Agenda


AI-46738		1.
Commissioners Court
Meeting Date:	06/24/2019
Personnel Appointments
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	DECISIONS MANDATED

Information
Department Action
Personnel Appointments, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Appointments, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Appointments


AI-46735		2.
Commissioners Court
Meeting Date:	06/24/2019
Personnel Changes
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	DECISIONS MANDATED

Information
Department Action
Personnel Changes, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Changes, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Personnel Changes


AI-34688			1.
Commissioners Court
Meeting Date:	06/24/2019
Outstanding Agenda Items
Department:	Administrative Services
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
Outstanding Agenda Items, Commissioners Court.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Outstanding Agenda Items, Commissioners Court.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Outstanding Items


AI-46671			2.
Commissioners Court
Meeting Date:	06/24/2019
P-card Disbursement
Submitted By:	Patricia Campbell
Department:	Auditor
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
P-card Disbursement
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget & Finance.
Auditor's Office Action
As per attached.
Commissioners Court
P-Card Disbursements, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Disbursements


AI-46695			3.
Commissioners Court
Meeting Date:	06/24/2019
Addendums 1 & 2: IFB 2019-183, Construction, Reroof Collin County 920 E. Park Blvd., Plano
Department:	Purchasing
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
FYI Notification of Addendums 1 & 2 to IFB 2019-183, Construction, Reroof Collin County 920 E. Park Blvd., Plano. jdg
Purchasing Department Action
FYI Notification of Addendums 1 & 2 to IFB 2019-183, Construction, Reroof Collin County 920 E. Park Blvd., Plano. jdg
HR and/or IT Action

Budget Department Action
Addendums 1 & 2 to IFB 2019-183, Construction, Reroof Collin County 920 E. Park Blvd., Plano. No action by Budget & Finance.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Addendums No. 1 and No. 2 to Construction, Reroof Collin County 920 E. Park Blvd., Plano (IFB No. 2019-183) to make various changes to the Invitation for Bid, Purchasing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	5501-03020-0018-41-30-0000-615907

Fund Transfers

Remarks:

Attachments
Addendum 1
Addendum 2


AI-46705			4.
Commissioners Court
Meeting Date:	06/24/2019
2019-169 Addendums 1 & 2
Department:	Purchasing
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
FYI Notification of Amendments No. 1 & 2 for RFP 2019-169, GPS Offender Monitoring.
Purchasing Department Action
FYI Notification of Amendments No. 1 & 2 for RFP 2019-169, GPS Offender Monitoring. sh
HR and/or IT Action

Budget Department Action
Budgeted funds available in the FY 2019 budget and will be available for FY 2020 upon adoption of the FY 2020 Budget for RFP 2019-169 for GPS Monitoring Services. General Fund (0001).
Auditor's Office Action
Funds available in the General Fund. Budget anticipated to be approved for FY 2020.
Commissioners Court
Amendments No. 1 and No. 2 to GPS Offender Monitoring (RFP No. 2019-169) to make various changes to the Request for Proposal, Purchasing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-50030-0004-64-30-0000-626440-

Fund Transfers

Remarks:

Attachments
Addendum No. 1
Addendum No. 2


AI-46710			5.
Commissioners Court
Meeting Date:	06/24/2019
IFB 2019-109 Addenda 1-4, CCOL DNT to Preston Rd
Submitted By:	Matt Dobecka
Department:	Purchasing
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
FYI notification of addenda 1-4 for IFB 2019-109, Construction, Road: Collin County Outer Loop from the Dallas North Tollway to Preston Road.
Purchasing Department Action
FYI notification of addenda 1-4 for IFB 2019-109, Construction, Road: Collin County Outer Loop from the Dallas North Tollway to Preston Road, to make various changes to the invitation to bid. MD
HR and/or IT Action

Budget Department Action
Funding available for IFB 2019-109, Construction, Road: Collin County Outer Loop Access Road from Dallas Parkway to East of SH 289. No action by Budget & Finance at this time.
Auditor's Office Action
Bond funds available.
Commissioners Court
Addendums No. 1, No. 2, No. 3, and No. 4 to Construction, Road: Collin County Outer Loop from the Dallas North Tollway to Preston Road (IFB No. 2019-109) to make various changes to the Invitation for Bid, Purchasing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

17,500,000

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	RI18OL001 4215-750300013-809280
2:	RI07095 4210-750300013-809280
3:	RI07095 4211-750300013-809280

Fund Transfers

Remarks:

Attachments
Addendum No. 1
Addendum No. 2
Addendum No. 3
Addendum No. 4


AI-46691		4.a.
Commissioners Court
Meeting Date:	06/24/2019
Disbursements for the period ending June 18, 2019
Submitted By:	Nicole Gillespie
Department:	Administrative Services
Request Type:	CONSENT

Information
Department Action
Disbursements for the period ending June 18, 2019, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Disbursements for the period ending June 18, 2019, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Disbursements


AI-46692		4.b.
Commissioners Court
Meeting Date:	06/24/2019
Indigent Defense Disbursements
Submitted By:	Nicole Gillespie
Department:	Administrative Services
Request Type:	CONSENT

Information
Department Action
Indigent Defense Disbursements, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Indigent Defense Disbursements, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Disbursements


AI-46684			4.c.1.
Commissioners Court
Meeting Date:	06/24/2019
Advertise for Bid: Reroof Collin County 920 E. Park Blvd., Plano
Submitted For:	Bill Burke	Submitted By:	Lisa Bunch
Department:	Construction Projects
Request Type:	CONSENT	Agenda Area:	Advertisement

Information
Department Action
Request Commissioners’ Court consideration and approval to advertise for bid: Reroof Collin County 920 E. Park Blvd., IFB 2019-262. This is an insurance claim due to hail damage.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of specifications for IFB 2019-262, Construction, Reroof Collin County 920 E. Park Blvd., Plano and advertise for same. jdg
HR and/or IT Action

Budget Department Action
Funding to be covered by insurance and a Budget Amendment will be done once the insurance money is received. County Insurance Fund (5501).
Auditor's Office Action
Funds available in the County Insurance Fund.
Commissioners Court
Construction, Reroof Collin County 920 E. Park Blvd., Plano (IFB No. 2019-262), Construction & Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	5501-03020-0018-41-30-0000-615907

Fund Transfers

Remarks:

Insurance Funds.

Attachments
Court Order
Memo
Legal Notice
Bid Packet


AI-46699			4.c.2.
Commissioners Court
Meeting Date:	06/24/2019
RFP #2019-267 for Group Benefit/Insurance
Department:	Human Resources
Request Type:	CONSENT	Agenda Area:	Advertisement

Information
Department Action
Consideration and approval to advertise for RFP #2019-267 for Group Benefit/Insurance for Medical, Pharmacy, Dental, Vision, COBRA, Flexible Spending Account (FSA), Retiree Health Administration, and Stop Loss Coverage for Medical and Pharmacy Benefits.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of specifications for RFP 2019-267, Group Benefit/Insurance for medical, pharmacy, dental, vision, COBRA management, flexible spending accounts (FSA) retiree health adminstration and stop loss coverage for medical and pharmacy benefits and authorize advertisement of same. sh
HR and/or IT Action

Budget Department Action
Budgeted funds available upon adoption of the FY2020 budget.. (Fund 5505, Employee Insurance)
Auditor's Office Action
Funds available in the Employee Insurance Fund. Budget anticipated to be approved for FY 2020.
Commissioners Court
Group Benefit Administration/Insurance for Medical, Pharmacy, Dental, Vision, COBRA Management, FSA Management, and Retiree Health Benefits and Stop Loss Coverage for Medical and Pharmacy Benefits (RFP No. 2019-267), Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	5505-various

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Legal Notice
RFP Packet


AI-46688			4.d.1.
Commissioners Court
Meeting Date:	06/24/2019
Award: Renovations to Beverage Bars in Detention Center Cluster 4
Submitted For:	Bill Burke	Submitted By:	Lisa Bunch
Department:	Construction Projects
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
Request Commissioners’ Court consideration and approval to award: Renovations to Beverage Bars in Detention Center Cluster Four, IFB 2019-140. This is an FY19 approved Permanent Improvement Project.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to award IFB 2019-140, Renovations to Beverage Bars in Detention Center Cluster Four to 1st Choice Restaurant Equipment & Supply, LLC, the lowest and best bid meeting specifications. jdg
HR and/or IT Action

Budget Department Action
Budgeted funds available in the amount of $28,907.25 for the award of IFB 2019-140, Renovations to Beverage Bars in Detention Center Cluster Four in the Permanent Improvement Fund (0499).
Auditor's Office Action
Funds available in the Permanent Improvement Fund.
Commissioners Court
Renovation to Beverage Bars in Detention Center Cluster Four (IFB No. 2019-140) to 1st Choice Restaurant Equipment & Supply, LLC, Construction & Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

28,907.25

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	BDM4004-0499-400108002-809101

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Contract Data
Bid Tabulation
Form 1295
Chapter 2252 Certification
Award Letter


AI-46682			4.d.2.
Commissioners Court
Meeting Date:	06/24/2019
Westlaw Proflex 3 Year Renewal Contract
Submitted By:	Jessica Shaw
Department:	Law Library
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
The attached contract between Thomson Reuters and the Collin County Law Library is for WestlawNext online legal databases access to three (3) subscriptions in the Law Library. The monthly charge for the select modules is $3,972.56 per month. The negotiated contract includes a short bridge (three months) enhancement to our current contract allowing for an additional patron access subscription up to October 1, 2019, at the current contract rate. The three year term has a limited 5% increase in monthly charges after each twelve month period. The three year contract will run congruent with the Collin County budget cycle.
Purchasing Department Action
Request Commissioners’ Court consideration and any action regarding approval to award Coop Contract 2019-264, West Proflexfor Law Library to West Publishing Corporation per DIR contract DIR-LGL-CALIR-02 and authorize Purchasing Agent to execute same. sh
HR and/or IT Action

Budget Department Action
Budgeted funds available upon adoption of the FY 2020 Budget for Coop Contract 2019-264, West Proflector Law Library. Contract renewal is for 3 years with a limited 5% increase on the monthly charges per year for year 2 and year 3. Contract term is October 1, 2019 through September 30, 2022. Law Library Fund (1021).
Auditor's Office Action
Funds available in the Law Library Fund. Budget anticipated to be approved for FY 2020.
Commissioners Court
West Proflex for Law Library (Coop Contract 2019-264) to West Publishing Corporation per DIR Contract DIR-LGL-CALIR-02 and further authorize the Purchasing Agent to finalize and execute associated documents, Law Library.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

59,000

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	1021-04030-0001-44-30-0000-648012-

Fund Transfers

Remarks:

Attachments
Court Order
Dept Memo
Agreement
Agreement Addendum
2252


AI-46645			4.d.3.
Commissioners Court
Meeting Date:	06/24/2019
Award Contract 2019-247
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
Public Works requests Commissioners' Court approval to award one Ford SUV to Silsbee Ford, utilizing the GoodBuy Cooperative Contract. Funding for purchase of this replacement was approved during FY19 budget.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to award contract No. 2019-247 to Silsbee Ford, Inc. for a 2020 Ford PI SUV through the Goodbuy Cooperative Contract No. 19-8F000 for the amount of $33,470.50. MD
HR and/or IT Action

Budget Department Action
Budgeted funds available in the amount of $33,470.50 for the award of Contract No. 2019-247 through the Goodbuy Cooperative Contract No. 19-8F000, One Vehicle, Ford PI SUV, with Silsbee Ford, Inc. (0001)-General Fund.
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
Vehicle, Ford SUV (Contract No. 2019-247) to Silsbee Ford, Inc. through the Goodbuy Cooperative Contract No. 19-8F000, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$33,470.50

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	BDM4402-0001-440010009-809070

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Tabulation
Form 1295
2252 Certification


AI-46659			4.d.4.
Commissioners Court
Meeting Date:	06/24/2019
Award of Vehicle - #2019-258
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
Public Works requests Commissioners' Court approval to award (1) 2019 Ford F150 Pickup to Silsbee Ford. Funding for purchase of this replacement vehicle was approved during the FY19 budget process.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to award contract No. 2019-258 to Silsbee Ford, Inc. for a 2019 Ford F-150 Truck through the Buyboard Cooperative Contract No. 521-16 for the amount of $49,418.50. MD
HR and/or IT Action

Budget Department Action
Budgeted funds available in the amount of $49,418.50 for the award of Contract No. 2019-258 through the Buyboard Cooperative Contract No. 521-16, One Vehicle, Ford F-150 Truck, with Silsbee Ford, Inc. (0001)-General Fund.
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
Vehicle, 2019 Ford F150 Truck (Contract No. 2019-258) to Silsbee Ford, Inc. through the Buyboard Cooperative Contract No. 521-16, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$49,418.50

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	BDM4409-0001-440010009-809070

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Tabulation
Form 1295
2252 Certification


AI-46666			4.d.5.
Commissioners Court
Meeting Date:	06/24/2019
Award #2019-260
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
Public Works requests Commissioners' Court approval to award (2) 2019 Ford F150 pickups to Silsbee Ford. The funding for this purchase was approved during the FY19 budget process.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to award contract No. 2019-260 to Silsbee Ford, Inc. for two (2) 2019 Ford F-150 Trucks through the Buyboard Cooperative Contract No. 521-16 for the amount of $108,884.00. MD
HR and/or IT Action

Budget Department Action
Budgeted funds available in the amount of $108,884.00 for the award of Contract No. 2019-260 through the Buyboard Cooperative Contract No. 521-16, Two Vehicles, Ford F-150 K9 Trucks, with Silsbee Ford, Inc. (0001)-General Fund.
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
Vehicle, 2019 Ford F150 Trucks (Contract No. 2019-260) to Silsbee Ford, Inc. through the Buyboard Cooperative Contract 521-16, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$108,884.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	BDM5003-0001-500010001-809070

Fund Transfers

Remarks:

Attachments
Court Order
memo
Tabulation
Form 1295
2252 Certification


AI-46689			4.d.6.
Commissioners Court
Meeting Date:	06/24/2019
Award of Vehicle - Contract 2019-256
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
Public Works requests Commissioners' Court approval to award one (1) Ford PI SUV for Sheriff replacing unit #55258, a severely hail damaged unit, to Silsbee Ford utilizing the Goodbuy Cooperative Contract #19 8F000.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to award contract No. 2019-256 to Silsbee Ford, Inc. for the purchase of a Ford PI SUV through the Goodbuy Cooperative contract No. 19-8F000 for the amount of $35,954.50 to replace unit 55258 that was severely damaged by hail. MD
HR and/or IT Action

Budget Department Action
Budgeted funds available in the amount of $35,954.50 for the award of Contract No. 2019-256 through the Goodbuy Cooperative Contract No. 19-8F000, One Vehicle, Ford PI SUV, with Silsbee Ford, Inc. (5501)-County Insurance Fund.
Auditor's Office Action
Funds available in the County Insurance Fund.
Commissioners Court
Vehicle, Ford PI SUV (Contract No. 2019-256) to Silsbee Ford, Inc. through the Goodbuy Cooperative Contract No. 19-8F000, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$35,954.50

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	5501-03020-0018-41-30-0000-615906-

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Memo to HR
Photo 1
Photo 2
Photo 3
Photo 4
Tabulation
Form 1295
2252 Certification


AI-46655			4.e.1.
Commissioners Court
Meeting Date:	06/24/2019
Engineering Services Agreement for Final Design of Outer Loop Service Rd, SH289 to FM2478; RI18OL002
Submitted For:	Clarence Daugherty
Department:	Engineering
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
The Engineering Department requests Commissioners Courts authorization to enter into an Engineering Services Agreement with Jacobs Engineering for design of the Collin County Outer Loop Service Road from State Highway 289 east to F.M. Highway 2478. Jacobs (formerly CH2M) previously provided design documents for the CCOL between the Dallas North Tollway and State Highway 289. Additionally, they recently completed schematic plans for the CCOL main lanes and service roads from the Denton/Collin County line east to F.M. Highway 2478. The estimated construction cost for this 3 mile section is $10,236,416 and Jacobs proposed fee is $861,025.43. Of which, $109,898.86 is for incremental services that will only be invoiced if the services are required Jacobs proposed scope and fee is attached and we will be available to answer any questions you might have regarding this project.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of an engineering services agreement, AGR 2019-269, with Jacobs Engineering Group, Inc. for the preparation of the final plans, specifications and estimates for the Collin County Outer Loop Service Road Segment 3B from east of Preston Road (SH 289) to Custer Road (FM 2478) for the amount of $861,025.43. MD Jacobs Engineering Group, Inc. (formerly CH2M) was previously awarded the schematic design for the Collin County Outer Loop from the Denton/Collin County line east to FM 2478 under CCTRA resolution 2016-3003-02-22.
HR and/or IT Action

Budget Department Action
Budgeted funds available in the amount of $861,025.43 for agreement AGR 2019-269 for the preparation of the final plans, specifications and estimates for the Collin County Outer Loop Service Road Segment 38 from East of Preston Road to Custer Road. Unlimited Tax Road Bond 2019 Proposition A (4215).
Auditor's Office Action
Bond funds available.
Commissioners Court
Engineering Services Agreement with Jacobs Engineering Group, Inc. (Agr. No. 2019-269) for the preparation of the final plans, specifications and estimates for the Collin County Outer Loop Service Road, Segment 3B from East of Preston Road (SH 289) to Custer Road (FM 2478), Engineering.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$861,025.43

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	RI18OL002 4215-750300013-809250

Fund Transfers

Remarks:

Attachments
Court Order
agenda memo
Engineering Services Agreement
Location Map
Project Estimate
2252 Certification


AI-46704			4.e.2.
Commissioners Court
Meeting Date:	06/24/2019
Interlocal Agreement with Community ISD regarding FM1138
Submitted For:	Clarence Daugherty
Department:	Engineering
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
The Community ISD is in the process of building a new high school on FM 1138. They need turn lanes before the school opens in August to make the access safe, and the District has to pay for the construction. TxDOT has determined that they have a contractor who can do this work this summer, but TxDOT will only contract with Collin County. Therefore, TxDOT and the Community ISD has asked Collin County to contract both with TxDOT and separately with Community ISD in order to be paid by the District and in turn pay TxDOT for the work. This subject is being presented as two separate agenda items in order to facilitate the process of receiving payment from the Community ISD and making payment to TxDOT. The Community ISD has prepared an Interlocal Agreement which we have reviewed. It is recommended that the Commissioners Court approve the attached Agreement with Community ISD to facilitate the construction of the needed turn lanes for the Community ISD.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Approval for agreement with Community ISD for Collin County to contract with TxDOT on Community ISD's behave for the construction of turn lanes for their new high school on FM 1138. Community ISD is to pay Collin County $836,000 and the County in return will send all of the funds to TxDOT for the construction. Contract with TxDOT for the work on Agenda Item 46714. Road & Bridge Fund (1010).
Auditor's Office Action
Pass through funds from Community ISD to TxDot. No fiscal impact to the Road and Bridge Fund.
Commissioners Court
Interlocal Agreement with Community ISD for the construction of turn lanes on FM 1138, Engineering.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

836,000

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	1010-00000-0000-00-00-0000-21000

Fund Transfers

Remarks:

Attachments
Draft Court Order
agenda memo
Agreement with Community ISD


AI-46700			4.f.1.
Commissioners Court
Meeting Date:	06/24/2019
Contract Amendment - Software changes to VertiQ
Submitted By:	Suzanne Curtis
Department:	Medical Examiner
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
The Medical Examiner's Office requests approval for a contract amendment to cover the cost of modifications/software changes to the Medical Examiner's Case Management System - VertiQ.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Amendment No. 1 to RFP 2015-116, Medical Examiner Case Management System in the amount of $8,400.00 making the new contract amount $148,502.00, per the attached documents, and authorize Purchasing Agent to execute same. cw
HR and/or IT Action

Budget Department Action
Budgeted funds available in the FY 2019 budget to cover the cost of Amendment No. 1 to RFP 2015-116, Medical Examiner Case Management System in the amount of $8,400, for software enhancements, per attached documents. General Fund (0001).
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
No. 1 to Medical Examiner Case Management System (Contract No. 2015-116) with VertiQ Software, LLC to add system modifications and further authorize the Purchasing Agent to finalize and execute same, Medical Examiner.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

8,400.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	BDP09003-0001-090010001-809004

Fund Transfers

Remarks:

PROJECT CODE: BDP09003
ACCOUNT: 0001-09001-0001-64-40-0000-809004-

Attachments
Court Order
Memo - VertiQ
Contract Amendment No. 1
Attachment A - Amendment Summary
1295
2252


AI-46701			4.g.1.
Commissioners Court
Meeting Date:	06/24/2019
Renewal IFB 2016-115 Road Materials, Cement Treated Base
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Contract Renewal

Information
Department Action
Public Works requests Commissioners' Court approval to renew IFB 2016-115, Road Materials, Cement Treated Base with Martin Marietta Materials, Inc.
Purchasing Department Action
Request Commissioners’ Court consideration and any action regarding approval to renew IFB 2016-115, Road Materials, Cement Treated Base with Martin Marietta Materials, Inc. for the period October 1, 2019 through September 30, 2020. gz Expenditures FY 2018: $33,600 Expenditures FY17 $102,569.50, FY18 $78,981.73, FY 2019 Year to Date: $63,947.63 Renewal 3 of 3
HR and/or IT Action

Budget Department Action
Budgeted funds available upon adoption of the FY 2020 Budget for the renewal of IFB 2016-115 Road Materials, Cement Treated Base, with Martin Marietta Materials Inc. Renewal for one (1) year to include same terms and conditions set forth in the original award. Pricing updated during renewal year two (2). Contract period October 1, 2019 through September 30, 2020. (1010)-Road and Bridge Fund.
Auditor's Office Action
Funds available in the Road and Bridge Fund. Budget anticipated to be approved for FY 2020.
Commissioners Court
Road Materials, Cement Treated Base (IFB No. 2016-115) with Martin Marietta Materials, Inc., to extend the contract for one (1) year through and including September 30, 2020, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$9,500,000.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	101075001000168300000637529
2:	101075001000168300000637532

Fund Transfers

Remarks:

Budgeted funds available upon adoption of the FY 2020 Budget.

Remarks:

Attachments
Court Order
memo
Renewal 3 - letter
Renewal 3 - 1295 form
Renewal 3 - 2252 form


AI-46702			4.g.2.
Commissioners Court
Meeting Date:	06/24/2019
Renewal IFB 2018-261 Culverts, Bands, Drop Structures
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Contract Renewal

Information
Department Action
Public Works requests Commissioners' Court approval to renew IFB 2018-261, Culverts, Bands, Drop Structures with Quickrete Holdings, Inc. dba Contech Engineered Solutions, LLC.
Purchasing Department Action
Request Commissioners’ Court consideration and any action regarding approval to renew IFB 2018-261,Culverts, Bands, Drop Structures with Quickrete Holdings, Inc. dba Contech Engineered Solutions, LLC for the period October 1, 2019 through September 30, 2020. gz Expenditures FY 2019 Year to Date: $106,256.95 Renewal 1 of 3
HR and/or IT Action

Budget Department Action
Budgeted funds available upon adoption of the FY 2020 Budget for the renewal of IFB 2018-261 Culverts, Bands and Drop Structures, with Quickrete Holdings, Inc. dba Contech Engineered Solutions, LLC. Renewal for one (1) year to include same terms, conditions and pricing set forth in the original award. Contract period October 1, 2019 through September 30, 2020. (1010)-Road and Bridge Fund.
Auditor's Office Action
Funds available in the Road and Bridge Fund. Budget anticipated to be approved for FY 2020.
Commissioners Court
Culverts, Bands, Drop Structures (IFB No. 2018-261) with Quickrete Holdings, Inc. dba Contech Engineered Solutions, LLC, to extend the contract for one (1) year through and including September 20, 2020, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$9,500,000.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	101075001000168300000637529
2:	101075001000168300000637532

Fund Transfers

Remarks:

Budgeted funds available upon adoption of the FY 2020 Budget.

Remarks:

Attachments
Draft Court Order
Memo
Renewal 1 - letter
Renewal 1 - 1295 form
Renewal 1 - 2252 form


AI-46703			4.g.3.
Commissioners Court
Meeting Date:	06/24/2019
Renewal IFB: 2019-006 Professional Services, Mix Design
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Contract Renewal

Information
Department Action
Public Works requests Commissioners' Court approval to renew IFB: 2019-006, Professional Services, Mix Design for Emulsion Stabilized Subgrade with PaveTex Engineering LLC dba PaveTex.
Purchasing Department Action
Request Commissioners’ Court consideration and any action regarding approval to renew RFQ 2019-006, Professional Services, Mix Design for Emulsion Stabilized Subgrade with PaveTex Engineering LLC dba PaveTex for the period October 1, 2019 through September 30, 2020. gz Expenditures FY 2019 Year to Date: $0 Renewal 1 of 2
HR and/or IT Action

Budget Department Action
Budgeted funds available upon adoption of the FY 2020 Budget for the renewal of RFQ 2019-006 Professional Services, Mix Design for Emulsion Stabilized Subgrade, with PaveTex Engineering, LLC. dba Pave Tex. Renewal for one (1) year to include same terms, conditions and pricing set forth in the original award. Contract period October 1, 2019 through September 30, 2020. (1010)-Road and Bridge Fund.
Auditor's Office Action
Funds available in the Road and Bridge Fund. Budget anticipated to be approved for FY 2020.
Commissioners Court
Professional Services, Mix Design for Emulsion Stabilized Subgrade (RFQ No. 2019-006) with PaveTex Engineering, LLC dba PaveTex to extend the contract for one (1) year through and including September 30, 2020, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	101075001000168300000637529
2:	101075001000168300000637532

Fund Transfers

Remarks:

Budgeted funds available upon adoption of the FY 2020 Budget.

Remarks:

Attachments
Court Order
Memo
Renewal 1 - letter
Renewal 1 - 1295 form
Renewal 1 - 2252 form


AI-46706			4.h.1.
Commissioners Court
Meeting Date:	06/24/2019
JP31 Budget Amendment Request
Submitted For:	Chuck Ruckel	Submitted By:	Misty Beaty
Department:	Justice of the Peace, Precinct 3-1
Request Type:	CONSENT	Agenda Area:	Budget Adj/Amend

Information
Department Action
I will like to transfer $5,852 from the Justice Court Technology Shared Fund to the JP3-1 Fund. The funds will be to purchase electronics for replacing 2 printers outside of the maintenance and they do not function properly, 2 printer stands, 2 scanners (1 to replace a broken one and 1 for back up), and a laptop computer for Judge Ruckel. 1 – Medium Color Printer - $285.80 and $189.68 3 year maintenance = $475.48 1 – Small Black/White Printer - $250.00 and $68.00 3 year maintenance = $318.00 2 – Printer stands - $325 ea. = $650.00 1 – Dell Latitude 5290 = $1906.33 + Enterprise Software Agreement = $762.00 = $2,668.33 2 – Scanners at $869.99 each = $1739.98
Purchasing Department Action
No action by Purchasing at this time, if approved, purchasing policies and procedures will apply.
HR and/or IT Action
IT has reviewed and approved the technology equipment for JP3-1.
Budget Department Action
Funds available in the JP Court Technology Fund (1028) to process the FY 2019 Budget Amendment in the amount of $5,852 for the purchase of various technology items, per attachment.
Auditor's Office Action
Funds available in the Justice Court Technology Fund. Budget amendment will be processed upon approval.
Commissioners Court
$5,852 to purchase various technology equipment for the Justice of the Peace, Precinct 3-1 office utilizing the Justice Court Technology Fund, Justice of the Peace, Precinct 3-1.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$5,852.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	1028-24031-0001-44-30-0000-668704-

Fund Transfers

Trans Amt:

$5,852.00

From:

To:

1028-24031-0001-44-30-0000-668704-

Dept. Name:

Additional Line Items:

Remarks:

FY2019 Budget Amendment in the amount of $5,852.00
JP Court Technology Fund (1028)

Attachments
Court Order
JP 3-1 Memo
Journal Proof


AI-46685			4.i.1.
Commissioners Court
Meeting Date:	06/24/2019
Commissioners Court Meeting Minutes, June 3, 2019
Submitted By:	Sue Martens
Department:	County Clerk
Request Type:	CONSENT	Agenda Area:	Minutes

Information
Department Action
Commissioners Court Meeting Minutes, June 3, 2019
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget Department.
Auditor's Office Action
No action by Auditor.
Commissioners Court
June 3, 2019.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Minutes


AI-46686			4.i.2.
Commissioners Court
Meeting Date:	06/24/2019
Commissioners Court Special Session Meeting Minutes, June 3, 2019
Submitted By:	Sue Martens
Department:	County Clerk
Request Type:	CONSENT	Agenda Area:	Minutes

Information
Department Action
Commissioners Court Special Session Meeting Minutes, June 3, 2019
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget Department.
Auditor's Office Action
No action by Auditor.
Commissioners Court
June 3, 2019, Special Session.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Minutes


AI-46683			4.j.1.
Commissioners Court
Meeting Date:	06/24/2019
Reject Bids: Construction, Reroof Collin County 920 E. Park Blvd., Plano
Submitted For:	Bill Burke	Submitted By:	Lisa Bunch
Department:	Construction Projects
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Request Commissioners' Court consideration and approval to reject all bids received for: Construction, Reroof Collin County 920 E. Park Blvd., Plano. IFB No. 2019-183.
Purchasing Department Action
Request Commissioners' Court consideration and any action to reject all bids for IFB 2019-183, Construction, Reroof Collin County 920 E. Park Blvd, Plano. jdg
HR and/or IT Action

Budget Department Action
Request to reject bids for IFB 2019-183, Construction, Reroof Collin County 920 E. Park Blvd., Plano. No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Reject all bids received for Construction, Reroof Collin County 920 E. Park Blvd., Plano (IFB No. 2019-183), Construction & Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	5501-03020-0018-41-30-0000-615907

Fund Transfers

Remarks:

Insurance Funds.

Attachments
Court Order
Memo


AI-46677			4.j.2.
Commissioners Court
Meeting Date:	06/24/2019
Adoption of impound holding policy
Department:	Development Services
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
It is recommended that the Commissioners Court formally adopt Animal Services current policy that establishes rules and guidelines for the holding periods for animals that are impounded in the Collin County Animal Shelter and that establishes that the legal ownership of the animal is automatically transferred to Collin County at the end of the specified hold period.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget & Finance.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Adoption of impound holding policy, Development Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Policy


AI-46679			4.j.3.
Commissioners Court
Meeting Date:	06/24/2019
FY 2019 Valor Program Donations
Submitted By:	Marie Chacon
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
The Collin County Sheriff’s Office is respectfully requesting Commissioners Court to accept donations in the amount of $125.00 to be used for the Valor Program per court order number 2019-281-04-08. Also notification to Commissioners Court of a budget amendment to transfer funds to project code account GT261A 2761-50001-9997-64-30-0000-668704.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Acceptance of the Donations in the amount of $125 for the Sheriff's Office Valor Program as well as a Budget Amendment to establish the expenditure budget. Private Sector Grants Fund - Valor Program (2761).
Auditor's Office Action
Budget amendment is attached in the amount of $125.
Commissioners Court
Acceptance of a donation in the amount of $125 for the Collin County VALOR Program and budget amendment for same, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$125.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	GT261A 2761 500019997 668704

Fund Transfers

Remarks:

FY 2019 Budget Amendment Totaling $125.00.

Attachments
Court Order
Memo
Donations
Journal Proof


AI-46708			4.j.4.
Commissioners Court
Meeting Date:	06/24/2019
FY 2019 Southwest Border Interdiction Assistance Grant
Submitted For:	Jim Skinner	Submitted By:	Lawana Downs
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
The Collin County Sheriff’s Office respectfully request Commissioners Court approval to apply for the FY2019 Southwest Border Rural Law Enforcement Information Sharing & Interdiction Assistance Grants. The performance period for the grant is October 1, 2019 to September 30, 2021, with a grant deadline of July 2, 2019. We are requesting $153,144 in grant funding with no county match required.
Purchasing Department Action
Request Commissioners' Court approval to apply for grant for FY19 Southwest Border Rural Law Enforcement Information Sharing and Interdiction Assistance from the US Department of Justice Office of Justice Programs and authorize County Judge to execute same. sh Purchasing policies and procedures will apply.
HR and/or IT Action

Budget Department Action
FY 2019 Southwest Border Rural Law Enforcement Information Sharing and Interdiction Assistance Grant in the amount of $153,144 in federal funds with no county match required. Funding to be used to purchase a fully equipped and marked patrol vehicle with license plate reader to support the disruption of drug and drug related crimes as well as human trafficking. Equipment maintenance will be the responsibility of the county. Write up mentions interdiction training of an additional officer, but training is not requested in the grant. Grant period is October 1, 2019 through September 30, 2021.
Auditor's Office Action
Grant application reviewed by the grant review committee as per attached. Federal grant funds in the amount of $146,795 with no county match required. Grant for Equipment (fully equipped and marked patrol vehicle with license plate reader) to support disruption of drug / drug-related crimes and human smuggling / trafficking. Grant period is 10/1/2019 through 9/30/2021.
Commissioners Court
Grant application for the FY2019 Southwest Border Rural Law Enforcement Information Sharing and Interdiction Assistance Grants through the US Department of Justice, Office of Justice Programs, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$153,144.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	TBD by Auditor's Office

Fund Transfers

Remarks:

Fuel and maintenance not included in the grant

Attachments
Court Order
Memo
Grant Summary Form
Application Documents
Narrative
Budget Detail Worksheet
Additional Attachments
Grant Solicitation
Certifications
Standard Assurances
Grant Review Committee


AI-46736			4.j.5.
Commissioners Court
Meeting Date:	06/24/2019
Personnel Appointments
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Appointments, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Appointments, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Appointments


AI-46737			4.j.6.
Commissioners Court
Meeting Date:	06/24/2019
Personnel Changes
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Changes, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Changes, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Personnel Changes


AI-46599
Commissioners Court
Meeting Date:	06/24/2019
Membership in the LegacyConnect Transportation Management Association
Submitted For:	Clarence Daugherty
Department:	Engineering
Request Type:	GENERAL

Information
Department Action
The members of the Court are well aware of the intensity of business development that is occurring in the Legacy West section of Plano. While this development is located in Plano, it is evident that it provides employment for citizens literally throughout Collin County and significant tax revenue to the County. The Director of Engineering participated in a study a few years ago to determine what can be done to plan for the resulting traffic congestion. There are physical improvements that were identified that will be part of the solution. But it became clear that an essential element is the participating entities working together to manage the traffic (coordinated differential working shifts, ride sharing, management of parking garages, service driven transportation, etc.). This requires what is known as a transportation management association (TMA). This is an organization in which the participating entities plan and agree on strategies and actions that can only be effective if implemented by the entities in coordination with each other. Such an organization requires a partnership between the private and public sectors. As an example, I have been encouraging the RTC for a few years now to study an elevated “people-mover” system in Legacy West. That is really the only way that circulation will be possible. The City of Plano has taken the lead in the development of the TMA and it is called LegacyConnect. Attached are several pieces of information that explain the concept in a more detailed way. You will see in the literature that the City originally proposed that the public agency membership be $40,000. However, I indicated to the City that I could only support $20,000 per year. The TMA agrees to allow the County to provide $20,000 plus Transportation Development Credits (TDCs) for the remainder of the $40,000. I have been able to secure the $20,000 in TDCs. I propose that the County pay this membership fee for two years, and then the County evaluate the effectiveness of the organization to determine future contributions. Therefore, also attached is an invoice from LegacyConnect. I view the County’s financial participation similarly to participation in a major project more than just a membership. In the same way, the RTC has provided $700,000 per year for two years to help get the TMA at an independent operating level. It is my opinion that this area desperately needs an elevated “people-mover” to provide circulation within the development. Without such a system, the mobility will be gridlocked. Being a part of the TMA gives the County the opportunity to influence the planning and implementation of the TMA and the City of Plano. It is recommended that the Commissioners Court take several actions: Approve becoming a member of the LegacyConnect transportation management association, Approve contributing $20,000 plus $20,000 in Transportation Development Credits per year for two years as membership dues, with the potential of continued membership after two years after the effectiveness of the organization is analyzed, Designate Commissioner Duncan Webb as the County’s representative to the Board of Directors of LegacyConnect, Request the Auditor make payment immediately, in response to the attached invoice and in time for the first meeting of the LegacyConnect Board of Directors on June 20.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Budgeted funds available in the amount of $20,000 for membership in the LegacyConnect Transportation Management Association in the Road & Bridge Fund (1010).
Auditor's Office Action
Funds available in the Road and Bridge Fund.
Commissioners Court
Participate in the LegacyConnect Transportation Management Association, Engineering.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$20,000

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	1010-75020-0001-68-30-0000-615510

Fund Transfers

Remarks:

Attachments
Court Order
agenda memo
Flyer December 2018
April 2019 Press Release
Email to Comm Webb
Invoice


AI-46242			6.
Commissioners Court
Meeting Date:	06/24/2019
SCAAP Budget Amendment (State Criminal Alien Assistance Program)
Submitted For:	Jim Skinner	Submitted By:	Janna Benson-Caponera
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Budget Adj/Amend

Information
Department Action
This is a request to Commissioners Court by the Sheriff’s Office of a budget amendment for $199,205. The amendment is to propose moving the SCAAP funds from the SCAAP-JAIL OPS-Overtime line item to the SCAAP-JAIL OPS-NC GT Miscellaneous line item.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Budget Amendment in the amount of $199,205 to move SCAAP Grant funds from the Overtime line to the Miscellaneous line. Historically this grant has been mainly used to cover overtime costs. Reallocation of these funds will cause the County to have to cover more of the overtime expense.
Auditor's Office Action
As per attached. Funds available.
Commissioners Court
$199,205 to move the SCAAP Grant funds from the Overtime line item to the Miscellaneous line item, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	GT130F 1051-50030-0010-64-30-0000-798910

Fund Transfers

Remarks:

Attachments
Draft Court Order
Memo
Budget Amendment
SCAAP allowable Expenditures
Uniform allowability email



AGENDA

Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney June 24, 2019 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Commissioner Webb Pledge of Allegiance – Judge Hill Pledge of Allegiance to the Texas Flag – Commissioner Fletcher

COMMISSIONERS COURT MEETING


				DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.	AI-46738 Notification Only	Personnel Appointments, Human Resources.

		2.	AI-46735 Notification Only	Personnel Changes, Human Resources.

				FYI NOTIFICATION

		1.	AI-34688 Notification Only	Outstanding Agenda Items, Commissioners Court.

		2.	AI-46671 Notification Only	P-Card Disbursements, Auditor.

		3.	AI-46695 Notification Only	Addendums No. 1 and No. 2 to Construction, Reroof Collin County 920 E. Park Blvd., Plano (IFB No. 2019-183) to make various changes to the Invitation for Bid, Purchasing.

		4.	AI-46705 Notification Only	Amendments No. 1 and No. 2 to GPS Offender Monitoring (RFP No. 2019-169) to make various changes to the Request for Proposal, Purchasing.

		5.	AI-46710 Notification Only	Addendums No. 1, No. 2, No. 3, and No. 4 to Construction, Road: Collin County Outer Loop from the Dallas North Tollway to Preston Road (IFB No. 2019-109) to make various changes to the Invitation for Bid, Purchasing.

1.				Call to order. The court will convene in open session for consideration of the following business matters:

2.				Public Comments.

3.				Presentation/Recognition.

4.				Consent agenda to approve:

	a.		AI-46691 Approved	Disbursements for the period ending June 18, 2019, Auditor.

	b.		AI-46692 Approved	Indigent Defense Disbursements, Auditor.

	c.		Approved	Advertisement(s):

		1.	AI-46684 Approved	Construction, Reroof Collin County 920 E. Park Blvd., Plano (IFB No. 2019-262), Construction & Projects.

		2.	AI-46699 Approved	Group Benefit Administration/Insurance for Medical, Pharmacy, Dental, Vision, COBRA Management, FSA Management, and Retiree Health Benefits and Stop Loss Coverage for Medical and Pharmacy Benefits (RFP No. 2019-267), Human Resources.

	d.			Award(s):

		1.	AI-46688 Approved	Renovation to Beverage Bars in Detention Center Cluster Four (IFB No. 2019-140) to 1st Choice Restaurant Equipment & Supply, LLC, Construction & Projects.

		2.	AI-46682 Approved	West Proflex for Law Library (Coop Contract 2019-264) to West Publishing Corporation per DIR Contract DIR-LGL-CALIR-02 and further authorize the Purchasing Agent to finalize and execute associated documents, Law Library.

		3.	AI-46645 Approved	Vehicle, Ford SUV (Contract No. 2019-247) to Silsbee Ford, Inc. through the Goodbuy Cooperative Contract No. 19-8F000, Public Works.

		4.	AI-46659 Approved	Vehicle, 2019 Ford F150 Truck (Contract No. 2019-258) to Silsbee Ford, Inc. through the Buyboard Cooperative Contract No. 521-16, Public Works.

		5.	AI-46666 Approved	Vehicle, 2019 Ford F150 Trucks (Contract No. 2019-260) to Silsbee Ford, Inc. through the Buyboard Cooperative Contract 521-16, Public Works.

		6.	AI-46689 Approved	Vehicle, Ford PI SUV (Contract No. 2019-256) to Silsbee Ford, Inc. through the Goodbuy Cooperative Contract No. 19-8F000, Public Works.

	e.			Agreement(s):

		1.	AI-46655 Approved	Engineering Services Agreement with Jacobs Engineering Group, Inc. (Agr. No. 2019-269) for the preparation of the final plans, specifications and estimates for the Collin County Outer Loop Service Road, Segment 3B from East of Preston Road (SH 289) to Custer Road (FM 2478), Engineering.

		2.	AI-46704 Held	Interlocal Agreement with Community ISD for the construction of turn lanes on FM 1138, Engineering.

	f.			Amendment(s):

		1.	AI-46700 Approved	No. 1 to Medical Examiner Case Management System (Contract No. 2015-116) with VertiQ Software, LLC to add system modifications and further authorize the Purchasing Agent to finalize and execute same, Medical Examiner.

	g.			Contract Renewal(s):

		1.	AI-46701 Approved	Road Materials, Cement Treated Base (IFB No. 2016-115) with Martin Marietta Materials, Inc., to extend the contract for one (1) year through and including September 30, 2020, Public Works.

		2.	AI-46702 Pulled	Culverts, Bands, Drop Structures (IFB No. 2018-261) with Quickrete Holdings, Inc. dba Contech Engineered Solutions, LLC, to extend the contract for one (1) year through and including September 20, 2020, Public Works.

		3.	AI-46703 Approved	Professional Services, Mix Design for Emulsion Stabilized Subgrade (RFQ No. 2019-006) with PaveTex Engineering, LLC dba PaveTex to extend the contract for one (1) year through and including September 30, 2020, Public Works.

	h.			Budget adjustment(s)/amendment(s):

		1.	AI-46706 Approved	$5,852 to purchase various technology equipment for the Justice of the Peace, Precinct 3-1 office utilizing the Justice Court Technology Fund, Justice of the Peace, Precinct 3-1.

	i.			Filing of the Minute(s), County Clerk:

		1.	AI-46685 Approved	June 3, 2019.

		2.	AI-46686 Approved	June 3, 2019, Special Session.

	j.			Miscellaneous

		1.	AI-46683 Approved	Reject all bids received for Construction, Reroof Collin County 920 E. Park Blvd., Plano (IFB No. 2019-183), Construction & Projects.

		2.	AI-46677 Approved	Adoption of impound holding policy, Development Services.

		3.	AI-46679 Approved	Acceptance of a donation in the amount of $125 for the Collin County VALOR Program and budget amendment for same, Sheriff.

		4.	AI-46708 Approved	Grant application for the FY2019 Southwest Border Rural Law Enforcement Information Sharing and Interdiction Assistance Grants through the US Department of Justice, Office of Justice Programs, Sheriff.

		5.	AI-46736 Approved	Personnel Appointments, Human Resources.

		6.	AI-46737 Approved	Personnel Changes, Human Resources.

				GENERAL DISCUSSION

5.			AI-46599 Approved	Participate in the LegacyConnect Transportation Management Association, Engineering.

6.			AI-46242 Pulled	$199,205 to move the SCAAP Grant funds from the Overtime line item to the Miscellaneous line item, Sheriff.

7.				Future agenda items without discussion.

				EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

				Executive Session, in accordance with Chapter 551 of the Government Code.

				To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee.

				Any action resulting from the executive session.

				The court reserves the right to convene into executive session throughout this meeting.

				Adjourn.



				___________________________ Chris Hill COUNTY JUDGE COLLIN COUNTY, T E X A S

				CERTIFICATION:

				I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2019 at _______ o'clock _____.M.



				___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



				___________________________ Deputy

				NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.