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AI- 55355

Commissioners Court

Meeting Date:	01/22/2024
Water Supply Pipeline on Bloomdale West of Lake Forest
Submitted For:	Clarence Daugherty	Submitted By:	Dawn Redwine
Department:	Engineering
Request Type:	CONSENT	Agenda Area:	Agreement

Information

Department Action

An interlocal agreement (ILA) is needed involving the North Texas Municipal Water District (NT), the City of McKinney (McKinney) and Collin County (County). NT and McKinney have worked together on the installation of a water supply pipeline project for NT to bring water to a new delivery point for McKinney. The project consists ultimately of two large pipelines in right-of-way that is along the current right-of-way of Bloomdale Road west of Lake Forest Drive. McKinney will relinquish the Bloomdale ROW to NT to be used for the pipeline. However, this will be done in two stages in order to accommodate current traffic on Bloomdale Rd.

NT will install the first of the two pipelines in the immediate future in the north half of the Bloomdale ROW. That will allow the current pavement to remain to be used by existing traffic. At a later time, the demand for water will require the installation of the second pipeline. At that time it is planned that at least one service road of the US 380 freeway will have been built. This will allow traffic to be switched to the service road, freeing the pavement in the Bloomdale ROW to be removed so the second pipeline can be installed.

Collin County’s part is to guarantee that the service road will be built in time to switch the traffic from the Bloomdale pavement when needed to install the second pipeline. I shared this issue with the members of the Commissioners Court by an email dated July 16, 2021 (see attached email). The discussions I had with the members of the Court indicated the members’ willingness to guarantee the timely construction of the service road if TxDOT does not construct in time. At that time, I communicated that to NT so they could have confidence to proceed with the design of the first pipeline and develop an ILA for such an agreement. I did not realize that the formal agreement would take this long to be finalized, but it is now time to agree to the ILA.

Unfortunately, the Director of Engineering did not catch a mistake in the proposed ILA before the McKinney City Council and the NTMWD Board of Directors approved the ILA. The mistake is that the ILA states that the County will build the service road rather than stating that it will build only if TxDOT does not. On the one hand, it is somewhat of a fine point that is somewhat inconsequential because TxDOT is aggressively moving forward with the goal of starting construction of a service road in 2026, which will be well ahead of the need for the second pipeline.

However, just to make sure there is no misunderstanding, NT prepared an MOU to be approved by the Court at the same time as the ILA that clarifies the County’s position so the Court can approved the ILA as it was approved by McKinney and NT without going through the fairly long process of taking it back the governing bodies for a change. Attached are the ILA, along with the minutes of the Council and Board actions showing that they approved the ILA. Also attached is the clarifying MOU.

Requested Action: It is recommended that the Commissioners Court approve the attached interlocal agreement and the attached memorandum of understanding.

Purchasing Department Action

Request Commissioners Court consideration and any action regarding approval of an Interlocal Agreement and attached memorandum of understanding among Collin County, the North Texas Municipal Water District, and the City of McKinney concerning the installation of a water supply pipeline project. Further, authorize the County Judge to execute same. ED

HR and/or IT Action

Budget Department Action

Interlocal Agreement with the City of McKinney and the North Texas Municipal Water District as well as a Memorandum of Understanding that the county will guarantee the service road is built in time for the 2nd pipeline to be installed. No fiscal impact at this time to the county.

Auditor's Office Action

No action by Auditor.

Commissioners Court

Interlocal Agreement and Memorandum of Understanding with the North Texas Municipal Water District and the City of McKinney concerning the installation of a water supply pipeline project, Engineering.

Budget Information

Information about available funds

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Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order 2024-045-01-22
Memo
Signed Documents
Agreement
MOU
Authorization
City of McKinney Minutes