Agenda

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AI- 55149

Commissioners Court

Meeting Date:	12/11/2023
FY 2024 - Budget Adjustment to Purchase Vehicles
Submitted For:	Jim Skinner	Submitted By:	Lawana Downs
Department:	Sheriff's Office
Request Type:	CONSENT	Agenda Area:	Award

Information

Department Action

Sheriff's Office respectfully requests Commissioners Court approval of budget adjustments to purchase trucks by combining the SUV and equipment project codes. The purchase of these trucks will also eliminate the cost of rental vehicles used for operations by $30,560.
The total cost for the budgeted SUVs with equipment is $234,662 and the total cost for rental vehicles is $30,560.
The purchase of trucks totaling $210,000 and $2,648 for unforeseen expenditures is a cost savings of $52,574.

Purchasing Department Action

Request Commissioners Court consideration and any action regarding approval to award 2024-088 Sheriff's Office Vehicles through Buyboard Cooperative Contract 724-23 per attached documentation. SAH

HR and/or IT Action

Budget Department Action

The Sheriff''s Office is budgeted $234,662 for 2 adopted Narcotics Investigators SUVs with all required equipment. This request is to not purchase the equipment requested and adopted in the budget, but instead buy 5 civilian trucks with no make ready and none of the extra adopted equipment requested. This request also states they will no longer be leasing vehicles and will not need the lease vehicle budget moving forward. There is $10,000 per SUV adopted for fuel and maintenance. With the addition of 3 more vehicles, Equipment Services will need an additional $30,000 for fuel and maintenance. In order to cover the added fuel and maintenance, an additional budget amendment totaling $30,000 has been attached. The equipment totaling $22,014 that will not be needed was funded with FY 2023 Savings and the Sheriff is requesting to keep those funds along with the extra $560 from the lease vehicle line that is not needed for a total of $22,574. Trucks are expected to be ready in January 2024. The lease vehicle budget of $43,560 will be eliminated in FY 2025. See attached spreadsheet for details. General Fund (0001).

Auditor's Office Action

Funds available in the General Fund (0001).

Commissioners Court

Sheriff's Office Vehicles (Contract No. 2024-088) through Buyboard Cooperative Contract No. 724-23, and budget amendment in the amount of $242,648 for same, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$212,648

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	BAH5002-0001-500010001-809070

Fund Transfers

Remarks:

FY 2024 Budget Adjustments Totaling $242,648

Attachments
No file(s) attached.