Agenda


AI-34688			1.
Commissioners Court
Meeting Date:	06/06/2016
Outstanding Agenda Items
Department:	Commissioners Court
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
Outstanding Agenda Items, Commissioners Court.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Outstanding Agenda Items, Commissioners Court.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Outstanding Agenda Items


AI-41596			2.
Commissioners Court
Meeting Date:	06/06/2016
Change Order 3 - Detention Center Camera and Monitor Upgrades
Department:	Purchasing
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
FYI Notification to Commissioners’ Court for Change Order No. 3 to Argyle Security, IFB 2015-251 Detention Center Camera and Monitor Upgrades for Owner requested installation of one DVR.
Purchasing Department Action
FYI Notification to Commissioners’ Court for Change Order No. 3 to Argyle Security, IFB 2015-251 Detention Center Camera and Monitor Upgrades for Owner requested installation of one DVR.
HR and/or IT Action

Budget Department Action
Budgeted funds available in Facilities Shared - General Fund (001)
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
Change Order No. 3 to Detention Center Camera and Monitor Upgrades (IFB No. 2015-251) with Argyle Security for the installation of one (1) DVR, Purchasing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$1,990

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	001-4019-560.75-40 / B03001

Fund Transfers

Attachments
Memo
Contract Change Order 3
Argyle Quote


AI-41601			3.
Commissioners Court
Meeting Date:	06/06/2016
P-card Disbursements
Submitted For:	Jeff May	Submitted By:	Patricia Campbell
Department:	Auditor
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
Please review and accept the following p-card disbursements.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by B&F
Auditor's Office Action
As per attached.
Commissioners Court
P-Card Disbursements, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Procurement Card Distribution


AI-41632			4.
Commissioners Court
Meeting Date:	06/06/2016
CSCD reclassification order
Submitted By:	Julie Rutherford
Department:	Human Resources
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
The Community Supervision and Corrections Department (CSCD) has approved a reclassification of a vacant Supervisor (position 201455, department 6101, pay grade 639) position down to a Functional Analyst position (department 6101, pay grade 638).
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget (State Employee)
Auditor's Office Action
No action required by Auditor.
Commissioners Court
Reclassification of a vacant Supervisor position (pay grade 639) to a Functional Analyst position (pay grade 638) for the Community Supervision and Corrections Department, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Reclass Order


AI-41640		5.
Commissioners Court
Meeting Date:	06/06/2016
Voluntary Terminations
Department:	Human Resources
Request Type:	HUMAN RESOURCES

Information
Department Action
Voluntary Terminations
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Voluntary Terminations, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Voluntary Terms
Turnover 04/2016


AI-41642			6.
Commissioners Court
Meeting Date:	06/06/2016
CSCD Partnership Agreement
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
Public Works requests Commissioners' Court to affirm the agreement with the Community Supervision and Corrections Department.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action required by Auditor.
Commissioners Court
Community Service Restitution Program Participating Agency Agreement, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Memo
Agreement


AI-41586		4.a.
Commissioners Court
Meeting Date:	06/06/2016
Disbursements
Submitted For:	Jeff May
Department:	Auditor
Request Type:	CONSENT

Information
Department Action
Disbursements for the period ending May 31, 2016, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Disbursements for the period ending May 31, 2016, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
EFT Disbursements
Disbursements


AI-41572			4.b.
Commissioners Court
Meeting Date:	06/06/2016
Property tax refunds
Department:	Tax Assessor/Collector
Request Type:	CONSENT	Agenda Area:	Tax Refunds

Information
Department Action
647 Property tax refunds totaling $789,426.21.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by B&F
Auditor's Office Action
Refunds have been reviewed.
Commissioners Court
Tax refunds totaling $789,426.21, Tax Assessor Collector.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

n/a

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Summary sheet 6-6-16


AI-41645			4.c.1.
Commissioners Court
Meeting Date:	06/06/2016
Advertise for Bids: IFB 2016-127 Emulsified Asphalt
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Advertisement

Information
Department Action
Public Works requests Commissioners' Court approval to advertise for bids IFB: 2016-127: Road Materials: Emulsified Asphalt.
Purchasing Department Action
Request Commissioners Court consideration and any action relating to the approval of the specifications for Road Materials, Emulsified Asphalt, IFB 2016-127, and authorize advertisement for same. cm
HR and/or IT Action

Budget Department Action
Request for approval to go out to advertise for bids on IFB 2016-127 Road Materials: Emulsified Asphalt. Budgeted funds available.
Auditor's Office Action
Funds available in the Road and Bridge Fund.
Commissioners Court
Road Materials, Emulsified Asphalt (RFP No. 2016-127), Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

8,800,000.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	010-7501-680.75-29
2:	010-7501-680.75-32

Fund Transfers

Remarks:

Attachments
Court Order
Memo
IFB Packet 2016-127-1


AI-41578			4.d.1.
Commissioners Court
Meeting Date:	06/06/2016
Specialized Printing for Elections
Submitted By:	Bruce Sherbet
Department:	Elections
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
To ask the Court's consideration and approval to award the Specialized Printing for Elections.
Purchasing Department Action
Request Commissioners’ Court consideration and any action regarding the approval to award IFB No. 2016-188, Supplies: Specialized Printing for Elections to the various lowest and best evaluated bidders as indicated per the attached documents. Jd
HR and/or IT Action

Budget Department Action
Budgeted funds available. 001 - General Fund & 033 - Contract Elections Fund
Auditor's Office Action
Funds available in the General Fund and the Contract Elections Fund.
Commissioners Court
Supplies: Specialized Printing for Elections (IFB No. 2016-188) to various vendors, Elections.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$ 49,164

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	various - see below

Fund Transfers

Remarks:

001-0501-411.65-62 $27,640
033-0520-411.61-08 $21,524

Attachments
Court Order
Department Memo
Contract Data
Evaluation Spreadsheet
Award Letter, Safeguard Forms & Systems
Form 1295
Award Letter, Jayden Graphics
Form 1295
Award Letter, Extreme Business
Form 1295


AI-41576			4.d.2.
Commissioners Court
Meeting Date:	06/06/2016
Award: Services, Maintenance: Plumbing Contractor/Solicitation IFB No. 2016-112
Submitted For:	Dan James
Department:	Facilities
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
Request approval to award the bid for Services, Maintenance: Plumbing Contractor, Solicitation IFB No. 2016-112, to the lowest and best overall bidder Murley Plumbing effective date of award.
Purchasing Department Action
Request Commissioners Court Consideration and any action regarding the award of Services, Maintenance: Plumbing Contractor, IFB 2016-112, to Murley Plumbing as the lowest and best bidder meeting specifications. jt
HR and/or IT Action

Budget Department Action
Budgeted funds available in various 75-40. Term of contract term begins June 6, 2016 and continues through and including September 30, 2016.
Auditor's Office Action
Funds available in various funds per attached.
Commissioners Court
Services, Maintenance: Plumbing Contractor (IFB No. 2016-112) to Murley Plumbing, Facilities.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

approx 220,293

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	various 7540

Fund Transfers

Remarks:

Attachments
Court Order
awardplumbingcontract2016
Contract Data
Bid Tabulation
Form 1295
Award Letter


AI-41606			4.e.1.
Commissioners Court
Meeting Date:	06/06/2016
Recommendation to Amend Inmate Phone Contract, Contract No. 03191-12
Submitted By:	Susan Hayes
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
I respectfully submit to Commissioners’ Court my recommendation to select Option Three and reduce our commissions, in order to comply with the spirit of the court ruling. The basis of the court ruling was that consumers were being over charged for services for higher commissions. If we select option one my concern is that we are placing the burden back onto the consumer.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Amendment No. 4 to Inmate Telephone Contract, RFP No. 03191-12 with Securus Technologies, Inc. to keep the commission rate the same at 81.1% but reduce the monthly commissions by $11,158 each month and authorize Purchasing Agent to execute same. sh The FCC has updated the rules for inmate telephone service that eliminate most of the fees that the Inmate Service Providers can charge. The new rules go into effect on June 20, 2016 for County Jails.
HR and/or IT Action

Budget Department Action
Amendment to the Inmate Phone Contract - Revenue Generating - No action by B&F
Auditor's Office Action
No action required by Auditor.
Commissioners Court
No. 4 to Inmate Telephone Services (RFP No. 03191-12) with Securus Technologies, Inc. to reduce the monthly commissions by $11,158 each month with the commission rate remaining the same at 81.1% effective June 20, 2016 and further authorize the Purchasing Agent to finalize and execute same, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	General Fund

Fund Transfers

Remarks:

Attachments
Draft Court Order
Memo
Support Memo
Securus - Contract Addendum
Amendment No. 4
Securus Fact Sheet
Commission Payments
Agreement
Amendment No. 1
Amendment No. 2
Amendment No. 3
1295 Form


AI-41652			4.f.1.
Commissioners Court
Meeting Date:	06/06/2016
Contract Change Order No. 4, Food - Bread Products
Submitted By:	Susan Hayes
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Change Order

Information
Department Action
I respectfully submit to Commissioner's Court a request to approve Change Order #4 to IFB #04201-12, Food: Bread Products Earthgrains Baking Companies. This change order adds Bid Item #04201-12-01-04, Bread Loaves - Wheat at $1.15 per loaf to the contract.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Change Order #4 to Earthgrains Baking Companies, Inc. , for Food: Bread Products, IFB 04201-12, adding line item no. 04201-12-01-04, Bread Loaves: Wheat ($1.15 loaf), and further authorize the Purchasing Agent to execute the same. jt
HR and/or IT Action

Budget Department Action
Budgeted funds available - 001 General Fund
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
No. 4 to Food: Bread Products (IFB No. 04201-12) with Earthgrains Baking Companies, Inc. to add Bread Loaves – Wheat (Bid Item# 04201-12-01-04) to the contract and further authorize the Purchasing Agent to finalize and execute same, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$784,969.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	001-5030-641-61-10
2:	001-5050-641-61-10
3:	001-5101-641-61-10

Fund Transfers

Remarks:

Attachments
Court Order
Memorandum
Change Order #4
Form 1295


AI-41614			4.g.1.
Commissioners Court
Meeting Date:	06/06/2016
Budget Adjustment Request 417th District Court - SOAR Drug Court Program
Submitted For:	Cyndi Wheless
Department:	417th District Court
Request Type:	CONSENT	Agenda Area:	Budget Adj/Amend

Information
Department Action
Request approval of a budget adjustment in the amount of $500.00 to cover a shortage in the 417th Drug Court Education and Conference account. A new (replacement) drug court team member requires training for this program. Transfer funds from Office Supplies 050-2582-440.51-01 to Education and Conference 050-2582-440.49-10.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Budgeted funds available in Specialty Courts fund (417th Drug Court budget). Please see attached budget amendment for details. Budget amendment between categories within same budget.
Auditor's Office Action
Funds available in the Specialty Court Fund. Budget amendment will be processed upon approval.
Commissioners Court
$500 to transfer funds to Education and Conference to cover a shortage, 417th District Court.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$500.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	050-2582-440.49-10

Fund Transfers

Remarks:

FY 2016 Budget Amendment in the amount of $500.00

Remarks:

See attached budget amendment form.

Attachments
Court Order
Memo 417th Drug Court Budget Adjustment Request
417th Drug Court Budget Adjustment Request Form


AI-41570			4.g.2.
Commissioners Court
Meeting Date:	06/06/2016
COMPUTER EQUIPMENT FOR NEW AUXILIARY COURT
Department:	199th District Court
Request Type:	CONSENT	Agenda Area:	Budget Adj/Amend

Information
Department Action
The new Auxiliary Court has been furnished with A/V equipment and is ready for utilization by the Courts. This courtroom will particularly be needed during the Audio Upgrade of courtrooms beginning June 20, 2016, running through the end of October. A Judge Edition machine currently in service for testing will be moved to the new Auxiliary Courtroom, but an additional Tyler Technologies license will be required along with a desktop computer and a phone. Approximate total cost of this request is $6,663 to be divided equally between the District and Court Court-at-Law Technology Funds. The balance in those two funds at the present time is approximately $330,000.
Purchasing Department Action
No action by Purchasing at this time. If approved the appropriate policies and procedures will apply.
HR and/or IT Action
IT recommends add required computers and software to the new Aux court.
Budget Department Action
Funds available in County (052) and District (053) Court technology funds. Please see fiscal impact tab for budget amendment establishing expenditure budget.
Auditor's Office Action
Funds available in the County Courts Technology Fund and the District Courts Technology Fund. Budget amendment will be processed upon approval.
Commissioners Court
$7,465 for computers and software for the new Auxiliary Courtroom, 199th District Court.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$7,465

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	053-2501-440.87-04
2:	052-2001-442.87-04

Fund Transfers

Trans Amt:

4,000

From:

053-000-251.00-00

To:

053-2501-440.87-04

Dept. Name:

Dist Ct Tech Fund

Additional Line Items:

Remarks:

1. Judge Edition
a. Judge Edition license - $4,000
Total: $4,000

Trans Amt:

3,465

From:

052-000-251.00-00

To:

052-2001-442.87-04

Dept. Name:

Cty Ct Tech Fund

Additional Line Items:

Remarks:

1. Standard Desktop
   a. Desktop PC w/mouse & keyboard - $855
   b. Monitor - $148
   c. Microsoft EA License - $756
2. Phone
   a. Phone - $383
   b. License for phone – $188
   c. Phone Maintenance - $15 for one year.
3. Judge Edition
   a. 2 Hrs of service - $320
4. Scanner
   a. $800
Total: $3,465

Remarks:

Attachments
Court Order
Memo Comm Court - Judge Tucker
Memo Comm Court - Judge Mason
Pricing for new aux court Equip.
Scanner Quote


AI-41653			4.h.1.
Commissioners Court
Meeting Date:	06/06/2016
Collin County Monthly Financial Statements for Month of April 2016
Submitted For:	Jeff May	Submitted By:	Patricia Campbell
Department:	Auditor
Request Type:	CONSENT	Agenda Area:	Receive/File

Information
Department Action
Please review and accept the following Collin County Monthly Financial Statements for Month of April 2016.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
As per attached.
Auditor's Office Action
As per attached.
Commissioners Court
Monthly Financial Reports for April 2016.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Memo for Monthly Financial Reports for April 2016
April 2016 Balance Sheet
April 2016 Revenues, Expenditures and Changes in Fund Balance
April 2016 Cash and Investments
April 2016 Year to Date Schedule of Transfers
April 2016 Schedule of Long Term Debt
April 2016 Commissioners Court Expenditure Budgets
April 2016 Employee Insurance Fund


AI-41623			4.h.2.a.
Commissioners Court
Meeting Date:	06/06/2016
Final Audit Report for Constable, Pct. 3 - Sammy Knapp for period of July 1, 2014 to September 30, 2014
Submitted For:	Jeff May	Submitted By:	Patricia Campbell
Department:	Auditor
Request Type:	CONSENT	Agenda Area:	Receive/File

Information
Department Action
Please review and accept the Final Audit Report for Constable, Pct. 3 - Sammy Knapp for period of July 1, 2014 to September 30, 2014
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
As per attached.
Commissioners Court
Constable, Precinct 3 (4th Quarter FY2014).

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Final Audit - Constable Pct 3 - 4th Qtr FY14 - Knapp


AI-41631			4.h.2.b.
Commissioners Court
Meeting Date:	06/06/2016
Final Audit Report for Justice of the Peace, Pct. 1 - Judge Paul Raleeh for period October 1, 2013 to June 30, 2014
Submitted For:	Jeff May	Submitted By:	Patricia Campbell
Department:	Auditor
Request Type:	CONSENT	Agenda Area:	Receive/File

Information
Department Action
Please review and accept the Final Audit Report for Justice of the Peace, Pct. 1 - Judge Paul Raleeh for period October 1, 2013 to June 30, 2014.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
As per attached.
Commissioners Court
Justice of the Peace, Precinct 1 (1st, 2nd & 3rd Quarter FY2014).

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Final Audit JP1 - Raleeh-1st - 3rd Qtrs FY14


AI-41625			4.h.2.c.
Commissioners Court
Meeting Date:	06/06/2016
Final Audit for CSCD - Yoon Kim for period of October 1, 2014 to March 31, 2015
Submitted For:	Jeff May	Submitted By:	Patricia Campbell
Department:	Auditor
Request Type:	CONSENT	Agenda Area:	Receive/File

Information
Department Action
Please review and accept the Final Audit for Community Supervision and Corrections Department - Yoon Kim for period of October 1, 2014 to March 31, 2015.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
As per attached.
Commissioners Court
Community Supervision and Corrections Department (1st & 2nd Quarter FY2015).

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Final Audit CSCD - Kim - 1st & 2nd Qtrs FY15


AI-41626			4.h.2.d.
Commissioners Court
Meeting Date:	06/06/2016
Final Audit for Constable Pct. 3 - Sammy Knapp for period of October 1, 2014 to March 31, 2015
Submitted For:	Jeff May	Submitted By:	Patricia Campbell
Department:	Auditor
Request Type:	CONSENT	Agenda Area:	Receive/File

Information
Department Action
Please review and accept the Final Audit for Constable Pct. 3 - Sammy Knapp for period of October 1, 2014 to March 31, 2015.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
As per attached.
Commissioners Court
Constable, Precinct 3 (1st & 2nd Quarter FY2015).

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Final Audit - Constable Pct 3 - Knapp - 1st & 2nd Qtrs FY15


AI-41624			4.h.2.e.
Commissioners Court
Meeting Date:	06/06/2016
Final Audit for Constable, Pct. 4 - Joseph Wright for period of October 1, 2014 to March 31, 2015
Submitted For:	Jeff May	Submitted By:	Patricia Campbell
Department:	Auditor
Request Type:	CONSENT	Agenda Area:	Receive/File

Information
Department Action
Please review and accept the Final Audit for Constable, Pct. 4 - Joseph Wright for period of October 1, 2014 to March 31, 2015.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
As per attached.
Commissioners Court
Constable, Precinct 4 (1st & 2nd Quarter FY2015).

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Final Audit - Constable Pct. 4 - Wright - 1st & 2nd Qtrs FY15


AI-41627			4.h.2.f.
Commissioners Court
Meeting Date:	06/06/2016
Final Audit for County Clerk - Stacey Kemp for period October 1, 2014 to March 31, 2015
Submitted For:	Jeff May	Submitted By:	Patricia Campbell
Department:	Auditor
Request Type:	CONSENT	Agenda Area:	Receive/File

Information
Department Action
Please review and accept the Final Audit for County Clerk - Stacey Kemp for period October 1, 2014 to March 31, 2015.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget Department.
Auditor's Office Action
As per attached.
Commissioners Court
County Clerk (1st & 2nd Quarter FY2015).

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Final Audit - County Clerk - Kemp - 1st & 2nd Qtrs FY15


AI-41628			4.h.2.g.
Commissioners Court
Meeting Date:	06/06/2016
Final Audit for Elections, Bruce Sherbet for period of October 1, 2014 to March 31, 2015
Submitted For:	Jeff May	Submitted By:	Patricia Campbell
Department:	Auditor
Request Type:	CONSENT	Agenda Area:	Receive/File

Information
Department Action
Please review and accept the Final Audit for Elections, Bruce Sherbet for period of October 1, 2014 to March 31, 2015.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by B&F
Auditor's Office Action
As per attached.
Commissioners Court
Elections (1st & 2nd Quarter FY2015).

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Final Audit - Elections - Sherbet - 1st & 2nd Qtrs FY15.


AI-41629			4.h.2.h.
Commissioners Court
Meeting Date:	06/06/2016
Final Audit Report for Fire Marshall Jason Browning for period October 1, 2014 to March 31, 2015
Submitted For:	Jeff May	Submitted By:	Patricia Campbell
Department:	Auditor
Request Type:	CONSENT	Agenda Area:	Receive/File

Information
Department Action
Please review and accept the Final Audit Report for Fire Marshall Jason Browning for period October 1, 2014 to March 31, 2015.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
As per attached.
Commissioners Court
Fire Marshal (1st & 2nd Quarter FY2015).

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Final Audit - Fire Marshall - Browning - 1st & 2nd Qtrs FY15


AI-41633			4.h.2.i.
Commissioners Court
Meeting Date:	06/06/2016
Final Audit Report for Justice of the Peace, Pct. 4, Judge Mike Yarbrough for period October 1, 2014 to March 31, 2015
Submitted For:	Jeff May	Submitted By:	Patricia Campbell
Department:	Auditor
Request Type:	CONSENT	Agenda Area:	Receive/File

Information
Department Action
Please review and accept the Final Audit Report for Justice of the Peace, Pct. 4, Judge Mike Yarbrough for period October 1, 2014 to March 31, 2015.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
As per attached.
Commissioners Court
Justice of the Peace, Precinct 4 (1st & 2nd Quarter FY2015).

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Final Audit - JP4 - Yarbrough - 1st & 2nd Qtrs. FY15


AI-41634			4.h.2.j.
Commissioners Court
Meeting Date:	06/06/2016
Final Audit Report for Medical Examiners - Dr. Rohr for period October 1, 2014 to March 31, 2015
Submitted For:	Jeff May	Submitted By:	Patricia Campbell
Department:	Auditor
Request Type:	CONSENT	Agenda Area:	Receive/File

Information
Department Action
Please review and accept the Final Audit Report for Medical Examiners - Dr. Rohr for period October 1, 2014 to March 31, 2015.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
As per attached.
Commissioners Court
Medical Examiner (1st & 2nd Quarter FY2015).

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Final Audit - Med. Ex. - Rohr - 1st & 2nd Qtrs. FY15


AI-41594			4.i.1.
Commissioners Court
Meeting Date:	06/06/2016
Commissioners' Court Meeting Minutes, May 9, 2016
Department:	County Clerk
Request Type:	CONSENT	Agenda Area:	Minutes

Information
Department Action
Commissioners' Court Meeting Minutes, May 9, 2016
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by B&F
Auditor's Office Action
No action required by Auditor.
Commissioners Court
May 9, 2016.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Minutes


AI-41618			4.i.2.
Commissioners Court
Meeting Date:	06/06/2016
Commissioners' Court Meeting Minutes, May 16, 2016
Submitted By:	Sue Martens
Department:	County Clerk
Request Type:	CONSENT	Agenda Area:	Minutes

Information
Department Action
Commissioners' Court Meeting Minutes, May 16, 2016
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by B&F
Auditor's Office Action
No action required by Auditor.
Commissioners Court
May 16, 2016.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Minutes


AI-41655			4.j.1.
Commissioners Court
Meeting Date:	06/06/2016
Struck Off Property
Submitted For:	Keith Self
Department:	Commissioners Court
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Sale of property located in Neathery-Marble Addition, Farmersville, Texas (Lot 4C, Block 2, Volume 668, Page 928) as recorded in the Collin County Deed Records to Collin Crume upon the payment of $500, County Judge.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Sale of property located in Neathery-Marble Addition, Farmersville, Texas (Lot 4C, Block 2, Volume 668, Page 928) as recorded in the Collin County Deed Records to Collin Crume upon the payment of $500, County Judge.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Draft Court Order
Letter
Distribution of Proceeds
Special Warranty Deed


AI-41616			4.j.2.
Commissioners Court
Meeting Date:	06/06/2016
Final Plat for Pham Estates
Submitted By:	Tracy Homfeld
Department:	Engineering
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Vinh Pham, owner and developer, requests Commissioners Court consider approval of the Final Plat for Pham Estates. The subdivision is not in any city’s ETJ. LOCATION AND SIZE The subdivision is located on at the Northeast corner of FM 1778 and CR 597, near Copeville. See location map attached. The subdivision consists of three (3) residential lots, ranging from 4.85 to 5.0 acres. All the lots front an existing County Road, therefore no road construction is required. ROADS, UTILITIES AND DRAINAGE The owner has submitted the final plat with contours for review. The plans show adequate drainage patterns within the subdivision. On-site sewage facilities systems are suitable for Pham Estates. Water will be supplied to the subdivision by Copeville Special Utility District. The 100-year flood plain does not encroach upon the subdivision. ACTION We recommend Commissioners Court approve the Pham Estates Final Plat
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action required by Auditor.
Commissioners Court
Final Plat for Pham Estates, Engineering.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

NO FISCAL IMPACT

Attachments
Court Order
department memo
Plat
location map


AI-41644			4.j.3.
Commissioners Court
Meeting Date:	06/06/2016
Amendment to DSHS CPS - One Time Discretionary Unique Contract #2016-004015
Submitted By:	Amy Davis
Department:	Homeland Security
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
This is to request Commissioners Court approval for revision to the One Time Discretionary Unique grant contract #2016-004015. This revision comes at the request of the Texas Department of State Health Services (DSHS), and is meant to "add language to the Statement of Work and Special Provisions". The effective date of this amendment is active May 31, 2016.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Amendment #01 to revise the FY2016 CPS/One Time Discretionary Unique Funding Grant, contract #2016-004015. This revision comes at the request of the Texas Department of State Health Services (DSHS), and is meant to "add language to the Statement of Work and Special Provisions". The effective date of this amendment is May 31, 2016. Further authorize the County Judge to finalize and execute same. jd
HR and/or IT Action

Budget Department Action
Amendment to amend certain contractual language and effect budgetary changes. Budget changes in the amount of $500 from "Other" to "Supplies" category. No change in total funding of $85,800. Grant term is from November 1, 2015 through June 30, 2016.
Auditor's Office Action
Amendment to add language to the contract. No fiscal impact or affect on the grant period. No action required by the Auditor's Office.
Commissioners Court
Amendment to the contract with the Texas Department of State Health Services (DSHS) for Contract No. 2016-004015, Amendment 01: CPS – One Time Discretionary Unique Grant to “add language to the Statement of Work and Special Provisions” with an effective date of May 31, 2016, Homeland Security.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Court Order
Memo
DSHS Contract No. 2016-004015-01
DSHS Amendment


AI-41581			4.j.4.
Commissioners Court
Meeting Date:	06/06/2016
Request to abandon (Seventh St.)
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Public Works has been requested by Larry Hutchins to abandon a portion of Seventh St.. Mr. Hutchins wishes to exercise his first option as adjacent landowner to purchase the property and pay for all costs associated.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action required by Auditor.
Commissioners Court
Abandonment of a portion of Seventh St. in the Copeville Original Donation and sell to Mr. Larry Hutchins for the appraised value and appraisal fee, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
memo
exhibit
petition
email


AI-41641			4.j.5.
Commissioners Court
Meeting Date:	06/06/2016
Material Management Grant ILA
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Public Works requests Commissioners' Court approval to accept and enter into the 2016/2017 Materials Management Grant.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to accept the FY2016/2017 Materials Management Grant through North Central Texas Council of Governments (NCTOG). The intent of this grant is to reduce illegal dumping by providing educational information to the public and commercial sectors regarding product stewardship, recycling, proper collection, and disposal methods for toxic materials through the development and distribution of targeted pamphlets/brochures. Grant period is effective through August 31, 2017. No County match required. Further authorize the County Judge to finalize and execute same. jd
HR and/or IT Action

Budget Department Action
FY 2016/2017 Materials Management Grant not to exceed $49,250.50. No county match required. County will be responsible for making the payment and reimbursed once invoices are submitted quarterly. Funding includes contractual agreements for soil testing as well as printing of information and pamphlets. Grant is effective through August 31, 2017.
Auditor's Office Action
Grant award in the amount not to exceed $49,250.50 in state funding. Grant application had been reviewed by the grant review committee as per attached.
Commissioners Court
Acceptance of the 2016–2017 Materials Management Grant through the North Central Texas Council of Governments (NCTCOG) in the amount of $49,250.50 and approval of an Interlocal Agreement for same, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Interlocal Agreement
Grant review committee form


AI-41646			4.j.6.
Commissioners Court
Meeting Date:	06/06/2016
City of Lavon EDC Gateway Monument
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
City of Lavon EDC request approval from Public Works for construction of a city monument. The proposed monument would partially be located in TxDot's right of way. TxDot's consent is partially contingent upon Collin County's prior approval. In the event the EDC request is approved by Commissioners' Court, PW will facilitate a "hold harmless" agreement through their attorney.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action required by Auditor.
Commissioners Court
Request from the City of Lavon Economic Development Corporation for an easement to construct a city monument at the northeast corner of State Highway 205 and County Road 483, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Backup


AI-41589			4.j.7.
Commissioners Court
Meeting Date:	06/06/2016
Rebate: Dining Alliance-Dining Alliance MAP Volume Allowance
Department:	Purchasing
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Request Commissioners Court consideration and any action to accept the Dining Alliance rebate in the amount of $557.02. This is for the participation in the Dining Alliance MAP Volume Allowance for the purchases made by Collin County in the FY2015 3rd Quarter. Per the previous authorization of Court Order #2011-893-11-07; I request that the check be deposited into the General Ledger line #001-1001-381-5941 Going the Extra Mile Employee Incentive Program.
Purchasing Department Action
Request Commissioners Court consideration and any action to accept the Dining Alliance rebate in the amount of $557.02. This is for the participation in the Dining Alliance MAP Volume Allowance for the purchases made by Collin County in the FY2015 3rd Quarter. Per the previous authorization of Court Order #2011-893-11-07; I request that the check be deposited into the General Ledger line #001-1001-381-5941 Going the Extra Mile Employee Incentive Program.
HR and/or IT Action

Budget Department Action
Rebate deposited into revenue account. Budget Amendment on Fiscal Impact tab to move funds to the GEM Award expenditure account per CO# 2011-893-11-07 . 001-General Fund
Auditor's Office Action
Funds available in the General Fund. Budget amendment will be processed upon approval.
Commissioners Court
Acceptance of the Dining Alliance rebate check in the amount of $557.02 to be deposited in the Going the Extra Mile Employee Incentive Program line item and budget amendment for same, Purchasing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$558

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	001-1001-411.40-14

Fund Transfers

Remarks:

FY2016 Budget Amendment totaling $558.

Trans Amt:

$558

From:

001-0000-251.00-00

To:

001-1001-411.40-14

Dept. Name:

Non-Dept

Additional Line Items:

HR Incentive Program (GEM)

Remarks:

Attachments
Court Order
Agenda Memo-Rebate
Agenda Backup Rebate


AI-41669			4.j.8.
Commissioners Court
Meeting Date:	06/06/2016
Personnel Appointments
Submitted For:	Cynthia Jacobson
Department:	Human Resources
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Appointments, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Appointments, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Personnel Appointments


AI-41670			4.j.9.
Commissioners Court
Meeting Date:	06/06/2016
Personnel Changes
Submitted For:	Cynthia Jacobson
Department:	Human Resources
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Changes, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Changes, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Personnel Changes


AI-41610			5.
Commissioners Court
Meeting Date:	06/06/2016
Authorization to allow an open bar during Farm Aid event at Myers Park & Event Center
Submitted For:	Jeff Durham	Submitted By:	Judy Moody
Department:	Special Projects
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Myers Park has been contacted by Farm Aid about hosting an event with an open bar, which requires Commissioners Court authorization.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action required by Auditor.
Commissioners Court
Allowance of an Open Bar during the Farm Aid Event scheduled for October 14, 2016 at Myers Park & Event Center, Special Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

No fiscal impact

Attachments
Court Order
Agenda Memo for Authorization to Allow Open Bar during Farm Aid Event


AI-41607			6.
Commissioners Court
Meeting Date:	06/06/2016
Approval to advertise for Bids to Install a Cellular Antenna System at Myers Park RFP 2016-207
Submitted For:	Jeff Durham	Submitted By:	Judy Moody
Department:	Special Projects
Request Type:	CONSENT	Agenda Area:	Advertisement

Information
Department Action
Myers Park & Event Center is requesting Commissioners Court's approval of revised specifications and authorization to advertise for Cellular Antenna System for Myers Park Show Barn, RFP No. 2016-207.
Purchasing Department Action
Request Commissioners Court consideration and any action relating to the approval of the specifications for Cellular Antenna System for Myers Park Show Barn, RFP 2016-207, and authorize to advertise for same. cm
HR and/or IT Action

Budget Department Action
Request for approval of revised specification and authorization to go out to bid. Budgeted funds available for RFP No. 2016-207 Myer's Park Cellular Antenna System.
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
Advertise for Cellular Antenna System for Myers Park Show Barn (RFP No. 2016-207), Commissioner, Precinct 4.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

96,900

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	001-7801-760.90-20/Q78001

Fund Transfers

Remarks:

Attachments
Court Order
Agenda Memo Requesting Authorization
RFP Packet - Cellular


AI-41585		7.
Commissioners Court
Meeting Date:	06/06/2016
Bond Presentation & Authorization to Sale Bonds
Submitted By:	Monika Arris
Department:	Budget/Finance
Request Type:	GENERAL

Information
Department Action
Bond Presentation and request for approval to authorize sale of $30,782,000 in Road Bonds and $2,300,000 in Parks & Open Space bonds for a Total Bond Sale of $33,082,000. Approval to authorize advanced refunding of eligible portions of the 2008 Limited and Unlimited Tax Issues.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Authorization to sell $30,782,000 in Road Bonds as detailed in attachment and $2,300,000 in Parks & Open Space bonds (projects to be determined after Park Grant applications received). Approval to authorize advanced refunding on eligible portions of the 2008 Limited and Unlimited Tax Issues.
Auditor's Office Action
No action required by Auditor.
Commissioners Court
Bond Presentation, approval to authorize the sale of $30,782,000 in Road Bonds and $2,300,000 in Parks & Open Space bonds for a Total Bond Sale of $33,082,000 and further authorize advanced refunding on eligible portions of the 2008 Limited and Unlimited Tax Issues, Budget.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
presentation
Road Project Detail
tax rate analysis
Timetable


AI-38983		8.
Commissioners Court
Meeting Date:	06/06/2016
North Central Texas Council of Govenments (NCTCOG) Executive Board Monthly Update
Department:	Administrative Services
Request Type:	GENERAL

Information
Department Action
North Central Texas Council of Govenments (NCTCOG) Executive Board monthly update, County Judge.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
North Central Texas Council of Governments (NCTCOG) Executive Board monthly update, County Judge.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
No file(s) attached.



AGENDA

Commissioners Court Oak Point Nature & Retreat Center 5901 Los Rios Boulevard, Plano June 6, 2016 6:00 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Judge Self Pledge of Allegiance – Commissioner Fletcher Pledge of Allegiance to the Texas Flag – Commissioner Williams

COMMISSIONERS COURT MEETING


					FYI NOTIFICATION

		1.		AI-34688 Notification Only	Outstanding Agenda Items, Commissioners Court.

		2.		AI-41596 Notification Only	Change Order No. 3 to Detention Center Camera and Monitor Upgrades (IFB No. 2015-251) with Argyle Security for the installation of one (1) DVR, Purchasing.

		3.		AI-41601 Notification Only	P-Card Disbursements, Auditor.

		4.		AI-41632 Notification Only	Reclassification of a vacant Supervisor position (pay grade 639) to a Functional Analyst position (pay grade 638) for the Community Supervision and Corrections Department, Human Resources.

		5.		AI-41640 Notification Only	Voluntary Terminations, Human Resources.

		6.		AI-41642 Notification Only	Community Service Restitution Program Participating Agency Agreement, Public Works.

1.					Call to order. The court will convene in open session for consideration of the following business matters:

2.					Public Comments.

3.					Presentation/Recognition.

4.					Consent agenda to approve:

	a.			AI-41586 Approved	Disbursements for the period ending May 31, 2016, Auditor.

	b.			AI-41572 Approved	Tax refunds totaling $789,426.21, Tax Assessor Collector.

	c.				Advertisement(s):

		1.		AI-41645 Approved	Road Materials, Emulsified Asphalt (RFP No. 2016-127), Public Works.

	d.				Award(s):

		1.		AI-41578 Approved	Supplies: Specialized Printing for Elections (IFB No. 2016-188) to various vendors, Elections.

		2.		AI-41576 Approved	Services, Maintenance: Plumbing Contractor (IFB No. 2016-112) to Murley Plumbing, Facilities.

	e.				Amendment(s):

		1.		AI-41606 Held	No. 4 to Inmate Telephone Services (RFP No. 03191-12) with Securus Technologies, Inc. to reduce the monthly commissions by $11,158 each month with the commission rate remaining the same at 81.1% effective June 20, 2016 and further authorize the Purchasing Agent to finalize and execute same, Sheriff.

	f.				Change Order(s):

		1.		AI-41652 Approved	No. 4 to Food: Bread Products (IFB No. 04201-12) with Earthgrains Baking Companies, Inc. to add Bread Loaves – Wheat (Bid Item# 04201-12-01-04) to the contract and further authorize the Purchasing Agent to finalize and execute same, Sheriff.

	g.				Budget adjustment(s)/amendment(s):

		1.		AI-41614 Approved	$500 to transfer funds to Education and Conference to cover a shortage, 417th District Court.

		2.		AI-41570 Approved	$7,465 for computers and software for the new Auxiliary Courtroom, 199th District Court.

	h.				Receive and File, Auditor:

		1.		AI-41653 Approved	Monthly Financial Reports for April 2016.

		2.			Final Audit Result(s):

			a.	AI-41623 Approved	Constable, Precinct 3 (4th Quarter FY2014).

			b.	AI-41631 Approved	Justice of the Peace, Precinct 1 (1st, 2nd & 3rd Quarter FY2014).

			c.	AI-41625 Approved	Community Supervision and Corrections Department (1st & 2nd Quarter FY2015).

			d.	AI-41626 Approved	Constable, Precinct 3 (1st & 2nd Quarter FY2015).

			e.	AI-41624 Approved	Constable, Precinct 4 (1st & 2nd Quarter FY2015).

			f.	AI-41627 Approved	County Clerk (1st & 2nd Quarter FY2015).

			g.	AI-41628 Approved	Elections (1st & 2nd Quarter FY2015).

			h.	AI-41629 Approved	Fire Marshal (1st & 2nd Quarter FY2015).

			i.	AI-41633 Approved	Justice of the Peace, Precinct 4 (1st & 2nd Quarter FY2015).

			j.	AI-41634 Approved	Medical Examiner (1st & 2nd Quarter FY2015).

	i.				Filing of the Minute(s), County Clerk:

		1.		AI-41594 Approved	May 9, 2016.

		2.		AI-41618 Approved	May 16, 2016.

	j.				Miscellaneous

		1.		AI-41655 Held	Sale of property located in Neathery-Marble Addition, Farmersville, Texas (Lot 4C, Block 2, Volume 668, Page 928) as recorded in the Collin County Deed Records to Collin Crume upon the payment of $500, County Judge.

		2.		AI-41616 Approved	Final Plat for Pham Estates, Engineering.

		3.		AI-41644 Approved	Amendment to the contract with the Texas Department of State Health Services (DSHS) for Contract No. 2016-004015, Amendment 01: CPS – One Time Discretionary Unique Grant to “add language to the Statement of Work and Special Provisions” with an effective date of May 31, 2016, Homeland Security.

		4.		AI-41581 Approved	Abandonment of a portion of Seventh St. in the Copeville Original Donation and sell to Mr. Larry Hutchins for the appraised value and appraisal fee, Public Works.

		5.		AI-41641 Approved	Acceptance of the 2016–2017 Materials Management Grant through the North Central Texas Council of Governments (NCTCOG) in the amount of $49,250.50 and approval of an Interlocal Agreement for same, Public Works.

		6.		AI-41646 Approved	Request from the City of Lavon Economic Development Corporation for an easement to construct a city monument at the northeast corner of State Highway 205 and County Road 483, Public Works.

		7.		AI-41589 Approved	Acceptance of the Dining Alliance rebate check in the amount of $557.02 to be deposited in the Going the Extra Mile Employee Incentive Program line item and budget amendment for same, Purchasing.

		8.		AI-41669 Approved	Personnel Appointments, Human Resources.

		9.		AI-41670 Approved	Personnel Changes, Human Resources.

					GENERAL DISCUSSION

					Presentation, discussion and any action regarding:

5.				AI-41610 Approved	Allowance of an Open Bar during the Farm Aid Event scheduled for October 14, 2016 at Myers Park & Event Center, Special Projects.

6.				AI-41607 Approved	Advertise for Cellular Antenna System for Myers Park Show Barn (RFP No. 2016-207), Commissioner, Precinct 4.

7.				AI-41585 Approved	Bond Presentation, approval to authorize the sale of $30,782,000 in Road Bonds and $2,300,000 in Parks & Open Space bonds for a Total Bond Sale of $33,082,000 and further authorize advanced refunding on eligible portions of the 2008 Limited and Unlimited Tax Issues, Budget.

8.				AI-38983 No Action Taken	North Central Texas Council of Governments (NCTCOG) Executive Board monthly update, County Judge.

9.					Possible future agenda items by Commissioners Court without discussion.

					EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

					Executive Session, in accordance with Chapter 551 of the Government Code.

					Any action resulting from the executive session.

					The court reserves the right to convene into executive session throughout this meeting.

					Adjourn.



					___________________________ Keith Self COUNTY JUDGE COLLIN COUNTY, T E X A S

					CERTIFICATION:

					I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2016 at _______ o'clock _____.M.



					___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



					___________________________ Deputy

					NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.