Agenda

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AI- 56092

Commissioners Court

Meeting Date:	06/17/2024
Amendment 1: 2022-296 Tax Statement Preparation and Mailing Services with VariVerge, LLC, Renewal 2
Submitted By:	Susan Jarzombek
Department:	Tax Assessor/Collector
Request Type:	CONSENT	Agenda Area:	Amendment

Information

Department Action

The Collin County Tax Office requests approval of Commissioners Court regarding Contract Renewal No. 2 and Change Order No. 1 for the price re-determination to increase the cost for all mailings with VariVerge, LLC for the Tax Statement Preparation and Mailing Services. Contract No. 2022-296, Renewal No. 2, will renew the contract for one (1) year for the period of July 31, 2024, through July 30, 2025, with the price increase.

Purchasing Department Action

Request Commissioners Court consideration and any action regarding approval of Amendment No. One (1) to Contract No. 2022-296, Tax Preparation and Mailing Services, with VariVerge, LLC to 1.) renew contract for the period July 31, 2024, through and including July 30, 2025, and 2.) include a price redetermination per section 5.7 of the contract and per the attached documentation; and authorize Purchasing Agent to execute same. slh

Contract Renewal: 2 of 4
FY24 Expenditure to date: $99,931.40
FY23 Expenditure: $101,623.21
FY22 Expenditure: $0.00

HR and/or IT Action

Budget Department Action

Budgeted funds available in FY2024 M&O Category and upon adoption of the FY2025 budget for Amendment No. 1 to Contract No. 2022-296, Tax Statement Preparation and Mailing Service with VariVerge, LLC. Contract period July 31, 2024 through July 30, 2025. General Fund (0001).

Auditor's Office Action

Funds available in the General Fund (0001).

Commissioners Court

No. 1 to Tax Statement Preparation and Mailing Services (Contract No. 2022-296) with VariVerge, LLC to extend the contract for one (1) year though and including July 30, 2025, include a price determination, and further authorize the Purchasing Agent to finalize and execute same, Tax Assessor-Collector.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

M&O Category

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-31001-0001-48-30-0000-626407-

Fund Transfers

Remarks:

Attachments
Court Order 2024-549-06-17
Memo
Amendment 1
Price Redetermination Tabulation
Vendor Letter of Request
Supporting Documentation
2252 Form
1295 Form