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AGENDA
 
Commissioners Court
Jack Hatchell Administration Building
4th Floor, 2300 Bloomdale Road, McKinney
January 25, 2021
1:30 P.M.
 
NOTICE OF A REGULAR MEETING
 
Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:
 
Invocation – Commissioner Hale

Pledge of Allegiance – Commissioner Webb

Pledge of Allegiance to the Texas Flag – Commissioner Williams
 

COMMISSIONERS COURT MEETING

 
             
  DECISIONS MANDATED BY LEGAL ENTITIES OUTSIDE OF COMMISSIONERS COURT AUTHORITY:
 
1. 49720   Personnel Appointments, Human Resources. 
 
Attachments:
Appointments
 
  FYI NOTIFICATION
 
1. 49675   IRS Mileage Rate for 2021, Auditor.
 
Attachments:
IRS mileage memo 2021
IRS Mileage Rate Notice 2021
 
2. 49676   FY2020 Revenue Estimate Adjustment, Auditor. 
 
Attachments:
Memo
FY2020 Revenue Est Adj Listing
MUNIS BUA 6038 Proof
 
3. 49681   P-card disbursements, Auditor. 
 
Attachments:
P-card Disbursements
 
4. 49691   Intra-County account transfers transmitted on December 30, 2020, Auditor. 
 
Attachments:
Memo
Inter-County Account Transfers_12.30.2020
 
5. 49698   No. 1 to Construction, Controls Replacement, 900 & 920 Park Blvd. Buildings, Plano (IFB No. 2020-344) with Dallas Mechanical Group, LLC to make various changes to the contract, Construction & Projects. 
 
Attachments:
Memo
Change Order 1 Proposal
Contract Change Order 1
 
6. 49693   Addendum No. 1 and No. 2 to Construction of Concrete Retaining Wall (IFB No. 2020-410) to make various changes to the Invitation for Bid, Purchasing. 
 
Attachments:
Addendum No. 1
Addendum No. 2
 
7. 49694   Addendum No. 1 to Disaster Debris Removal (Emergency) (RFP No. 2020-199) to make various changes to the Request for Proposal, Purchasing. 
 
Attachments:
Addendum No. 1
 
8.   Notification of budget adjustment(s)/amendment(s), Auditor:
 
a. 49687   $9,039,875.26 for CARES Act Funds, Auditor. 
 
Attachments:
Court Memo CARES Act GTCOVID19G
Court Order 2020 803 08 24
Court Order 2020 986 10 05
CARES Act Spending Update 12 29 2020
PAJ640 MUNIS
 
b. 49704   $19,935 to purchase equipment for the Designated Marksmen Program and Special Operations Unit, Sheriff. 
 
Attachments:
MEMO
JP#851
 
1.   Call to order. The court will convene in open session for consideration of the following business matters:
 
2.   Public Comments.
 
3.   Presentation/Recognition.
 
4.   Consent agenda to approve:
 
a. 49683   Disbursements for the period ending January 19, 2021, Auditor.
 
Attachments:
Court Order 2021-064-01-25
Disbursements
 
b. 49685   Indigent Defense Disbursements, Auditor.
 
Attachments:
Court Order 2021-065-01-25
Disbursements
 
c. 49701   Tax refunds totaling $1,658,887.47, Tax Assessor-Collector.
 
Attachments:
Court Order 2021-066-01-25
Summary sheet 1/25/2021
 
d.   Advertisement(s):
 
1. 49661   Threat Detection Scanners for Collin County Courthouse (RFP No. 2021-042), Construction & Projects. 
 
Attachments:
Court Order 2021-068-01-25
Memo
Bid Packet
Legal Notice
 
e.   Award(s):
 
1. 49562   Copy Paper (Coop. Quote No. 2021-089) to various vendors, Budget.
 
Attachments:
Backup
 
2. 49682   Construction, Facade Improvements, 900 E. Park Blvd., Plano (IFB No. 2021-009) to Concord Commercial Services, Inc., Construction & Projects.
 
Attachments:
Court Order 2021-069-01-25
Memo
Contract Data
Bid Tabulation
Form 1295
2252 Certification
Construction Agreement
Agreement Signature Pages
Letter to Award
Journal Proof
 
3. 49715   Construction, Road: Collin County Outer Loop from East of SH 289 to FM 2478 (IFB No. 2020-258) to Mario Sinacola & Sons Excavating, Inc., and further authorize the Purchasing Agent to finalize and execute construction agreement for same, Engineering. 
 
Attachments:
Court Order 2021-070-01-25
Memo
Contract Data
Engineer Recommendation
Construction Agreement
Letter for Award
2252 Certification
Form 1295
Journal proof
 
4. 49702   Elastic Cloud Enterprise Software (Coop Quote No. 2021-142) to Software Information Resource Corp., through GSA Contract No. GS-35F-051T, Information Technology. 
 
Attachments:
Court Order 2021-071-01-25
Backup
 
5. 49653   Trailer Mounted Brush Chipper (Contract No. 2021-116) to Vermeer Corporation d/b/a Vermeer Texas-Louisiana, through Sourcewell Cooperative Contract No. 062117-VRM, Public Works. 
 
Attachments:
Court Order 2021-072-01-25
Department Memo
Tabulation
2252 Certification
Form 1295
NJPA Award
NJPA Tabulation
 
f.   Budget adjustment(s)/amendment(s):
 
1. 49695   $4,249,400 to reallocate funds to cover negative categories and/or negative departmental budgets for FY2020, Auditor.
 
Attachments:
Court Order 2021-073-01-25
Memo
BA Summary
BA Proof Report
 
2. 49674   $6,107 to supplement the salary for a Deputy Clerk II utilizing the County Clerk Records Management fund, County Clerk.
 
Attachments:
Court Order 2021-074-01-25
Memo
County Clerk Affidavit
Employee Affidavit
Journal Proof with Notes
 
3. 49708   $1,740 for the purchase of two (2) scanners, Justice of the Peace, Precinct 2. 
 
Attachments:
Court Order 2021-075-01-25
Memo/quotes
Journal Proof with Notes
 
4. 49711   $764,506 to establish the budget for General Fund and $15,000 to establish the budget for Court Technology Fund, Justice of the Peace, Precinct 3. 
 
Attachments:
Court Order 2021-076-01-25
Memo
Journal Proof General Fund
Journal Proof Court Technology Fund
 
g.   Filing of the Minute(s), County Clerk:
 
1. 49670   December 14, 2020. 
 
Attachments:
Commissioners Court Meeting Minutes, December 14, 2020
 
2. 49672   December 21, 2020. 
 
Attachments:
Commissioners Court Meeting Minutes, December 21, 2020
 
3. 49677   December 28, 2020, Special Session. 
 
Attachments:
Commissioners Court Canvass Election Special Session Meeting Minutes, December 28, 2020
 
4. 49709   January 4, 2021. 
 
Attachments:
Commissioners Court Meeting Minutes, January 4, 2021
 
h.   Miscellaneous
 
1. 49690   Acknowledge the reissuance of an amended issuer note by Red River Education Finance Corporation for John Paul II High School Building Endowment Trust, John Paul II High School, Inc., Administrative Services.
 
Attachments:
Court Order 2021-081-01-25
Resolution
 
2. 49697   Acceptance of a monetary donation in the amount of $304.66 through the Live Here Give Here Program for CPS, Auditor.
 
Attachments:
Court Order 2021-082-01-25
Collin County's Live Here Give Here Program
Donations memo - Live Here Give Here
Live Here Give Here Donation
GL account detail for Live Here Give Here Donation
 
3. 49700   Adoption of an order authorizing the sale of fireworks for Texas Independence Day, San Jacinto Day and Memorial Day, Fire Marshal.
 
Attachments:
Court Order 2021-083-01-25
fire works memo to court
2154.202 TX Occ Code
 
4. 49717   Redesignation of Private Roads 5676, 5677, 5678, 5679, and 5695 with associated address updates, GIS/Rural Addressing. 
 
Attachments:
Court Order 2021-084-01-25
Sundowner PRs Req Memo
PetitionsSigned
AddressMap
LetterToOwner
Map 5K2
Map 5K1
 
5. 49718   Redesignation of Private Road 5709 and Private Road 5710 with associated address updates, GIS/Rural Addressing. 
 
Attachments:
Court Order 2021-085-01-25
LittleRidgeRvEst_Memo
PetitionsSigned
AddressMap
LetterToOwner
Map 4L1
 
6. 49688   Acceptance of 1,276 cubic yards of asphalt road millings from the Texas Department of Transportation, Public Works.
 
Attachments:
Court Order 2021-086-01-25
Backup
 
7. 49707   BuyBoard Purchasing Cooperative rebate in the amount of $24,240 to be deposited in the Going the Extra Mile Employee Incentive Program line item, and budget amendment for same, Purchasing. 
 
Attachments:
Court Order 2021-087-01-25
Memo
BuyBoard Rebate Letter
BuyBoard ACH Deposit Transaction
Journal Proof with Notes
 
8. 49686   Acceptance of the FY2021 US Marshals Service - Violent Offender Task Force Grant award in the amount of $8,000, Sheriff.
 
Attachments:
Court Order 2021-088-01-25
MEMO
Obligation Document
Grant Summary Form
Executed MOU
MOU
Grant review committee form
 
9. 49721   Personnel Appointments, Human Resources.
 
Attachments:
Court Order 2021-089-01-25
Appointments
 
10. 49722   Personnel Changes, Human Resources.
 
Attachments:
Court Order 2021-090-01-25
Personnel Changes
 
  GENERAL DISCUSSION
 
  Presentation, discussion and any action regarding:
 
5. 49604   Resolution for the alignment for the future US 380 Freeway, along County Road 164 and Bloomdale Road, and further authorize Engineering to acquire associated land, Engineering. 
 
Attachments:
Agenda Memo
Draft Resolution
Exhibits
Budget Adjustment
 
6. 48410   COVID-19 Update, Administrative Services.
 
Attachments:
Court Order 2021-091-01-25
Court Order 2021-092-01-25
Allen ILA
McKinney ILA
Rent_Assistance_Doc_Recap.pdf
Proposed ERAP contract with Allen and McKinney.pdf
Final Third Party
Facilities Report
ERA-List-of-Eligible-Local-Governments-Final.pdf
Curative COVID-19 Vaccine Administration MOU
Letter
 
7. 33858   Regional Transportation Council monthly update, Commissioner, Precinct 4.
 
Attachments:
RTC Packet
 
  EXECUTIVE SESSION
(upon recess of GENERAL DISCUSSION)
 
  Executive Session, in accordance with Chapter 551 of the Government Code.
 
  Any action resulting from the executive session.
 
  The court reserves the right to convene into executive session throughout this meeting.
 
  Adjourn.
 
   
 
  ___________________________
Chris Hill
COUNTY JUDGE
COLLIN COUNTY, T E X A S
 
  CERTIFICATION:
 
  I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2021 at _______ o'clock _____.M.
 
   
 
  ___________________________
Stacey Kemp, County Clerk
Collin County, T E X A S
 
   
 
  ___________________________
Deputy
 
  NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.
 

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