add equipment to the project scope, increase the hourly labor rate and further authorize the Purchasing Agent to finalize and execute same, Information Technology.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

66,067.64

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	BDR06102-0001-060190009-809002

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Amendment No. 1
Change Order
Agreement
Form 1295
Form 2270
Form 2252


AI-44984			4.e.2.
Commissioners Court
Meeting Date:	06/18/2018
Contract Amendment No. 4, with Birkhoff Hendricks & Carter for Engineering Services, Frontier Pkwy.
Submitted For:	Clarence Daugherty
Department:	Engineering
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
An amendment is needed to the design contract with Birkhoff, Hendricks & Carter, LLP (PO# 199212). Additional work not anticipated in the original scope has been required to resolve some critical drainage issues. Changes have had to be made to the access road now that development plans have been finalized in Celina. Also the City of Celina now wants to bid the full width bridge as an alternate bid – the City is paying for the additional design and construction cost. Therefore, the items requiring this amendment are as follows: 1. Re-design of the bridge from a four-lane to a six-lane bridge as well as a deductive alternate bid package. 2. Drainage analysis of Tributary C of Doe Branch to reconcile with previous analyses and to develop options for consideration of additional detention on the Prosper High School site as well as the design of an enlarged detention pond and preparation of the re-plat for that enlarged pond. 3. Re-design of the north access road due to the final establishment of the alignment by the adjoining development and the City of Celina. 4. The addition of 12 monthly progress meetings that had not be anticipated in the original scope. It is now obvious that there are many issues to this project that we had not anticipated, and all parties agree monthly progress meetings during design are necessary. These summarized items are shown in more detail in the attached amendment, if you desire to examine them more closely. The increase to the engineering contract will be $440,190, which will bring the total of the contract to $2,423,480. It is requested that the Commissioners Court approve the amendment to the engineering contract.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of contract amendment No. 4 to the contract with Birkhoff, Hendricks & Carter, LLP, AGR 2016-229, Frontier Parkway Improvements, to resolve some critical drainage issues, make changes to the access road, and bid the full width bridge as an alternate. Further authorize the Purchasing agent to execute same. MD Amendment No. 4 will add 280 calendar days to their contract.
HR and/or IT Action

Budget Department Action
Budgeted funds available for Amendment No. 4 to AGR 2016-229, Frontier Parkway Improvements in the amount of $440,190 to resolve some critical drainage issues, changes to the access road and addition of 12 monthly progress meetings. Bond Fund (4211).
Auditor's Office Action
Bond funds available.
Commissioners Court
No. 4 to Frontier Parkway Improvements (AGR No. 2016-229) with Birkhoff, Hendricks & Carter L.L.P. to resolve some critical drainage issues, make changes to the access road, bid the full width bridge as an alternate, add 280 calendar days to the contract and further authorize the Purchasing Agent to finalize and execute same, Engineering.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

440,190

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

4211-75030-0013-68-40-0000-809250 / RI07014

Attachments
Court Order
agenda memo
Contract Amendment No. 4
Amendment No 4
2252 Certification
Form 1295


AI-44998			4.f.1.
Commissioners Court
Meeting Date:	06/18/2018
Contract Renewal, 2017-247, Engineering Services, Geotech and Materials Testing
Submitted For:	Bill Burke	Submitted By:	Lisa Bunch
Department:	Construction Projects
Request Type:	CONSENT	Agenda Area:	Contract Renewal

Information
Department Action
Request Commissioners’ Court consideration and approval regarding renewal of the contract for Engineering Services: Geotechnical and Materials Testing for Roads and Building Construction, RFQ 2017-247, with Alliance Geotechnical Group, Inc. at the same terms and conditions for the period of October 1, 2018 through September 30, 2019.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to renew RFQ 2017-247, Engineering Services, Geotech and Materials Testing for Roads and Buildings with Alliance Geotechnical Group, Inc. for the period October 1, 2018 through September 30, 2019. jdg Expenditures FY 2018 Year to Date: $7272.00 Renewal 1 of 2
HR and/or IT Action

Budget Department Action
Contract renewal of RFQ 2017-247, Engineering Services, Geotech and Materials Testing for Roads and Buildings with Alliance Geotechnical Group, Inc at same terms and conditions for the period October 1, 2018 through September 30, 2019. Funding is budgeted as needed within projects.
Auditor's Office Action
Funds available in various funds per attached. Budget anticipated to be approved for FY 2019.
Commissioners Court
Engineering Services, Geotech and Materials Testing for Roads and Buildings (RFQ No. 2017-247) with Alliance Geotechnical Group, Inc. to extend the contract for one (1) year through and including September 30, 2019, Construction & Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	Various accounts as needed

Fund Transfers

Remarks:

Attachments
Court Order
memo
Public Works Memo
Contract Renewal
Form 1295
Chapter 2270 Verification
Chapter 2252 Certification


AI-45002			4.f.2.
Commissioners Court
Meeting Date:	06/18/2018
Contract Renewal: Security Gate Repair Parts and Services, IFB No. 2016-295
Submitted For:	Dan James
Department:	Facilities
Request Type:	CONSENT	Agenda Area:	Contract Renewal

Information
Department Action
Request approval to renew the Contract for Security Gate Repair Parts and Services, IFB No. 2016-295, with Orion Access Control, Inc., dba Royal Access Control in accordance with Section 4.0 “Special Terms and Conditions”, paragraph 4.2 “Term” contract performance period is hereby extended for an additional 12 month period as specified effective October 1, 2018 thru September 30, 2019 (renewal 2 of 3).
Purchasing Department Action
Request Commissioners’ Court consideration and any action regarding approval to renew IFB 2016-295, Security Gate Repair Parts and Services with Orion Access Control, Inc. dba Royal Access Control for the period October 1, 2018 through September 30, 2019. jdg Expenditures FY 2017: $8002.75 Expenditures FY 2018: Year to Date: $3570.00 Renewal 2 of 3
HR and/or IT Action

Budget Department Action
Contract renewal for Security Gate Repair, Parts and Services, (IFB No. 2016-295), with Orion Access Control, Inc. dba Royal Access Control. Renewal for one (1) year to include same terms, conditions and pricing set forth in the original award. Contract period is October 1, 2018 through September 30, 2019. FY2019 budgeted funds available upon adoption of the FY2019 budget. 0001-General Fund.
Auditor's Office Action
Funds available in the General Fund. Budget anticipated to be approved for FY 2019.
Commissioners Court
Security Gate Repair Parts and Services (IFB No. 2016-295) with Orion Access Control, Inc. dba Royal Access Control to extend the contract for one (1) year through and including September 30, 2019, Facilities.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$691,516

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-40010-0009-56-30-0000-637540

Fund Transfers

Remarks:

FY2019 budgeted funds available upon adoption of the FY2019 budget.

Attachments
Court Order
securitgaterepairpartsandservicescontractrenewal2019
Contract Renewal
Form 1295
Chapter 2270 Verification
Chapter 2252 Certification


AI-44993			4.f.3.
Commissioners Court
Meeting Date:	06/18/2018
Contract Renewal: Services, Detention Slider Door Repairs, IFB No. 2017-161
Submitted For:	Dan James
Department:	Facilities
Request Type:	CONSENT	Agenda Area:	Contract Renewal

Information
Department Action
Request approval to renew the Contract for Services, Detention Slider Door Repairs, IFB No. 2017-161, with Argyle Security Group in accordance with Section 4.0 “Special Terms and Conditions”, paragraph 4.2 “Term” contract performance period is hereby extended for an additional 12 month period as specified effective October 1, 2018 thru September 30, 2019 (Renewal 2 of 3).
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to renew IFB 2017-161, Services, Detention Slider Door Repairs with ISI Detention Contracting Group, Inc. dba Argyle Security Group for the period October 1, 2018 through September 30, 2019. jdg Expenditures FY 2017: $20,730.00 Expenditures FY 2018 Year to Date: $7890.00 Renewal 2 of 3
HR and/or IT Action

Budget Department Action
Contract renewal for Services, Detention Slider Door Repairs (IFB No. 2017-161), with Argyle Security Group. Renewal for one (1) year to include same terms, conditions and pricing set forth in the original award. Contract period is October 1, 2018 through September 30, 2019. FY2019 budgeted funds available upon adoption of the FY2019 budget. 0001-General Fund.
Auditor's Office Action
Funds available in the General Fund. Budget anticipated to be approved for FY 2019.
Commissioners Court
Services, Detention Slider Door Repairs (IFB No. 2017-161) with ISI Detention Contacting Group Inc. dba Argyle Security Group to extend the contract for one (1) year through and including September 30, 2019, Facilities.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$691,516

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-40010-0009-56-30-0000-637540

Fund Transfers

Remarks:

FY2019 budgeted funds available upon adoption of the FY2019 budget.

Attachments
Court Order
detentionsliderdoorrepairscontractrenewal2019
Contract Renewal
Form 1295
Chapter 2270 Verification
Chapter 2252 Certification


AI-45005			4.f.4.
Commissioners Court
Meeting Date:	06/18/2018
Contract Renewal for Services: Polygraph Testing 2017-168
Submitted By:	Brandi Roberson
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Contract Renewal

Information
Department Action
Requesting Commissioners' Court approval to renew contract no. 2017-168 Polygraph Testing with Ruiz Protective Service Inc. for the renewal period of October 1, 2018 through September 30, 2019.
Purchasing Department Action
Request Commissioners' Court consideration and an any action regarding approval to renew contract 2017-168, Polygraph Testing with Ruiz Protective Service Inc. for the period October 1, 2018 through September 30, 2019. sh FY18 expenditure to date - $2,850
HR and/or IT Action

Budget Department Action
Budgeted funds available upon approval of the FY 2019 budget. 0001 - General Fund
Auditor's Office Action
Funds available in the General Fund. Budget anticipated to be approved for FY 2019.
Commissioners Court
Polygraph Testing (RFP No. 2017-168) with Ruiz Protective Services, Inc. to extend the contract for one (1) year through and including September 30, 2019, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$14,700

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	See Below

Fund Transfers

Remarks:

Pre-Employment Exam
HTE
SO - Jail Ops     001-5030-641.64-02
SO - Admin        001-5001-640.64-02

Munis
SO - Jail Ops   0001-50030-0001-64-30-0000-626402 $11,000 (Budgeted)
SO - Admin     0001-50001-0001-64-30-0000-626402 $3,700   (Budgeted)

Attachments
Court Order
Memo
Renewal
1295
HB89
Chapter 2252


AI-44996			4.f.5.
Commissioners Court
Meeting Date:	06/18/2018
Contract Renewal for Services: GPS Offender Monitoring 2016-251
Submitted By:	Shannon Poe
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Contract Renewal

Information
Department Action
Requesting Commissioners' Court approval to renew Contract No. 2016-251, Services: GPS Offender Monitoring with TDH Denton, LLC dba SurScan for the renewal period of September1, 2018 through August 31, 2019.
Purchasing Department Action
Request Commissioners' Court consideration and an any action regarding approval to renew contract 2016-251, Services: GPS Offender Monitoring with TDH Denton, LLC dba Surscan for the period September 1, 2018 through August 31, 2019. sh FY18 expenditure to date - $131,703 FY 17 - $126,352
HR and/or IT Action

Budget Department Action
Budgeted funds available upon approval of the FY 2019 budget. 0001 - General Fund
Auditor's Office Action
Funds available in the General Fund. Budget anticipated to be approved for FY 2019.
Commissioners Court
Services: GPS Offender Monitoring (RFP No. 2016-251) with TDH Denton LLC dba Surscan to extend the contract for one (1) year through and including August 31, 2019, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$101,014

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-50030-0004-64-30-0000-626440

Fund Transfers

Remarks:

HTE account number 001-5080-643-64-40

Attachments
Court Order
Memo
Renewal
1295
HB89
Chapter 2252


AI-44999			4.f.6.
Commissioners Court
Meeting Date:	06/18/2018
Contract Renewal #1 - Professional Services, Surveying (RFQ 2017-257)
Submitted For:	Jeff Durham
Department:	Special Projects
Request Type:	CONSENT	Agenda Area:	Contract Renewal

Information
Department Action
The Engineering Department requests Commissioners Courts authorization to extend the current contract for surveying services with Halff Associates for an additional year.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to renew RFQ 2017-257, Professional Services, Surveying with Halff Associates, Inc. for the period October 1, 2018 through September 30, 2019. jdg Expenditures FY2018 Year to Date: $16,080 Renewal 1 of 2
HR and/or IT Action

Budget Department Action
Contract Renewal of RFQ 2017-257, Professional Services, Surveying with Halff Associates, Inc. at the same terms and conditions for the period October 1, 2018 through September 30, 2019. Funding is budgeted as needed within projects.
Auditor's Office Action
Funds available in various funds per attached. Budget anticipated to be approved for FY 2019.
Commissioners Court
Professional Services, Surveying (RFQ No. 2017-257) with Halff Associates, Inc. to extend the contract for one (1) year through and including September 30, 2019, Special Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

various

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	by project

Fund Transfers

Remarks:

Attachments
Court Order
agenda memo
Construction Projects Memo
Public Works Memo
Contract Renewal
Form 1295
Chapter 2270 Verification
Chapter 2252 Certification


AI-45015		4.g.1.
Commissioners Court
Meeting Date:	06/18/2018
Struck Off Property
Submitted For:	Keith Self
Department:	Commissioners Court

Information
Department Action
Sale of property located at Wolfe Street/908 Hamilton Street, McKinney, Texas (Lot 1B & 1D, Block 49, Shorts Addition, Volume 1884, Page 730) as recorded in the Collin County Deed Records to Ismail Guyneydas upon the payment of $7,000, County Judge.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Sale of property located at Wolfe Street/908 Hamilton Street, McKinney, Texas (Lot 1B & 1D, Block 49, Shorts Addition, Volume 1884, Page 730) as recorded in the Collin County Deed Records to Ismail Guyneydas upon the payment of $7,000, County Judge.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Letter
Distribution of Proceeds
Deed Without Warranty
Map


AI-45008			4.g.2.
Commissioners Court
Meeting Date:	06/18/2018
Trails of 1827 Phase II - Acceptance of Roads for County Maintenance
Submitted By:	Tracy Homfeld
Department:	Engineering
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
The plat for the above mentioned subdivision was approved by court on October 6, 2014. The infrastructure was completed according to county specifications and inspected by the Collin County Engineering and Public Works staff. The infrastructure entered into a 2-year maintenance period in December 2015. The maintenance period is complete and the owner has completed the required repairs as requested by County Engineering and Public Works staff. Once approved, Public Works will place these road on their maintenance list. The Final Plat is attached to show the sections of roads that are up for maintenance consideration. We request Commissioner Court consideration of approval to accept the roads within Trails of 1827 Phase II for County Maintenance.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Budgeted funds available in the Road and Bridge Fund (1010) for maintenance to county roads.
Auditor's Office Action
Funds available in the Road and Bridge Fund.
Commissioners Court
Acceptance of the roads within the Trails of 1827 Phase II for County maintenance, Engineering.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	1010-75001-0001-68-30-0000-637532

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Plat
Location Map


AI-45007			4.g.3.
Commissioners Court
Meeting Date:	06/18/2018
Redesignation of Private Road 5649 as Nova Rd
Submitted By:	Ramona Luster
Department:	Information Technology
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Request redesignation of Private Road 5649 as Nova Rd per petition by the property owners, with resulting address changes.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Re-designation of Private Road 5649 to Nova Rd (with associated address updates), GIS/Rural Addressing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Request Memo
Nova Rd Name Petition
Request Notice Letter
Mapgrid 1L1


AI-45021			4.g.4.
Commissioners Court
Meeting Date:	06/18/2018
Personnel Appointments
Submitted For:	Cynthia Jacobson
Department:	Human Resources
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Appointments, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Appointments, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Personnel Appointments


AI-45022			4.g.5.
Commissioners Court
Meeting Date:	06/18/2018
Personnel Changes
Submitted For:	Cynthia Jacobson
Department:	Human Resources
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Changes, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Changes, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Personnel Changes


AI-45003		5.
Commissioners Court
Meeting Date:	06/18/2018
Personnel Changes
Submitted By:	Nicole Gillespie
Department:	Administrative Services

Information
Department Action
Personnel Changes for Justice of the Peace, Precinct 3-2, Commissioner, Precinct 3.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Changes for Justice of the Peace, Precinct 3-2, Commissioner, Precinct 3.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Personnel Changes


AI-44857			6.
Commissioners Court
Meeting Date:	06/18/2018
Presentation
Submitted For:	Matthew Carpenter	Submitted By:	Matthew Carpenter
Department:	Constable, Precinct 3
Request Type:	GENERAL

Information
Department Action
IT and Constable Presentation
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget & Finance.
Auditor's Office Action
No action by Auditor.
Commissioners Court
IT and Constable Presentation, Constable, Precinct 3.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Presentation


AI-44907		7.
Commissioners Court
Meeting Date:	06/18/2018
Issuance of Tax Notes Series 2018
Submitted By:	Monika Arris
Department:	Budget/Finance
Request Type:	GENERAL

Information
Department Action
Requesting to authorize the issuance and sale of Collin County, Texas, Tax Notes, Series 2018, in the aggregate principal amount of $18,100,000; Levying a tax in payment thereof; prescribing the terms and provisions of said notes; approving a Purchase Agreement; and enacting other provisions relating to the subject. There was a beginning FY18 balance of $20,597,415.74 in the Debt Service Fund that can be used to make the debt service payment for this Tax Note in FY19 or FY20. Additional notes: Previous tax note issuances: 2006 - $15,000,000 – 7 year term – for computer related equipment, equipping various County departments 2004 - $12,000,000 – 7 year term – for computer related equipment 2002 - $8,000,000 – 3 year term – for computer related equipment 2001A - $4,500,000 – 3 year term – for computer related equipment 2001 - $4,000,000 - 3 year term – purchase County vehicles, computer software and Courthouse renovations 1996 - $4,500,000 – 5 year term – renovation and purchase of furniture and fixtures All projects funded by this Tax Note are priority capital improvement projects previously identified by Commissioners Court during the FY18 budget process.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Respectively requesting authorization to issue Tax Notes in the amount of $18.1 million for facility and technology projects and establish the expenditure budget. The tax notes will be fully funded by the Debt Service fund balance for a one-year term due August 2019. Budget Amendment in the amount of $18 million (Tax Note 2018 Fund) to establish the expenditure budgets for the approved projects.
Auditor's Office Action
Funds available in the Debt Service Fund. Budget amendment will be processed upon approval.
Commissioners Court
Order authorizing the issuance and sale of Collin County, Texas, Tax Notes, Series 2018, in the aggregate principal amount not to exceed $18,100,000; Levying a tax in payment thereof; prescribing the terms and provisions of said notes; approving a Purchase Agreement; and enacting other provisions relating to the subject and budget amendment to establish the expenditure budget for same, Budget.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Trans Amt:

$2,200,000

From:

Tax Note 2018 Fund Balance

To:

Plano Subcourthouse Project

Dept. Name:

Additional Line Items:

Remarks:

Trans Amt:

$3,200,000

From:

Tax Note 2018 Fund Balance

To:

JP/Constable Pct 2 Project

Dept. Name:

Additional Line Items:

Remarks:

Trans Amt:

$10,200,000

From:

Tax Note 2018 Fund Balance

To:

Elections Equipment and Technology Project

Dept. Name:

Additional Line Items:

Remarks:

Trans Amt:

$1,400,000

From:

Tax Note 2018 Fund Balance

To:

Medical Examiner Building Expansion Project

Dept. Name:

Additional Line Items:

Remarks:

FY 2018 Budget Amendment in the amount of $18,000,000

Attachments
Court Order
memo
505 - 44907 Series 2018 Tax Notes - Collin County
Collin Co. Series 2018 Tax Note_Distribution List_06.14.2018
Purchase Agreement


AI-33858		8.
Commissioners Court
Meeting Date:	06/18/2018
RTC Monthly Update
Department:	Administrative Services
Request Type:	GENERAL

Information
Department Action
RTC monthly update, Commissioner, Precinct 4.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
RTC monthly update, Commissioner, Precinct 4.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
No file(s) attached.


AI-45029
Commissioners Court
Meeting Date:	06/18/2018
The City of McKinney v. Custer Storage
Submitted By:	Nicole Gillespie
Department:	Administrative Services

Information
Department Action
Case No. 401-03649-2015 The City of McKinney, Texas, vs. Custer Storage Center, LLC, Commissioners Court.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Case No. 401-03649-2015 The City of McKinney, Texas, vs. Custer Storage Center, LLC, Commissioners Court.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
No file(s) attached.


AI-44966
Commissioners Court
Meeting Date:	06/18/2018
IT Security Update
Submitted By:	Caren Skipworth
Department:	Information Technology
Request Type:	EXECUTIVE	Agenda Area:	Security

Information
Department Action
Provide an IT security presentation update to court.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
IT Security Update, Information Technology.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
No file(s) attached.



AGENDA

Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney June 18, 2018 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Commissioner Webb Pledge of Allegiance – Judge Self Pledge of Allegiance to the Texas Flag – Commissioner Fletcher

COMMISSIONERS COURT MEETING


				FYI NOTIFICATION

		1.	AI-34688 Notification Only	Outstanding Agenda Items, Commissioners Court.

		2.	AI-45006 Notification Only	Addendum No. 1 to Offender Specimen Collection and Drug Testing Services (RFP No. 2018-179) to make various changes to the Request for Proposal, Purchasing.

		3.	AI-44910 Notification Only	Amendment No. 6 to Software and Implementation Services for an ERP Financial System (RFP No. 2015-192) with Tyler Technologies, Inc. to provide a modification to the standard Munis Work Order form to print the requesting department's contact information on the Work Order, Information Technology.

		4.	AI-44997 Notification Only	Contract renewal for Services: Commissary (Contract No. 2014-123) with Aramark Correctional Services, LLC to extend the contract for one (1) year through and including September 30, 2019, Sheriff.

		5.	AI-44978 Notification Only	Budget amendment in the amount of $5,365 to establish a budget in the SO-Federal Drug Forfeiture Fund for the purchase of weapons and accessories, Sheriff.

1.				Call to order. The court will convene in open session for consideration of the following business matters:

2.				Public Comments.

3.				Presentation/Recognition.

4.				Consent agenda to approve:

	a.		AI-44994 Approved	Disbursements for the period ending June 12, 2018, Auditor.

	b.		AI-45001 Approved	Indigent Defense Disbursements, Auditor.

	c.		AI-44941 Approved	Tax refunds totaling $128,998.81, Tax Assessor/Collector.

	d.			Award(s):

		1.	AI-44952 Approved	Vehicles, Light and Medium Duty Trucks (Contract No. 2018-087C) to Silsbee Ford, Inc., Public Works.

	e.			Amendment(s):

		1.	AI-44982 Approved	No. 1 to Access Control and Time Collection Solution (RFP No. 2016-044) with Securadyne Systems LLC to add equipment to the project scope, increase the hourly labor rate and further authorize the Purchasing Agent to finalize and execute same, Information Technology.

		2.	AI-44984 Approved	No. 4 to Frontier Parkway Improvements (AGR No. 2016-229) with Birkhoff, Hendricks & Carter L.L.P. to resolve some critical drainage issues, make changes to the access road, bid the full width bridge as an alternate, add 280 calendar days to the contract and further authorize the Purchasing Agent to finalize and execute same, Engineering.

	f.			Contract Renewal(s):

		1.	AI-44998 Approved	Engineering Services, Geotech and Materials Testing for Roads and Buildings (RFQ No. 2017-247) with Alliance Geotechnical Group, Inc. to extend the contract for one (1) year through and including September 30, 2019, Construction & Projects.

		2.	AI-45002 Approved	Security Gate Repair Parts and Services (IFB No. 2016-295) with Orion Access Control, Inc. dba Royal Access Control to extend the contract for one (1) year through and including September 30, 2019, Facilities.

		3.	AI-44993 Approved	Services, Detention Slider Door Repairs (IFB No. 2017-161) with ISI Detention Contacting Group Inc. dba Argyle Security Group to extend the contract for one (1) year through and including September 30, 2019, Facilities.

		4.	AI-45005 Approved	Polygraph Testing (RFP No. 2017-168) with Ruiz Protective Services, Inc. to extend the contract for one (1) year through and including September 30, 2019, Sheriff.

		5.	AI-44996 Approved	Services: GPS Offender Monitoring (RFP No. 2016-251) with TDH Denton LLC dba Surscan to extend the contract for one (1) year through and including August 31, 2019, Sheriff.

		6.	AI-44999 Approved	Professional Services, Surveying (RFQ No. 2017-257) with Halff Associates, Inc. to extend the contract for one (1) year through and including September 30, 2019, Special Projects.

	g.			Miscellaneous

		1.	AI-45015 Approved	Sale of property located at Wolfe Street/908 Hamilton Street, McKinney, Texas (Lot 1B & 1D, Block 49, Shorts Addition, Volume 1884, Page 730) as recorded in the Collin County Deed Records to Ismail Guyneydas upon the payment of $7,000, County Judge.

		2.	AI-45008 Approved	Acceptance of the roads within the Trails of 1827 Phase II for County maintenance, Engineering.

		3.	AI-45007 Approved	Re-designation of Private Road 5649 to Nova Rd (with associated address updates), GIS/Rural Addressing.

		4.	AI-45021 Approved	Personnel Appointments, Human Resources.

		5.	AI-45022 Approved	Personnel Changes, Human Resources.

				GENERAL DISCUSSION

				Presentation, discussion and any action regarding:

5.			AI-45003 Approved	Personnel Changes for Justice of the Peace, Precinct 3-2, Commissioner, Precinct 3.

6.			AI-44857 No Action Taken	IT and Constable Presentation, Constable, Precinct 3.

7.			AI-44907 Approved	Order authorizing the issuance and sale of Collin County, Texas, Tax Notes, Series 2018, in the aggregate principal amount not to exceed $18,100,000; Levying a tax in payment thereof; prescribing the terms and provisions of said notes; approving a Purchase Agreement; and enacting other provisions relating to the subject and budget amendment to establish the expenditure budget for same, Budget.

8.			AI-33858 No Action Taken	RTC monthly update, Commissioner, Precinct 4.

9.				Possible future agenda items by Commissioners Court without discussion.

				EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

				Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:

				Legal (551.071)

			AI-45029 No Action Taken	Case No. 401-03649-2015 The City of McKinney, Texas, vs. Custer Storage Center, LLC, Commissioners Court.

				Security (551.076)

			AI-44966 No Action Taken	IT Security Update, Information Technology.

				Any action resulting from the executive session.

				The court reserves the right to convene into executive session throughout this meeting.

				Adjourn.



				___________________________ Keith Self COUNTY JUDGE COLLIN COUNTY, T E X A S

				CERTIFICATION:

				I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2018 at _______ o'clock _____.M.



				___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



				___________________________ Deputy

				NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.