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AGENDA
 
Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
August 24, 2020
1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 
Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:
 
Invocation – Commissioner Fletcher

Pledge of Allegiance – Commissioner Webb

Pledge of Allegiance to the Texas Flag – Judge Hill
 

COMMISSIONERS COURT MEETING

 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 48909   Grant award through the Texas Juvenile Justice Department for residential services for the period of August 21, 2020 through and including August 20, 2021, Juvenile Probation.
 
Attachments:
Memorandum
Award Letter
Placement Verification
Grant Summary
 
2. 48955   Grant award through the Texas Juvenile Justice Department for residential services for the period of August 11, 2020 through and including August 10, 2021, Juvenile Probation.
 
Attachments:
Memorandum
Award Letter
Grant Summary Form
 
3. 48959   Residential Services Agreement with the Rockwall County Juvenile Probation Department for residential sex offender treatment services effective September 1, 2020 through and including August 31, 2021, Juvenile Probation. 
 
Attachments:
Memorandum
Residential Services Agreement
 
4. 48960   Detention Services Agreement with the Rockwall County Juvenile Probation Department for pre-adjudicated youth effective September 1, 2020 through and including August 31, 2021, Juvenile Probation. 
 
Attachments:
Memorandum
Detention Services Agreement
 
  FYI NOTIFICATION
 
1. 48956   Change Order No. 1 to Construction, Collin County Justice Center, Kitchen MAU Replacement (Contract No. 2020-164) with Air Conditioning Innovative Solutions, Inc. dba ACIS to extend the completion date to August 21, 2020, Construction & Projects. 
 
Attachments:
Memo
ACIS Change Order Request
Change Order 1
 
2. 48928   County overtime for the pay period ended August 9, 2020, Human Resources.
 
Attachments:
Overtime Review.pdf
Open Positions Summary.pdf
Overtime Details Reasons.pdf
Election Overtime Approval.pdf
Budget vs Actual for Court 8.17.20 - Paydate 8.14.20.pdf
 
1.   Call to order. The court will convene in open session for consideration of the following business matters:
 
2.   Public Comments.
 
3.   Presentation/Recognition. 
 
4.   Consent agenda to approve:
 
a. 48926   Disbursements for the period ending August 18, 2020, Auditor.
 
Attachments:
Court Order
Disbursements
 
b. 48927   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order
Indigent Defense Disbursements
 
c.   Advertisement(s):
 
1. 48957   Disaster Debris Removal (Emergency) (RFP No. 2020-199), Fire Marshal.
 
Attachments:
Court Order
memo to court
Legal Notice
Bid packet_RFP
 
d.   Award(s):
 
1. 48938   Negative Pressure Systems for Multiple Collin County Facilities (Contract No. 2020-345) to The Brandt Companies, LLC, budget amendment in the amount of $200,000, and further authorize the Purchasing Agent to finalize and execute the Construction Agreement, Construction & Projects.
 
Attachments:
Court Order
Agreement
Memo
Contract Data
Tabulation
2252 Certification
Form 1295
Construction Agreement
Letter to Award
Journal Proof
 
2. 48772   Software Maintenance, PeopleSoft (Coop Quote No. 2020-273) to Oracle America, Inc., utilizing DIR Contract No. DIR-TSO-4158, Information Technology. 
 
Attachments:
Court Order
Memo
Contract Data
Bid Tab
2252 Certification
 
3. 48953   Scan Guns (Coop Quote No. 2020-360) to Zones, LLC, utilizing TIPS Contract No. 200105, Information Technology. 
 
Attachments:
Court Order
Elections Scan Guns - Memo
Tabulation
Award Letter
1295
2252
 
e.   Agreement(s):
 
1. 48990   Professional Services Agreement (Contract No. 2020-391) with National Council for Community Development, Inc. and Community Development Properties North Texas, Inc. for a third party administrator for small business grant program, and grant exemption from the bidding process per Local Government Code 262.024(a)(4), Administrative Services. 
 
Attachments:
Court Order
2252 - 1
2252-2
 
2.   Funding Agreement(s) for funding through the 2020 Historical Commission Grant Program, Historical Commission:
 
a. 48939   Anna Area Historical Society in the amount of $3,988 for the Anna Train Depot additional ADA compliant access.
 
Attachments:
Court Order
Agenda Memo
Agreement
 
b. 48940   Collin County Genealogy Society in the amount of $4,000 for digitizing historical newspapers. 
 
Attachments:
Court Order
Agenda Memo
Agreement
 
c. 48941   Chambersville Cemetery Association in the amount of $3,300 for cemetery preservation. 
 
Attachments:
Court Order
Agenda Memo
Agreement
 
d. 48942   Farmersville Historical Society in the amount of $3,991 for window replacement for the Bain-Honaker House.
 
Attachments:
Court Order
Agenda Memo
Funding Agreement - Farmersville
Agreement
 
e. 48943   Heard-Craig Center for the Arts in the amount of $250 for business letter digitization. 
 
Attachments:
Court Order
Agenda Memo
Agreement
 
f. 48944   Heard-Craig Center for the Arts in the amount of $2,560 for oral histories. 
 
Attachments:
Court Order
Agenda Memo
Agreement
 
g. 48945   John Abston Chapter of the National Society of the Daughters of the American Revolution in the amount of $3,398 for the Pecan Grove Cemetery preservation. 
 
Attachments:
Court Order
Agenda Memo
Agreement
 
h. 48946   Murphy Historical Society in the amount of $2,150 for two display cases to store historical memorabilia. 
 
Attachments:
Court Order
Agenda Memo
Agreement
 
i. 48947   Plano Conservancy for Historic Preservation, Inc. in the amount of $1,363 for a wayside sign for Horn Cemetery. 
 
Attachments:
Court Order
Agenda Memo
Agreement
 
f.   Amendment(s):
 
1. 48911   No. 1 to Interlocal Agreement for Dispatch Services (Agreement No. 2020-085) with Anna ISD to extend the contract for one (1) year through and including September 30, 2021, make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Sheriff. 
 
Attachments:
Court Order
Memo
Amendment
Dispatch Fees
 
2. 48918   No. 2 to AiLIS Software Maintenance for County Clerk  (Contract No. 2017-022) with Granicus, LLC to extend the contract one (1) year through and including September 30, 2021, and further authorize the Purchasing Agent to finalize and execute same, County Clerk. 
 
Attachments:
Court Order
Memo
Amendment No. 2
1295
2252
 
3. 48919   No. 2 to Maintenance, Redaction Services for County Clerk (Contract No. 2018-256) with Granicus, LLC to extend the contract for one (1) year through and including September 30, 2021, and further authorize the Purchasing Agent to finalize and execute same, County Clerk. 
 
Attachments:
Court Order
Memo
Amendment No. 2
1295
2252
 
g.   Contract Renewal(s):
 
1. 48916   County Clerk Storage and Microfilm Creation (Contract No. 2018-331) with Granicus, LLC to extend the contract for one (1) year through and including September 30, 2021, County Clerk. 
 
Attachments:
Court Order
Memo
Renewal
1295
2252
 
2. 48889   Road Materials, Asphaltic Concrete (IFB No. 2019-302) with Austin Asphalt, Inc. to extend the contract for one (1) year through and including September 30, 2021, assignment and assumption from Austin Industries dba Austin Asphalt to Austin Asphalt, Inc., and further authorize the Purchasing Agent to finalize and execute same, Public Works.
 
Attachments:
Court Order
Memo
Assignment & Assumption
Vendor name documentation
Renewal 1 - letter
Renewal 1 - 1295 form
Renewal 1 - 2252 form
 
h.   Filing of the Minute(s), County Clerk:
 
1. 48920   August 3, 2020. 
 
Attachments:
Commissioners Court Meeting Minutes, August 3, 2020
 
i.   Miscellaneous
 
1. 48890   Acceptance of the FY 2020 Community Mental Health Grant through the Department of Health and Human Services in the amount of $72,912 with a required county match, 470th District Court. 
 
Attachments:
Court Order
contract
Grant Review Committee
Grant summary form
 
2. 48877   Acknowledgement of the Newark Cultural Education Facilities Finance Corporation proposed loan to Legacy Christian Academy, Administrative Services. 
 
Attachments:
Court Order
Certificate for Resolution
Certificate of Public Hearing
 
3. 48979   Appointment of Dr. Arifa Nishat as a health authority for Collin County, County Judge.
 
Attachments:
Court Order
Backup
 
4. 48937   Final plat and sign plan for Branch Village Phase 1, Engineering. 
 
Attachments:
Court Order
Memo
map
plat
sign plan
 
5. 48966   Redesignation of Private Road 5711 to Haven Way with associate address updates, GIS/Rural Addressing. 
 
Attachments:
Court Order
ReqMemo
Petition
Letter
Mapgrid 19H1
 
6. 48917   Purchase of a 52" Scag mower in the amount of $10,599 and budget amendment for same, Special Projects. 
 
Attachments:
Court Order
Agenda Memo
Trust Account Balance
SCAG Description
Journal Proof
 
7. 48971   Personnel Appointments, Human Resources.
 
Attachments:
Court Order
Appointments
 
8. 48972   Personnel Changes, Human Resources.
 
Attachments:
Court Order
Personnel Changes
 
  GENERAL DISCUSSION
 
  Presentation, discussion and any action regarding:
 
5.   FY 2021 Budget: 
 
a. 48814   Public Hearing - Proposed FY 2021 Budget. 
 
Attachments:
Presentation
 
b. 48835   Public Hearing - Proposed FY 2021 Tax Rate.
 
Attachments:
Presentation
 
c. 48815   Adoption of an order setting and approving the FY 2021 Elected Officials salaries. 
 
Attachments:
Court Order
EO Salaries Public Notice
 
d. 48816   Adoption of an order setting and approving the FY 2021 Budget. 
 
Attachments:
Court Order
 
e. 48817   Adoption of an order setting the maintenance and operating tax rate for FY 2021. 
 
Attachments:
Court Order
tax rates
 
f. 48818   Adoption of an order setting the debt services tax rate for FY 2021. 
 
Attachments:
Court Order
tax rates
 
g. 48819   Adoption of an order setting the combined tax rate for FY 2021. 
 
Attachments:
Court Order
tax rates
 
h. 48820   Restrictions on funds in compliance with Government Accounting Standards Board (GASB) Statement Number 54 for FY 2021.
 
Attachments:
Court Order
2021 Fund Balance Commitments
 
6. 48410   COVID-19 Update, Administrative Services.
 
7. 48414   Utilization of CARES funding, Commissioners Court.
 
Attachments:
Court Order
Small Business Grant Program 08212020
ZoomGrants Weekly Metric
2020-08-21 COVID Funding Spend.pdf
PO Tracking - Covid 19 PPE.pdf
Collin County Cities Business Grant Programs
QUICK STATS.pdf
Collin CARES Flyer
Court Order 2020-400-05-11
431- AI48414
2020 07 31 City Business Grant Programs - Updated 08 13.pdf
2020 08 12 City Use of CARES Act Funds for Small Businesses.pdf
Small Business Grant Criteria Selection.pdf
OUTSIDE AGENCIES
Food Pantry
 
8. 48993   Boards/Commissions Appointments, Commissioners Court: 
 
Attachments:
Court Order
 
a.   Planning Board.
 
  EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION)
 
  Executive Session, in accordance with Chapter 551 of the Government Code.
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
  Adjourn.
 
   
 
  ___________________________
Chris Hill
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
  CERTIFICATION:
 
  I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2020 at _______ o'clock _____.M.
 
   
 
  ___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
  ___________________________
Deputy
 
  NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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