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AGENDA
 
Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
September 21, 2020
1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 
Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:
 
Invocation – Commissioner Hale

Pledge of Allegiance – Judge Hill

Pledge of Allegiance to the Texas Flag – Commissioner Fletcher
 

COMMISSIONERS COURT MEETING

 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 49004   FY2021 Non-Pay for Performance salary increases, Human Resources.
 
2. 49142   Personnel Appointments, Human Resources. 
 
Attachments:
Personnel Appointments
 
3. 49143   Personnel Changes, Human Resources. 
 
Attachments:
Personnel Changes
 
4. 49134   Services: Juvenile Sex Offender Counseling (RFP No. 2020-399), Juvenile Probation. 
 
Attachments:
Memorandum
Legal Notice
RFP Packet
 
  FYI NOTIFICATION
 
1. 49065   P-Card disbursements, Auditor. 
 
Attachments:
P-card Disbursements
 
2. 49111   Intra-County transfers transmitted on September 3, 2020, Auditor. 
 
Attachments:
Memo
Inter-County Account Transactions 09.03.2020
 
3. 49137   County overtime for the pay period ended August 23, 2020, Human Resources.
 
Attachments:
Overtime Details Reasons.pdf
Election Overtime Approval.pdf
Open Positions Summary.pdf
Budget vs Actual for Court 9.14.20 - Paydate 9.11.20.pdf
 
4.   Notification of budget adjustment(s)/amendment(s), Auditor:
 
a. 49110   $24,508,735 for year-end savings as discussed in the FY 2021 Budget Workshop, Budget. 
 
Attachments:
Memo
BA Detail
 
1.   Call to order. The court will convene in open session for consideration of the following business matters:
 
2.   Public Comments.
 
3.   Presentation/Recognition.
 
4.   Consent agenda to approve:
 
a. 49116   Disbursements for the period ending September 15, 2020, Auditor.
 
Attachments:
Court Order
Disbursements
 
b. 49117   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order
Indigent Defense Disbursements
 
c.   Advertisement(s):
 
1. 49047   Construction, Road, Frontier Parkway (CR 5) Paving and Drainage Improvements (CSP No. 2020-303), Engineering. 
 
Attachments:
Court Order
agenda memo
Legal Notice
 
2. 49129   Online Auctioneering Services (RFP No. 2020-229), Purchasing. 
 
Attachments:
Court Order
Memo
Legal Notice
RFP Packet
 
d.   Award(s):
 
1. 49124   County Wireless Upgrade/Installation (Coop. Quote No. 2020-342) to DISYS Solutions, Inc. utilizing DIR Contract No. DIR-TSO-4167, Information Technology. 
 
Attachments:
Court Order
Dept Memo
Contract Data
Tabulation
1295
2252
 
2. 49128   Firearms, Conducted Electrical Weapons & Accessories (IFB No. 2020-294) to various vendors, Sheriff. 
 
Attachments:
Court Order
MEMO
Contract Data
Tabulation
Award Letter: Axon
Award Letter: Colorado Sunrise Holdings LLC (TK Tactical Firearms)
Award Letter: Municipal Emergency Services
1295 Redacted - Colorado Sunrise Holdings LLC (TK Tactical Firearms)
1295 Redacted - Municipal Emergency Services
2252 - Axon
2252 - Colorado Sunrise Holdings LLC (TK Tactical Firearms)
2252 - Municipal Emergency Services
 
e.   Agreement(s):
 
1. 49014   Maintenance Contracts for Motorola Radio System with Motorola Solutions, Inc. for SmartNet/Conventional Onsite Infrastructure onsite response and Network Management, and further authorize the Purchasing Agent to finalize and execute same, Information Technology. 
 
Attachments:
Court Order
Memo
Network Management
smartnet
2252
 
2. 49125   Interlocal Cooperative Purchasing Agreement with the Town of Trophy Club, Purchasing. 
 
Attachments:
Court Order
Agreement
 
3. 49130   Interlocal Cooperative Purchasing Agreement with Smith County, Purchasing. 
 
Attachments:
Court Order
Memo
Agreement
 
4. 49135   Interlocal Cooperative Purchasing Agreement with El Paso County, Purchasing. 
 
Attachments:
Court Order
Agreement
 
5. 49071   Interlocal Jail Services Agreement (Agreement No. 2020-409) with the City of Anna effective October 1, 2020 through and including September 30, 2021, Sheriff. 
 
Attachments:
Court Order
Memo
Agreement
FY21 Jail Services Billing
 
f.   Amendment(s):
 
1. 48988   No. 1 to Insurance, Third Party Claims Administrator (Contract No. 2017-254) with TRISTAR Risk Management, Inc. to extend the contract for one (1) year through and including September 30, 2021, make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Human Resources. 
 
Attachments:
Court Order
dept memo
Amendment No. 1
1295
2252
 
2. 49035   No. 1 to Professional Services, Engineering, Improvements to County Roads, Orr Road (Agreement No. 2017-221B) with Binkley & Barfield, Inc. to make various changes to the agreement, and further authorize the Purchasing Agent to finalize and execute same, Public Works. 
 
Attachments:
Court Order
memo
Contract Amendment No. 1
Form 1295
2252 Certification
 
3. 49113   No. 1 to Interlocal Agreement for Dispatch Services (Agreement No. 2020-062) with the Town of Fairview to extend the contract for one (1) year though and including September 30, 2021, make various changes, and further authorize the Purchasing Agent to finalize and execute same, Sheriff. 
 
Attachments:
Court Order
Memo
Amendment
Dispatch Fees
Original Contract
 
4. 49109   No. 3 to Insurance, General Liability (Contract No. 2019-248) with USI Southwest Inc. to extend the contract for one (1) year through and including September 30, 2021, and further authorize the Purchasing Agent to finalize and execute same, Human Resources. 
 
Attachments:
Court Order
Drone Memo
amendment No. 3
1295
2252
 
g.   Change Order(s):
 
1. 49037   No. 1 to Vehicle Lease/Rental for Various Collin County Departments (IFB No. 2019-315) with EAN Holdings, LLC dba Enterprise Holdings to extend the contract for one (1) year through and including September 30, 2021, Sheriff.
 
Attachments:
Court Order
MEMO
D.A. Memo
Change Order No. 1
Form 1295
2252 Certification
 
h.   Contract Renewal(s):
 
1. 49076   Participating Entity Services Agreement for the Statewide Automated Victim Notification Services (SAVNS) grant for the period of September 1, 2020 through and including August 31, 2021, Auditor.
 
Attachments:
Court Order
Contract Memo
Appriss Contract
OAG Cpntract No 2110815
Grant Summary Form
Grant Review Committee Form
 
2. 49132   Odyssey Software Maintenance and Integrations (Contract No. 01318-09) with Tyler Technologies, Inc., to extend the contract for one (1) year through and including September 30, 2021, Information Technology. 
 
Attachments:
Court Order
Court Memo
Base Renewal
Integrations
Sole Source Court Order
Tyler Software Maintenance Agreement
2252
 
3. 49133   Odyssey Softcode (Contract No. 2017-085), Biometrics (Contract No. 2016-202) and e-Citation (Contract No. 02130-11) Maintenance with Tyler Technologies, Inc. to extend the contract for one (1) year through and including September 30, 2021, Information Technology.
 
Attachments:
Court Order
Court Memo
Biometrics
Civil Serve
eCitation
Sole Source Court Order
Biometric Agreement
Softcode (Civil Service) Agreement
E-Citation Agreement
2252
 
i.   Budget adjustment(s)/amendment(s):
 
1. 48974   $45,000 to cover increased costs associated with Electronic Monitoring Services, Sheriff. 
 
Attachments:
Court Order
Memo
Additional Document
Journal Proof with Notes
 
j.   Receive and File, Auditor:
 
1.   Audit Reports (2nd Quarter FY2020):
 
a. 49077   Constable, Precinct 1. 
 
Attachments:
Court Order
Compliance Audit - Const Pct. 1 - 2nd Qtr FY20 - Williams
 
b. 49078   Constable, Precinct 2. 
 
Attachments:
Court Order
Compliance Audit - Const. Pct 2 - 2nd Qtr FY20 - Edwards
 
c. 49079   Constable, Precinct 3. 
 
Attachments:
Court Order
Compliance Audit - Const Pct. 3 - 2nd Qtr FY20 - Knapp
 
d. 49080   Constable, Precinct 4. 
 
Attachments:
Court Order
Compliance Audit - Const Pct 4 - 2nd Qtr FY20 - Wright
 
e. 49081   County Clerk. 
 
Attachments:
Court Order
Compliance Audit - County Clerk - 2nd Qtr FY20 - Kemp
 
f. 49082   Community Supervision and Corrections Department. 
 
Attachments:
Court Order
Compliance Audit - CSCD - 2nd Qtr FY20 - Kim
 
g. 49083   Development Services. 
 
Attachments:
Court Order
Compliance Audit - Dev. Svs. - 2nd Qtr FY20 - Brown
 
h. 49084   District Attorney. 
 
Attachments:
Court Order
Compliance Audit - DA - 2nd Qtr FY20 - Willis
 
i. 49085   District Clerk. 
 
Attachments:
Court Order
Compliance Audit - District Clerk - 2nd Qtr FY20 - Finley
 
j. 49086   Elections. 
 
Attachments:
Court Order
Compliance Audit - Elections - 2nd Qtr FY20 - Sherbet
 
k. 49087   Fire Marshal. 
 
Attachments:
Court Order
Compliance Audit - Fire Marshal - 2nd Qtr FY20 - Browning
 
l. 49088   Justice of the Peace, Precinct 1. 
 
Attachments:
Court Order
Compliance Audit - JP1 - 2nd Qtr FY20 - Raleeh
 
m. 49089   Justice of the Peace, Precinct 2. 
 
Attachments:
Court Order
Compliance Audit - JP2 - 2nd Qtr FY20 - Shaffer
 
n. 49090   Justice of the Peace, Precinct 3-1. 
 
Attachments:
Court Order
Compliance Audit - JP3-1 - 2nd Qtr FY20 - Ruckel
 
o. 49091   Justice of the Peace, Precinct 3-2. 
 
Attachments:
Court Order
Compliance Audit - JP3-2 - 2nd Qtr FY20 - Missildine
 
p. 49092   Justice of the Peace, Precinct 4. 
 
Attachments:
Court Order
Compliance Audit - JP4 - 2nd Qtr FY20 - Yarbrough
 
q. 49095   Juvenile Probation.
 
Attachments:
Court Order
Compliance Audit - Juv Prob - 2nd Qtr FY20 - Hadnot
 
r. 49096   Law Library. 
 
Attachments:
Court Order
Compliance Audit - Law Library - 2nd Qtr FY20 - Arris
 
s. 49097   Medical Examiner. 
 
Attachments:
Court Order
Compliance Audit - ME - 2nd Qtr FY20 - Rohr
 
t. 49098   Myers Park. 
 
Attachments:
Court Order
Compliance Audit - Myers Park - 2nd Qtr FY20 - Durham
 
u. 49099   Public Works. 
 
Attachments:
Court Order
Compliance Audit - PW - 2nd Qtr FY20 - Kleinheksel
 
v. 49100   Sheriff's Office. 
 
Attachments:
Court Order
Compliance Audit - SO - 2nd Qtr FY20 - Skinner
 
w. 49101   Tax Assessor. 
 
Attachments:
Court Order
Compliance Audit - Tax Office - 2nd Qtr FY20 - Maun
 
k.   Filing of the Minute(s), County Clerk:
 
1. 49114   August 17, 2020. 
 
Attachments:
Commissioners Court Meeting Minutes, August 17, 2020
 
2. 49119   August 24, 2020. 
 
Attachments:
Commissioners Court Meeting Minutes, August 24, 2020
 
l.   Miscellaneous
 
1. 49074   Acceptance of the FY 2021 Texas Statewide Automated Victim Notification Service (SAVNS) grant contract in the amount of $30,122.51 through the Office of the Attorney General, Auditor. 
 
Attachments:
Court Order
OAG Contract Memo
OAG Contract No. 2110815
Grant Award Notification
Grant Review Committee Form
 
2. 49153   Easement and Right of Way for the expansion of the existing easement to Oncor Electric in the flood plain east of the Minimum Security building, Construction & Projects. 
 
Attachments:
Draft Court Order
Memo
Easement
2020-2265 Oncor Collin County Easement Valuation-1b -9.1.2020.pdf
 
3. 49000   Acceptance of the FY 2020 Justice Assistance Grant (JAG) through the Edward Byrne Memorial Justice Assistance Grant in the amount of $14,011, and Exhibit "A" Interlocal Agreement with the City of Plano, City of McKinney, City of Frisco, and the Sheriff's Office for disbursement of the grant award, Sheriff. 
 
Attachments:
Court Order
Dept Memo
ILA
JAG Quote
Grant summary form
Grant Review Committee Form
 
4. 49002   FY2021 Pay for Performance salary increases, Human Resources.
 
Attachments:
Court Order
 
5. 49140   Personnel Appointments, Human Resources.
 
Attachments:
Court Order
Personnel Appointments
 
6. 49141   Personnel Changes, Human Resources.
 
Attachments:
Court Order
Personnel Changes
 
  GENERAL DISCUSSION
 
  Presentation, discussion and any action regarding:
 
5. 49020   Adoption of an order setting the FY 2021 Fee Schedule, Budget. 
 
Attachments:
Court Order
FY 2021 Proposed Fees
FY 2021 Proposed Changes from FY 2020
Compiled Department Fee Approval
 
6. 48410   COVID-19 Update, Administrative Services.
 
7. 48414   Utilization of CARES funding, Commissioners Court.
 
Attachments:
Court Order
Court Order
Court Order
Court Order 2020-400-05-11
Court Order
2020-09-16 COVID Spending Update.pdf
PO Tracking
2020 09 16 Small Business ZoomGrants Weekly Metrics.pdf
2020 09 16 ZoomGrants EHLA Weekly Metrics - CommCourt.pdf
Cities Provided Estimate for EHLA Program - COLLIN COUNTY REPORT 081020_r1.pdf
Collin CARES County Commission Staff Report 20200914-FINAL.pdf
Small Business Grant Program 08212020
Collin CARES Flyer
Collin CARES Small Business Grant Flyer 2020 08 26 - English and Spanish.pdf
2020 08 12 City Use of CARES Act Funds for Small Businesses.pdf
SBGP Recipient Agreement_Collin County_DRAFT 09032020 (002) 2020 09 08 v1.docx
FACILITIES QUICK STATS.pdf
Non-Insured Testing Data.pdf
OUTSIDE AGENCIES
Collin County Operation Connectivity Request Letter 9.9.20.pdf
Plano ISD Operation Connectivity Supporting Attachments.pdf
UW Metro Dallas COVID Letter.pdf
Housing & Shelter Agency Presentation Final.pdf
Josephine City COVID-19 Exp Memo 9-4-2020.pdf
2 COVID-19 Expenses City of Josephine.pdf
 
  EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION)
 
  Executive Session, in accordance with Chapter 551 of the Government Code.
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
  Adjourn.
 
   
 
  ___________________________
Chris Hill
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
  CERTIFICATION:
 
  I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2020 at _______ o'clock _____.M.
 
   
 
  ___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
  ___________________________
Deputy
 
  NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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