Agenda


AI-47858			1.
Commissioners Court
Meeting Date:	01/13/2020
Personnel Appointments
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	DECISIONS MANDATED	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Appointments, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Appointments, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Appointments


AI-47837			1.
Commissioners Court
Meeting Date:	01/13/2020
IRS Mileage Rate for 2020
Submitted For:	Linda Riggs	Submitted By:	Patricia Campbell
Department:	Auditor
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
Please review and accept the IRS Mileage Rate for 2020.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget Department.
Auditor's Office Action
As per attached.
Commissioners Court
IRS Mileage Rate for 2020, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
IRS mileage memo
IRS Mileage Rate for 2020


AI-47840			2.
Commissioners Court
Meeting Date:	01/13/2020
District Clerk returning cash drawer funds
Submitted For:	Linda Riggs	Submitted By:	Patricia Campbell
Department:	Auditor
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
District Clerk is returning $300 of working cash flow due to Civil/Family front counter cuts.
Purchasing Department Action
No action by Purchasing. sh
HR and/or IT Action

Budget Department Action
No action by Budget and Finance.
Auditor's Office Action
No action by Auditor.
Commissioners Court
District Clerk returning one cash drawer containing $300 to the Treasury Department due to the Civil/Family front counter cuts, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
District Clerk receipt for refund of $300


AI-34688			3.
Commissioners Court
Meeting Date:	01/13/2020
Outstanding Agenda Items
Department:	Administrative Services
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
Outstanding Agenda Items, Commissioners Court.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Outstanding Agenda Items, Commissioners Court.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Outstanding Items


AI-47838			4.
Commissioners Court
Meeting Date:	01/13/2020
Change Order No. 1 - Public Works Aggregate Rinse Stations - UST General Contracting, LLC
Submitted For:	Bill Burke	Submitted By:	Lisa Bunch
Department:	Construction Projects
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
FYI to Commissioners' Court for Change Order No. 1 to Construction, Collin County Aggregate Rinse Stations, IFB No. 2019-133, to UST General Contracting. This Change Order was previously approved by the County Administrator per Court Order No. 2007-180-02-27. PCO 2 - Owner required add to repair a water line to the Central Plant Shop. The water line was not identified by the County in the plans. $1,080.27. Total for this Change Order - $1,080.27 or 0.06% of contract. Total Change Orders for the Project - $1,080.27 or 0.06% of contract.
Purchasing Department Action
FYI notification to Commissioners' Court of Contract Change Order No. 1 to UST General Contracting, LLC for Construction, Collin County Aggregate Rinse Stations, IFB 2019-133 per the attached documents. This change order was previously approved by the County Administrator per Court Order No. 2007-180-02-27. jdg
HR and/or IT Action

Budget Department Action
Budgeted funds available in the amount of $1,080.27 for Change Order No. 1 to UST General Contracting, LLC for Construction, Collin County Aggregate Rinse Stations, IFB 2019-133. New Contract total is $173,056.83. Permanent Improvement Fund (0499).
Auditor's Office Action
Funds available in the Permanent Improvement Fund.
Commissioners Court
Change Order No. 1 to Construction, Collin County Aggregate Rinse Stations (IFB No. 2019-133) with UST General Contracting, LLC to add owner required water line repair to the Central Plant Shop, Construction & Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$1,080.27

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	BDM4008-0499-400108015-809007

Fund Transfers

Remarks:

Attachments
Memo & Backup
Change Order 1


AI-47839			5.
Commissioners Court
Meeting Date:	01/13/2020
Change Order No. 4 - 900 E. Park Tax Office Relocation - JM Construction Solutions
Submitted For:	Bill Burke	Submitted By:	Lisa Bunch
Department:	Construction Projects
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
FYI to Commissioners' Court for Change Order No. 4 to Construction, Relocation of Collin County Tax Office, 900 E. Park, Plano, IFB No. 2019-174 to JM Construction. This Change Order was previously approved by the County Administrator per Court Order No. 2007-180-02-27. PCO 11 - Owner required add to raise two data outlets. These outlets were shown on the plans to be installed at floor level. They are actually for a wall phone and time clock, so they need to be 42" off the floor. $744.70. In addition, 3 days should be added to the contract to perform the work. Total for this Change Order - $744.70 or 0.1% of contract. Total Change Orders for the Project - $15,639.69 or 1.8% of contract.
Purchasing Department Action
FYI notification to Commissioners' Court of Contract Change Order No. 4 to JM Management LLC, dba JM Construction Solutions for Construction, Relocation of Collin County Tax Office, 900 E. Park, Plano, IFB 2019-174 per the attached documents. This change order was previously approved by the County Administrator per Court Order No. 2007-180-02-27. jdg
HR and/or IT Action

Budget Department Action
Budgeted funds available in the amount of $744.70 for Change Order No. 4 to IFB 2019-174, Construction, Relocation of Collin County Tax Office, 900 E. Park, Plano with JM Construction to raise 2 data outlets. New contract total is $871,571.69. 2018 Tax Notes (4406).
Auditor's Office Action
Tax Note funds available.
Commissioners Court
Change Order No. 4 to Construction, Relocation of Collin County Tax Office, 900 E. Park, Plano (IFB No. 2019-174) with JM Management LLC, dba JM Construction Solutions to make various changes to the contract, Construction & Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

744.70

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	FI18PLCH-4406-400108033-809101

Fund Transfers

Remarks:

Attachments
Memo & Backup
Change Order 4


AI-47811			6.
Commissioners Court
Meeting Date:	01/13/2020
Amendment No. 1 to TxDOT Amendment
Submitted For:	Jim Skinner	Submitted By:	Lawana Downs
Department:	Sheriff's Office
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
The Collin County Sheriff’s Office is notifying Commissioner’s Court of an amendment to the agreement with TxDOT enabling the ability to share video from cameras located on Highway 75. This amendment was entered to replace the Connectivity Layout of the original agreement with a new attachment.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of amendment No. 1 to the Agreement for Sharing Intelligent Transportation Systems (ITS) data between Texas Department of Transportation-Dallas District (TxDOT) and Collin County for the reception and use of TxDOT related traffic information to replace the Connectivity Layout of the original agreement with a new attachment. Further authorize the County Judge to execute same. MD
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Amendment No. 1 to Agreement for Sharing Intelligent Transportation Systems Data with Texas Department of Transportation-Dallas District for the reception and use of TxDOT related traffic information to replace the connectivity layout of the original agreement with a new attachment, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	N/A

Fund Transfers

Remarks:

Attachments
Memo
Amendment


AI-47828			7.a.
Commissioners Court
Meeting Date:	01/13/2020
FY 2020 Reallocating Forfeiture Funds - LPR Equipment
Submitted For:	Jim Skinner	Submitted By:	Lawana Downs
Department:	Sheriff's Office
Request Type:	FYI	Agenda Area:	Ntfy/Bdgt Amendment

Information
Department Action
The Collin County Sheriff’s Office is notifying the Commissioners Court of a budget amendment (MUNIS Journal #2505, Agenda Entry, #47828) for the purpose of utilizing $699.00 of the federal forfeiture funds. This budget amendment will be used to purchase a 4000 Watt Generator; $599.00, with a 3 year protection plan; $100.00.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Funds available in the amount of $699 in the Sheriff's Federal Forfeiture Fund (1065) for a Budget Amendment to purchase a 4,000 watt generator with a 3-year protection plan.
Auditor's Office Action
Funds available in the Sheriff's Federal Forfeiture Fund per budget amendment attached.
Commissioners Court
$699 to purchase a 4,000 watt generator with a 3-year protection plan, utilizing the Federal Forfeiture fund, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$699.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	1065-50001-0055-64-30-0000-668704

Fund Transfers

Remarks:

Attachments
Memo
Journal Proof
Quote


AI-47816		4.a.
Commissioners Court
Meeting Date:	01/13/2020
Disbursements for the period ending January 7, 2020
Submitted By:	Nicole Gillespie
Department:	Administrative Services
Request Type:	CONSENT

Information
Department Action
Disbursements for the period ending January 7, 2020, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Disbursements for the period ending January 7, 2020, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Disbursements


AI-47817		4.b.
Commissioners Court
Meeting Date:	01/13/2020
Indigent Defense Disbursements
Submitted By:	Nicole Gillespie
Department:	Administrative Services
Request Type:	CONSENT

Information
Department Action
Indigent Defense Disbursements, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Indigent Defense Disbursements, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Disbursements


AI-47804			4.c.1.
Commissioners Court
Meeting Date:	01/13/2020
Advertise for Bids IFB 2020-122 Equipment Trailers
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Advertisement

Information
Department Action
Public Works requests approval to advertise for bids for the purchase of various trailers approved and funded in FY20 budget for Road and Bridge.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval of specifications for IFB 2020-122, Equipment Trailers and further authorize advertisement of same. gz
HR and/or IT Action

Budget Department Action
Budgeted funds available for IFB 2020-122 Equipment Trailers. (1010)-Road and Bridge Fund.
Auditor's Office Action
Funds available in the Road and Bridge Fund.
Commissioners Court
Equipment Trailers (IFB No. 2020-122), Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$92,000

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	BDL7526-1010-750010001-809070-
2:	BDL7511-1010-750010001-809070-

Fund Transfers

Remarks:

(1010)-Road & Bridge Fund Trailers:

1010-75001-0001-68-40-0000-809070-

   BDL7526 - $76,000
   BDL7511 - $16,000
   Total - $92,000

Attachments
Court Order
Memo
Legal notice
Bid packet


AI-47842			4.c.2.
Commissioners Court
Meeting Date:	01/13/2020
Advertise for Bid IFB 2020-087 Reconstruction
Submitted For:	Jon Kleinheksel	Submitted By:	Tammi Koch
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Advertisement

Information
Department Action
Public Works requests Commissioners Court approval to advertise for bid: IFB 2020-087, Reconstruction - CR 317, 318, 324, and 325.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval of specifications for IFB 2020-087, Reconstruction - CR 317, 318, 324, 325 and further authorize advertisement of same. gz
HR and/or IT Action

Budget Department Action
Budgeted funds available for IFB 2019-087 Reconstruction – CR 317, 318, 324, 325. (1010)-Road and Bridge Fund.
Auditor's Office Action
Funds available in the Road and Bridge Fund.
Commissioners Court
Reconstruction - CR 317, 318, 324, 325 (IFB No. 2020-087), Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$9,524,000

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	1010-75001-0001-68-30-0000-637529-
2:	1010-75001-0001-68-30-0000-637532-

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Legal notice
Bid packet


AI-47807			4.d.1.
Commissioners Court
Meeting Date:	01/13/2020
Award 2019-327, Svcs for Cafeteria Management Courthouse
Department:	Development Services
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
We are requesting approval to award RFP 2019-327, Services, Cafeteria Management for Courthouse.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to award RFP 2019-327, Services, Cafeteria Management for Courthouse to the sole proposer and further authorize the Purchasing Agent to finalize and execute the services agreement. MD
HR and/or IT Action

Budget Department Action
Contract Award for Services for Cafeteria Management Courthouse (RFP No. 2019-327) to the sole proposer. Contract period effective on the date of execution by both parties and through December 31, 2020. Revenue generating - no action by Budget Department. 0001-General Fund.
Auditor's Office Action
Revenues are included in the FY 2020 Estimates.
Commissioners Court
Services, Cafeteria Management for Courthouse (RFP No. 2019-327) to the sole proposer and further authorize the Purchasing Agent to finalize and execute same, Development Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	N/A - Revenue Generating Contract

Fund Transfers

Remarks:

Attachments
Court Order
Department Memo
RFP Scoring


AI-47844			4.d.2.
Commissioners Court
Meeting Date:	01/13/2020
Award of 2019-349 Access Control Post Project Additions
Department:	Purchasing
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
Request Commissioner's Court consideration and any action regarding approval of award of cooperative contract 2019-349 Access Control Post Project Additions through the Buyboard cooperative contract No. 574-18 to Sigma Surveillance, Inc dba STS360.
Purchasing Department Action
Request Commissioner's Court consideration and any action regarding approval of award of cooperative contract 2019-349 Access Control Post Project Additions through the Buyboard cooperative contract No. 574-18 to Sigma Surveillance, Inc dba STS360. sh
HR and/or IT Action

Budget Department Action
Budgeted funds available in the amount of $65,110.49 for the award of Cooperative Contact 2019-349, Access Control Post Project Additions. General Fund (0001).
Auditor's Office Action

Commissioners Court
Access Control System (Contract No. 2019-349) to Sigma Surveillance, Inc. dba STS360 through BuyBoard Cooperative Contract No. 574-18, Information Technology.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

65,110.49

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	BDR06102 -0001-060190009-809002

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Evaluation
Quote
1295
2252


AI-47825			4.d.3.
Commissioners Court
Meeting Date:	01/13/2020
Award of the EOL-EOS Firewall Replacements
Submitted By:	Casey Stone
Department:	Information Technology
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
The Collin County Information Technology department requests approval to award the EOL-EOS Firewall Replacements to Dell USA L.P. The quote submitted by Dell USA L.P. is the lowest cost submission for the EOL-EOS Firewall Replacements.
Purchasing Department Action
Request Commissioners Court consideration and approval of award for Coop Quote No. 2020-117, Palo Alto Firewalls, through DIR contract DIR-TSO-3763 to Dell Marketing LP. MRM
HR and/or IT Action

Budget Department Action
Budgeted funds available in the amount of $479,460.43 for the award of Coop Quote 2020-117, Palo Alto Firewalls through DIR-TSO-3763. General Fund (0001).
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
Palo Alto Firewalls (Coop Quote No. 2020-117) to Dell Marketing LP utilizing DIR Contract No. DIR-TSO-3763, Information Technology.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

479,460.43

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	TAM0601 0001-060290009-809002

Fund Transfers

Remarks:

Attachments
Court Order
Award of the EOL-EOS Firewall Replacements
Contract Award Data
Bid Tab Summary
Award Letter
2252 Form
1295 Form (Redacted)


AI-47820			4.d.4.
Commissioners Court
Meeting Date:	01/13/2020
IT Department – Security/Operations Management Tool
Submitted For:	Caren Skipworth	Submitted By:	Christina Divers
Department:	Information Technology
Request Type:	CONSENT	Agenda Area:	Award

Information
Department Action
The Collin County Information Technology Department would like to respectfully request approval to purchase Budget approved project named “Security/Operations Management Tool” with buyer name Unique Digital Technology, Inc and tool name of “Varonis DatAdvantage Analytics Engine” for IT Security/Operations Management Team. This tool will be utilized to audit permissions for network folder security. In addition this tool will provide alerts for any suspicious activity on network shared folders. Funding source: IT Department – Account code: 0001-060190009-809004 IT Department – Project code: BDN06103 Approved Budget Total: $88,000.00 Project Total: $77,086.10
Purchasing Department Action
Request Commissioners Court consideration and approval of award for Coop Quote No. 2020-108, Varonis Data Protection, through Choice Partners contract 17/026KH-40 to Unique Digital Technology, Inc. MRM
HR and/or IT Action

Budget Department Action
Budgeted funds available in the amount of $77,086.10 for the award of Coop Quote No. 2020-108, Varonis Data Protection. General Fund (0001).
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
Varonis Data Protection (Coop Quote No. 2020-108) to Unique Digital Technology Inc. utilizing Choice Partners Contract No. 17/026KH-40, Information Technology.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

88,000.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	BDN06103 0001-060190009-809004

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Contract Award Data
Bid Tab Summary
Award Letter
2252 Form
1295 Form (Redacted)


AI-47841			4.e.1.
Commissioners Court
Meeting Date:	01/13/2020
FY 2020 LifePath Interlocal Agreement
Submitted By:	Cynthia Silva
Department:	Budget/Finance
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
Request for the approval of the interlocal agreement and payments to LifePath for the FY 2020 approved and budgeted amount of $2,463,303 to be paid in quarterly installments from October 1, 2019 through September 30, 2020.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Interlocal Agreement No. 2020-142 between Collin County and Lifepath Systems in the amount of $2,463,303 to be paid in quarterly installments of $615,825.75 for the period of October 1, 2019 through and including September 30, 2020 and authorize County Judge to execute same. Lifepath Systems will provide psychiatric services, treatment and support individuals with mental health and intellectual delays in Collin County. KG
HR and/or IT Action

Budget Department Action
FY 2020 budgeted funds available. 0001 - General Fund
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
Interlocal Agreement with LifePath Systems (Agreement No. 2020-142) for an annual amount of $2,463,303 to be paid in quarterly installments commencing October 1, 2019 through and including September 30, 2020, Budget.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$2,463,303

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-60050-0001-72-30-0000-626431

Fund Transfers

Remarks:

Attachments
Court Order
Communication Letter
Agreement


AI-47801			4.e.2.
Commissioners Court
Meeting Date:	01/13/2020
FY 2020 City of Princeton Dispatch Agreement
Submitted For:	Jim Skinner	Submitted By:	Lawana Downs
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
The Collin County Sheriff's Office respectfully requests the court's approval to enter into the FY 2020 Dispatch Agreement with the City of Princeton effective October 1, 2019 through September 30, 2020. This agreement may be renewed for an additional one (1) year period at the rates established and agreed upon by both parties.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding the approval of Interlocal Agreement No. 2020-145, between Collin County and City of Princeton for Dispatch Services. Agreement shall commence on October 1, 2019 and continue in full force and effect through September 30, 2020. This agreement may be renewed for an additional one (1) year period at the rates established and agreed upon by both parties. Payment shall be paid by the City of Princeton to the County on a quarterly basis. Further authorize the County Judge to execute the same. BS
HR and/or IT Action

Budget Department Action
FY 2020 Interlocal Agreement for Dispatch Services with the City of Princeton from October 1, 2019 through September 30, 2020. Compensation to Collin County in the amount of $133,798.20 stated in Section 5 of the ILA. General Fund (0001).
Auditor's Office Action
Revenues included in the FY 2020 Estimates.
Commissioners Court
Interlocal Dispatch Agreement with the City of Princeton effective October 1, 2019 through and including September 30, 2020, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$133,798.20

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	Revenue Generating - GF

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Dispatch Fees
Agreement


AI-47832			4.f.1.
Commissioners Court
Meeting Date:	01/13/2020
Contract Amendment No 1 (Agr 2019-269) with Jacobs for East Bound Frontage Road Design
Submitted For:	Jeff Durham
Department:	Special Projects
Request Type:	CONSENT	Agenda Area:	Amendment

Information
Department Action
The Engineering Department requests that the contract with Jacobs Engineering for services relating to design of the CCOL east bound (southern) service road be increased by $9,019.60. This increase is due to Jacobs omission of two (2) line items from their initial fee proposal. A letter from Jacobs explain this situation along with detailed backup is attached. Commissioners Courts approval of this contract amendment is requested and I will be available to answer any questions you might have regarding this matter.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of amendment No.1 to the contract with Jacobs Engineering Group, Inc., AGR 2019-269, PS&E for the Collin County Outer Loop Segment 3B from Preston Rd. (SH 289) to Custer Rd. (SH 2478), due to their omission of two (2) lines from their initial fee proposal in the amount of $9,019.60. Further authorize the Purchasing Agent to execute same. MD
HR and/or IT Action

Budget Department Action
Budgeted funds available in the amount of $9,019.60 for Amendment No. 1 to the contract with Jacobs Engineering Group, Inc. (AGR 2019-269) for the Collin County Outer Loop Segment 3B from Preson Rd. to Custer Rd.. New contract total is $870,045.03. 2018 Road Bond Fund (4215).
Auditor's Office Action
Bond funds available.
Commissioners Court
No. 1 to Preparation of final plans, specifications and estimates for the Collin County Outer Loop, Segment 3B East of Preston Rd (SH289) to Custer Rd (FM2478) (Contract No. 2019-269) with Jacobs Engineering Group Inc. for omission of two (2) lines from Jacobs initial fee proposal, Special Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$9,019.60

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	RI18OL002 4215-750300013-809250

Fund Transfers

Remarks:

Jacobs is a publicly traded corporation (NYSE: J) and not required to submit a form 1295.

Attachments
Court Order
agenda memo
Jacobs Request
Contract Amendment No. 1
2252 Certification


AI-47836			4.g.1.
Commissioners Court
Meeting Date:	01/13/2020
Commissioners Court Meeting Minutes, December 9, 2019
Department:	County Clerk
Request Type:	CONSENT	Agenda Area:	Minutes

Information
Department Action
Commissioners Court Meeting Minutes, December 9, 2019
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget & Finance.
Auditor's Office Action
No action by Auditor.
Commissioners Court
December 9, 2019.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Commissioners Court Meeting Minutes, December 9,2019


AI-47847			4.h.1.
Commissioners Court
Meeting Date:	01/13/2020
Approval to apply for Juvenile Probation grant
Submitted For:	Linda Riggs	Submitted By:	Janna Benson-Caponera
Department:	Auditor
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
This is a request to apply for a grant through CJD for County Innovations to Prevent Commercial Sexual Exploitation grant. The grant due date is January 14,2020. The grant application has not been reviewed by the grant review committee due to the short time frame. Attached is a description of the grant and the proposed grant application budget. Estimated grant funds in the amount of $602,610.42 with no county match required.
Purchasing Department Action
No action by Purchasing at this time. If approved, Purchasing policies and procedures will apply.
HR and/or IT Action

Budget Department Action
County Innovations to Prevent Commercial Sexual Exploitation Grant Program. Proposed Budget in the amount of $602,610.42. Grant funds to cover placement services, three (3) personnel staff, equipment, medical expenses, supplies and training. Not enough information provided to comment further on details.
Auditor's Office Action
Grant application in the amount of $602,610.42 with no county match required. Grant due date is January 14, 2020. Grant application has not been reviewed by the grant review committee due to a short turn around time for the due date. The program will look to identify victims and potential victims of trafficking which has become a nationwide epidemic. Children, especially those with histories of runaway, truancy, expulsion, sexting or electronic transmission of certain material depicting minors, etc., and those involved in foster-care are exponentially more likely to be trafficked than other similar youth. Grant includes funding for 3 new positions with 1 computer setup as well as safe house placement, medical expenses, clothing and training for staff.
Commissioners Court
Grant Application for County Innovations to Prevent Commercial Sexual Exploitation through Criminal Justice Division in the amount of $602,610.42, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Grant description
Certification
Budget


AI-47504			4.h.2.
Commissioners Court
Meeting Date:	01/13/2020
Collin County Budgetary Control Policy
Submitted By:	Monika Arris
Department:	Budget/Finance
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Discussion, consideration, and any action to approve an updated budgetary control policy.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
The Collin County Budgetary Control Policy was last updated in September 2008 (CO# 2008-829-09-23). The updated policy reflects the changes due to the implementation of the new financial system. It also authroizes the Director of Budget and Finance the ability to move funds over $5,000 if the amendment is for the same account number/object within departments under the same Department Head/Elected Official and updates the repair and replacement section of the policy.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Updated Budgetary Control Policy, Budget.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Draft Court Order
Budget Control Policy


AI-47648			4.h.3.
Commissioners Court
Meeting Date:	01/13/2020
TechShare.Juvenile Maintenance
Submitted By:	Greg Elliott
Department:	Information Technology
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Information Technology is requesting Commissioner Court to authorize renewal the Juvenile Case Management System with TechShare. The FY20 renewal award is $252,034.00 and is budgeted as part of the non-departmental budget request. The JCMS renewal with TechShare LGC was approved under court order 2018-651-08-13.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of TechShare Local Government Corporation as the sole source provider for TechShare Juvenile Case Management Systems (JCMS) per the attached documentation and further allow exemption from the competitive bid process in accordance with V.T.C.A. Local Government Code 262.024 (a) (7) (A) and continue maintenance of TechShare Juvenile Case Management System (JCMS) for the period January 1, 2020 through December 31, 2020. sh
HR and/or IT Action

Budget Department Action
Budgeted funds available in the amount of $252,034 in Non-Departmental maintenance for the renewal of the Juvenile Case Management System with TechShare. General Fund (0001).
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
Declare TechShare Local Government Corporation as the sole source provider for TechShare Juvenile Case Management System and grant exemption from the competitive bid process per Texas Local Government Code 262.024(a)(7)(A), approval to continue maintenance for the period of January 1, 2020 through and including December 31, 2020, Information Technology.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

252,034.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-10001-0001-41-30-0000-637503

Fund Transfers

Remarks:

Funds are budgeted under non-departmental maintenance.

Attachments
Court Order
Dept Memo
sole source memo
sole source affidavit
TechShare Invoice


AI-47806			4.h.4.
Commissioners Court
Meeting Date:	01/13/2020
Rebate: TIPS Purchasing Cooperative
Submitted By:	Susan Hayes
Department:	Purchasing
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Requesting Commissioner's Court consideration and any action for the approval to accept rebate from TIPS Purchasing Cooperative, TIPS Reward Dollars Program, on our FY2018 - FY2019 participation. The rebate check is in the amount of $228.01. Per the previous authorization of Court Order #2011-893-11-07, I request the rebate check to be deposited into account #0001-10001-0021-41-00-0000-481059 for the Going the Extra Mile Employee Incentive Program. Slh
Purchasing Department Action
Requesting Commissioner's Court consideration and any action for the approval to accept rebate from TIPS Purchasing Cooperative, TIPS Reward Dollars Program, on our FY2018 - FY2019 participation. The rebate check is in the amount of $228.01. Per the previous authorization of Court Order #2011-893-11-07, I request the rebate check to be deposited into account #0001-10001-0021-41-00-0000-481059 for the Going the Extra Mile Employee Incentive Program. Slh
HR and/or IT Action

Budget Department Action
Rebate in the amount of $228.01 deposited into revenue account. Budget amendment to record these budgeted funds to GEM Award expenditure account per CO#2011-893-11-07. (0001) - General Fund.
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
Acceptance of the TIPS Purchasing Cooperative, TIPS Reward Dollars Program rebate check in the amount of $228.01 to be deposited in the Going the Extra Mile Employee Incentive Program line item and budget amendment for same, Purchasing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$228.01

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-10001-0021-41-00-504014-

Fund Transfers

Remarks:

Attachments
Court Order
Memo
Rebate Letter
TIPS Report
Journal Proof with Notes


AI-47826			4.h.5.
Commissioners Court
Meeting Date:	01/13/2020
2020 Compensation Plan
Submitted By:	Michelle Talley
Department:	Human Resources
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
2020 Compensation Plan
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget Department.
Auditor's Office Action
No action by Auditor.
Commissioners Court
2020 Compensation Plan, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order


AI-47827			4.h.6.
Commissioners Court
Meeting Date:	01/13/2020
Wage Movement 2020
Submitted By:	Michelle Talley
Department:	Human Resources
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Employee salary changes for wage movemnet adjustments effective January 13, 2020, Human Resources.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Included in FY 2020 Adopted Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
Employee salary changes for wage movement adjustments effective January 13, 2020, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order


AI-47859			4.h.7.
Commissioners Court
Meeting Date:	01/13/2020
Personnel Appointments
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Appointments, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Appointments, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Appointments


AI-47860			4.h.8.
Commissioners Court
Meeting Date:	01/13/2020
Personnel Changes
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Changes, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Changes, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Personnel Changes


AI-47675		5.
Commissioners Court
Meeting Date:	01/13/2020
FY 2021 Budget Calendar
Submitted By:	Monika Arris
Department:	Budget/Finance
Request Type:	GENERAL

Information
Department Action
Discussion and any action regarding the FY 2021 Budget Calendar.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Due to changes in the Local Government Code and Tax Code, the County's FY 2021 budget calendar will need to be changed from previous years. Changes and details attached.
Auditor's Office Action
No action by Auditor.
Commissioners Court
FY 2021 Budget Calendar, Budget.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
FY 2021 Budget Calendar
Notes on Changes to the Budget Calendar


AI-47861		6.
Commissioners Court
Meeting Date:	01/13/2020
Boards & Commissions Appointments
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	GENERAL

Information
Department Action
Consideration, discussion and any action regarding Boards & Commissions Appointments, Commissioners Court.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Boards/Commissions Appointments, Commissioners Court:

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order


AI-33858		7.
Commissioners Court
Meeting Date:	01/13/2020
RTC Monthly Update
Department:	Administrative Services
Request Type:	GENERAL

Information
Department Action
RTC monthly update, Commissioner, Precinct 4.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Regional Transportation Council monthly update, Commissioner, Precinct 4.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
No file(s) attached.



AGENDA

Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney January 13, 2020 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Commissioner Webb Pledge of Allegiance – Commissioner Hale Pledge of Allegiance to the Texas Flag – Commissioner Fletcher

COMMISSIONERS COURT MEETING


					DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:

		1.		AI-47858 Notification Only	Personnel Appointments, Human Resources.

					FYI NOTIFICATION

		1.		AI-47837 Notification Only	IRS Mileage Rate for 2020, Auditor.

		2.		AI-47840 Notification Only	District Clerk returning one cash drawer containing $300 to the Treasury Department due to the Civil/Family front counter cuts, Auditor.

		3.		AI-34688 Notification Only	Outstanding Agenda Items, Commissioners Court.

		4.		AI-47838 Notification Only	Change Order No. 1 to Construction, Collin County Aggregate Rinse Stations (IFB No. 2019-133) with UST General Contracting, LLC to add owner required water line repair to the Central Plant Shop, Construction & Projects.

		5.		AI-47839 Notification Only	Change Order No. 4 to Construction, Relocation of Collin County Tax Office, 900 E. Park, Plano (IFB No. 2019-174) with JM Management LLC, dba JM Construction Solutions to make various changes to the contract, Construction & Projects.

		6.		AI-47811 Held	Amendment No. 1 to Agreement for Sharing Intelligent Transportation Systems Data with Texas Department of Transportation-Dallas District for the reception and use of TxDOT related traffic information to replace the connectivity layout of the original agreement with a new attachment, Sheriff.

		7.			Notification of budget adjustment(s)/amendments(s), Auditor:

			a.	AI-47828 Notification Only	$699 to purchase a 4,000 watt generator with a 3-year protection plan, utilizing the Federal Forfeiture fund, Sheriff.

1.					Call to order. The court will convene in open session for consideration of the following business matters:

2.					Public Comments.

3.					Presentation/Recognition.

4.					Consent agenda to approve:

	a.			AI-47816 Approved	Disbursements for the period ending January 7, 2020, Auditor.

	b.			AI-47817 Approved	Indigent Defense Disbursements, Auditor.

	c.				Advertisement(s):

		1.		AI-47804 Approved	Equipment Trailers (IFB No. 2020-122), Public Works.

		2.		AI-47842 Approved	Reconstruction - CR 317, 318, 324, 325 (IFB No. 2020-087), Public Works.

	d.				Award(s):

		1.		AI-47807 Approved	Services, Cafeteria Management for Courthouse (RFP No. 2019-327) to the sole proposer and further authorize the Purchasing Agent to finalize and execute same, Development Services.

		2.		AI-47844 Approved	Access Control System (Contract No. 2019-349) to Sigma Surveillance, Inc. dba STS360 through BuyBoard Cooperative Contract No. 574-18, Information Technology.

		3.		AI-47825 Approved	Palo Alto Firewalls (Coop Quote No. 2020-117) to Dell Marketing LP utilizing DIR Contract No. DIR-TSO-3763, Information Technology.

		4.		AI-47820 Approved	Varonis Data Protection (Coop Quote No. 2020-108) to Unique Digital Technology Inc. utilizing Choice Partners Contract No. 17/026KH-40, Information Technology.

	e.				Agreement(s):

		1.		AI-47841 Approved	Interlocal Agreement with LifePath Systems (Agreement No. 2020-142) for an annual amount of $2,463,303 to be paid in quarterly installments commencing October 1, 2019 through and including September 30, 2020, Budget.

		2.		AI-47801 Approved	Interlocal Dispatch Agreement with the City of Princeton effective October 1, 2019 through and including September 30, 2020, Sheriff.

	f.				Amendment(s):

		1.		AI-47832 Approved	No. 1 to Preparation of final plans, specifications and estimates for the Collin County Outer Loop, Segment 3B East of Preston Rd (SH289) to Custer Rd (FM2478) (Contract No. 2019-269) with Jacobs Engineering Group Inc. for omission of two (2) lines from Jacobs initial fee proposal, Special Projects.

	g.				Filing of the Minute(s), County Clerk:

		1.		AI-47836 Approved	December 9, 2019.

	h.				Miscellaneous

		1.		AI-47847 Approved	Grant Application for County Innovations to Prevent Commercial Sexual Exploitation through Criminal Justice Division in the amount of $602,610.42, Auditor.

		2.		AI-47504 Held	Updated Budgetary Control Policy, Budget.

		3.		AI-47648 Approved	Declare TechShare Local Government Corporation as the sole source provider for TechShare Juvenile Case Management System and grant exemption from the competitive bid process per Texas Local Government Code 262.024(a)(7)(A), approval to continue maintenance for the period of January 1, 2020 through and including December 31, 2020, Information Technology.

		4.		AI-47806 Approved	Acceptance of the TIPS Purchasing Cooperative, TIPS Reward Dollars Program rebate check in the amount of $228.01 to be deposited in the Going the Extra Mile Employee Incentive Program line item and budget amendment for same, Purchasing.

		5.		AI-47826 Approved	2020 Compensation Plan, Human Resources.

		6.		AI-47827 Approved	Employee salary changes for wage movement adjustments effective January 13, 2020, Human Resources.

		7.		AI-47859 Approved	Personnel Appointments, Human Resources.

		8.		AI-47860 Approved	Personnel Changes, Human Resources.

					GENERAL DISCUSSION

					Presentation, discussion and any action regarding:

5.				AI-47675 No Action Taken	FY 2021 Budget Calendar, Budget.

6.				AI-47861 Approved	Boards/Commissions Appointments, Commissioners Court:

	a.				Child Protective Services Board.

	b.				Historical Commission.

	c.				Planning Board.

7.				AI-33858 No Action Taken	Regional Transportation Council monthly update, Commissioner, Precinct 4.

8.					Future agenda items without discussion.

					EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

					Executive Session, in accordance with Chapter 551 of the Government Code.

					Any action resulting from the executive session.

					The court reserves the right to convene into executive session throughout this meeting.

					Adjourn.



					___________________________ Chris Hill COUNTY JUDGE COLLIN COUNTY, T E X A S

					CERTIFICATION:

					I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2020 at _______ o'clock _____.M.



					___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



					___________________________ Deputy

					NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.