Agenda


AI-45283			1.
Commissioners Court
Meeting Date:	08/13/2018
Personnel Appointments
Submitted For:	Cynthia Jacobson
Department:	Human Resources
Request Type:	DECISIONS MANDATED	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Appointments, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Appointments, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Personnel Appointments


AI-45284			2.
Commissioners Court
Meeting Date:	08/13/2018
Personnel Changes
Submitted For:	Cynthia Jacobson
Department:	Human Resources
Request Type:	DECISIONS MANDATED	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Changes, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Changes, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Personnel Changes


AI-34688			1.
Commissioners Court
Meeting Date:	08/13/2018
Outstanding Agenda Items
Department:	Administrative Services
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
Outstanding Agenda Items, Commissioners Court.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Outstanding Agenda Items, Commissioners Court.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Outstanding Agenda Items


AI-45271			2.
Commissioners Court
Meeting Date:	08/13/2018
FYI - Addendum 1 & 2 to IFB 2018-172 Vending Services
Department:	Purchasing
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
Addendum
Purchasing Department Action
FYI - Notification of Addendum No. One and Addendum No. Two to IFB 2018-172, Vending Services. gz
HR and/or IT Action

Budget Department Action
IFB 2018-172 is a revenue generating item. No action by Budget & Finance.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Addendum No. 1 and No. 2 to Vending Services (IFB No. 2018-172) to make various changes to the Invitation for Bid, Purchasing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

N/A

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	Revenue Generating

Fund Transfers

Remarks:

Attachments
Addendum No. 1
Addendum No. 2
Pre-bid sign in sheet


AI-45268			3.
Commissioners Court
Meeting Date:	08/13/2018
FYI Change Order No. 1 Contract with Ashlar Contracting Co for bridge construction, CR613 at Groves Creek
Department:	Engineering
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
The Engineering Department requests that the contract with Ashlar Contracting Company be adjusted to include a pay item for required trench safety, to increase (double) the pavement marking 4” solid yellow stripe quantity to account for the double line detailed in the plan set, and to add an additional metal pipe fence gate necessary to tie in the relocated fence line at the northwest project limit along with additional/revised fence limits per property owner request and associated with the right of way acquisition. This adjustment will result in a net contract increase of $3965.30. We will be available to answer any questions you might have regarding this matter.
Purchasing Department Action
*PLEASE MOVE TO FYI* FYI notification of change order No. 1 to the contract with Ashlar Contracting Company, IFB 2017-357, Construction, Bridge, County Road 613 at Groves Creek, to add pay item for a required trench safety plan and to make various changes to pay item quantities per the attached documentation for an increase of $3,965.30. New contract total is $440,925.45. MD
HR and/or IT Action

Budget Department Action
Budgeted funds available in the amount of $3,965.30 for Change Order No. 1 to IFB 2017-357, Construction, Bridge, County Road 613 at Groves Creek. Bond Fund (4212).
Auditor's Office Action
Bond funds available.
Commissioners Court
Change Order No. 1 to Construction, Bridge, County Road 613 at Groves Creek (IFB No. 2017-357) with Ashlar Contracting Company to make various changes to the contract, Engineering.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

+$3965.30

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	RI070042 4212-750300013-809285

Fund Transfers

Remarks:

Attachments
agenda memo
Change Order No. 1 Signed
Change Order No. 1
Engineer Letter
Chapter 2252 Certification


AI-45129			4.
Commissioners Court
Meeting Date:	08/13/2018
P-Card Disbursements
Submitted For:	Jeff May	Submitted By:	Patricia Campbell
Department:	Auditor
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
Please approve p-card disbursements.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by B&F
Auditor's Office Action
As per attached.
Commissioners Court
P–Card Disbursements, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
P-Card Disbursements


AI-45226		4.a.
Commissioners Court
Meeting Date:	08/13/2018
Disbursements
Submitted For:	Jeff May
Department:	Auditor
Request Type:	CONSENT

Information
Department Action
Disbursements for the period ending August 7, 2018, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Disbursements for the period ending August 7, 2018, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Disbursements


AI-45227		4.b.
Commissioners Court
Meeting Date:	08/13/2018
Indigent Defense Disbursements
Submitted For:	Jeff May
Department:	Auditor
Request Type:	CONSENT

Information
Department Action
Indigent Defense Disbursements, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Indigent Defense Disbursements, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
FY2018 Court Appointed Representation Disbursements for 8.13.18 Court


AI-45166			4.c.1.
Commissioners Court
Meeting Date:	08/13/2018
Advertise - IFB 2018-261 Culverts, Bands, Drop Structures
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Advertisement

Information
Department Action
Public Works requests Commissioners' Court approval to advertise for bids for IFB: 2018-261, Culverts, Bands, Drop Structures.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of specifications for IFB 2018-261, Culverts, Bands, Drop Structures and further authorize advertisement of same. gz
HR and/or IT Action

Budget Department Action
Budgeted funds available upon adoption of the FY 2019 Budget for IFB 2018-261 Culverts, Bands, Drop Structures. Road and Bridge Fund (1010).
Auditor's Office Action
Funds available in the Road and Bridge Fund. Budget anticipated to be approved for FY 2019.
Commissioners Court
Culverts, Bands, Drop Structure (IFB No. 2018-261), Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

8,800,000.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	1010-75001-0001-68-30-0000-637529
2:	1010-75001-0001-68-30-0000-637532

Fund Transfers

Remarks:

Attachments
Court Order
memo
Bid Packet


AI-45188			4.c.2.
Commissioners Court
Meeting Date:	08/13/2018
Advertise - IFB 2018-262 Fencing, Labor & Materials All Inclusive
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Advertisement

Information
Department Action
Public Works requests Commissioners' Court approval to advertise for bids for IFB: 2018-262, Fencing, Labor & Materials All Inclusive.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of specifications for IFB 2018-262, Fencing, Labor & Materials, All Inclusive and further authorize advertisement of same. gz
HR and/or IT Action

Budget Department Action
Budgeted funds available upon adoption of the FY 2019 Budget for IFB 2018-262 Fencing, Labor & Materials, All Inclusive. Road and Bridge Fund (1010).
Auditor's Office Action
Funds available in the Road and Bridge Fund. Budget anticipated to be approved for FY 2019.
Commissioners Court
Fencing, Labor & Materials, All Inclusive (IFB No. 2018-262), Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

4,400,000.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	1010-75001-0001-68-30-0000-637529

Fund Transfers

Remarks:

Attachments
Court Order
memo
Bid Packet


AI-45257			4.c.3.
Commissioners Court
Meeting Date:	08/13/2018
Advertise for Bids IFB 2018-288
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Advertisement

Information
Department Action
Public Works requests Commissioners' Court approval to advertise for bids for 2018-288 Road Materials, Emulsified Asphalt.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of specifications for IFB 2018-288, Emulsified Asphalt and further authorize advertisement of same. gz
HR and/or IT Action

Budget Department Action
Budgeted funds available upon adoption of the FY 2019 Budget for IFB 2018-288, Road Materials, Emulsified Asphalt in the Road and Bridge Fund (1010).
Auditor's Office Action
Funds available in the Road and Bridge Fund. Budget anticipated to be approved for FY 2019.
Commissioners Court
Road Materials, Emulsified Asphalt (IFB No. 2018-288), Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

8,800,000.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	1010-75001-0001-68-30-0000-637529
2:	1010-75001-0001-68-30-0000-637532

Fund Transfers

Remarks:

Attachments
Court Order
memo
Bid packet


AI-45170			4.c.4.
Commissioners Court
Meeting Date:	08/13/2018
Advertise - IFB 2018-171 Road Striping
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Advertisement

Information
Department Action
Public Works requests Commissioners' Court approval to advertise for bids for IFB: 2018-171, Road Striping.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of specifications for IFB 2018-171, Road Striping and further authorize advertisement of same. gz
HR and/or IT Action

Budget Department Action
Budgeted funds available upon adoption of the FY 2019 Budget for IFB 2018-171 Road Striping. Road and Bridge Fund (1010).
Auditor's Office Action
Funds available in the Road and Bridge Fund. Budget anticipated to be approved for FY 2019.
Commissioners Court
Road Striping (IFB No. 2018-171), Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

80,000.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	1010-75001-0001-68-30-0000-637538

Fund Transfers

Remarks:

Attachments
Court Order
memo
Bid_Packet


AI-45229			4.d.1.
Commissioners Court
Meeting Date:	08/13/2018
Award: Vending Services, IFB No. 2018-172
Submitted For:	Dan James
Department:	Facilities
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
Request approval to award a contract for Vending Services (IFB No. 2018-172) to SPG Vending Solutions effective date of award.
Purchasing Department Action
Request Commissioners' Court consideration and any action to award IFB No. 2018-172, Vending Services to SPG Vending Solutions, Inc, as being in the best interest of the county and meeting specifications. gz
HR and/or IT Action

Budget Department Action
Contract Award for Services: Vending (IFB No. 2018-172) with SPG Vending Solutions. Contract period October 1, 2018 through September 30, 2019. Revenue generating - no action by Budget Department. 0001-General Fund.
Auditor's Office Action
Revenues included in the FY 2019 Estimates.
Commissioners Court
Vending Services (IFB No. 2018-172) to SPG Vending Solutions, Inc., Facilities.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-General Fund

Fund Transfers

Remarks:

Attachments
Court Order
awardvendingservices memo2019
Contract_data
Bid_Tab_spreadsheet
Award letter
1295 form
2252 form
2270 form


AI-45245			4.d.2.
Commissioners Court
Meeting Date:	08/13/2018
FY18 Maintenance Contract Award for Cisco Software Maintenance
Submitted By:	Greg Elliott
Department:	Information Technology
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
Information Technology is requesting award of the county Cisco software support agreement, a budgeted FY18 maintenance expense, as a three-year contract sold by NETSYNC and funded through Key Government Finance. The NETSYNC offer was evaluated the best by Collin County for Cisco Software Maintenance based on a competitive quote process. This three-year contract arrangement is similar to the maintenance agreement currently in effect for the county owned Cisco hardware. The cost of the maintenance contract will be $545,762.04, or $181,920.68 per year for three years. The payment schedule is: Annual Payment Payment Date $ 181,920.68 7/1/2018 $ 181,920.68 1/1/2019 $ 181,920.68 1/1/2020 The three-year agreement represents a savings of nearly $132,000 over the three year term when compared to the cost of a single year renewal plan. As with any other multi-term agreement, non-appropriation clauses are in effect per state statute should the court elect not to fund our Cisco maintenance in future fiscal years.
Purchasing Department Action
Commissioners' Court consideration and any action regarding approval to (1) award contract 2018-314 through DIR Contract DIR-TSO-4167 for Software Maintenance, Cisco Unified Communications Licensing (CUWL) Phone, for a three (3) year period to Netsync Network Solutions, Inc. as the lowest and best bidder meeting specifications per the attached (2) approval of agreement with Key Government Finance which allows the County to make three (3) equal payments over the three (3) year period and authorize Purchasing Agent to execute Payment Plan Agreement and County Judge to execute Purchaser's Certificate. The department is recommending entering into a three (3) year agreement that will lock in the pricing for three (3) years. Payments will be split equally over that period of time per the attached Finance Agreement with Key Government finance, Cisco Systems Capital financing partner. Agreement includes a non-appropriation clause. The cost will be $181,920.68 each year for the three (3) year period at a zero percent interest rate to the county. The Key Government Finance Agreement has been reviewed by legal counsel Greg Hudson and he will also give the Purchaser's Counsel Opinion and sign once approved by Commissioners' Court. sh
HR and/or IT Action

Budget Department Action
Budgeted funds available in FY 2018 in the amount of $181,920.68 and funding will be available for future years if approved by Commisioners' Court during adoption of the budgets each year. General Fund (0001).
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
Software Maintenance, Cisco Unified Communications Licensing (CUWL) Phone (Contract No. 2018-314) to Netsync Network Solutions, Inc., approval of an agreement with Key Government Finance, Inc. and further authorize the Purchasing Agent to finalize and execute the Payment Plan Agreement and the County Judge to finalize and execute the Purchaser’s Certificate, Information Technology.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

181,920.68

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-10001-0001-41-30-0000-637503

Fund Transfers

Remarks:

Attachments
Court Order
Court Memo
Contract Data
Tabulation
Purchaser's Certificate
1295
HB89


AI-45165			4.e.1.
Commissioners Court
Meeting Date:	08/13/2018
ILA - County Road 679 - Double R Municipal Utility
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
Public Works requests Commissioners' Court approval of an Interlocal Agreement with Double R Municipal Utility District No. 1 to improve County Road 679 and assume maintenance for same.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval of the Interlocal Agreement between Collin County and the Double R Municipal Utility District No. 1 to provide for the maintenance, repair and improvement of portions of County Road No. 679, and further authorize the County Judge to finalize and execute same. gz
HR and/or IT Action

Budget Department Action
Budgeted funds available for the ILA with Double R Municipal Utility District No. 1 to provide for the maintenance, repair and improvement of portions of County Road 679. ILA in effect until such time that the City of Josephine annexes the project site or it is abandoned as a County right-of-way. Road and Bridge Fund (1010).
Auditor's Office Action
Funds available in the Road and Bridge Fund.
Commissioners Court
Interlocal Agreement with the Double R Municipal Utility District No. 1 of Hunt County to provide for the maintenance, repair and improvement of portions of County Road No. 679, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

8,800,000.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	1010-75001-0001-68-30-0000-637529
2:	1010-75001-0001-68-30-0000-637532

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Interlocal Agreement
Exhibit A
map 1
picture
map 2


AI-45171			4.e.2.
Commissioners Court
Meeting Date:	08/13/2018
ILA - 2018-207 Road Improvements - City of Frisco
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
Public Works requests Commissioners' Court approval to enter into an Interlocal Agreement with City of Frisco for road improvements.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of ILA Agreement 2018-207, Road & Bridge Improvements, City of Frisco, and authorize County Judge to execute same.gz
HR and/or IT Action

Budget Department Action
Budgeted funds available upon adoption of the FY 2019 Budget for ILA 2018-207, Road & Bridge Improvements, City of Frisco in the Road & Bridge Fund (1010). All expenses are reimbursed after the work is completed. Agreement term is October 1, 2018 through September 30, 2022.
Auditor's Office Action
Funds available in the Road and Bridge Fund. Budget anticipated to be approved for FY 2019.
Commissioners Court
Interlocal Cooperation Agreement with the City of Frisco for Road and Bridge Improvements effective through and including September 30, 2022, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

8,800,000.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	1010-75001-0001-68-30-0000-637529
2:	1010-75001-0001-68-30-0000-637532

Fund Transfers

Remarks:

Attachments
Court Order
memo
Agreement
Exhibit A - County Road Policy


AI-45265			4.e.3.
Commissioners Court
Meeting Date:	08/13/2018
City of Josephine ILA - Hubbard Road
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
Public Works requests Commissioners' Court approval to enter into an Interlocal Agreement with the City of Josephine to FDR/TCP/Stripe Hubbard Road. The project will be financed through a five year payback plan. Public Works will not provide a warranty for roads reconstructed within or adjacent to the Josephine boundaries.
Purchasing Department Action
Commissioners' Court consideration and any action regarding approval of an Interlocal Agreement between Collin County and the City of Josephine concerning the FDR/TCP/Stripe Hubbard Road project by Collin County Public Works and repayment of construction costs of $212,010.00 over a five (5) year period; further authorize the County Judge to execute same. gz
HR and/or IT Action

Budget Department Action
Budgeted funds available for the ILA with the City of Josephine to FTR/TCP/Stripe Hubbard Road. City of Josephine to pay the County $227,443.75 including interest over the next 5 years for the work performed by the County. Road & Bridge Fund (1010).
Auditor's Office Action
Funds available in the Road and Bridge Fund.
Commissioners Court
Interlocal Agreement with the City of Josephine to FDR/TCP/Stripe Hubbard Road, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

8,800,000.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	1010-75001-0001-68-30-0000-637529
2:	1010-75001-0001-68-30-0000-637532

Fund Transfers

Remarks:

Attachments
Court Order
memo
backup 1
backup 2
ILA/Exhibits


AI-45169			4.f.1.
Commissioners Court
Meeting Date:	08/13/2018
Renewal of Contract IFB: 2017-128 for Fuels with Petroleum Traders Corporation, Renewal 1 of 5
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Contract Renewal

Information
Department Action
Public Works requests Commissioners' Court approval to renew contract (IFB: 2017-128) with Petroleum Traders Corporation for an additional one-year period.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to renew IFB 2017-128 with Petroleum Traders Corporation, at the same pricing, terms and conditions set forth in the contract award, for the period of October 1, 2018 through and including September 30, 2019. lh Renewal 1 of 5 FY18 Expenditures to Date $667,432.57
HR and/or IT Action

Budget Department Action
Budgeted funds available upon adoption of the FY 2019 Budget for the renewal of IFB 2017-128 for Fuels with Petroleum Traders Corporation at the same terms and conditions in the original bid. New contract is October 1, 2018 through September 30, 2019. General Fund (0001) and Road & Bridge Fund (1010).
Auditor's Office Action
Funds available in the General Fund and the Road and Bridge Fund. Budget anticipated to be approved for FY 2019.
Commissioners Court
Fuel (IFB No. 2017-128) with Petroleum Traders Corporation to extend the contract for one (1) year through and including September 30, 2019, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

1,925,283.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-44001-0009-60-30-0000-626101
2:	1010-75001-0001-68-30-0000-626101

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Renewal Letter
2270
2252


AI-45266			4.g.1.
Commissioners Court
Meeting Date:	08/13/2018
Budget adjustment transferring funds to cover legal expense for ROW acquisition for the Outer Loop
Submitted For:	Jeff Durham
Department:	Special Projects
Request Type:	CONSENT	Agenda Area:	Budget Adj/Amend

Information
Department Action
We are currently in the process of purchasing right-of-way required for the future Outer Loop. Several acquisitions require legal representation which is paid from a legal expense line item. This budget adjustment will transfer funds from project code RAOL75IN, OL at the US75 Interchange to project code RAOL002, OL from SH289 to US75. The following budget adjustment totals $150,000: From: RAOL75IN (OL-US75 Interchange) To: RAOL002 (SH289 to US75) 59999-77030013-809261 5999-77030013-809261 Approval of the above referenced budget adjustment is requested and we will be available to answer any questions you might have regarding this matter.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Budgeted funds available for a Budget Adjustment in the amount of $150,000 to move Legal Expense funding to RAOL002 from RAOL75IN. Collin County Tollroad Authority (5999).
Auditor's Office Action
Funds available in the Collin County Toll Road Authority Fund. Budget amendment will be processed upon approval.
Commissioners Court
$150,000 to cover legal expenses for right-of-way acquisition along the Outer Loop, Special Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$150,000

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	5999-77030013-809261 / RAOL002

Fund Transfers

Trans Amt:

$150,000

From:

5999-77030013-809261/RAOL75IN

To:

5999-77030013-809261/RAOL002

Dept. Name:

Additional Line Items:

Remarks:

Attachments
Court Order
agenda memo
budget adj Proof Report


AI-45246			4.h.1.
Commissioners Court
Meeting Date:	08/13/2018
FY2018 2nd Quarterly Investment Report
Submitted For:	Jeff May	Submitted By:	Gina Robbins
Department:	Auditor
Request Type:	CONSENT	Agenda Area:	Receive/File

Information
Department Action
FY2018 2nd Quarterly Investment Report submitted for Commissioner review and approval.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
As per attached.
Auditor's Office Action
As per attached.
Commissioners Court
Investment Report (2nd Quarter FY2018).

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Memo
FY18 2nd Quarterly Investment Report


AI-45250			4.i.1.
Commissioners Court
Meeting Date:	08/13/2018
Commissioners' Court Meeting Minutes, July 23, 2018
Submitted By:	Sue Martens
Department:	County Clerk
Request Type:	CONSENT	Agenda Area:	Minutes

Information
Department Action
Commissioners' Court Meeting Minutes, July 23, 2018
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget Department.
Auditor's Office Action
No action by Auditor.
Commissioners Court
July 23, 2018.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Minutes


AI-45243			4.j.1.
Commissioners Court
Meeting Date:	08/13/2018
Redesignation of Private Road 5650 as RoseMary Barn Ln
Submitted By:	Ramona Luster
Department:	Information Technology
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Redesignation of Private Road 5650 as RoseMary Barn Ln per petition by property owners with address changes.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Re-designation of Private Road 5650 to RoseMary Barn Ln (with associated address updates), GIS/Rural Addressing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Request Memo
PetitionFromOwners
LetterToOwner
Address Detail Map
Mapgrid 12H4


AI-45261			4.j.2.
Commissioners Court
Meeting Date:	08/13/2018
FY19 Maintenance Renewal Authorization
Submitted By:	Greg Elliott
Department:	Information Technology
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
At the request of the Purchasing Department, Information Technology is requesting Commissioner Court to authorize the renewal of the current maintenance contract with Dominion Voting for TSX Voting Machine support and GEMS Software support. The FY19 renewal will be budgeted as part of the non-departmental budget request. The estimated cost of the maintenance agreement is $274,089.86. This line item will be included as part of the regular FY19 maintenance request.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to renew software maintenance (2018-318) with Dominion Voting Systems, Inc. for the period of October 1, 2018 through September 30, 2019, per the attached in the amount of $274,089.86. cw Note: Dominion Voting Systems, Inc. is the sole source provider for the Election Management Services per Court Order No. 2018-583-07-23.
HR and/or IT Action

Budget Department Action
Budgeted funds available upon adoption of the FY 2019 Budget for the maintenance contract with Dominion Voting in the amount of $274,089.86. New contract term is October 1, 2018 through September 30, 2019. General Fund (0001).
Auditor's Office Action
Funds available in the General Fund. Budget anticipated to be approved for FY 2019.
Commissioners Court
Renewal for software maintenance with Dominion Voting Systems, Inc. for the period October 1, 2018 through and including September 30, 2019, Information Technology.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

274,089.86

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Court Memo
FY19 Quote
1295-Redacted
2270
2252 Form


AI-45192			4.j.3.
Commissioners Court
Meeting Date:	08/13/2018
Abandon Portion of CR 953
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Public Works requests Commissioners' Court approval for Mr. and Mrs. Copp to purchase the undeveloped right-of-way adjacent to the lots they own in Snavely Acres. The amount of the purchase is $12,300. Public Works also requests authorization to execute a Deed Without Warranty to Mr. and Mrs. Copp.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Sale of the abandoned portion of County Road 953 (.246 acre tract of surplus Collin County right-of-way located along County Road 953 south of County Road 951 in Snavely Acres) to Mr. and Mrs. Copp upon payment of $12,300 and further approval of the associated documents, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
memo
request
Deed
appraisal


AI-45190			4.j.4.
Commissioners Court
Meeting Date:	08/13/2018
CR 475 Drainage
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Public Works requests Commissioners' Court approval to trim and remove brush and tree limbs on private property CR 475.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Budgeted funds available in the Road and Bridge Fund (1010) for the trimming and removal of brush and tree limbs on private property CR 475 to install a drop inlet structure.
Auditor's Office Action
Funds available in the Road and Bridge Fund.
Commissioners Court
Trim and remove brush and tree limbs on private property on CR 475 and install a drop inlet structure, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

8,800,000.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	1010-75001-0001-68-30-0000-637529
2:	1010-75001-0001-68-30-0000-637532

Fund Transfers

Remarks:

Attachments
Court Order
memo
Access Agreement
pictures


AI-45285			4.j.5.
Commissioners Court
Meeting Date:	08/13/2018
Personnel Appointments
Submitted For:	Cynthia Jacobson
Department:	Human Resources
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Appointments, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Appointments, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Personnel Appointments


AI-45286			4.j.6.
Commissioners Court
Meeting Date:	08/13/2018
Personnel Changes
Submitted For:	Cynthia Jacobson
Department:	Human Resources
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Changes, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Changes, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Personnel Changes


AI-45216		5.
Commissioners Court
Meeting Date:	08/13/2018
2018 Ancillary Benefit Presentation
Submitted By:	Julie Rutherford
Department:	Human Resources
Request Type:	GENERAL

Information
Department Action
Discussion, consideration and any action regarding the presentation of ancillary benefits.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Ancillary Benefit Presentation, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Presentation


AI-45259		6.
Commissioners Court
Meeting Date:	08/13/2018
CUC TechShare JCMS Agreement
Submitted By:	Caren Skipworth
Department:	Information Technology
Request Type:	GENERAL

Information
Department Action
Discussion regarding CUC TechShare JCMS agreement and the CUC moving TechShare to a corporation "TechShare LGC" under the local government corporation permitted by Subchapter D, Chapter 431, Texas Transportation Code and Chapter 394, Texas Local Government Code, and shall be a governmental unit within the meaning of Section 101.001 Texas Civil Practices and Remedies Code. IT will provide current agreement and the purposed draft documents for TechShare LGC.
Purchasing Department Action
No action by Purchasing at this time. cw
HR and/or IT Action

Budget Department Action
Budgeted funds available upon adoption of the FY 2019 Budget for TechShare JCMS. General Fund (0001).
Auditor's Office Action
Funds available in the General Fund. Budget anticipated to be approved for FY 2019.
Commissioners Court
CUC TechShare JCMS agreement and the CUC moving TechShare to a corporation "TechShare LGC" under the local government corporation permitted by Subchapter D, Chapter 431, Texas Transportation Code and Chapter 394, Texas Local Government Code, and shall be a governmental unit within the meaning of Section 101.001 Texas Civil Practices and Remedies Code, Information Technology.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

235,876

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-10001-0001-41-30-0000-637503

Fund Transfers

Remarks:

Attachments
Court Order
TechSHare LGC Memo
JCMS 2018 Current Agreement
JCMS FY19 Budget
JCMS 2013 Agreement
JCMS Email Schedule
TechShare ILA & TechShare LGC Comparison
TechShare LGC Bylaws Draft
TechShare LGC Certification Draft
TechShare SaaS ILA Draft


AI-33858		7.
Commissioners Court
Meeting Date:	08/13/2018
RTC Monthly Update
Department:	Administrative Services
Request Type:	GENERAL

Information
Department Action
RTC monthly update, Commissioner, Precinct 4.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
RTC monthly update, Commissioner, Precinct 4.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
No file(s) attached.


AI-45198
Commissioners Court
Meeting Date:	08/13/2018
Board/Committee Appointment(s) – Civil Service Commission
Submitted By:	Julie Rutherford
Department:	Human Resources
Request Type:	EXECUTIVE	Agenda Area:	Personnel

Information
Department Action
Discussion, consideration and any action by Commissioners Court to appoint (or reappoint) a representative to the Collin County Civil Service Commission. The current term for Kenneth Bangs expires 8/22/2018.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by B&F
Auditor's Office Action
No action by Auditor.
Commissioners Court
Civil Service Commission.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order


AI-45251
Commissioners Court
Meeting Date:	08/13/2018
Contemplation of Litigation–Property at 2468 County Road 337
Department:	Administrative Services
Request Type:	EXECUTIVE	Agenda Area:	Legal

Information
Department Action
Contemplation of litigation and any action related to the property at 2468 County Road 337, Administrative Services.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Contemplation of litigation and any action related to the property at 2468 County Road 337, Administrative Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order


AI-45276
Commissioners Court
Meeting Date:	08/13/2018
TCEQ proceeding for Collin County MUD No. 2
Submitted By:	Nicole Gillespie
Department:	Administrative Services
Request Type:	EXECUTIVE	Agenda Area:	Legal

Information
Department Action
TCEQ proceeding for Collin County MUD No. 2, Administrative Services.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
TCEQ proceeding for Collin County MUD No. 2, Administrative Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order



AGENDA

Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney August 13, 2018 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Commissioner Webb Pledge of Allegiance – Judge Self Pledge of Allegiance to the Texas Flag – Commissioner Fletcher

COMMISSIONERS COURT MEETING


				DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.	AI-45283 Notification Only	Personnel Appointments, Human Resources.

		2.	AI-45284 Notification Only	Personnel Changes, Human Resources.

				FYI NOTIFICATION

		1.	AI-34688 Notification Only	Outstanding Agenda Items, Commissioners Court.

		2.	AI-45271 Notification Only	Addendum No. 1 and No. 2 to Vending Services (IFB No. 2018-172) to make various changes to the Invitation for Bid, Purchasing.

		3.	AI-45268 Notification Only	Change Order No. 1 to Construction, Bridge, County Road 613 at Groves Creek (IFB No. 2017-357) with Ashlar Contracting Company to make various changes to the contract, Engineering.

		4.	AI-45129 Notification Only	P–Card Disbursements, Auditor.

1.				Call to order. The court will convene in open session for consideration of the following business matters:

2.				Public Comments.

3.				Presentation/Recognition.

4.				Consent agenda to approve:

	a.		AI-45226 Approved	Disbursements for the period ending August 7, 2018, Auditor.

	b.		AI-45227 Approved	Indigent Defense Disbursements, Auditor.

	c.			Advertisement(s):

		1.	AI-45166 Approved	Culverts, Bands, Drop Structure (IFB No. 2018-261), Public Works.

		2.	AI-45188 Approved	Fencing, Labor & Materials, All Inclusive (IFB No. 2018-262), Public Works.

		3.	AI-45257 Approved	Road Materials, Emulsified Asphalt (IFB No. 2018-288), Public Works.

		4.	AI-45170 Approved	Road Striping (IFB No. 2018-171), Public Works.

	d.			Award(s):

		1.	AI-45229 Approved	Vending Services (IFB No. 2018-172) to SPG Vending Solutions, Inc., Facilities.

		2.	AI-45245 Approved	Software Maintenance, Cisco Unified Communications Licensing (CUWL) Phone (Contract No. 2018-314) to Netsync Network Solutions, Inc., approval of an agreement with Key Government Finance, Inc. and further authorize the Purchasing Agent to finalize and execute the Payment Plan Agreement and the County Judge to finalize and execute the Purchaser’s Certificate, Information Technology.

	e.			Agreement(s):

		1.	AI-45165 Approved	Interlocal Agreement with the Double R Municipal Utility District No. 1 of Hunt County to provide for the maintenance, repair and improvement of portions of County Road No. 679, Public Works.

		2.	AI-45171 Approved	Interlocal Cooperation Agreement with the City of Frisco for Road and Bridge Improvements effective through and including September 30, 2022, Public Works.

		3.	AI-45265 Approved	Interlocal Agreement with the City of Josephine to FDR/TCP/Stripe Hubbard Road, Public Works.

	f.			Contract Renewal(s):

		1.	AI-45169 Approved	Fuel (IFB No. 2017-128) with Petroleum Traders Corporation to extend the contract for one (1) year through and including September 30, 2019, Public Works.

	g.			Budget adjustment(s)/amendment(s):

		1.	AI-45266 Approved	$150,000 to cover legal expenses for right-of-way acquisition along the Outer Loop, Special Projects.

	h.			Receive and File, Auditor:

		1.	AI-45246 Approved	Investment Report (2nd Quarter FY2018).

	i.			Filing of the Minute(s), County Clerk:

		1.	AI-45250 Approved	July 23, 2018.

	j.			Miscellaneous

		1.	AI-45243 Approved	Re-designation of Private Road 5650 to RoseMary Barn Ln (with associated address updates), GIS/Rural Addressing.

		2.	AI-45261 Approved	Renewal for software maintenance with Dominion Voting Systems, Inc. for the period October 1, 2018 through and including September 30, 2019, Information Technology.

		3.	AI-45192 Approved	Sale of the abandoned portion of County Road 953 (.246 acre tract of surplus Collin County right-of-way located along County Road 953 south of County Road 951 in Snavely Acres) to Mr. and Mrs. Copp upon payment of $12,300 and further approval of the associated documents, Public Works.

		4.	AI-45190 Approved	Trim and remove brush and tree limbs on private property on CR 475 and install a drop inlet structure, Public Works.

		5.	AI-45285 Approved	Personnel Appointments, Human Resources.

		6.	AI-45286 Approved	Personnel Changes, Human Resources.

				GENERAL DISCUSSION

				Presentation, discussion and any action regarding:

5.			AI-45216 No Action Taken	Ancillary Benefit Presentation, Human Resources.

6.			AI-45259 Approved	CUC TechShare JCMS agreement and the CUC moving TechShare to a corporation "TechShare LGC" under the local government corporation permitted by Subchapter D, Chapter 431, Texas Transportation Code and Chapter 394, Texas Local Government Code, and shall be a governmental unit within the meaning of Section 101.001 Texas Civil Practices and Remedies Code, Information Technology.

7.			AI-33858 No Action Taken	RTC monthly update, Commissioner, Precinct 4.

8.				Possible future agenda items by Commissioners Court without discussion.

				EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

				Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:

				Board/Committee Appointments (551.0745)

				To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee.

			AI-45198 Approved	Civil Service Commission.

				Legal (551.071)

			AI-45251 Approved	Contemplation of litigation and any action related to the property at 2468 County Road 337, Administrative Services.

			AI-45276 Approved	TCEQ proceeding for Collin County MUD No. 2, Administrative Services.

				Any action resulting from the executive session.

				The court reserves the right to convene into executive session throughout this meeting.

				Adjourn.



				___________________________ Keith Self COUNTY JUDGE COLLIN COUNTY, T E X A S

				CERTIFICATION:

				I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2018 at _______ o'clock _____.M.



				___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



				___________________________ Deputy

				NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.