Agenda


AI-34688			1.
Commissioners Court
Meeting Date:	02/04/2019
Outstanding Agenda Items
Department:	Administrative Services
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
Outstanding Agenda Items, Commissioners Court.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Outstanding Agenda Items, Commissioners Court.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Outstanding Agenda Items


AI-46027			2.
Commissioners Court
Meeting Date:	02/04/2019
SCAAP 2017 Budget Amendment
Submitted For:	Jeff May	Submitted By:	Janna Benson-Caponera
Department:	Auditor
Request Type:	FYI	Agenda Area:	Ntfy/Bdgt Amendment

Information
Department Action
This is notification to Commissioners Court to set up the expenditure and revenue estimate budgets in the amount of $199,205 for the SCAAP fund to cover the cost of overtime and other jail expenditures in FY 2019. SCAAP funds can only be used for correctional purposes only.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Per budget amendment attached in the amount of $199,205 for SCAAP Grant Award to be used for correctional related duties only. 1051 - SCAAP Fund
Auditor's Office Action
Funds available in the SCAAP Fund per budget amendment attached.
Commissioners Court
Budget amendment in the amount of $199,205 to establish the budget for the FY 2017 SCAAP Grant, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$199,205

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	GT130F 1051-500300010-504015

Fund Transfers

Remarks:

Attachments
Memo
Award
Expenditure Budget
Revenue Budget
Munis Proof


AI-46078		3.
Commissioners Court
Meeting Date:	02/04/2019
Turnover
Department:	Human Resources
Request Type:	HUMAN RESOURCES

Information
Department Action
Turnover
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Turnover, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
December Turnover


AI-46079		4.
Commissioners Court
Meeting Date:	02/04/2019
Voluntary Terminations
Department:	Human Resources
Request Type:	HUMAN RESOURCES

Information
Department Action
Voluntary Terminations
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Voluntary Terminations, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Voluntary Terminations


AI-46023		4.a.
Commissioners Court
Meeting Date:	02/04/2019
Disbursements
Submitted For:	Jeff May
Department:	Auditor
Request Type:	CONSENT

Information
Department Action
Disbursements for the period ending January 29, 2019, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Disbursements for the period ending January 29, 2019, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Disbursements
Debt Services Disbursements


AI-46024		4.b.
Commissioners Court
Meeting Date:	02/04/2019
Indigent Defense Disbursements
Submitted For:	Jeff May
Department:	Auditor
Request Type:	CONSENT

Information
Department Action
Indigent Defense Disbursements, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Indigent Defense Disbursements, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
FY2019 Court Appointed Representation Disbursements for 2.4.19 Court


AI-46047			4.c.
Commissioners Court
Meeting Date:	02/04/2019
Property tax refunds
Department:	Tax Assessor/Collector
Request Type:	CONSENT	Agenda Area:	Tax Refunds

Information
Department Action
1 Property tax refund totaling $25,014.50.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by B&F.
Auditor's Office Action
Refunds have been audited. Records can be reviewed at the Tax office.
Commissioners Court
Tax refunds totaling $25,014.50, Tax Assessor/Collector.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

n/a

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Summary sheet 2/4/19


AI-45857			4.d.1.
Commissioners Court
Meeting Date:	02/04/2019
Award RFQ 2018-359, Professional Services, General Civil Engineering Consulting
Submitted For:	Clarence Daugherty
Department:	Engineering
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
We request Commissioners’ Court award RFQ 2018-359 to the most qualified offeror. After review of the submittals it was determined that they have the qualifications and experience needed to meet the County’s requirements.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to award RFQ 2018-359, Professional Services, General Civil Engineering Consulting, to the highest evaluated offeror per the attached documentation. Further authorize the Purchasing Agent to finalize and execute the engineering services agreement. MD
HR and/or IT Action

Budget Department Action
Budgeted funds available on an as needed basis for the award of RFQ 2018-359, Professional Services, General Civil Engineering Consulting. Road & Bridge Fund (1010).
Auditor's Office Action
Funds available in the Road and Bridge Fund.
Commissioners Court
Professional Services, General Civil Engineering Consulting (RFQ No. 2018-359) and further authorize the Purchasing Agent to finalize and execute the Engineering Services Agreement, Engineering.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	1010-75020-0001-68-30-0000-626401

Fund Transfers

Remarks:

Attachments
Court Order
agenda memo
Scoring Summary


AI-46053			4.d.2.
Commissioners Court
Meeting Date:	02/04/2019
"FY2019 - Standard Hardware Award"
Submitted For:	Caren Skipworth	Submitted By:	Christina Divers
Department:	Information Technology
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
The Collin County Information Technology department requests approval to award to the below listed vendors the following hardware purchases. Account Code: 0001-06019-0009-41-30-0000-668704 Zones, Inc: - Line #6: 24” Monitors - $103,941.00 - Line #9: 6' Display Port to Display Port Cable - $2,574.00 - Line #10: HDMI to VGA Adaptor - $4,617.00 GTS: - Line #1.1 – 1.6: Tablet - Dell Latitude 5290 w/Accessories - $285,949.50 - Line #2.1 – 2.5: Laptop - Dell 7390 2-in-1 w/Accessories - $278,707.50 - Line #3: Backpack - Dell Urban Backpack - Qty TBD - Line #4: Rolling Laptop Case – Qty TBD - Line #5.1 - 5.2: Desktop – Dell Optiplex 3060 w/Accessories - $238,680.00 - Line #7: 4 port USB hubs 3.0 Hub - $2,925.00 - Line #8: Portable USB 3.0 Bd/DVD/CD Burner - $19,837.50 Account Code: To be provided by Sheriff’s Office. GTS: - Line #11.1 – 11.2: MDC - Dell Latitude 5420 - $47,280.45 Please note that justification memo has been provided to Purchasing for selected hardware in attached document to this court agenda request.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to award Coop Quote 2019-029 to GTS Technology Solutions, Inc. through DIR Contract No. DIR-TSO-3763 and to Zones, LLC through TIPS Contract 180306 for the County's annual contract for Desktops, Laptops, Tablets, Mobile Data Computers and Accessories per the attached contract data sheet as evaluated by the Information Technology Department. The award for line item 5 is being recommended to GTS Technology Solutions, Inc. by the Information Technology Department based upon factors outside of lowest responsive price. Both GTS Technology Solutions, Inc. and Lenovo, Inc. quoted brands stated in the specifications as approved by Court Order No. 2018-978-11-12. DC
HR and/or IT Action

Budget Department Action
Budgeted funds available for the award of Coop Quote 2019-029 through DIR Contract DIR-TSO-3763 and TIPS Contract 180306 for the FY 2019 Hardware Refresh as well as other adopted devices through out the county.
Auditor's Office Action
Funds available in various funds per attached.
Commissioners Court
Annual Contract for Desktops, Laptops, Tablets, Mobile Data Computers and Accessories (Coop Quote No. 2019-029) to GTS Technology Solutions, Inc. and Zones, LLC, Information Technology.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	Various

Fund Transfers

Remarks:

Attachments
Court Order
2019 - Standard Hardware Award - Court Memo
2019 - Standard Hardware Award - Justification to Purchasing
Bid Tabulation
Contract Data
1295-GTS
GTS 2270
GTS 2252
GTS Award Letter
1295-Zones
Zones 2270
2252 Cert Zones LLC
Award Letter Zones LLC


AI-46059			4.d.3.
Commissioners Court
Meeting Date:	02/04/2019
FY19 Maintenance Renewal – ProofPoint Essentials Security Suite
Submitted By:	Greg Elliott
Department:	Information Technology
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
The Information Technology department is requesting Commissioner Court to authorize award of the ProofPoint Essentials Security Suite software maintenance renewal to SHI as the lowest cost vendor. The software provides spam and phishing detection, email archiving, email retention, and search capabilities. The FY19 renewal is budgeted as part of the non-departmental budget request funded under account number 0001-10001-0001-41-30-0000-637503.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to award Coop Quote 2019-098 through DIR Contract No. DIR-TSO-3480 for Software Subscription and Archival Services, Proofpoint - Email Spam, Virus Protection to SHI Government Solutions, Inc. DC
HR and/or IT Action

Budget Department Action
Budgeted funds available in Non Departmental Software Maintenance in the amount of $143,321.38 for the award of Coop Quote 2019-098 through DIR Contract DIR-TSO-3480 for Software Subscription and Archival Services, Proofpoint - Email Spam, Virus Protection. General Fund (0001).
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
Software Subscription and Archival Services, Proofpoint – Email Spam, Virus Protection (Coop Quote No. 2019-098) to SHI Government Solutions, Inc., Information Technology.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

143,321.38

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-10001-0001-41-30-0000-637503

Fund Transfers

Remarks:

Attachments
Court Order
Court Memo
Award Letter
2019-098 Contract Data
Bid Tabulation
1295
2270
2252-SHI


AI-46057			4.d.4.
Commissioners Court
Meeting Date:	02/04/2019
Award of RFQ 2019-006 Professional Services, Mix Design Emulsion
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
Public Works requests Commissioners Court approval to award 2019-006 Professional Services, Mix Design for Emulsion Stabilized Subgrade to sole offerer.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to award RFQ 2019-006 Mix Design for Emulsion Stabilized Subgrade to the sole evaluated offeror and further authorize the Purchasing Agent to finalize and execute the engineering services agreement. gz
HR and/or IT Action

Budget Department Action
Budgeted funds available for the award of RFQ 2019-006, Mix Design for Emulsion Stabilized Subgrade in the Road & Bridge Fund (1010).
Auditor's Office Action
Funds available in the Road and Bridge Fund.
Commissioners Court
Professional Services, Mix Design for Emulsion Stabilized Subgrade (RFQ No. 2019-006) and further authorize the Purchasing Agent to finalize and execute the Engineering Services Agreement, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	1010-75001-0001-68-30-0000-637529
2:	1010-75001-0001-68-30-0000-637532

Fund Transfers

Remarks:

Attachments
Court Order


AI-46058			4.d.5.
Commissioners Court
Meeting Date:	02/04/2019
Award of Bid 2018-263
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
Public Works requests Commissioners Court approval to award bid 2018-263, Body Repair and Painting for Light, Medium and Heavy Duty Vehicles as follows: Light Duty Vehicle - Primary Vendor (Maaco) - Secondary Vendor (El Dorado) Medium Duty Vehicle - Maaco Heavy Duty Vehicle - Maaco
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to award IFB 2018-263, Services: Body Repair And Painting For Light, Medium & Heavy Duty Vehicles to the lowest and best bidders meeting specifications per the attached documentation. jdg
HR and/or IT Action

Budget Department Action
Budgeted funds available for the award of IFB 2018-263, Services, Body Repair and Painting for Light, Medium & Heavy Duty Vehicles in the General Fund (0001) and Road and Bridge Fund (1010).
Auditor's Office Action
Funds available in the General Fund and the Road and Bridge Fund.
Commissioners Court
Services: Body Repair And Painting For Light, Medium & Heavy Duty Vehicles (IFB No. 2018-263) to various vendors, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-44001-0009-60-30-0000-637526
2:	1010-75001-0001-68-30-0000-637562

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Contract Award Data
Bid Tabulation
Department Evaluation
Award Letter-Maaco
Award Letter-El Dorado
1295-Maaco
1295-El Dorado
2270-Maaco
2270-El Dorado
2252-Maaco
2252-El Dorado


AI-46019			4.d.6.
Commissioners Court
Meeting Date:	02/04/2019
Award of Cargo Van Contract 2019-073
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
Public Works requests Commissioners Court approval to award the Cargo Van (Contract #2019-073) to Sam Pack's Five Star Ford.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to award contract 2019-073, Vehicle, Cargo Van, to Sam Pack's Five Star Ford, Ltd., through their State of Texas Smartbuy Contract No. 070-A1, for the amount of $25,163.00. MD
HR and/or IT Action

Budget Department Action
Budgeted funds available in the amount of $25,163 for the award of Contract 2019-073, Vehicle, Cargo Van in the General Fund (0001).
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
Vehicle, Cargo Van (Contract No. 2019-073) to Sam Pack’s Five Star Ford, Ltd., Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

25,163

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	BDM4401 0001-440010009-809070

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Purchasing request
Tabulation
Form 1295
2252 Certification
2270 Verification


AI-46076			4.e.1.
Commissioners Court
Meeting Date:	02/04/2019
Agreement To Display Statue
Submitted For:	Bill Bilyeu	Submitted By:	Nicole Gillespie
Department:	Administrative Services
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
Agreement regarding the loan and display of a statue in the Collin County Courthouse.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by B&F
Auditor's Office Action
No action by Auditor.
Commissioners Court
Agreement to display a statue in the Collin County Courthouse on loan from Siebman Forrest Burg & Smith, LLP and Barbara White Boyd, Administrative Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Agreement


AI-46064			4.e.2.
Commissioners Court
Meeting Date:	02/04/2019
Interlocal Agreement with The North Central Texas Emergency Communications District (NCT9-1-1)
Submitted By:	Nicole Gillespie
Department:	Administrative Services
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
Interlocal Agreement with The North Central Texas Emergency Communications District for Regional 9-1-1 Service.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Interlocal Agreement with the North Central Texas Emergency Communications District for Regional 9-1-1 service and authorize County Judge to execute. sh
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Interlocal Agreement with the North Central Texas Emergency Communications District for Regional 9-1-1 Service, Administrative Service.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Draft Court Order
Interlocal Agreement
Court Order No. 2017-106-02-13


AI-46074			4.e.3.
Commissioners Court
Meeting Date:	02/04/2019
Interlocal Collin College Training Agreement
Submitted For:	Jim Skinner	Submitted By:	Tracy Spurgin
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
This is a request to enter into an Interlocal Agreement with Collin College Public Safety Training Center. The purpose of this Agreement is to provide training through Collin College. Collin College and Training Provider (CCSO) enter into an agreement whereupon Training Provider agrees to pay College for tuition, fees, and/or other services as authorized by this agreement. The duration of the agreement, specific costs covered, and amount for which the Training Provider will be responsible are defined in the attachments. The agreement duration shall be an as needed and open-ended agreement until one party notifies the other party in writing.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Agreement 2019-135 Interlocal Public Safety Training through Collin County Community College District and further authorize the County Judge to execute the same. DC
HR and/or IT Action

Budget Department Action
FY 2019 budgeted funds available. 0001 - General Fund
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
Collin College Public Safety Training Center Agreement with Collin County Community College District, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$118,000

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-50001-0001-64-20-0000-604930

Fund Transfers

Remarks:

Attachments
Court Order
MEMO
Collin College Public Safety Training Center Agreement
Exhibit A
Exhibit B


AI-46063			4.f.1.
Commissioners Court
Meeting Date:	02/04/2019
ILA for Environmental Services - City of Princeton
Department:	Development Services
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
We respectfully request Commissioners’ Court consideration and approval for an extension of an Interlocal Agreement between Collin County and the City of Princeton for Environmental Services for a one (1) year period commencing on October 1, 2018 and continuing through and including September 30, 2019. Payment is bases on current population estimate of 10,560 residents x $.80 per resident. The City of Princeton has requested that Collin County continue to provide Environmental Services within the city limits of Princeton.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Amendment No. 3 to the Interlocal Agreement for Environmental Services between Collin County and City of Princeton for the period October 1, 2018 through September 30, 2019 and authorize Purchasing Agent to execute same. sh
HR and/or IT Action

Budget Department Action
Amendment No. 3 of the ILA for Environmental Services with the City of Princeton. Revenue of $8,448 to Collin County for providing the service. Contract term is October 1, 2018 through September 30, 2019. General Fund (0001).
Auditor's Office Action
Revenues included in the FY 2019 Estimates.
Commissioners Court
No. 3 to the Interlocal Agreement for Environmental Services with the City of Princeton to extend the contract for one (1) year through and including September 30, 2019 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

8,448

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

REVENUE - NO EXPENDITURE TO COLLIN COUNTY

Attachments
Court Order
Memo
ILA Environmental Health - Princeton
Interlocal


AI-46077			4.g.1.
Commissioners Court
Meeting Date:	02/04/2019
Budget Amendment
Submitted For:	Mike Yarbrough	Submitted By:	Sandra Falcon
Department:	Justice of the Peace, Precinct 4
Request Type:	CONSENT	Agenda Area:	Budget Adj/Amend

Information
Department Action
I will need to transfer $1745.00 from the Justice Court Technology Shared Fund to the JP4 Fund. The funds are to purchase electronics for the office staff. We are needing two new printers to replace the ones that are not able to be repaired. We also need a more efficient printer for the front counter as it is used by multiple clerks at a high volume of rate. The printer currently in use is requiring much more color ink and we need a high volume capacity printer that uses black ink only.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Funds available to establish the budget in the amount of $1,745.00 for the purchase of electronic equipment. (1028)-Justice Court Technology Fund.
Auditor's Office Action
Funds available in the Justice Court Technology Fund.
Commissioners Court
$1,745 for the purchase of electronic equipment utilizing the Justice Court Technology Fund, Justice of the Peace, Precinct 4.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$1,745.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	1028-24040-0001-44-30-0000-668704

Fund Transfers

Remarks:

FY 2019 Budget Amendment Totaling $1,745.

Attachments
Court Order
Memo
Journal Proof Report


AI-46065			4.g.2.
Commissioners Court
Meeting Date:	02/04/2019
Budget Amendment Spay/Neuter Fund
Department:	Development Services
Request Type:	CONSENT	Agenda Area:	Budget Adj/Amend

Information
Department Action
We respectfully request Commissioners’ Court approve the revised budget amendment for donations received and deposited from November 1,2018 to November 30,2018 to be transferred to our Spay/Neuter line item to fund the Spay/Neuter Program.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Funds available in the Spay Neuter Fund (5991) for a Budget Amendment in the amount of $6,071 for donations received in November 2018.
Auditor's Office Action
Funds available in the Animal Shelter Donations Fund. Budget amendment will be processed upon approval. Year to date FY 2019 donations recorded = $11,599.85. Inception to date donations recorded = $767,207.98 through November 30, 2018.
Commissioners Court
$6,071 to reallocate funds for the Spay/Neuter Program, Development Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

6,071

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	5991-83002-0047-64-30-0000-626583

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Back-up
MUNIS


AI-46060			4.h.1.
Commissioners Court
Meeting Date:	02/04/2019
Commissioners' Court Meeting Minutes, January 14, 2019
Department:	County Clerk
Request Type:	CONSENT	Agenda Area:	Minutes

Information
Department Action
Commissioners' Court Meeting Minutes, January 14, 2019
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by B&F.
Auditor's Office Action
No action by Auditor.
Commissioners Court
January 14, 2019.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Minutes


AI-46071			4.i.1.
Commissioners Court
Meeting Date:	02/04/2019
Juvenile Drug Court Grant Application
Submitted By:	H. Lynn Hadnot
Department:	Juvenile Probation
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
The Juvenile Probation Department is seeking to apply for a grant from the Governor's Criminal Justice Division to help fund operations of the 417th Juvenile Drug Court, the SOAR Program. These funds will be used to fund substance abuse treatment services for program participants. The grant request is for $50,000.00 with no county match.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to apply for grant for 417th Juvenile Drug Court, SOAR Program from the Office of Governor (OOG) Criminal Justice Division (CJD) for the period September 1, 2019 through August 31, 2020 and authorize County Judge to execute same. sh
HR and/or IT Action

Budget Department Action
Federal Grant in the amount of $50,000 to fund the FY 2020 Juvenile SOAR Program. No county match required. Grant will cover in-patient and out-patient substance abuse treatment services for juvenile SOAR Program participants. Grant period is September 1, 2019 through August 31, 2020.
Auditor's Office Action
Grant application has been reviewed by the grant review committee as per attached. Grant is to provide in-patient and out-patient substance abuse treatment services for juvenile SOAR program participants. Federal grant funds in the amount of $50,000 with no county match required. Grant period is from 9/1/19 through 8/31/20.
Commissioners Court
Grant application and resolution for the FY 2020 Specialty Court Program Grant through the Office of the Governor (OOG), Criminal Justice Division (CJD), Juvenile Probation.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Memorandum
Grant Summary Form
FY20 Specialty Courts eGrants Application
FY20 Specialty Courts Resolution
CEO-LE Cert-Assurance Form
Request for Application – RFA DC-Specialty Courts - PY20
SOGA-General Responsibilities Memo
Grant review committee form


AI-46098			4.i.2.
Commissioners Court
Meeting Date:	02/04/2019
Personnel Appointments
Submitted For:	Cynthia Jacobson
Department:	Human Resources
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Appointments, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Appointments, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Personnel Appointments


AI-46099			4.i.3.
Commissioners Court
Meeting Date:	02/04/2019
Personnel Changes
Submitted For:	Cynthia Jacobson
Department:	Human Resources
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Changes, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Changes, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Personnel Changes


AI-46095		5.
Commissioners Court
Meeting Date:	02/04/2019
Parameters Order for Series 2019 Bonds
Submitted By:	Monika Arris
Department:	Budget/Finance
Request Type:	GENERAL

Information
Department Action
Approval of Parameters Order for Series 2019 Bonds.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
The County is issuing $156.455 million of voter authorized bonds. Request approval of Parameter Bond Order allowing the bonds to be priced at any time and in any interest rate environment that is advantageous to the County limited by the parameters set by Commissioners Court.
Auditor's Office Action
No action by Auditor at this time.
Commissioners Court
Approval of Parameters Order for Series 2019 Bonds, Budget.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Presentation
perameters order


AI-46115		6.a.
Commissioners Court
Meeting Date:	02/04/2019
Board/Committee Appointments
Department:	Administrative Services
Request Type:	GENERAL

Information
Department Action
Consideration, discussion and any action regarding Board/Committee Appointments, Commissioners Court.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Courthouse Security Committee.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Email


AI-38983		7.
Commissioners Court
Meeting Date:	02/04/2019
North Central Texas Council of Govenments (NCTCOG) Executive Board Monthly Update
Department:	Administrative Services
Request Type:	GENERAL

Information
Department Action
North Central Texas Council of Govenments (NCTCOG) Executive Board monthly update, County Judge.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
North Central Texas Council of Governments (NCTCOG) Executive Board monthly update, County Judge.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
No file(s) attached.


AI-45660		8.
Commissioners Court
Meeting Date:	02/04/2019
86th Legislative Agenda for 2019
Department:	Commissioners Court
Request Type:	GENERAL

Information
Department Action
86th Legislative Agenda for 2019, Commissioners Court.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
86th Legislative Agenda for 2019, Commissioners Court: Proposed Magistrate Bill Ad Litem Costs Additional District Courts Creation of the Van Alstyne Municipal Utility District No. 2 Creation of the North Celina Municipal Management District No. 3 Lakehaven Municipal Utility District of Collin County Texas CUC – Principles of the Urban Counties Policy Platform Texas CUC – Bills Filed

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Collin County Commissioners Court leg agenda
Proposed Magistrate Bill
Ad Litem Costs
Additional District Courts
Creation of the Van Alstyne MUD No. 2
Creation of the North Celina Muicipal Management District No. 3
Lakehaven Municipal Utility District of Collin County
SB2/HB2
TX CUC - Principles of the Urban Counties Policy Platform
TX CUC – BillsFiled1.17.19_1.23.19


AI-45977
Commissioners Court
Meeting Date:	02/04/2019
Early Release Payment Policy
Submitted For:	Jeff May	Submitted By:	Patricia Campbell
Department:	Auditor
Request Type:	EXECUTIVE	Agenda Area:	Legal

Information
Department Action
Occasionally it is necessary to release payments before Commissioners Court approval to prevent harm to the County and/or to a vendor or payee. An unwritten procedure has been used in the past in which approval from the Auditor and the County Judge or County Administrator has approved on a form prescribed by the Auditor. The attached Early Release Payment Policy will set rules and officially document this process. Please consider adopting this policy.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget Department.
Auditor's Office Action
As per attached.
Commissioners Court
Consult with an attorney regarding the adoption of an Early Release Payment Policy.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
No file(s) attached.



AGENDA

Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney February 4, 2019 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Commissioner Fletcher Pledge of Allegiance – Commissioner Williams Pledge of Allegiance to the Texas Flag – Commissioner Hale

COMMISSIONERS COURT MEETING


				FYI NOTIFICATION

		1.	AI-34688 Notification Only	Outstanding Agenda Items, Commissioners Court.

		2.	AI-46027 Notification Only	Budget amendment in the amount of $199,205 to establish the budget for the FY 2017 SCAAP Grant, Auditor.

		3.	AI-46078 Notification Only	Turnover, Human Resources.

		4.	AI-46079 Notification Only	Voluntary Terminations, Human Resources.

1.				Call to order. The court will convene in open session for consideration of the following business matters:

2.				Public Comments.

3.				Presentation/Recognition.

4.				Consent agenda to approve:

	a.		AI-46023 Approved	Disbursements for the period ending January 29, 2019, Auditor.

	b.		AI-46024 Approved	Indigent Defense Disbursements, Auditor.

	c.		AI-46047 Approved	Tax refunds totaling $25,014.50, Tax Assessor/Collector.

	d.			Award(s):

		1.	AI-45857 Approved	Professional Services, General Civil Engineering Consulting (RFQ No. 2018-359) and further authorize the Purchasing Agent to finalize and execute the Engineering Services Agreement, Engineering.

		2.	AI-46053 Approved	Annual Contract for Desktops, Laptops, Tablets, Mobile Data Computers and Accessories (Coop Quote No. 2019-029) to GTS Technology Solutions, Inc. and Zones, LLC, Information Technology.

		3.	AI-46059 Approved	Software Subscription and Archival Services, Proofpoint – Email Spam, Virus Protection (Coop Quote No. 2019-098) to SHI Government Solutions, Inc., Information Technology.

		4.	AI-46057 Approved	Professional Services, Mix Design for Emulsion Stabilized Subgrade (RFQ No. 2019-006) and further authorize the Purchasing Agent to finalize and execute the Engineering Services Agreement, Public Works.

		5.	AI-46058 Approved	Services: Body Repair And Painting For Light, Medium & Heavy Duty Vehicles (IFB No. 2018-263) to various vendors, Public Works.

		6.	AI-46019 Approved	Vehicle, Cargo Van (Contract No. 2019-073) to Sam Pack’s Five Star Ford, Ltd., Public Works.

	e.			Agreement(s):

		1.	AI-46076 Approved	Agreement to display a statue in the Collin County Courthouse on loan from Siebman Forrest Burg & Smith, LLP and Barbara White Boyd, Administrative Services.

		2.	AI-46064 Held	Interlocal Agreement with the North Central Texas Emergency Communications District for Regional 9-1-1 Service, Administrative Service.

		3.	AI-46074 Approved	Collin College Public Safety Training Center Agreement with Collin County Community College District, Sheriff.

	f.			Amendment(s):

		1.	AI-46063 Approved	No. 3 to the Interlocal Agreement for Environmental Services with the City of Princeton to extend the contract for one (1) year through and including September 30, 2019 and further authorize the Purchasing Agent to finalize and execute same, Development Services.

	g.			Budget adjustment(s)/amendment(s):

		1.	AI-46077 Approved	$1,745 for the purchase of electronic equipment utilizing the Justice Court Technology Fund, Justice of the Peace, Precinct 4.

		2.	AI-46065 Approved	$6,071 to reallocate funds for the Spay/Neuter Program, Development Services.

	h.			Filing of the Minute(s), County Clerk:

		1.	AI-46060 Approved	January 14, 2019.

	i.			Miscellaneous

		1.	AI-46071 Approved	Grant application and resolution for the FY 2020 Specialty Court Program Grant through the Office of the Governor (OOG), Criminal Justice Division (CJD), Juvenile Probation.

		2.	AI-46098 Approved	Personnel Appointments, Human Resources.

		3.	AI-46099 Approved	Personnel Changes, Human Resources.

				GENERAL DISCUSSION

				Presentation, discussion and any action regarding:

5.			AI-46095 Approved	Approval of Parameters Order for Series 2019 Bonds, Budget.

6.				Board/Committee Appointments, Commissioners Court:

	a.		AI-46115 Approved	Courthouse Security Committee.

7.			AI-38983 No Action Taken	North Central Texas Council of Governments (NCTCOG) Executive Board monthly update, County Judge.

8.			AI-45660 Approved	86th Legislative Agenda for 2019, Commissioners Court: Proposed Magistrate Bill Ad Litem Costs Additional District Courts Creation of the Van Alstyne Municipal Utility District No. 2 Creation of the North Celina Municipal Management District No. 3 Lakehaven Municipal Utility District of Collin County Texas CUC – Principles of the Urban Counties Policy Platform Texas CUC – Bills Filed

9.				Possible future agenda items by Commissioners Court without discussion.

				EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

				Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:

				Legal (551.071)

			AI-45977 No Action Taken	Consult with an attorney regarding the adoption of an Early Release Payment Policy.

				Any action resulting from the executive session.

				The court reserves the right to convene into executive session throughout this meeting.

				Adjourn.



				___________________________ Chris Hill COUNTY JUDGE COLLIN COUNTY, T E X A S

				CERTIFICATION:

				I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2019 at _______ o'clock _____.M.



				___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



				___________________________ Deputy

				NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.