Agenda


AI-46955			1.
Commissioners Court
Meeting Date:	08/12/2019
Funds Used for Search Warrant Training Course
Submitted For:	Greg Willis	Submitted By:	Debbie Harrison
Department:	District Attorney
Request Type:	DECISIONS MANDATED	Agenda Area:	Miscellaneous

Information
Department Action
The Collin County District Attorney will use up to $1,500 from the District Attorney Forfeiture Special Revenue Fund (Fund 1037) to host, in conjunction with the Plano Police Department, a Search Warrant Writing class on August 19, 2019, for law enforcement officers and prosecuting attorneys. The funds will cover fees, expenses, and materials. The training will provide TCOLE (peace officer) and MCLE (attorney) continuing education credit. This use of Fund 1037 is authorized by Texas law. Texas Code of Criminal Procedure Article 59.06 (d-4)(4), specifically authorizes expenditures for “conferences and training expenses.” This expenditure fits within the plain words of the statute.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Funds available in the DA State Forfeiture Fund (1037), per the attached budget amendment, to host and attend a Search Warrant Training Course for law enforcement and prosecutors.
Auditor's Office Action
Funds available in the District Attorney State Forfeiture Fund per the attached budget amendment.
Commissioners Court
Budget amendment in the amount of $1,500 to host and attend a search warrant training course for law enforcement and prosecutors, District Attorney.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

1,500

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	1037-35001-0006-52-20-0000-604910-

Fund Transfers

Remarks:

FY 2019 Budget Amendment totalling $1,500. DA State Forfeiture Fund (1037).

Remarks:

See attached Budeget Amendment details.

Attachments
Memo
Munis Journal Entry


AI-34688			1.
Commissioners Court
Meeting Date:	08/12/2019
Outstanding Agenda Items
Department:	Administrative Services
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
Outstanding Agenda Items, Commissioners Court.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Outstanding Agenda Items, Commissioners Court.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Outstanding Items


AI-46983			2.
Commissioners Court
Meeting Date:	08/12/2019
County overtime for the pay period ended July 28, 2019,
Submitted By:	Nicole Gillespie
Department:	Administrative Services
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
County overtime for the pay period ended July 28, 2019, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
County overtime for the pay period ended July 28, 2019, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Overtime Details.pdf
Budget vs Actual
Open Positions


AI-46969		4.a.
Commissioners Court
Meeting Date:	08/12/2019
Disbursements for the period ending August 6
Submitted By:	Nicole Gillespie
Department:	Administrative Services
Request Type:	CONSENT

Information
Department Action
Disbursements for the period ending August 6, 2019, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Disbursements for the period ending August 6, 2019, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Disbursements
Debt Services Disbursements


AI-46970		4.b.
Commissioners Court
Meeting Date:	08/12/2019
Indigent Defense Disbursements, Auditor.
Submitted By:	Nicole Gillespie
Department:	Administrative Services
Request Type:	CONSENT

Information
Department Action
Indigent Defense Disbursements, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Indigent Defense Disbursements, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Indigent Defense Disbursments


AI-46954			4.c.1.
Commissioners Court
Meeting Date:	08/12/2019
Advertise for Bids: Construction, Door Replacements at Adult Detention & Minimum Security Facilities, IFB No. 2019-190
Submitted For:	Dan James
Department:	Facilities
Request Type:	CONSENT	Agenda Area:	Advertisement

Information
Department Action
Requesting authorization to advertise for bids, Construction, Door Replacements at Adult Detention and Minimum Security Facilities, IFB No. 2019-190. Furthermore, request approval of specifications.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of specifications for IFB 2019-190, Construction, Door Replacements at Adult Detention and Minimum Security Facilities and advertise for same. jdg
HR and/or IT Action

Budget Department Action
Budgeted funds available for IFB No. 2019-190 Construction, Door Replacements at Adult Detention and Minimum Security Facilities. (0499)-Permanent Improvement Fund.
Auditor's Office Action
Funds available in the Permanent Improvement Fund.
Commissioners Court
Construction, Door Replacements at Adult Detention and Minimum Security Facilities (IFB No. 2019-190), Facilities.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$125,500.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0499-40010-8002-56-30-0000-637540-
2:	BDM4006-0499-400108007-809101

Fund Transfers

Remarks:

FY19 PIP/0499-40010-8002-56-30-0000-637540, $75,500.00 (Adult Detention Facility)
FY19 PIP/BDM4006-0499-40010-8007-809101, $50,000.00 (Minimum Security Facility)

Attachments
Court Order
advertiseforbidsdoorreplacementsdetentionfacilities
Legal Notice
Bid Packet


AI-46957			4.c.2.
Commissioners Court
Meeting Date:	08/12/2019
Advertise for Bid IFB 2019-302 Road Materials, Asphaltic Concrete
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Advertisement

Information
Department Action
Public Works requests Commissioners' Court approval to advertise for bid: IFB 2019-302 Road Materials, Asphaltic Concrete.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval of specifications for IFB 2019-302, Road Materials, Asphaltic Concrete and further authorize advertisement of same. gz
HR and/or IT Action

Budget Department Action
Budgeted funds available for IFB No. 2019-302 Road Materials, Asphalt Concrete. (1010)-Road and Bridge Fund.
Auditor's Office Action
Funds available in the Road and Bridge Fund.
Commissioners Court
Road Materials, Asphaltic Concrete (IFB No. 2019-302), Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$9,500,000.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	1010-75001-0001-68-30-0000-637529
2:	1010-75001-0001-68-30-0000-637532

Fund Transfers

Remarks:

Attachments
Court Order
memo
Legal notice
Bid packet


AI-46972			4.d.1.
Commissioners Court
Meeting Date:	08/12/2019
VALOR Contract Amendment
Submitted For:	John Roach, Jr.	Submitted By:	Charla Kiser
Department:	296th District Court
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
Request approval of the amended contract for VALOR Program Coordinator, Brennan Jones.
Purchasing Department Action
Request Commissioners' Court consideration and approval of Amendment One (1) Contract No. 2019-280 for Personal Services Agreement, VALOR Program Coordinator Brennan Jones, to revise contract term start date from 7/1/19 to 8/12/19 and revise annual contract amount per the attached, further authorize Purchasing Agent to execute same. CLS
HR and/or IT Action

Budget Department Action
Amendment No. 1 to Personal Services Agreement, Contract No. 2019-280, with Brennan Rivera-Jones for Program Coordinator for the VALOR Program. Total contract amount is $15,766.44. Contract term August 12, 2019 through June 30, 2020. Funding to be provided through 2019-2020 Veterans Texas Mental Health Grant - VALOR Program. FYI Budget Amendment from Auditor’s Office to follow on a future court to establish the budget. (2580)-State Grants Fund.
Auditor's Office Action
Personal services agreement in the amount of $15,766.44 for the period 8/12/19 through 6/30/2020. State funds available in the TVC VALOR grant.
Commissioners Court
No. 1 to Personal Services Agreement, VALOR Program Coordinator (Contract No. 2019-280) with Brennan Jones to change start date to August 12, 2019, change annual amount to $18,515, and further authorize the Purchasing Agent to finalize and execute same, 296th District Court.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$15,766.44

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Agreement B Jones
Amendment 2
1295
2252


AI-46952			4.e.1.
Commissioners Court
Meeting Date:	08/12/2019
Change Order No. 2 - Justice Center Roof Recovery - JJ Red Commercial Roofing, LLC
Submitted For:	Bill Burke	Submitted By:	Lisa Bunch
Department:	Construction Projects
Request Type:	CONSENT	Agenda Area:	Change Order

Information
Department Action
Request Commissioners' Court consideration and approval of Change Order No. 2 to JJ Red Commercial Roofing for the Justice Center Roof Recovery. Item 1. Owner Requested Change Order to credit the remaining allowance for wet roofing material removed. Not all of the allowance was used as determined by daily core sampling during the project. ($106,967.72) Item 2. Architect requested change to change materials for coping waterproofing. Originally selected material would not adhere to the coping. No Cost Total for this Change Order – ($106,967.72) or (5.0%) of contract Total Change Orders for the Project – ($97,892.72) or (4.6%) of contract
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Contract Change Order No. 2 to JJ Red Commercial Roofing, LLC for IFB 2018-116, Construction, Roof Recovery for Collin County Justice Center per the attached documents and further authorize Purchasing Agent to execute same. jdg
HR and/or IT Action

Budget Department Action
Approval of Change Order No. 2 to IFB 2018-116, Construction, Roof Recovery for Collin County Justice Center with JJ Red Commercial Roofing, LLC resulting in a credit of $106,967.72 making the new contract total $2,044,742.28.Permanent Improvement Fund (0499).
Auditor's Office Action
Funds available in the Permanent Improvement Fund.
Commissioners Court
No. 2 to Construction, Roof Recovery for Collin County Justice Center (IFB No. 2018-116) with JJ Red Commercial Roofing, LLC, to provide various changes to the contract and further authorize the Purchasing Agent to finalize and execute same, Construction & Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	PAP41002-0499-400108002-809101

Fund Transfers

Remarks:

CREDIT TO PROJECT / ACCOUNT.

Attachments
Court Order
Memo
Contractor's Change Order Request
Contract Change Order 2
Form 1295
2252 Certification


AI-46965			4.f.1.
Commissioners Court
Meeting Date:	08/12/2019
Collin County Monthly Financial Reports as of June 2019
Submitted By:	Patricia Campbell
Department:	Auditor
Request Type:	CONSENT	Agenda Area:	Receive/File

Information
Department Action
Please review and accept the Collin County Monthly Financial Reports as of June 2019.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
As per attached.
Auditor's Office Action
As per attached.
Commissioners Court
Monthly Financial Reports for June 2019.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Memo for Monthly Financial Reports for June 2019
June 2019 Balance Sheet
June 2019 Revenues, Expenditures and Changes in Fund Balance
June 2019 Cash and Investments
June 2019 Year to Date Schedule of Transfers
June 2019 Schedule of Long Term Debt
June 2019 Commissioners Court Approved Expenditures Budgets
June 2019 Employee Insurance Fund
Employee Medical 06-2019


AI-46959			4.g.1.
Commissioners Court
Meeting Date:	08/12/2019
Commissioners Court Meeting Minutes July 8, 2019
Submitted By:	Sue Martens
Department:	County Clerk
Request Type:	CONSENT	Agenda Area:	Minutes

Information
Department Action
Commissioners Court Meeting Minutes July 8, 2019
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget Department.
Auditor's Office Action
No action by Auditor.
Commissioners Court
July 8, 2019.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Minutes


AI-46986			4.h.1.
Commissioners Court
Meeting Date:	08/12/2019
Personnel Appointment
Submitted By:	Nicole Gillespie
Department:	Administrative Services
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Appointments, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Appointments, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Personnel Appointments


AI-46988			4.h.2.
Commissioners Court
Meeting Date:	08/12/2019
Personnel Changes
Submitted By:	Nicole Gillespie
Department:	Administrative Services
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Changes, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Changes, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Personnel Changes


AI-46981		5.
Commissioners Court
Meeting Date:	08/12/2019
Creation of a Special Road District
Submitted By:	Nicole Gillespie
Department:	Administrative Services

Information
Department Action
Creation of a Sepcial Road District, Administrative Services.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Creation of a Special Road District, Administrative Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Memo
Special road district creation order
Meets and Bounds
Statute


AI-46982		6.
Commissioners Court
Meeting Date:	08/12/2019
Order an Election - Special Road District Tax
Submitted By:	Nicole Gillespie
Department:	Administrative Services

Information
Department Action
Order an election for the imposition of a Special Road Tax, Administrative Serivces.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Order an election for the imposition of a Special Road Tax, Administrative Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Memo
Special Road District Creation Order
Meets and Bounds
Statute



AGENDA

Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney August 12, 2019 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Judge Hill Pledge of Allegiance – Commissioner Webb Pledge of Allegiance to the Texas Flag – Commissioner Williams

COMMISSIONERS COURT MEETING


				DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.	AI-46955 Notification Only	Budget amendment in the amount of $1,500 to host and attend a search warrant training course for law enforcement and prosecutors, District Attorney.

				FYI NOTIFICATION

		1.	AI-34688 Notification Only	Outstanding Agenda Items, Commissioners Court.

		2.	AI-46983 Notification Only	County overtime for the pay period ended July 28, 2019, Human Resources.

1.				Call to order. The court will convene in open session for consideration of the following business matters:

2.				Public Comments.

3.				Presentation/Recognition.

4.				Consent agenda to approve:

	a.		AI-46969 Approved	Disbursements for the period ending August 6, 2019, Auditor.

	b.		AI-46970 Approved	Indigent Defense Disbursements, Auditor.

	c.			Advertisement(s):

		1.	AI-46954 Approved	Construction, Door Replacements at Adult Detention and Minimum Security Facilities (IFB No. 2019-190), Facilities.

		2.	AI-46957 Approved	Road Materials, Asphaltic Concrete (IFB No. 2019-302), Public Works.

	d.			Amendment(s):

		1.	AI-46972 Approved	No. 1 to Personal Services Agreement, VALOR Program Coordinator (Contract No. 2019-280) with Brennan Jones to change start date to August 12, 2019, change annual amount to $18,515, and further authorize the Purchasing Agent to finalize and execute same, 296th District Court.

	e.			Change Order(s):

		1.	AI-46952 Approved	No. 2 to Construction, Roof Recovery for Collin County Justice Center (IFB No. 2018-116) with JJ Red Commercial Roofing, LLC, to provide various changes to the contract and further authorize the Purchasing Agent to finalize and execute same, Construction & Projects.

	f.			Receive and File, Auditor:

		1.	AI-46965 Approved	Monthly Financial Reports for June 2019.

	g.			Filing of the Minute(s), County Clerk:

		1.	AI-46959 Approved	July 8, 2019.

	h.			Miscellaneous

		1.	AI-46986 Approved	Personnel Appointments, Human Resources.

		2.	AI-46988 Approved	Personnel Changes, Human Resources.

				GENERAL DISCUSSION

				Presentation, discussion and any action regarding:

5.			AI-46981 Approved	Creation of a Special Road District, Administrative Services.

6.			AI-46982 Approved	Order an election for the imposition of a Special Road Tax, Administrative Services.

7.				Future agenda items without discussion.

				EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

				Executive Session, in accordance with Chapter 551 of the Government Code.

				Any action resulting from the executive session.

				The court reserves the right to convene into executive session throughout this meeting.

				Adjourn.



				___________________________ Chris Hill COUNTY JUDGE COLLIN COUNTY, T E X A S

				CERTIFICATION:

				I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2019 at _______ o'clock _____.M.



				___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



				___________________________ Deputy

				NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.