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| AI- 56005 |
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| Health Care Foundation |
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| Information |
| Department Action |
Collin County Health Care Services requests Commissioners Court acceptance of an amendment to the Public Health Infrastructure grant contract from the Texas Department of State Health Services (DSHS). This amendment incorporates revisions to the Statement of Work and updates to the Contract Affirmations and Uniform Terms and Conditions sections.
In addition, attached is a DSHS-approved budget that moves funds between categories to support the (2) Financial Analyst (Position IDs: 300516, 300526), (2) Functional Analyst (Position IDs: 300621, 300517) , and (1) Health Care Analyst (Position ID: 300528) budgeted on this grant. The (1) vacant Health Care Analyst (Position ID: 300624) position will be discontinued to re-allocate funding towards the existing positions listed.
Health Care requests approval of this amendment and the use of existing Health Care department funds to support the personnel on this grant. Existing Health Care funds will be used to purchase items for staff that are critical for department operations but are not allowable to be purchased with grant funds, which are an estimated $500/year per staff. |
| Purchasing Department Action |
| No action by Purchasing (personnel only) |
| HR and/or IT Action |
| Amendment No. 1 to the Public Health Infrastructure Grant Award (HHS001311000001) for the grant period April 24, 2023 through November 30, 2027, proposes to amend the statement of work, contract affirmations, and uniform terms and conditions. Contract also amends budget to move funds from other categories to the personnel category. The estimated personnel cost for salary and fringe to support the existing (2) Financial Analysts (Position IDs: 300516, 300526), (2) Functional Analysts (Position IDs: 300621, 300517), and (1) Health Care Analyst (Position ID: 300527) at 100%, is $1,683,340.62 per the grant benefits calculator. The estimated grant amount for these positions is $1,625,736 which will create a shortfall of $57,604.62. A county match to supplement grant funding for the full cost of these positions may be required. |
| Budget Department Action |
Amendment No. 1 to Contract No. HHS001311000001 Public Health Infrastructure Grant to make various changes to the contract. Original Grant Award approved in the amount of $1,625,736.00 in federal funds with no county match required. No additional funding is awarded with this amendment. Grant funding to cover existing (2) Financial Analysts (300516, 300526), (2) Functional Analysts (300621, 300517), and (1) Health Care Analyst (300527) at 100% and programming costs. Due to the length of the grant term and unknown future salary changes, funding is not guaranteed to last the full term. Auditor’s Office to monitor grant funds and discontinue personnel and programming accordingly once grant funds are expended. No County funds are budgeted or available for personnel and programming costs not covered by this grant. (2108)-HC Grants Fund.
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| Auditor's Office Action |
| Contract amendment to change the statement of work, contract affirmations, and uniform terms and conditions. Contract also amends budget to move funds from other categories to the personnel category. Budget forecast shows a total shortage of grant funds in the amount of $36,841.70. Year 2 shortage is $4,448.43, period 12/2023-11/2024. Year 3 shortage is $19,242.80, period 12/2024-11/2025. Year 4 shortage is $13,160.81, period 12/2025-11/2026. Year 5 budget is sufficient with no shortage, period 12/2026-11/2027. |
| Commissioners Court |
| No. 1 to the Public Health Infrastructure Grant (Contract No. HHS001311000001) with the Texas Department of State Health Services to make various changes to the contract, Health Care. |
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| Budget Information |
| Information about available funds |
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| Fund Transfers |
| Remarks: |
| No County funds are budgeted for personnel and programming costs not covered by this grant. |
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